Tender Process Management
--Web Portal User Manual
--Online Bidding
PetroChina International Iraq FZE Iraq Branch
Web Portal User Manual (Ver 1.1) 2020-5-4
Important Note:
1. Bidder shall encrypt bidding documents with WinRAR;
2. The encrypt bidding documents shall include relevant
documents in PDF file stamped, initialed and signed by
the bidder’s duly authorized person(s) as well as in
Word/Excel file formats;
3. The password for commercial proposal and cost impact
shall be different with technical proposal;
4. Bidder shall not send password along with their
bidding documents;
5. Bidder shall test its encrypted proposals and make sure
the proposals can be opened;
6. Bidder may be disqualified if the above rules are not
complied with;
7. Bidder shall take document size and network into
account and complete proposal submission before the
time of bid close;
8. The operation as below needs to use IE11 browser with
flash plugin.
9. Any questions, please contact:
[email protected]Web Portal User Manual (Ver 1.1) 2020-5-4
User Guidance
1. Online Upload Technical & Commercial Proposal
1.1 Login web portal and click the Tender Name Link in the
default page.
Web Portal User Manual (Ver 1.1) 2020-5-4
1.2 Click "Participate" button to participate in the tender.
1.3 Upload the bank receipt.
1.4 Once bank receipt is approved in system, bidder can
download ITB documents.
Web Portal User Manual (Ver 1.1) 2020-5-4
1.5 After bidder completed the Technical & Commercial
proposals, bidder can upload encrypted proposals in web
portal.
Bid preparation: The proposals must include soft copies of original bidding
documents which is stamped, initialed and signed as well as the editable copies
as per ITB requirements.
1.5.1 Click the “My Tender” menu.
Web Portal User Manual (Ver 1.1) 2020-5-4
1.5.2 Select the relevant tender.
1.5.3 Click the “Action” button.
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1.5.4 Click the “Submit Proposals” button.
1.5.5 Click “Upload\Modify Technical Proposal” or Click
“Upload\Modify Commercial Proposal” to upload the encrypted
Technical or Commercial Proposal
Web Portal User Manual (Ver 1.1) 2020-5-4
Note:
(1) Technical Proposal
Bidder shall encrypt the technical proposal with WinRAR into one or
several files which often includes the follows. The technical proposal shall be
named as '[Last four digit of tender] – [Bid Bond/Tech/Corp] – [Bidder Name]'
a) General and Technical Proposal
b) Bid bond
c) Bidder’s Corporate Documentation and Authorization
d) Other documents required in ITB
(2) Commercial Proposal
Bidder shall encrypt the commercial proposal with WinRAR into a single
file. The unencrypted commercial proposal will be rejected. The commercial
proposal shall be named as '[Last four digit of tender] – [Com] – [Bidder Name]'.
(3) Bidding Documents Encryption
a) Bidder shall test its encrypted bidding documents before uploading
and make sure the encrypted bidding documents can be opened.
Web Portal User Manual (Ver 1.1) 2020-5-4
b) The password for opening the technical and commercial proposal shall
be provided by bidder only upon request from PetroChina before bid
opening.
c) The password is recommended to have at least 9 characters in length
and contain:
o A minimum of 1 lower case letter [a-z] and
o A minimum of 1 upper case letter [A-Z] and
o A minimum of 1 numeric character [0-9] and
o A minimum of 1 special character
o Passwords should not be based on a dictionary word or have been
previously cracked.
o Passwords should not contain any personal information.
1.5.6 Click the “Submit” button to submit the Technical &
Commercial Proposal.
Remark: Before Bid Closing Date, bidder can modify it by clicking the “Submit
Proposals” button.
Web Portal User Manual (Ver 1.1) 2020-5-4
2. Online Upload T-Clarification or C-Clarification Cost Impact
2.1 Click “View Clarification” in information center or click
“My Tender” menu.
2.2 Select the relevant tender.
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2.3 Click the “Action” button.
2.4 Click “Technical Clarification View/Reply” or
“Commercial Clarification View/Reply”.
Web Portal User Manual (Ver 1.1) 2020-5-4
2.5 Click “Reply” button to reply the Clarification.
2.6 Upload Cost Impact and reply the Clarification
(1) Select “Yes” for Cost Impact.
(2) Click “Select File” in Cost Impact Upload to upload encrypted cost impact file.
(3) Click “Send” to submit after complete reply
Web Portal User Manual (Ver 1.1) 2020-5-4
Note:
(1) Cost Impact
Bidder shall encrypt the Cost Impact with WinRAR if there is cost impact
in its reply to T or C clarification. The Cost Impact shall be named as '[Last four
digit of tender] – [CostImpact] – [Bidder Name]'.
(2) Cost Impact Encryption
a) Bidder shall test its encrypted Cost Impact before uploading and make
sure the encrypted Cost Impact can be opened.
b) The password for opening Cost Impact shall be provided by bidder
only upon request from PetroChina before bid opening.
c) The password is recommended to have at least 9 characters in length
and contain:
o A minimum of 1 lower case letter [a-z] and
o A minimum of 1 upper case letter [A-Z] and
o A minimum of 1 numeric character [0-9] and
o A minimum of 1 special character
o Passwords should not be based on a dictionary word or have been
previously cracked.
o Passwords should not contain any personal information.
Web Portal User Manual (Ver 1.1) 2020-5-4
