Documented Procedure in The Retention of Records
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Gretchel PontilarDocumented Procedure in The Retention of Records
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Gretchel PontilarGLAN Control No:
MEDICARE 18-002
COMMUNITY QUALITY POLICY Revision No:
HOSPITAL 01
Document Code: Document Name: Effectivity Date:
DOCUMENTED PROCEDURE IN THE
QP-RR-18-20 p.1of 2 March 20,2018
RETENTION OF RECORDS
1. TITLE: Procedure for the Retention of Records
2. PURPOSE:
To have a documented record on how to retain Laboratory patients record for
future use.
3. SCOPE:
This covers all laboratory records of patients in OPD /In Patients .
4. MATERIALS:
4.1 Ball pen
4.2 Logbook
4.3 Ruler
4.4 Filing cabinet or record rack
5. DEFINITION OF TERMS:
5.1 MTOD – Med Tech on Duty
5.2 Lab. Aide – A Laboratory personnel whose job description is to include but not
limited to record data of patients in the logbook.
5.3 Filing cabinet or Record rack – where all the logbooks of the laboratory is filed and kept.
6. RESPONSIBLE PERSONS:
6.1 Medical Technologist
6.2 Laboratory Aide
6.3 Record officer
7. FLOW OF PROCEDURE:
Flow of Procedure Narrative Description Responsible Person
START
Records the test results to their MTOD / LAB AIDE
Recording results
corresponding logbooks
Prepared By: Reviewed By: Approved By:
MICHAEL L. PALARION, RMT CARZOM S. CALULONG, R.M.T. EDEN ROSE P. MALANAO, M.D.
Medical Technologist C.O.S. Medical Technologist II Medical Officer V/Chief of Hospital
GLAN Control No:
MEDICARE 18-002
COMMUNITY QUALITY POLICY Revision No:
HOSPITAL 01
Document Code: Document Name: Effectivity Date:
DOCUMENTED PROCEDURE IN THE
QP-RR-18-20 p.2of 2 March 20,2018
RETENTION OF RECORDS
Flow of Procedure Narrative Description Responsible Person
A
Keeps records in the cabinet or
Keeping records record rack after the logbook had MTOD / LAB AIDE
been fully used and all the pages
had been utilized.
Endorses records to the record
Endorsing records officer after a year for safe Medical Technologists
keeping
END
8. MONITORING:
8.1 All records of patents in a logbook is properly kept in the Cabinet / record rack.
8.2 Med. Tech./ Lab. Aide to endorse record book to the Record Officer for safe keeping.
8.3 Record office shall in return will acknowledge receipt of such record for future use.
8.4 For future use this records shall be available.
9. DESSIMINATION:
9.1 To inform all Laboratory staff of the procedure on how to retrieve records of lab.
Examinations of each patient for needs arises.
9.2 To be informed also that records have number of years to be kept in a record room and
is discarded after a certain number of years of retention. This will follow the Standards of
retention of Records promulgated by the DOH and other Agency.
Prepared By: Reviewed By: Approved By:
MICHAEL L. PALARION, RMT CARZOM S. CALULONG, R.M.T. EDEN ROSE P. MALANAO, M.D.
Medical Technologist C.O.S. Medical Technologist II Medical Officer V/Chief of Hospital
