(FORM-11) Received by Internal Audit Office:

Republic of the Philippines

General Instructions:
✓ To avoid delays in processing, please make sure that all applicable documentary requirements are
Nature of Travel: Transaction Type: completely attached.
Local Cash Advance ✓ Please make sure that all attachments are completely signed by authorized persons.
✓ To preserve the credibility of the documents attached, please avoid erasures or any form of
Foreign Reimbursement alterations as much as possible.
✓ Should there be any unavoidable alterations, please countersign beside it.
Additional Attachments to ORS and DV:
LOCAL TRAVEL FOREIGN TRAVEL
Granting of Cash Advance Granting of Cash Advance
Approved Office Order/Travel Order Approved Office Order/Travel Order as approved by the Head of
Approved itinerary of travel Agency
Certification from the Accountant that previous CAs have been Approved itinerary of travel
liquidated and accounted for in the books Letter of invitation of host/sponsoring country/ agency/ organization
For plane fare: quotations of three travel agencies or its equivalent
Reimbursement Flight itinerary issued by the airline/ticketing office/travel agency
Approved Office Order/Travel Order Copy of the UNDP rate for the daily subsistence allowance (DSA) for
Approved itinerary of travel the country of destination for the computation of DSA to be claimed
Paper/electronic plane, boat, or bus tickets, boarding pass, Where applicable, authority from the Office of the President to claim
terminal fee. (In the absence thereof, other documents such as, representation expenses
but not limited to, a passenger manifest certified by the concerned Document to show the dollar to peso exchange rate at the date of
airline or shipping company) grant of CA
Official Receipt of Plane Tickets In case of seminars/trainings:
Certificate of Appearance/Attendance (in the absence thereof, Back to Invitation addressed to the agency inviting participants (issue by
Office Report/Narrative Report on Trip Undertaken/Report on Participation the foreign country)
addressed to the agency head will suffice containing the following:
Acceptance of the nominees as participants (issued by the foreign
• Highlights of the training/activity
• Pictures preferably dated country)
• Plan of action for knowledge sharing and Programmed Agenda and Logistics Information
• Recommendations Certification from the Accountant that previous CAs have been
In the case of agency heads within their area of jurisdiction, Cert. liquidated and accounted for in the books
of Appearance/attendance shall no longer be required. Additional Requirements for Reimbursement
Copy of previously approved itinerary of travel
Revised/supplemental Office Order (if applicable) Paper/electronic plane, boat, or bus tickets, boarding pass, terminal
Revised Itinerary of Travel (if applicable) fee
Hotel room/lodging bills with official receipts if the travel allowance Official Receipt of Plane Tickets
being claimed include the hotel/lodging rate Certificate of appearance/attendance
Certification by the Head of Agency as to the absolute necessity of Bills/receipts for non-commutable representation expenses
the expenses together with the corresponding bills or receipts, if approved by the President under Sec. 13 of EO No. 248
the expenses incurred for official travel exceeded the prescribed For reimbursement of actual travel expenses in excess of the
rate per day (certification or affidavit of loss shall not be prescribed rate (EO No. 298):
considered as an appropriate replacement for the required Approval by the President
hotel/lodging bills and receipts) Certification from the Head of Agency that it is necessary
Reimbursement Expense Receipt (RER) Hotel room bills with ORs (certification or affidavit of loss shall not
Certification of Expenses Not Requiring Receipts (CENR), if be considered as an appropriate replacement for the required
applicable (for expenses P300.00 or less, except for payment for hotel/lodging bills and receipts)
fares in PUV issuing receipts or purchases in business Revised itinerary of travel, if applicable
establishments issuing receipts) Narrative report on the trip undertaken/ Post-Travel Report
Certificate of Travel Completed (CTC) OR in case of refund of excess cash advance
Certificate of Travel Completed
Liquidation Report
RECEIVED BY
RELEASED BY AMS INCOMPLETE ATTACHMENTS FORWARDED TO ACCOUNTING
BUDGET DIVISION
Date Released: Date Received: Date returned to the concerned office: Date returned to Budget Division: Date received by Accounting Division:
__________________ __________________ ____________________ __________________ __________________
Responsible Person: Responsible Person: Responsible Person: Responsible Person: Responsible Person:

__________________ __________________ _________________________ _________________ _____________________

FORWARDED TO FMS DIRECTOR FORWARDED TO ASST. SENIOR MINISTER FORWARDED TO CASH DIVISION
Date Received: Date received: Date received: Date released:
____________________ __________________ __________________ __________________
Responsible Person: Responsible Person: Responsible Person: Responsible Person:

_______________________________ _________________ _________________ _____________________