Shelly Cashman: Microsoft Word

2019
Module 1: Creating and Modifying a Flyer

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 Objectives (1 of 2)
• Start and exit Word
• Enter text in a Word document
• Adjust margins
• Check spelling and grammar as you work in a
document
• Save a document
• Format text, paragraphs, and document elements
• Undo and redo commands or actions

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 Objectives (2 of 2)
• Insert and format a picture
• Add a page border
• Change document properties
• Open and close a document
• Correct errors and revise a document
• Cut, copy, and paste text
• Print a document
• Use Word Help

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 What Is Word?
• Microsoft Word
• A full-featured word processing app that allows you to
create professional-looking documents and revise them
easily
-Flyers, research papers, letters, memos, resumes, reports,
mailing labels, newsletters
• Many features designed to simplify the production of
documents and add visual appeal

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Project: Flyer with a Picture

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 Starting and Using Word (1 of 4)
• To Start Word and Create a Blank Document
• Click the Start button on the Windows taskbar to display
the Start menu
• Click All apps at the bottom of the left pane of the Start
menu to display a list of apps installed on the computer or
mobile device
• Click, or scroll to and then click, the program name (Word
2019) in the list to run the selected program
• Click the Blank document thumbnail on the Word start
screen to create a blank Word document in the Word
window

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 Starting and Using Word (2 of 4)
• Components of The Word Window
• Scroll Bar
• Status Bar
• Ribbon
• Tell Me Box
• Quick Access Toolbar
• Mini Toolbar and Shortcut Menus
• Key Tips
• Microsoft Account Area

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 Starting and Using Word (3 of 4)
• To Display a Different Tab on the Ribbon
• Click the tab on the Ribbon to display

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 Starting and Using Word (4 of 4)
• To Adjust the Margin
• Click Layout on the ribbon to display the Layout tab
• Click the MARGINS button to display the Margins gallery

Choose
Narrow
Margin

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 Entering Text in a Document (1 of 4)
• To Type Text
• Type the text (Washing Hands Flyer) in the Word
document
• To move the insertion point to the beginning of the next
line, press the ENTER key
• To Change the Zoom to Page Width
• Click VIEW on the ribbon to display the VIEW tab
• Click the Page Width button to display the page the same
width as the document window

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 Entering Text in a Document (2 of 4)
• To Display Formatting Marks
• If the HOME tab is not the active tab, click HOME on the
ribbon to display the HOME tab
• If it is not selected already, click the Show/Hide ¶ button
to display formatting marks on the screen
• To Wordwrap Text as You Type
• Wordwrap allows you to type words in a paragraph
continually without pressing the ENTER key at the end of
each line

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 Entering Text in a Document (3 of 4)
• To Check Spelling and Grammar as You Type
• Type the misspelled text and then press the SPACEBAR
so that a red wavy line appears below the misspelled
word
• Right-click the flagged word to display a shortcut menu
that presents a list of suggested spelling corrections for
the flagged word
• Click the correct word on the shortcut menu
• To Insert a Blank Line
• Press the ENTER key to insert a blank line in the
document

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 Entering Text in a Document (4 of 4)
• To Save a Document for the First Time
• Click FILE on the ribbon to open the Backstage view
• Click Save As in the Backstage view to display the Save
As screen
• Click This PC in the Save screen to display the default
save location on the computer or mobile device
• Click the Save As screen to display the Save As dialog
box
• Click Save to save the file

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 Formatting Paragraphs and
Characters (1 of 14)
• To Change the Document Theme
• Click Design on the ribbon to display the DESIGN tab
• Click the Themes button to display the Themes gallery
• Click the desired theme (Slate Theme) to change the
document theme

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 Formatting Paragraphs and
Characters (2 of 14)
• To Center a Paragraph
• Click somewhere in the paragraph to be centered to position
the insertion point in the paragraph to be formatted
• Click the Center button to center the paragraph containing the
insertion point (headline, 1st paragraph & signature line)

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 Formatting Paragraphs and
Characters (3 of 14)
• To Select a Line
• While the pointer is a right-pointing block arrow, click the
mouse to select the entire line to the right of the pointer

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 Formatting Paragraphs and
Characters (4 of 14)
• To Change the Font Size of Selected Text
• With the text (headline) selected, click the Font Size arrow to display
the Font Size gallery
• Point to the desired point size in the Font Size gallery to display a
Live Preview of the selected text at the selected point size
• Click the desired point size (36 pts) to change the font size of the
selected text
• To Change the Font of Selected Text
• With the text selected, click the Font arrow to display the Font gallery
• Scroll through the Font gallery, and then point to the desired font to
display a Live Preview of the selected text in the selected font
• Click the font (Rockwell Extra Bold) to change the font of the
selected text (headline)
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 Formatting Paragraphs and
Characters (5 of 14)
• To Change the Case of Selected Text
• With the text (headline) selected, click the Change Case
button to display the Change Case gallery
• Click the desired case (UPPERCASE) in the Change Case
gallery to change the case of the selected text

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 Formatting Paragraphs and
Characters (6 of 14)
• To Apply a Preset Text Effect to Selected Text
• With the text (headline) selected, click the Text Effects
button to display the Text Effects and Typography gallery
• Point to the desired text effect to display a Live Preview of
the selected text with the selected text effect
• Click the text effect (Fill: White; Outline: Brown, Accent
color 1; …) to change the text effect of the selected text
• To Shade (Applying a Background Color to) a
Paragraph (headline)
• Click somewhere in the paragraph to be shaded
• Click the Shading arrow to display the Shading gallery
• Click the desired shading color (row #5, col #8: Brown,
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 Formatting Paragraphs and
Characters (7 of 14)
• To Change the Font Color of Selected Text
• With the paragraph (1st paragraph) selected, click the
Font Color arrow to display the Font Color gallery
• Click the desired font color (row #5, col #9: Red, Accent
5, Darker25%)

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 Formatting Paragraphs and
Characters (8 of 14)
• To Change the Font Size of Selected Text
• With the text (1st paragraph) selected, click the Font Size
arrow to display the Font Size gallery
• Click the desired font size (22 pts)
• Click anywhere in the document window to remove the
selection from the text
• To Change the Zoom Percentage
• Repeatedly click the Zoom Out and Zoom In buttons on
the status bar until the desired percentage is achieved

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 Formatting Paragraphs and
Characters (9 of 14)
• To Select Multiple Lines
• Move the pointer to the left of the first paragraph to be
selected until the pointer changes to a right-pointing block
arrow
• While the pointer is a right-pointing block arrow, drag
downward to select all lines (all lists) that will be formatted
• To Change the Font Size of Selected Text
• With the text selected (all lists) , click the Font Size arrow
to display the Font Size gallery
• Click the desired font size (20 pts)
• Click anywhere in the document window to remove the
selection from the text
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 Formatting Paragraphs and
Characters (10 of 14)
• To Number a List of Paragraphs
• Select the paragraphs (How lists) to be formatted
• Click the Numbering button to place a number followed by
a period at the beginning of each selected paragraph
• To Undo and Redo an Action
• Click the Undo button on the Quick Access Toolbar to
reverse your most recent action
• Click the Redo button on the Quick Access Toolbar to
reverse your most recent undo

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 Formatting Paragraphs and
Characters (11 of 14)
• To Bullet a List of Paragraphs
• Select the paragraphs (When lists) to be formatted
• Click the Bullets button to place a bullet character at the
beginning of each selected paragraph

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 Formatting Paragraphs and
Characters (12 of 14)
• To Remove a Hyperlink
• Right-click the hyperlink (in signature line) to display a
shortcut menu
• Click Remove Hyperlink on the shortcut menu to remove
the hyperlink format from the text
• To Use the Mini Toolbar to Format Text (signature)
• Select the text to format to display the mini toolbar
• Make selections to font size (18 pts), color (row #5, col
#9: Red, Accent 5, Darker 25%), or other attribute
• To Select a Group of Words
• Position the pointer to the left of the first character of the
text (additional handwashing tips) to be selected
• Drag the pointer through the last character in the text to
be selected
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 Formatting Paragraphs and
Characters (13 of 14)
• To Underline Text
• With the text selected (in the end of last slide), click the
Underline button to underline the selected text
• To Italicize Text
• Click somewhere in the word to be italicized to position
the insertion point in the word to be formatted
• Click the Italic button to italicize the word (1st paragraph:
prevent) containing the insertion point
• To Select Nonadjacent Text
• Select the first word to format, hold down CTRL select the
next word (the first words of the numbered list)

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 Formatting Paragraphs and
Characters (14 of 14)
• To Bold Text
• With the text selected (end of last slide), click the Bold
button to bold the selected text
• To Save an Existing Document with a Different File
Name
• Click File on the ribbon to open Backstage view
• Click Save As in Backstage view to display the Save As
• Type the new file name
• Click the Save button

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 Inserting and Formatting a Picture in a
Word Document (1 of 3)
• To Insert a Picture from a File
• Position the insertion point where you want to insert the
picture (between the How and When lists)
• Click INSERT on the ribbon to display the INSERT tab
• Click the PICTURES button to display the Insert Picture
dialog box
• Navigate to the picture location
• Select the picture you wish to insert
• Click the Insert button to insert the picture at the location
of the insertion point in the document

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 Inserting and Formatting a Picture in a
Word Document (2 of 3)
• To Change the Zoom to One Page
• Click View on the ribbon to display the View tab
• Click the ONE PAGE button to change the zoom to one
page
• To Resize an Object Proportionally
• Drag one of the sizing handles to increase or decrease
the size of the graphic

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 Inserting and Formatting a Picture in a
Word Document (3 of 3)
• To Apply a Picture Style
• Be sure the picture still is selected
• Click PICTURE TOOLS FORMAT tab on the ribbon
• Click the MORE button in the Picture Styles gallery to expand the
gallery
• Click the desired style (#15, Snip Diagonal Corner, White) in the
Picture Styles gallery to apply the style to the selected picture
• To Apply Picture Effect
• With the picture still selected, click the PICTURE EFFECTS button to
display the Picture Effects menu
• Point to the desired effect category (Shadow)
• Click the desired picture effect in the gallery to apply the selected
picture effect (Perspective: Upper Left)

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 Enhancing the Page (1 of 5)
• To Change Theme Colors
• Click DESIGN on the ribbon to display the DESIGN tab
• Click the COLORS button to display the Colors gallery
• Click the desired color to change the document theme
colors (Blue II)

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 Enhancing the Page (2 of 5)
• To Add a Page Border
• Click the PAGE BORDERS button to display the Borders
and Shading dialog box
• Click the desired border setting (Box)
• Click the desired border style (the 3rd from the bottom)
• Click the Color arrow to display a color palette
• Click the desired color (row #5, col #7: Turquoise,
Accent 3, Darker 25%)
• Click Width arrow to change width of page border (3 pt)
• Click the OK button to add the border to the page

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 Enhancing the Page (3 of 5)
• To Change Spacing before and after Paragraphs
• Position the insertion point in the paragraph to be
adjusted (How? ; When? ; signature line)
• Click LAYOUT on the ribbon to display the Layout tab
• Change the values in the Spacing Before and Spacing
After boxes (0 pt & 0 pt; 0 pt & 0 pt; 12 pt & 8 pt)

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 Enhancing the Page (4 of 5)
• To Change the Document Properties
• Click File on the ribbon to open the Backstage view and
then click the Info tab
• Click to the right of the Comments property (add info)
• Click the Back button in the upper-left corner of the
Backstage view to return to the document window
• To Save an Existing Document with the Same File
Name
• Click the SAVE button on the Quick Access Toolbar to
overwrite the previously saved file in the same location it
was saved previously

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 Enhancing the Page (5 of 5)
• To Close a Document
• Click FILE on the ribbon to open Backstage view
• Click CLOSE in Backstage view to close the currently
open document

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 Correcting Errors and Revising a
Document (1 of 6)
• To Open a Document
• Click FILE on the ribbon to open the Backstage view and
then click Open in the Backstage view to display the Open
screen
• Click the Browse to display the Open dialog box
• If necessary, navigate to the location of the file to open
• Click the file to open
• Click the Open button to open the file
• To Insert Text in an Existing Document
• Scroll through the document and then click to the left of
the location of text to be inserted to position the insertion
point (apply soap)
• Type the new text (then)
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 Correcting Errors and Revising a
Document (2 of 6)
• To Delete or Cut Text
• Double-click the word to be selected
• Click the CUT button
• To Copy and Paste
• Select the item to be copied
• Click the COPY button to copy the selected item in the
document to the Office Clipboard
• Position the insertion point at the location where the item
should be pasted
• Click the PASTE button to paste the copied item in the
document at the location of the insertion point

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 Correcting Errors and Revising a
Document (3 of 6)
• To Display the Paste Options Menu
• Click the PASTE OPTIONS Button to display the Paste Options
menu
• To Move Text
• Select the text to be moved
• With the pointer in the selected text, press and hold down the
mouse button, which displays a small dotted box with the pointer
• Drag the insertion point to the location where the selected text is
to be moved
• Release the mouse button to move the selected text to the
location of the dotted insertion point
• Click anywhere in the document window to remove the selection
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 Correcting Errors and Revising a
Document (4 of 6)
• To Switch to Read Mode
• Click the READ MODE button on the status bar to switch
to Read mode
• To Switch to Print Layout View
• Click the PRINT LAYOUT button on the status bar to
switch to Print Layout
• To Print the Document
• Click Print in the Backstage view to display the Print
screen and a preview of the document
• Verify the printer, and click print

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 Correcting Errors and Revising a
Document (5 of 6)
• To Use the Tell Me Box
• Type the search text (“margins”) in the Tell Me box
• Point to the desired submenu to display the various option
• Click an empty area of the document window to close the
search results
• To Use the Help Pane
• Click HELP on the ribbon to display the Help tab
• Click the HELP button to display the Help pane
• When you are finished, click CLOSE

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 Correcting Errors and Revising a
Document (6 of 6)
• To Exit Word
• Click the CLOSE button in the upper-right corner of Word
window

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