Using Microsoft Word's Menu bar

File menu

New - Opens a new document. If you use the keyboard combination

indicated on the right a blank document opens immediately.
Selecting the New menu item with your cursor gives the opportunity
to open a large number of types of documents.
Open - Opens a previously saved document.
Close - Closes the active document but does not quit the application.
Save - Saves the active document with its current file name, location
and format.
Save As - Saves by opening a window which gives the opportunity to
change the file name, location or format.
Page Setup - Sets margins, paper size, orientation and other layout
options.
Print Preview - Shows how the file will look when you print it.
Print - Prints the active file, also gives the opportunity to change
print options
Exit - Closes Microsoft Word.

Edit menu

Undo ... - The actual entry of this item will depend on what you
did last. In my example I had cut text, so that was displayed.
This selection can be repeated several times.
Repeat ...- After an action has been undone, it can be reinstated
in the document.
Cut - Removes the selection from the active document and
places it on the clipboard.
Copy - Copies the selection to the clipboard
Paste - Inserts the contents of the clipboard at the insertion point
(cursor) or whatever is selected.
Clear - Deletes the selected object or text, but does not place it
on the clipboard.
Select All - Selects all text and graphics in the active window.
Find - Searches for specified text in the active document
Replace - Searches for and replaces specified text and
formatting.

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View menu

Normal - The default document view for most word processing

tasks.
Page Layout - An editing view that displays your document as it
will look when printed. This view takes more system memory and
scrolling may be slow.
Toolbars - Displays or hides toolbars. The right pointing arrow
indicates a list of toolbars. To add one slide down to the name of the
toolbar and click to select.
Ruler - Displays or hides horizontal and vertical rulers at the top and
left side of the document.
Header and Footer - Adds or changes the text that is displayed at
the top or bottom of every page of the document
Full Screen - Hides most screen elements so you can see more of
your document
Zoom - Controls how large, or small, the current document appears
on the screen.

Insert menu
Page Break - Use this command to send your cursor to the top of the next
page even though the text does not extend to the bottom of the previous page
Date and Time - Choose from seventeen formats for displaying date, time,
or date and time.
Auto Text - Insert any of several pre-set text lines, or create your own.
Symbol - Insert a symbol from each of your symbol fonts, or any standard font
which includes symbols. There are more than you might think!
Footnote - Place a footnote at the bottom of the page or the end of the
document.
Picture - Insert pictures from clip art or a file. You can also insert auto shapes,
word art, or a chart.
Text Box (Frame) - Use this to place captions near tables or drawings, or to
set off text at the beginning of a page. Click and draw the box after making this
selection.
File - Insert a saved document into the active document at the cursor.
Object - Insert an object such as clip art, word art, an equation or much more.
Hyperlink - An interesting use of hyperlinks is to place a link to any
document stored on your computer. You can later open that document by
clicking on the link. Neat?

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Format menu

Font - Change font style, size, color and a large number of other features.
You can also change the spacing between letters here.
Paragraph - Indent a paragraph using either margin or place some
chosen amount of space before or after the paragraph.
Bullets and Numbering - As promised in the Insert menu, if you wish
to change the bullet, it can be done here. Your bullets can be literally any
symbol you wish them to be
Border - Create borders around blocks of text, or around the entire
document. On the Page Border tab, under the Art pull down menu you can
find a huge selection of graphic borders; hearts, stars, planets and much
more.
Drop Cap - Make the first letter of a paragraph or chapter large enough
to span several lines.
Style - If you prefer not to use the Formatting toolbar, document style can
be changed here.
Background - Another task which can be handled in the Formatting
toolbar, you can choose the color to highlight selected text in your
document.
Change Case - DO YOU EVER FORGET THE CAPS LOCK? If so,
some to this sub-menu and change the case of the highlighted text. This is a
cool feature!
Bold, Italic, Underline - Format selected text; Bold, Italic, or
Underlined.
Object - Make changes to any selected object; image, word
art, auto shape or any other object inserted into the document.

Tools menu

Spelling and Grammar - Choose either sub-menu and the same

window opens. Questioned spelling is in red, grammar in green.
Language/Thesaurus - Have you used the word "like" too many
times? Highlight the word, select Thesaurus and get suggestions like
similar and analogous.
Word Count - Need to know how many words are in your
document? Select Word Count and find out how many pages, words,
characters, paragraphs, and lines.
Auto Summarize - Exactly what it sounds like, Word summarizes
the document, reducing the length of the document, keeping the
meaning.
Auto Correct - Word will automatically correct some things. If this
feature is irritating to you, come here to change what is corrected.
Customize- Opens the same window that you get by going to the
View menu and selecting Toolbar/Customize.
Options - Modify Word settings here. Modify print, editing, spelling
and other options from this sub-menu.

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 Window menu
New Window - This opens another window with a copy of the active document.
Arrange All - Displays all open files in the window. This makes dragging and
dropping from one document to another much easier.
Split - Splits the active window into panes.
Open Document List - There is no need to drag windows to the side so you can
see other documents open in Word. Come to the bottom of this window for a listing of
all open documents. The active document has a check mark beside it.

Help menu

Microsoft Word Help - Open Word's Assistant and get a

search box to type in. Word displays possible matches for you to
read about.
Contents and Index - See an index of all topics available in
Word's Help documentation.
Microsoft on the Web - That's right! It is exactly what it
sounds like. Select a link and a Microsoft help page is opened in
your browser. If you are not online, Word will make the
connection and then display the page.
About Microsoft Word - Not sure which version of Word
you working with. Check here for version information and for the
produce ID number.

Commonly used keyboard combinations

To use one of these combinations Hold the Ctrl or Alt key down and strike the letter key
Cut- Removes the
selection from the
Ctrl+N Open a new word document quickly. Ctrl+X active document and
places it on the
clipboard.
Copies the selection to
Ctrl+O Opens a previously saved document. Ctrl+C
the clipboard
Paste - Inserts the
contents of the
Closes the active window, but does not Exit
Ctrl+W Ctrl+V clipboard at the
Word.
insertion point (cursor)
or whatever is selected.
Selects all text and
Saves the active document with its current
Ctrl+S Ctrl+A graphics in the active
file name, location and format.
window.
Find - Searches for
Prints the active file, also gives the
Ctrl+P Ctrl+F specified text in the
opportunity to change print options
active document
Bold - Formats
selected text; make text
Alt+F4 Exit - Closes Microsoft Word. Ctrl+B
bold, or remove bold
formatting
Italic - Formats
Undo the last action. This selection can be
Ctrl+Z Ctrl+I selected text; make text
repeated several times.
italic or remove italic
Underline - Formats
Redo - After an action has been undone, it selected text; make text
Ctrl+Y Ctrl+U
can be reinstated in the document. underlined or remove
underline

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