FACULTY OF ADMINISTRATION SCIENCE AND POLICY STUDIES.
DIPLOMA IN PUBLIC ADMINISTRATION
ELC 270
ENGLISH FOR WORKPLACE COMMUNICATION
GROUP MEMBERS STUDENT ID
MUHAMMAD SHAHRUL HAFIQ BIN KAMARUDDIN 2019238912
NURSHAIDATIENA SHUHADA BINTI SHAIFUDDIN 2019401872
REDRIANA AISYAH SOFEA BINTI RABUDIN 2019403924
INTAN NAJIHAH BINTI ABDUL RAHMAN 2019248352
NUR AMIRAH DIYANA BINTI RAMLI 2019415102
PREPARED FOR:
SIR ABDUL FATTAH BIN ABD GANI
DATE OF SUBMISSION:
16 JULY 2021
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1.0 INTRODUCTION
The initiative that been discuss is an anti-corruption program among employees.
Nowadays there are a lot of cases employee engaged in corruption and because of this it is
actually do bring bad effect to the company and also to the country itself. Corruption is simply
the dishonesty and unlawful behaviour of individuals in positions of authority, influence, or
otherwise who engage in fraudulent operations to obtain an unfair advantage over others.
Giving or receiving bribes or improper gifts is also prohibited. Corruption in the workplaces is
a vice that has become a cancer in the delivery of services within the organizations. It has
heavily impacted on the performance and affected the profits. The best solution to prevent
corruption is by make an anti-corruption programme by seminar. Increasingly, organizations
are being held responsible for their employees’ unethical and illegal behaviour (Madelijne
Gorsira, 2018). Every organization cannot get away from the issues that arise which will
indeed have an impact on the management of the organization. A company cannot take this
lightly, as an employee is an important asset and the backbone of an organization.
1.1 Problem Statement
Star Clothing Company is a company wholly owned by Bumiputera with interests in the
field of fashion design. Star Clothing is a fashion E-commerce platform that offers a wide
selection of clothing especially Muslim women's clothing. The company was established in
early 2011 and has been registered under the Companies Commission of Malaysia (CCM).
The company also has the strength of strategy by having employees who have extensive
experience and are very competitive in this field, thus the company is still operate until now.
The Star Clothing Company work team's talent and ingenuity have resulted in outfits that are
current in style and have won the hearts of many Muslim women buyers.
However, every established company cannot run away from challenges or risks. Ms
Intan Najihah, the firm's Head of Sales Department, recently discovered that the company had
lost 30% from the previous year, further research, she determined that the loss was due to
investors and suppliers to Star Clothing Company. Based on a study conducted by the Head
of the Human Resource Department, Ms Amirah Dayana noticed that there are several factors
led staff of Star Clothing Company were involved for engaging in corrupt activities. The KPMG
Malaysia Fraud, Bribery and Corruption Survey 2013 found that 71% of respondents said that
business cannot be conducted in Malaysia except by paying of bribes. (forensic, 2013)
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Factor of Corruption
Other reasons
Neglecting religious 6%
values
13%
Greed
42%
Low of wage level
18%
Selfishness
21%
Greed Selfishness Low of wage level Neglecting religious values Other reasons
Figure 1
Figure 1 shows that the cause of corrupt activities within Star Clothing Company. Based
on the bar chart, many corrupt activities occur due to greed. Based on the observation, they
believe that personal interests are more important than job interests. Their main purpose is to
make a lot of profit without thinking about the bad effects that will happen later. Indirectly,
those involved have practiced individualistic and materialistic attitudes in order have a
luxurious life beyond their ability. For instance, there are situations where one of the lower
staff who wants a higher position is willing to bribe his superiors to appoint him/her. To
summarise, the pie chart illustrates that most of the causes are attributable to a person's
personal shortcomings, which has driven them to engage in corrupt actions.
Head of Finance Department, Mr. Shahrul examine and confirmed that the average
salary of the employee is commensurate with the scope of the employee. According to that,
there should not be an issue of corruption among employees where the salary is in accordance
with the job scope.
Therefore, the relationship between individual attitudes and organizational norms is very
important because they are closely related. The culture of integrity in Star Clothing Company
needs to be inculcated so that no staff is involved in this issue to tarnish the name of Star
Clothing Company. The initiatives proposed by Ms Amirah Dayana need to be implemented
more proactively and aggressively so that the issue of corruption can be addressed and can
have a positive impact on Star Clothing Company.
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2.0 PROPOSED INITIATIVE
It clearly shows that nowadays there are a lot of cases employee engaged in corruption
and because of this it is actually do bring bad effect to us and also to the country itself.
Therefore, the investigate team would like to propose to the company the best solution to
prevent corruption is by make an anti-corruption programme by seminar.
2.1 Objectives
The objectives of the initiative are as follows:
2.1.1 To promote the identification of corruption and the transparency of decision-making.
2.1.2 To reduce available opportunities for engaging in corrupt actions.
2.1.3 To assign responsibility for employees' knowledge and compliance with the Policy's
concepts and standards, as well as the main provisions of relevant anti-corruption legislation
and sufficient anti-corruption processes.
2.2 Methodology
The methods of implementation for the proposed initiative are as follows:
2.2.1. Held seminars to combat corruption
Various things need to be emphasized in carrying out the initiatives carried out so that
the seminar program can run smoothly in terms of staff required to handle the event, the
budget allocated by the company and the venue and facilities when the seminar program is
implemented. Companies can also collaborate with staff or uniformed bodies involved in
dealing with corruption such as the MACC, namely the Malaysian Anti -Corruption
Commission. With this cooperation, the MACC can provide a clearer description of the
problem of corruption and the action to be taken against the giver or receiver of bribes. In this
way, it is hoped to curb the problem of corruption in our company so that there are no problems
that could tarnish the company's name.
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2.2.2. Employees who show the necessary dedication and integrity standards should
be awarded
After the end of the seminar that has been organized by the human resources should
help keep the anti-corruption programmed under review to ensure that it is being implemented
effectively from a human resources perspective and that improvements to the programmed
are identified and implemented. This allows us to assess whether the structured programmed
has a good influence on employees and that employee who establish their commitment and
standards of integrity should also be welcomed. Also, Company could provide consolation or
a good position as a present to acknowledge the honesty attitude displayed. This allows
everyone to replicate and show good dedication during their job while enhancing our
company's performance and image. (SWEDEN, 2020)
2.3 Financial Implication
To cater to the needs of the proposed initiative, the investigative team has done a
preliminary calculation of the financial implication. The details are as follows:
Item Details Cost
1 Fees for speakers RM 300
2 Costing for Brainstorming Session:
• Expenses of Food and Drink RM 2,400
TOTAL RM 3,000
The figures above are based only on initial calculations. The investigation team proposes
that the statistics are further examined with the Department of Finance to clarify the specifics.
Any comments or proposed modification would be welcome.
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2.4 Personnel Involved
In order to ensure the proposed initiative is conducted efficiently, the investigative teams would
propose the following personnel to be involved:
Advisor Ms Redriana Aisyah Sofea Binti Rabudin
Chief Executive Officer (CEO)
Project Manager Ms Nur Amirah Diyana Binti Ramli
Head of Human Resource Department
Mr. Muhammad Shahrul Hafiq Bin Kamaruddin
Head of Finance Department
Secretary
Ms Nurshaidatiena Shuhada Binti Shaifuddin
Head of Production Department Officer
Committee Members Ms Intan Najihah Binti Abdul Rahman
Head of Sales Officer
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3.0 CONCLUSION
It is hoped that the management of Star Clothing accepts this proposal and do the task
accordingly. The investigative team is confident that this initiative will provide positive outcome
and bring changes in the company in overcome the issue of corruption. This issue must be
resolved as soon as possible so that employees can trust each other and the image of Star
Clothing Company remains free from negative activities. The investigative team will make sure
to achieve the objectives less than three months. If the management wants to find out about
this initiative further and clearly, the team can contact Ms. Nur Amirah Diyana Binti Ramli
([email protected]) as the head of this initiative in making reviews and
studies on overcome issue of corruption.
Prepared by:
……………………………………………………
REDRIANA AISYAH SOFEA BINTI RABUDIN
(Chief Executive Officer)
……………………………………………
NUR AMIRAH DIYANA BINTI RAMLI
(Lead Investigator Cum Senior Executive, Human Resources Department)
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……………………………………………….
INTAN NAJIHAH BINTI ABDUL RAHMAN
(Head Of Sales Department)
……………………………………………………………
MUHAMMAD SHAHRUL HAFIQ BIN KAMARUDDIN
(Head Of Finance Department)
……………………………………………………………
NURSHAIDATIENA SHUHADA BINTI SHAIFUDDIN
(Head Of Production Department)
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4.0 REFERENCES
forensic. (2013). KPMG Malaysia Fraud, Bribery and Corruption Survey 2013. KPMG, 42-56.
Madelijne Gorsira, L. S. (19 February, 2018). Corruption in Organizations: Ethical Climate
and Individual Motives. Retrieved from Administrative Sciences :
file:///C:/Users/User/Downloads/admsci-08-00004-v2%20(1).pdf
Minds, K. (n.d.). Anti- Corruption Policy. Khoji Minds India Ptv Ltd, 6.
SWEDEN, G. O. (2020). Corporate Anti-Corruption Compliance Drivers, Mechanisms, and
Idea. OECD.ORG, 96.
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