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KoBo Toolbox User Manual

KoBo Toolbox is a free and open source suite of tools for field data collection. It allows users to create online or offline forms, deploy them for data collection, and export the responses to Excel. The manual outlines how to sign up, build a form from scratch by adding questions, deploy the form to collect data, view and delete entries, and export the responses. It supports many languages and can be used by humanitarian organizations for data collection in challenging environments.

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Abinaya M
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© © All Rights Reserved
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Download as PDF, TXT or read online on Scribd
2K views10 pages

KoBo Toolbox User Manual

KoBo Toolbox is a free and open source suite of tools for field data collection. It allows users to create online or offline forms, deploy them for data collection, and export the responses to Excel. The manual outlines how to sign up, build a form from scratch by adding questions, deploy the form to collect data, view and delete entries, and export the responses. It supports many languages and can be used by humanitarian organizations for data collection in challenging environments.

Uploaded by

Abinaya M
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
  • What is KoBo Toolbox?
  • Languages Supported
  • Sign up and Login
  • Creating a new form
  • Deploying the form
  • Downloading the responses
  • References

KoBo Toolbox

User manual

1|Page
TABLE OF CONTENTS

SNO CONTENTS PAGE NO


1 What is KoBo Toolbox? 3

2 Languages Supported 3

3 Sign up and Login 3

4 Creating a new form 5

5 Deploying the form 8

6 Downloading the responses 10

7 Reference 10

2|Page
What is Kobo Toolbox?

Kobo Toolbox is a suite of tools for field data collection for use in challenging environments.
Our software is free and open source and works both on and offline. Most of our users are
people working in humanitarian crises, as well as aid professionals and researchers working
in developing countries.

Languages Supported

You can create Kobo Toolbox projects in many languages, from French to Korean, Russian,
Japanese, and more. The interface supports English, French, Spanish, Arabic, Hindi, Kurdish,
and Chinese. If you’re using a supported alphabet, you can of course write your form’s
questions in whatever language you like.

Sign up and Login:

Kobo Toolbox is a free and open source software. If you work for a humanitarian organization,
please sign up by clicking on “create Account” on left side. After activating your account
through the emailed link, you can log in to access your account.

3|Page
 Click on account settings to make any updates in the account or to update the
password

4|Page
Creating a new form

You can create a new form in four different ways. When you click on the new button, your
options are:

1. Build from scratch to create a new form from scratch, you can input project details and
click Create Project.
2. Use a template to use a template, you need to first go to Library and create one.
3. Upload an XLSForm Import an existing form from an external file in the XLSForm
format, for example when sharing form drafts between colleagues.
4. Import an XLSForm via URL Enter a valid XLSForm URL to import an existing form. For
instructions, visit Importing an XLSForm via URL.

Create your first form:

 Create your first form by clicking on New which you see on left top corner.

 Choose a source for your project and input project details

5|Page
 Click on “Build from scratch” to start a new project
 Enter the project details

6|Page
 Click on the + button to add your first question

Choose the response type

 To save the form click the Save button, then ‘X’ to close the form

7|Page
Deploying the form

To start collecting data you need to first deploy your draft form as a new data collection
project. Click the Deploy button to make the form live and allow data collection to begin

You can save and deploy your project, make edits, and then redeploy your form to make the
changes live - as many times as you like.

You will be prompted to redeploy your form when you have made changes to your form that
are not yet public.

 Click on the data tab to view the raw data of all the entries

8|Page
 Check the entry which you want to delete and click on delete option

9|Page
Downloading the responses

 Click on Export option to get the data in an excel format. Once the data is exported,
click on download option to save the excel file

References

Kobo Toolbox offers a detailed manual for more features. Attaching the link below for your
reference.

[Link]

10 | P a g e

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