Microsoft Word

Level 3
Cop right © KSU Dept. of University I for atio Te h olog Ser i es
This do u e t a e do loaded, p i ted, o opied fo edu atio al use ithout fu the pe issio of the University I fo atio
Te h olog “e i es Depa t e t UIT“ , p o ided the o te t is ot odified a d this state e t is ot e o ed. A use ot
stated a o e e ui es the itte o se t of the UIT“ Depa t e t. The dist i utio of a op of this do u e t ia the I te et o
othe ele t o i ediu ithout the itte pe issio of the K“U-UIT“ Depa t e t is e p essl p ohi ited.

Pu lished Ke esa State U i ersit – UITS

The pu lishe akes o a a ies as to the a u a of the ate ial o tai ed i this do u e t a d the efo e is ot espo si le
fo a da ages o lia iliies i u ed f o its use.

Mi osot p odu t s ee shot s ep i ted ith pe issio f o Mi osot Co po aio .

Mi osot, Mi osot Oi e, a d Mi osot A ess a e t ade a ks of the Mi osot Co po aio .

 Ta le of Co te ts
I t odu io ....................................................................................................................................
Lea i g O je i es .........................................................................................................................
Foot otes a d E d otes .................................................................................................................
I se i g a Foot ote ............................................................................................................
I se i g a Refe e e to a Foot ote ...................................................................................
Citaio s a d Bi liog aph ..............................................................................................................
Addi g a Citaio .................................................................................................................
Ma agi g “ou es ...............................................................................................................
C eai g a Bi liog aph .......................................................................................................
C eai g a Ta le of Co te ts ...........................................................................................................
Ma os ...........................................................................................................................................
Re o di g a Ma o ............................................................................................................
Ru i g a Ma o ...............................................................................................................
C eai g Fo s ..............................................................................................................................
I se i g Fo Field Co t ols ............................................................................................
Repla i g I st u io al Te t ..............................................................................................
The Te t a d Ri h Te t Co t ols........................................................................................
The Co o Bo Co t ol ....................................................................................................
The D op-do List Co t ol ..............................................................................................
The Date Pi ke Co t ol ....................................................................................................
The Che ke Bo Fo Field ..............................................................................................
“ei g Fo Field P ope ies ........................................................................................................
Te t a d Ri h Te t P ope ies ...........................................................................................
Co o Bo a d D op-do List P ope ies......................................................................
Date Pi ke P ope ies.......................................................................................................
Che k Bo P ope ies ........................................................................................................
Mail Me ge ....................................................................................................................................
Usi g the Mail Me ge Wiza d ...........................................................................................
Colla o ai g o Do u e ts.........................................................................................................
Modif Use I fo aio ...................................................................................................
T a k Cha ges....................................................................................................................
Vie Cha ges ....................................................................................................................
“e d Do u e t fo Re ie ...............................................................................................
Me ge Do u e t Cha ges ................................................................................................
Co pa e Cha ges .................................................................................................
A ept/Reje t Cha ges..........................................................................................
Co i e Cha ges ..................................................................................................
)ntroduction
This ooklet is the o pa io do u e t to the Wo d Le el o kshop. The o te t assu es
k o ledge of the Mi osot Oi e i te fa e, a d uilds o the o te t o tai ed i the Wo d
Le el ooklet.

Learning Objectives
Ate o plei g the i st u io s i this ooklet, ou ill e a le to:
 Add foot otes a d e d otes to a do u e t
 Add itaio s a d a i liog aph to a do u e t
 C eate a ta le of o te ts
 C eate a os
 C eate i te a i e fo s
 Pe fo a ail e ge
 T a ka d e ge ha ges to a do u e t
Footnotes and Endnotes
Foot otes a d e d otes p o ide efe e i g i fo aio fo spe ii te t i a do u e t. Foot otes appea at
the oto of the page o hi h the efe e e a k appea s; e d otes appea at the e d of a se io o
do u e t.

)nserting a Footnote

The follo i g e plai s ho to i se t a foot ote o a page.

. Cli k i the do u e t at the lo aio he e ou a t the foot ote efe e e a k to appea .

. Cli k the Refere es ta .
. I the Foot otes g oup, li k I sert Foot ote.

Figure —I sert Foot ote

. T pe i the foot ote e t .

. If the e a e ha ges that ou a t to ake i the lo aio o appea a e of the foot otes, li k the Foot-
ote a d E d ote dialog o lau her this is the a o o the Ri o lo ated to the ight of Foot otes .
. Make the ha ges, a d the li k Appl .

Figure —Foot ote a d E d ote Dialog Bo

)nserting a Reference to a Footnote Cross-reference

The follo i g e plai s ho to i se t a efe e e to a foot ote.

. I the do u e t, t pe the te t that egi s the oss- efe e e e.g. Fo o e i fo aio , see… .
. I the Capio s g oup, li k Cross-refere e.

Figure —Capio s Group

. Cli k the a o i the Cross-refere e d op-do o .

. “ele t Foot ote, a d the sele t Foot ote Nu er f o the I sert Refere e to d op-do o .
. “ele t the foot ote f o the list.
. Cli k I sert.
. Cli k Close. A efe e e a k ill appea .

Citations and Bibliography

A itaio is i fo aio a out a sou e efe e ed i the do u e t. A i liog aph is a olle io of these
itaio s. Whe ou add a e sou e it is sa ed o ou o pute so that ou a i d a d use it. The
sou es a also e used to o pile a i liog aph .

Adding a Citation

The follo i g e plai s ho to add a itaio .

. Cli k to sele t the lo aio i the do u e t he e the itaio ill e pla ed.
. Cli k the Refere es ta .
. Cli k the St le d op-do list a d sele t the itaio st le that ou a t to use APA, MLA, et . .
. I the Citaio s a d Bi liograph g oup, li k I sert Citaio .

Figure —I sert Citaio

. Cli k Add Ne Sour e.

. I the Create Sour e dialog o , e te the sou e i fo aio .
Note: To add addiio al autho a es, li k the Edit uto see Figure .
 Figure —Create Sour e

. Cli k OK. The itaio appea s i the te t.

Managing Sources

The follo i g e plai s ho to a age sou es:

. I the Citaio s a d Bi liograph g oup, li k Ma age Sour es.

. You a use the Sour e Ma ager to sea h fo , so t, op , delete, edit, a d add sou es.
. The Master List o tai s sou es f o e e do u e t; the Curre t List o tai s sou es f o the a i e
do u e t. The Cu e t List is used to eate the i liog aph .

Figure —Sour e Ma ager

Creating a Bibliography

The follo i g e plai s ho to eate a i liog aph .

. Cli k to pla e ou u so he e ou a t to i se t the i liog aph usuall at the e d of the do u e t .

. I the Citaio s a d Bi liog aph g oup, li k Bi liograph .
. Cli k o e of the p edesig ed i liog aph fo ats, o , li k I sert Bi liograph .

Figure —I sert Bi liograph

Creating a Table of Contents

You a eate a ta le of o te ts f o te t that has ee fo ated ith headi g st les, o , a uall
a ki g te t that ou a t i luded i the ta le of o te ts.

. Cli k to pla e ou u so i the do u e t he e ou a t to pla e the ta le of o te ts.

. Cli k the Refere es ta .
. I the Ta le of Co te ts g oup, li k Ta le of Co te ts.

Figure —Ta le of Co te ts

. Cli k I sert Ta le of Co te ts.

 . To spe if the headi gs to e i luded i the Ta le of Co te ts, li k the Opio s uto to ope the Ta-
le of Co te ts Opio s dialog o .

Figure —Ta le of Co te ts

. Make su e the St les he k o is he ked, a d the Ta le e tr ields he k o is u he ked.

Figure —Ta le of Co te ts

. Delete the u e fo the TOC le el ield of a st le that ou a e ot usi g.

. Assig the Ta le of Co te ts le els e te i g a u e i the TOC le el ield fo ea h headi g st le
that ou a t to i lude f o the A aila le st les list.
. Cli k OK.

. I the Ta le of Co te ts dialog o , sele t the opio s ou a t a d li k OK.

I porta t Note: If ou ake ha ges to the do u e t ate ou ha e added the ta le of o te ts, li k Up-
date Ta le i the Ta le of Co te ts g oup a d sele t the app op iate opio f o the Update Ta le of Co -
te ts dialog o .
Macros
To auto ate tasks that ou pe fo f e ue tl ou a eate a a ro. A a o is a se ies of o a ds a d
i st u io s that ou g oup togethe as a si gle o a d.
Recording a Macro

. Cli k the De eloper ta .

. I the Code g oup, li k Re ord Ma ro.

Figure —Re ord Ma ro

. I the Ma ro a e ield, t pe a a e fo ou a o spa es et ee o ds a e ot allo ed .

Figure —Re ord Ma ro

. I the Des ripio ield, e te a ief des ipio of the a o.

. “pe if he e ou a t the a o sto ed li ki g o the a o e t to the Store a ro i ield. The
All Do u e ts sele io akes the a o a aila le fo all do u e ts that use the o [Link] te -
plate.
. Cli k the Ke oard uto to assig ou a o to a set of ke st okes. The Custo ize Ke oard dialog
o is o ope ed ith the u so i the P ess Ne “ho t ut Ke Bo ; e te the ke st oke o i aio
(CTRL + !, ALT + ?, et . .
Note: You a assig a ke st oke o i aio to the a o. Ho e e , if a o i aio has ee as-
sig ed to a a io , that a io ill e displa ed i the Curre tl assig ed to” se io i the dialog o .
. Cli k the Assig uto i the Custo ize Ke oa d dialog o to assig the ke oa d sho t ut to the a -
o.
Running a Macro

To u a a o, ou a use the ke oa d sho t ut that as assig ed to the a o. Addiio all , the follo -
i g steps a e a othe a to u the a o.

. Cli k the De eloper ta .

. I the Code g oup, li k Ma ros.
. I the Ma ros dialog o , li k the a o a d the li k Ru .

Figure —Ma ros

Note: The Ma os dialog o o tai s a Edit uto that ill allo ou to edit a a o. Ho e e , a a o is
a tuall a se ies of Visual Basi ode state e ts, a d ou a eed to k o so ethi g a out Visual Basi i
o de to use the edit featu e. You a i d it easie to just delete the a o a d e- e o d it.

Creating Forms
The ost useful fo s a e ased o te plates, so that the use ills i a op a d the o igi al does ot
ha ge. Ate eai g a e la k do u e t te plate, ou a use a ta le to esta lish the st u tu e of ou
fo . The ells a e ideal fo i se i g la els a d data ields. Whe ou’ e added hate e te t, o de s, shad-
i g, a d othe odii aio s to the ta le, ou a egi to add the fo ields.

Name Phone
Address Birth Date
City Major
State Graduate
Zip Currently Employed

Figure —Ta le For A For

)nserting Form Field Controls

. Cli k to pla e ou u so o the fo he e ou a t to i se t the fo ield.

. Cli k the De eloper ta .
. I the Co trols g oup, li k the t pe of fo ield o trol that ou a t to i se t.

Figure —For Co trols

. To i se t a Che k Bo ield, li k Lega Tools.

Figure —Lega Tools

Replacing )nstructional Text

All o t ols o tai i st u io al te t that i di ates hat the e d use is to do ith the o t ol. If ou a t
to ha ge the i st u io al te t that appea s i the o t ol, li k Desig Mode i the Co trols g oup, sele t
the o t ol, a d e te the e te t.

The Text and Rich Text Controls

The dife e e et ee Te t a d Ri h Te t o t ols is that te t that is t ped i to a Ri h Te t ield a e fo -

ated, a d the fo ai g sa ed ith the fo . A Te t ield is li ited to o te t that a ot o tai a fo -
ai g, o l plai te t.
Fo oth Te t a d Ri h Te t o t ols, he the use e te s te t i to the ield, the i st u io al te t is e-
pla ed.

The Combo Box Control

The Co o Bo p o ides the e d use ith a list of hoi es to sele t f o , as ell as allo i g the e d use to
e te te t i to the ield.
The Drop-down List Control

The D op-do list, like the Co o Bo , p o ides a list of hoi es. Ho e e , the e d use is est i ted to
aki g a sele io f o the list, a d a ot e te te t i to the ield.

The Date Picker Control

The Date Pi ke o tai s a ale da that allo s the e d use to sele t a date.

The Check Box Form Field

The Che k Bo ield gi es the e d use a he k o that a e li ked to he k o u - he k the o .

Setting Form Field Properties

Ate ou i se t a fo ield o t ol, ou a eed to set e tai p ope ies fo that o t ol. If the o t ol is
ot al ead sele ted, li k it, a d the li k Properies i the Co trols g oup.

Text and Rich Text Properties

The Title a d/o Tag ields allo ou to e te a la el that displa s o the o t ol u il the fo is p ote ted
fo dist i uio .

Figure —Co te t Co trol Properies

Cli ki g the Use a st le to for at o te ts he k o allo s ou to sele t a “t le f o the d op-do list that
ill e used to fo at the te t hi h the use e te s i to the ield.
Cli ki g the Co te t o trol a ot e deleted he k o p e e ts the Te t o t ol f o ei g deleted hile
the fo is ei g eated o edited. Co trols a ot e deleted the e d user o e the for is prote ted.
Cli ki g the Co te ts a ot e edited he k o p e e ts the i st u io al te t i the Te t o t ol f o ei g
ha ged hile the fo is ei g eated o edited. Cauio : ake sure this he k o is ot he ked he it
is distri uted to e d users; other ise, the ill ot e a le to e ter te t i to the ield.
Cli ki g the Re o e o te t o trol he o te ts are edited he k o akes the Ri h Te t o t ol disap-
pea o e the use has e te ed te t, lea i g just the te t.
Combo Box and Drop-down List Properties

Ge eral a d Lo ki g p ope ies a e the sa e as those fo Te t a d Ri h Te t.

Figure —Co te t Co trol Properies

To add e t ies to the o o o d op-do list:

. Cli k the Add uto .
. E te the a e of ea h list ite .
. Use the Mo e Up a d Mo e Do uto s to a a ge the ite s i the list.

Figure —Co te t Co trol Properies

Date Picker Properties

Ge e al a d Lo ki g p ope ies a e the sa e as those fo Te t a d Ri h Te t.

I the Date Pi ker Properies se io , sele t the opio fo ho ou ould like the date to displa i the ield.

Figure —Co te t Co trol Properies

Othe opio s a e let as the a e.

Check Box Properties

The follo i g is a e a ple of the Che k Bo Fo Field Opio s dialog o :

Figure —Che k Bo For Field Opio s

Mail Merge
The ail e ge featu e e a les ou to take a data sou e that o tai s a list of a es a d add esses, su h
as a E el sp eadsheet o a A ess data ase, a d e ge this list ith a fo lete , aili g la els, o e -
elopes. You a pe fo a ail e ge usi g the Mail Merge Wizard, o , usi g the o a ds o the
Maili gs ta .

Using the Mail Merge Wizard

The follo i g e a ple sho s the steps fo e gi g a lete ith a es a d add esses i a E el sp ead-
sheet.

. Cli k the Maili gs ta .

. I the Start Mail Merge g oup, li k Start Mail Merge.
. “ele t Step Step Mail Merge Wizard f o the d op-do list. The Mail Merge Task Pa e ope s.
. Cli k the adio uto fo the t pe of aili g ou a e eai g.

Figure —Mail Merge

. Cli k Ne t at the oto of the Task Pa e.

Figure —Step

. Cli k the app op iate adio uto f o the follo i g list:

- Use the urre t do u e t
- Start fro a te plate
- Start fro e isi g do u e t
. Cli k Ne t: Sele t re ipie ts.

Figure —Step

. Cli k Bro se.

Figure —Bro se

. Na igate to ou add ess list ile a d sele t it. The , li k OK so that the Mail Me ge Re ipie ts list
ope s.

Figure —Sele t Ta le
. To e ge the e i e list of e ipie ts, li k OK. If ou do ’t a t to i lude e e e ipie t, ou a u -
he k the e o ds ou a t to o it “ee Figu es - to see othe opio s a aila le .

Figure —Mail Merge Re ipie ts

A. Sort

Figure —Sort
B. Filter

Figure —Filter
 C. Fi d Dupli ates

Figure —Dupli ates

D. Fi d E tr

Figure —Fi d E tr

. Cli k Ne t: Write our leter.

Figure —Step
. Pla e ou u so he e ou a t the Add ess Blo k to appea . The , sele t Address Blo k. The add ess
lo k i se ts the a e a d add ess i fo aio fo ea h e ipie t.

Figure —Address Blo k

. The add ess lo k i se ts all of the a e a d add ess i fo aio fo ea h e ipie t.

Figure —I sert Address Blo k

 “ele t the fo at that ou ould like fo the e ipie t’s a e.

 “o e opio s a e g a ed out if ou e ipie t list does ot o tai e tai i fo -
aio .
 If so e of the i fo aio i ou e ipie t list is issi g, li k Mat h Fields to at h
the ields i the e ipie t list ith the app op iate ields i the add ess lo k.

Figure —Mat h Fields

. Cli k OK to lose the I sert Address lo k i do .
. Pla e ou u so he e ou a t the g eei g to appea . The , sele t Greei g li e.

Figure —Greei g Li e

. “ele t the fo at fo ou g eei g li e a d the li k OK.

Figure —I sert Greei g Li e

. T pe the e ai de of ou lete .
. Cli k Ne t at the oto of the Task Pa e. You lete a d e ipie t list ill e e ged, a d ou ill see
the i st e o d i the list displa ed i the add ess lo k a d g eei g li e of the lete .

Figure —Task Pa e
 . P e ie ou lete s a d ake a e essa ha ges.
. Cli k Ne t: Co plete the erge.

Figure —Step

. Cli k Pri t to e ge the lete s di e tl to the p i te , o , li k Edit i di idual leters to e ge the lete s
to a e do u e t efo e p i i g.

Figure —Mail Merge

Collaborating on Documents

Wo d o tai s featu es that ake it eas fo se e al people to o k o a do u e t togethe . Rathe tha

passi g a ha d op of the do u e t o tai i g a ual ha ges a k a d fo th, ou a ha e Wo d auto-
ai all t a k the ha ges, a d the ou a pass the do u e t ele t o i all .
The olla o aio p o ess o sists of the follo i g steps:
 Modif i g use i fo aio
 T a ki g ha ges
 “e di g the do u e t fo e ie othe s
 Re ie i g t a ked ha ges
 Me gi g do u e t ha ges
Modif User I for aio

Ea h pe so ho ill edit the do u e t should ake su e that his/he op of Wo d is pe so alized. The

use a e ide iies hi h use has ade hi h ha ges.
The follo i g e plai s ho to odif use i fo aio .
. Cli k the Re ie ta .
. I the Tra ki g g oup, li k Tra k Cha ges.

Figure —Tra k Cha ges

. I the e u that appea s, li k Cha ge User Na e.

. The Word Opio s i do ill ope . E te ou a e a d i iials i the Pe so alize se io .

Figure —Perso alize

. Cli k OK.

Tra k Cha ges

Befo e ou a d the othe s ho ill olla o ate o the do u e t egi t a ki g ha ges, ou should ag ee
upo the t a ki g opio s that ou a t to use, so that e e o e’s a ki gs ill e o siste t.

. I the Tra ki g g oup, li k Tra k Cha ges.

. Cli k Cha ge Tra ki g Opio s.
. I the Tra k Cha ges Opio s dialog o , set the opio s that ou a t.
. Cli k OK.
. Cli k Tra k Cha ges.
. Cli k Tra k Cha ges. Cha ge t a ki g is o tu ed o .

Note: You ha e the opio of allo i g edit a ks to appea ithi the do u e t eithe i the te t of the
do u e t, o i alloo s i the ight a gi of the do u e t. To ha ge this sei g, li k Sho Markup,
Balloo s, a d the li k the opio of ou hoi e.
Vie Cha ges

You a ie the t a ked ha ges i o e of t o a s:

. “et the Displa for Re ie list fo eithe O igi al: “ho Ma kup o Fi al: “ho Ma kup .

Figure —Displa for Re ie

. Ope the Re ie i g Pa e li ki g a d sele i g the lo aio that ou a t.

Figure —Re ie i g Pa e

Se d Do u e t for Re ie
You a ake the do u e t a aila le to ou olla o ato s eithe sto i g the do u e t o a sha ed et-
o k d i e, o , ata hi g it to a e ail. Wo d e a les ou to e ail the do u e t di e tl f o Wo d, if
ou like, doi g the follo i g:
. Cli k the File ta .
. Cli k Sa e & Se d.
. Cli k Se d as Ata h e t. You e ail p og a ill ope , ith the do u e t ata hed.

Figure —Se di g a Do u e t for Re ie

Merge Do u e t Cha ges

If ou se d a do u e t fo e ie to se e al e ie e s, a d ea h e ie e etu s the do u e t, ou a
o i e the do u e ts t o at a i e, a d see the ha ges i a thi d o i ed do u e t.
Co pare Cha ges

. O the Re ie ta , i the Co pare g oup, li k Co pare.

Figure —Co pare

. Cli k Co i e.
. “ele t the o igi al a d e ised do u e ts f o the d op-do lists. If ou do ’t see the do u e ts i
the list, li k Bro se a d lo ate the do u e ts.

Figure —Co i e

. Cli k the More >> uto .

. “ele t/de-sele t the opio s of ou hoi e i the Co pariso sei gs a d Sho ha ges se io s.

Figure —Opio s

. Cli k OK.
. Cli k Yes i the essage i do that appea s.

Figure —Message Wi do

. A s ee ill appea that sho s th ee do u e ts if ou hose this opio i the Sho ha ges se io i
step # : the Origi al do u e t, the Re ised do u e t, a d the Ne do u e t.

Figure —Co i ed Do u e t

. The o i ed do u e t sho s all ha ges that ha e ee ade all e ie e s. Ho e i g the ouse

poi te o e a ha ge ill displa a pop-up sho i g the a e of the pe so ho ade the ha ge a d
the date the ha ge as ade see Figure .
Note: A othe a to ie ha ges is ope i g the Re ie i g Pa e li k Re ie i g Pa e i the Tra k-
i g g oup .
 Figure —Re isio s

A ept/Reje t Cha ges

The follo i g e plai s ho to a ept/ eje t ha ges:

. Cli k to pla e ou u so at the egi i g of the do u e t i the Co i ed Do u e t pa el.

. I the Cha ges g oup, li k A ept o Reje t, a d o e to the e t ha ge.

Figure —A ept/Reje t Cha ges

. Co i ue this p o ess u il ou ha e o ed th ough the e i e do u e t.

Co i e Cha ges

O e all ha ges ha e ee a epted o eje ted, the o i ed do u e t a e sa ed as a sepa ate do -

u e t. The othe do u e ts ill e ai as the a e.