JOB DESCRIPTION
General Responsibilities
Manage the day to day tasks of the Accounting function in the property
Bookkeeping function in the absence of Accounting Assistant/Bookkeeper
Prepares the Financial Statements, and discusses with the Project Accounting Manager and
Property Manager the analysis/impact of the financial data to the management of the property
Submits himself/herself to external audit
Preparation of Cash Position Report
Ensures timeliness of billing, collection report and disbursements
Maintain a minimum of 85% collection efficiency monthly
Track the disbursements and monitor adherence to the approved budget
Ensures the preparation of BIR returns of the Corporation
Adhere to the concern slip process in relation to Accounting concerns
Ensure that a master file of all Statements of Accounts (SOAs), Vouchers, and other financial
records are kept and maintained, filed on a per month and year manner
Ensure that all Official Receipts of the Corporation are secure and intact
Vouch the accuracy of the Daily Collection Report (DCR) and ORs against bank deposits
Recommend improvement in the banking services used by the corporation
Assist the Property Manager in the preparation of the annual budget by providing financial
information and trend of expenses
Coach and mentor Accounting Staff
Petty Cash custodian in the absence of Accounting Assistant or Admin. Assistant
Prepare the Statements of Account in the absence of billing and collection assistant according to
the billing and collection policy/cycle of the Corporation in the absence of Accounting Assistant
Receive payments and issue Official Receipt in the absence of Accounting Assistant
Prepare payment/check vouchers for disbursements of the Corporation; create a schedule of
disbursements and prepare them ahead; give at least 2 days lead time for signatories of the
Corporation in the absence of Accounting Assistant
Prepare journal entries in the absence of Accounting Assistant
Prepare cash disbursement entries in the absence of Accounting Assistant
Posting of entries to General Journal, General Ledger, Disbursement Book, Cash Receipts Book
of the Corporation in the absence of Accounting Assistant
Maintain subsidiary ledgers in the absence of Accounting Assistant
Maintain the individual ledger of all units in the absence of Accounting Assistant
Prepare the daily collection for bank deposit; one OR-one item in the deposit slip for checks;
One OR-one deposit slip for cash in the absence of Accounting Assistant
Compile information for internal and external auditors
Establish good rapport and working relationship with the Board/Client representative
Build a personal yet professional relationship with unit owners/tenants
Any other tasks that may be assigned from time to time
Position
Property Accountant
Deployment
Project-based (_____________________), Property Management Operations (PMO) Division
Division Goal: To meet the annual growth target and create profitability for the company
Division Objectives:
A. Product the highest level of efficiency possible for the organization and its customers
B. Develop, improve and deliver the service based on client wants using the abilities and
resources of the company
C. Ensure that the services meet the quality and functionality needed by the customers that
will result in long-term relationships
1. Reporting Structure
This position directly reports to the Property Manager and Property Accounting Manager
The following directly reports to the Property Accountant: Accounting Assistant/Billing and
Collection
2. Work Conditions
Regular working hour is 48 hours per week
Normal shift is 8:00 AM – 5:00 PM, but is subject to change depending on the needs of the
project to be deployed at: ___________________________________
Location of work depends on the project deployed at:
This position may be required to render work beyond the normal shift.
This position may be required to travel to locations outside Metro Manila where the
project assigned to be is located
This position requires being able to work under pressure
3. Tasks, Functions, Responsibilities
4. Reports owned by the position and frequency of submission
5. Processes, procedure, policy, forms owned by the position
REPORTS, FORMS, PROCEDURES
Submits the Financial Statements (Profit and Loss, Balance Sheet, Statement of Cash
Flow (as per required by the client) every second (2 nd) week of the following month,
latest
Submit the standard Financial Highlights Report of the company every second (2 nd) week
of the following month, latest
Prepares the Bank Reconciliation Report monthly, and closes the books of the
Corporation every second (2nd) week of the month, latest, based on the adjustments
determined from the said report
Submit a Cash Position Report every time checks are due for routing to the signatories
of the Corporation
Sign the DCR and ensure its daily submission to the assigned PMO Coordinator
6. Performance Standards
Maintain monthly collection efficiency at a minimum of 85%
Complete and timely submission of financial reports and BIR returns
Closure of Minor Accounting concerns with a maximum of 7 calendar days
Closure of Major Accounting concerns with a maximum of 4 weeks
Maintain 1% Corrective Action Request (CAR) for the year
Maintain below 3% Non-Conformity (NC) for the year
7. Minimum Job Requirements
a. Education
A graduate of BS Accounting Technology or BS Accountancy. CPA is an advantage.
b. Work Experience
Must have above 2-year related work experience preferably in the same industry
c. Knowledge, Skills, Abilities (KSA’s)
c.1. KNOWLEDGE
Must have knowledge in the use of computer applications such as MS Office and
e-mail
Generally Accepted Accounting Principles
Board of Accountancy Requirements
Tax Code of the Philippines
Knowledgeable of any accounting software
Basics of Management: Planning, Organizing, Controlling, and Directing
d. SKILLS
Organized
Excellent communication and interpersonal skills
e. ABILITIES
Methodical
Effective allocation of resources
8. Effected Employee Behavior
Discuss financial impacts on operation
Work closely with the Treasurer of the Corporation to relay information critical to the
financial viability of the organization, should the need arises
Represent the company as a responsible employer to employees and clients
Aim the remarkable customer experience
Spearhead the culture of Teamwork, Quality and Respect for People (TQR) and promote
the culture of learning and professional work ethics
This job description in no way states or implies that these are the only duties to be performed by the
employees assigned to this position. The employee is expected to perform other duties necessary for
the effective operation of the property.
This is to confirm that this Job Description has been discussed with me. I fully understand and accept the
scope of the role, and responsibilities inherent to this position.
__________________________________ ________________________________
Employee Name Signature Head, PMO Division
Date: _____________________________
