A SUMMER TRAINING REPORT

ON

A Comparative study on Data Operator towards Accounting Department

At

MAHADEV TEXTILE Pvt. Ltd.

In Partial Fulfilment for the award of the Degree of Bachelors of Business
Administration

Submitted To

TEERTHANKER MAHAVEER INSTITUTE OF MANAGEMENT AND

TECHNOLOGY, (TMIMT)

SESSION: 2019 – 2022

TEERTHANKER MAHAVEER UNIVERSITY

MORADABAD, Utter Pradesh

Submitted By: Submitted To:

AARYAN JAIN Dr. ANKITKUMAR

TMG1901014 Associate Professor
3’rd Year, 5th Semester TMIMT, TMU
 +++INDEX +++

S.No. Particulars Page No.

1. Student Declaration 3
2. Certificate 4
3. Acknowledgement 5
4. Objectives of Training 6
5. Introduction of a Company 7
6. Introduction of a Departments 11
7. Intern Role during Internship 20
8. Observations 22
9. Role of Department 30
10. Key learning’s 33
11. How this internship can affect my Career 35
12. Conclusion 38

2
 STUDENT DECLARATION

I, Aaryan Jain, hereby declare that the research work presented in this project report

entitled “A Comparative study of Data Operator” for the fulfilment of the award of

BBA from TMIMT, Teerthanker Mahaveer University; Moradabad is based on

Summer Training. The Summer Training embodies the result of original work and

studies carried out by me and the contents of the project do not form the basis for the

award of any other degree to me or to anybody else.

AARYAN JAIN

TMG1901014

BBA

DEPT. OF MANAGEMENT

TMIMT

3
CERTIFICATE

4
 ACKNOWLEDGEMENT

Presentation inspiration and motivation have always played a key role in

the success of any venture.
I express my sincere thanks to Dr. Vipin Jain, Director (TMIMT). I
pay my deep sense of gratitude to Dr. Manoj Agarwal, HOD, TMIMT to
encourage me to the highest peak and to provide me the opportunity to
prepare the project. I am immensely obliged to my friends for their
elevating, encouraging guidance and kind supervision in the completion of
my project.
I feel to acknowledge my indebtedness and deep sense of gratitude to my
guide Dr. Ankit Kumar, whose valuable guidance and kind supervision
given to me throughout the course which shaped the present work as its
show.

Aaryan Jain
BBA 5th Sem
TMG1901014

5
 OBJECTIVES OF TRAINING

 Promote quality and excellence in the Indian textile industry to make

it globally competitive.

 Provide basic infrastructure and guidance to support and enhance

quality in the textile industry.

 Provide facilities for testing of textiles, chemicals, dyes and effluents

to the textile trade and industry.

 Efficient functioning by monitoring activities through the Busy 21

software system.

 Bringing efficiency through Administrative Reforms.

 To expose you to a particular job and a profession or industry.

 Another benefit of an internship is developing business contacts.

6
 +++
INTRODUCTION
OF A COMPANY
+++

7
The fashions industry is an ever-evolving industry throughout the entire
world. it's heavily dictated by whatever trend the bulk is currently following,
regardless of the people buy and need to shop for. Sometimes, the trends
aren't even the identical between one place and another. But the style
industry doesn’t just compose of fashion designers designing clothes that
follow the trend. Of course, it's to be sustained by various companies who
mass produce these designs and items of clothing to be then distributed to
the retailers and therefore the consumers. The fashion business follows an
increasingly complex consumer desires, demands, and worldwide fashion
trends, and employs countless people round the world. Garment companies
are huge manufacturers of clothing items that are then distributed to retailers.
it's a large industry given the constant demand worldwide and since
clothing has always been an element of our lives ever since. It’s not highly
competitive, but the industry is incredibly centralized and with companies
leading the industry by millions worth of dollars, it's still a challenge to
square out. Garments company profiles provide a good opportunity for the
corporate so attract prospective clients and investors to confirm an eternal
flow of profit and constant growth, take a look at these company profile
samples listed below to assist you draft a well written company profile
today.

Shirts are manufactured under the readymade garment industry. Its

continuous growth has created huge employment opportunities for the
people of the country. This industry is very suitable for setting up a small-
scale operation.
Readymade garments are the choice of many urban consumers. Due to
the huge charges that they face, many people are switching to these products.
This industry is becoming vibrant and attracting huge foreign investors.

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 ABOUT THE COMPANY

MAHADEV TEXTILE is an emerging clothing brand. Our aim is to make

quality clothing accessible and affordable. While Luxury brand keeps their
price high to protect themselves as a symbol of social distinction, we keep
our prices to let more people experience the joy of wearing a chic garment.

We perform all the garment related operations cutting, fusing,

stitching, washing and pressing in house and sell our clothes directly to the
customers eliminating all middlemen. With the rise of a sharp, aesthetic
sartorial, it is indeed a great time for menswear as people are becoming more
conscious of their personal style. At Mahadev Textile, we seek to
complement your inner style with our diverse selection of Shirts for every
occasion. With over 200 designs across multiple sizes, you will surely find
what you are looking for.

All our fabrics are hand-picked by the founders, putting the rigor at the
very first and most essential step of garmenting. Our attention to detail is
such that the linings, lapels, pockets and cuffs are aesthetically appealing
and durable. We opt for more work intensive, longer tailoring techniques
and use old, heavy irons, weighing more than 5 kg to give the final touch to
the garments.

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 OUR MISSION:
To become a leading textile industry that is responsible for its environment
and human requirements.

OUR VISION:
To provide products that are as good as international standards. To be a
global leader in this field, we aim to continuously improve our products and
services through continuous innovation and customer-focused excellence.

OUR VALUES:
 QUALITY: We deliver the agreed quality every time.

 RELATIONS: Our success is based on the healthy relationships between

our partners and employees.

 FOCUS: We keep the focus on creating value for our customers and for
the Group as a whole

 SOLUTION: Continuous engineering to provide solutions for our

customers.

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 +++
INTRODUCTION OF
DEPARTMENTS
+++

11
A garment factory is a facility that processes finished garments. It uses a
series of processes to make these products. The various departments of a
garment factory are organized according to the tasks and responsibilities of
the team members.

Different departments of a garment

factory

Here is the list of garment factory departments. These departments include

the pre-production departments, production, and post-production
departments. The supporting departments are also listed here.

1. Marketing and business development department

2. Design department
3. Merchandising department
4. Pattern Making, CAD department
5. Sampling department
6. Fabric Store and fabric sourcing
7. Trims and Accessory Store
8. Fabric Testing Lab
9. Production Planning and Control
10. Cutting department
11. Sewing department
12. Quality Control department
13. Machine Maintenance department

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 14. Garment Washing department
15. Finishing department
16. Printing department
17. Embroidery department

Activities of different departments explained here are followed by garment

export houses as well as domestic garment manufacturers. You can define
the job profile of your employees based on these and if required you modify
the same.
If you don’t want to read the whole post and want a chart for
understanding the primary job responsibilities of the different departments,
see the infographic.

1. Marketing department:
The marketing department in a garment company is responsible for
marketing products made by the factory, finding new customers, and
bringing more and more orders for the company. A marketing department is
headed by the marketing manager and supported marketing team.

2. Design department activities:

Apparel design department is responsible for product development. They
focus on developing garment designs in similar product categories the
company does its business. Designers develop new design collection every
season. Designers make designs as per the latest trends and buyer’s test. For
big manufacturers, the designing department plays an important role in
retaining customers by showing new designs to their buyers in every season.

13
3. Merchandising Department:
Merchandising department works as a mediator in between factory and
buyers. This department is considered as the heart and soul of the company.
They coordinate with buyers for orders, send garment samples for buyer
approval and receive comments on samples and other approvals.
Merchandiser prepares the bill of materials, prepares garment costing sheet
and follows up of production activities.

4. Pattern Making Department:

Pattern making department makes garment patterns and digitize patterns to
CAD. CAD stands for Computer Aided Design. Pattern making department
is headed by Pattern master. Pattern making department is also known as the
technical department.

5. Sampling Department:
Sampling department makes all kind of samples that need to be submitted to
the buyer. Sampling department checks fit of the sample. Sampling
department communicates problems related to orders to the production
department.

6. Fabric Store and fabric sourcing department:

The fabric store is handled by Fabric in-charge and the in-charge is assisted
by a team of helpers for loading and unloading fabrics and issuing fabric to
cutting department. Fabric department receives and stores all kind of fabrics.
Fabric rolls are kept in the rack or on wooden pallets.

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7. Trims and Accessory Store:
Like fabric store, this store receives all kind of trims and accessories and
store in racks. Small size factories, fabric and trim store are headed by the
same person. And the functions of this department include followings.

 Sourcing trims like sewing thread and packing accessories

 Checking of Trims and accessories in term of quality and quantity
 Storing trims and inventory maintenance
 Trim and accessory issue
 Dying of trims like twill tape
 Arranging trims in racks or bin to get trims easily when the request
received from someone.

8. Production Planning and Control department:

Production planning department is responsible for planning and scheduling
orders. This department is known as PPC department. They execute
production and do follow with all production processes. Production planning
and scheduling of activities are essential to procure raw material on time,
complete production activities on time and able handover shipment on time.

9. Cutting department activities:

This department is responsible for cutting of fabrics and feeding sewing
department with cuttings. Cutting department’s capacity is planned as per
daily feeding requirement to the sewing lines. Cutting department set up
with cutting department head, cutters, spreaders, quality checkers, and
helpers for sorting, ply numbering and bundling.

15
10. Sewing Department:
Main jobs of the sewing department are stitching of garment. In the sewing
floor, various types of production systems and line layout are used. Factories
either work in an assembly line or group system.

11. Machine Maintenance Department:

This department repair machines and look after maintenance of sewing
machines. Major activities of the machine maintenance department are

 Machine set up
 Repairing sewing machines
 Maintaining inventory of machine parts
 Doing preventive maintenance for machines and equipment

12. Industrial Engineering Department:

Industrial Engineering department assists production department in setting
line, improving production and measuring production performance. Major
activities of Industrial Engineering department are product analysis, making
operation bulletin, calculating garment SAM, making line layout and
workstation layout.

13. Washing department:

Sometimes garments need to be washing after stitching to remove dust,
tracing mark and to give a washed look to the garment. This department
washes the garments, cut panels (if required), wash garment samples as
required.

16
14. Finishing department:
Stitched garments are finished prior to packing into poly bag. Major
activities of a finishing department include thread trimming, checking of
garments and ironing. Packing department in a factory works side by side of
the finishing department. Folding, tagging and packing of garments are done
in the finishing department.

15. Quality Control / Quality Assurance department:

Responsibilities of the quality control department may vary organization to
organization but main activities almost remain the same.

Key Activities of the Different

Departments in the Garment Industry
In the above pre-production and production departments are listed. To run
the factory smoothly, with production departments, one needs to set up some
auxiliary departments. Some of the supporting departments of a garment
manufacturing setup are as followings.

 Electronic Data Processing (EDP)

 Accounting Department
 Human Resource and Administration
 Shipping and documentation

17
Departments if a garment factory those are no directly involved in garment
production but support garment production team to perform their work
smoothly. Necessary supporting departments are Accounting, EDP, Shipping
and documentation, Human resource and Administration.

1. Electronic Data Processing (EDP):

Garment factories use many electronics items such as computers, printer,
Barcode systems etc. Computers are used for daily activities like mailing,
making reports and accounting software, EPRs etc. An EDP department is
necessary for troubleshooting of the computers and software.

The major activities of this department are:

 Purchasing electronic items

 Breakdown maintenance of computers and other hardware
 Supporting internet and mailing activities
 Protecting the company’s server from outside bugs and viruses
 Database maintenance
 Report generating

2. Accounts department activities:

Accounting department prepare payroll for employees, give payments
to workers and write checks for staffs. They manage accounts of the
company.
 Maintain records of supplier payment and follow up with buyers for
pending payment. This department is involved in all kind payment and cash
management.

18
3. Human Resource and Administration:
 This department is concern about the social issue of the employee.
They look after recruiting and employee welfare.
 This department maintains employee attendance and absent records.
 Handle labour issues
 Factory compliance and social compliance
 New employee orientation

4. Shipping and documentation:

Shipping and documentation department prepare shipment related
documents. They communicate with buyers for shipment dispatch and send
the shipment to buyers.

19
 +++
INTERN ROLE DURING
INTERNSHIP
+++

20
 WHAT I WORKED

I work as DATA OPERATER where I have to maintaining the data

extracting it from Bill Books, Filtering the data (data Entry, data Mining),
Workings on the maintenance of the client’s data with the contact details,
maintaining software and PC or I even monitoring and maintaining computer
system, software system, networks, printers and scanners.
I collected and entered the data in the system. Maintaining accurate
records of valuable company information and compiling, verifying the
accuracy and shorting information to prepare source data for computer entry.
I reviewed the data for deficiencies or errors, correcting any
incompatibilities, and checking outputs.
It’s a day-to-day responsibility so I worked as an Intern in a regular
basic, So I work on the data collection (digitizing and archiving past merit
lists, application forms, etc.). Work on data analysis (help with the
production of data cuts based on historic data).

21
 +++
OBSERVATION
+++

22
 HOW I WORKED

I worked as DATA OPERATER where I have to maintain the data,

extracting it from Bill Books, So I operate the data by using BUSY
Software.

BUSY Software
In this section, I will discuss about the steps to use BUSY. Using BUSY is a
simple five-step process. The steps are:

Step 1. Create Company in BUSY

Step 2. Configure Company
Step 3. Create Masters
Step 4. Record Transactions
Step 5. View/Print Report

1. Create Company in BUSY:

First step is to Create a Company, for that you have to Click Company >
Create option to create a new company. On clicking the Create option, a
Create Company window appears. Given here is a screenshot of the Create
Company window.

23
++ Company window 1.1 ++

++ Company window 1.2 ++

24
In the window there are various fields in which data needs to be entered.
These fields are commonly referred to as Data Fields. Information about a
company such as Name, Address and so on are required to be entered in
different data fields.

2. Configure Company:
Once the company is created, you can then configure the company as per
your requirement. BUSY provides you numerous features that you can use
as per your company’s requirement. By default, some features are enabled in
the newly created company. Let us understand the need for configuring a
company with the help of an example. Digitech Electronics, a computer
manufacturing company wants to have the following features in its
company: To enable above-mentioned and many other features, BUSY
provides the Configuration menu. To enable various features in BUSY,
perform the following steps:
 Click Administration > Configuration menu.
 On clicking the Configuration menu, a list of option is displayed.
Given here is a screenshot of options displayed in the Configuration menu.

25
++ Configure Company 2.1 ++

++ Configure Company 2.2 ++

26
3. Create Masters:
Once the company is created and configured, the next step is to create
masters. In BUSY the term 'Master' signifies the information that is
generally entered once, usually at the time of creating a company in
accounting software. In a company numerous transactions take place. To
record these transactions some accounts are required. Generally, in India,
double entry system is followed in which each transaction has a dual effect.
With each transaction one account is debited and one is credited.

Select the required Master. On selecting any master, three options are
displayed. The options are:

 Add– Select this option if you want to add a new master.

 Modify – Select this option if you want to modify an existing master.
 List – Select this option if you want to view/print the list of existing
masters.

++ Masters 3.1 ++

27
4. Record Transactions:
After the masters are created, the next step is to record the transactions using
vouchers. Entering transactions means recording of entries in vouchers such
as Sales/Sales Return, Purchase/Purchase Return, Payment/Receipt and so
on. For example, Digitech Electronics made a sale of computers. To
maintain accurate records the company will record this transaction in a Sales
voucher. To record day-to-day transactions BUSY provides you with various
vouchers. To record entries in the vouchers, perform the following steps:

Click Transactions menu. On clicking the Transactions menu, a list of

vouchers is displayed. Given here is a screenshot of various vouchers that
appears in Transaction’s menu.

++Transaction Menu 4.1 ++

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5. View/Print Report:

After the transactions are entered, the next step is to view/print reports for
the transactions entered. Viewing/Printing reports means viewing/printing
the data entered in the vouchers and masters in an organised and systematic
manner.
Given here is a screenshot of Display menu displaying various reports
provided by BUSY.

++ Display menu 5.1 ++

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 +++
ROLE OF A
DEPARTMENT
+++

30
 IMPORTANCE OF A
DEPARTMENTS
The IE department is crucial in the apparel production supply chain as it
performs many job responsibilities and roles:

 Analysing all the new styles for assessing the product breakdown and
line settings. And, evaluating the finalized style to find most economical
CMT, and reduce the effective SMV of the garment, by simplifying the
construction methods without affecting the approved appearance and quality
of the garment.

 Making the operation breakdown, line layouts, and determining the

thread consumption for the styles.

 Identifying the department wise manpower requirement and allocation

to meet the planned schedules and cost brackets.

 Coordinating with the HR for training for multi-skilling and

development of new manufacturing labour.

 Auditing factory processes to ensure the planned layouts and OBs are
being implemented accurately and effectively and monitoring labour
compensation and incentive systems to keep them motivated.

 Monitoring the line efficiencies to ensure bottlenecks are being taken

care of as they emerge.

31
  Working on new projects and machine & attachments procurements
to advance the production techniques being used, and development and
updating the labour sill matrix.

 Working on method improvements using Method study, time study,

capacity study, bundle management, and WIP analysis techniques.

 Preparation and monitoring of line wise incentive & performance

reports

32
 +++
KEY LEARNING’S
+++

33
 INTERN BEFORE / AFTER
INTERNSHIP

S.
NO. BEFORE AFTER
1. I don't know anything Now I know how to operate
about Data Operating. the data.

2. I didn't know that how to Now I know how to manage

manage data. the data.

3. I didn't have good Now I have enhanced my

command on the software. knowledge as well as
performance.
4. I didn't have that much Now after getting this
confidence to myself. information, I have good
confidence.
5. Before internship I didn’t Now I have experience
have any experience. because of this Internship.

34
 +++
HOW THIS INTERNSHIP
CAN AFFECT MY CAREER
+++

35
 Internship is the basic step for a professional career. Internship is a
different world from college. It is a platform to learn practically. You can
have a new experience and new tasks to seek.

Choosing a good internship will help you not only to excel in career
but also get references for further growth. This might be an extra advantage
that matches with company requirements while you face the interview.

You will be assigned with a new environment where you can not only
learn but also implement the work. One can even earn money during his/her
internship.
Employers expect minimum experience from the job applicants,
so internship is very essential for a career beginner.

How Internships Impact Your Future

Career Plans

1. Experience counts:
Intern gets an opportunity to get trained well and improve their skills during
their internship, the employers observe the candidate performance, discipline
and his/her ability to get acquainted with organization work culture, his/her
desperation to work and how can one challenge the new experiences, all
these qualities will be noted by the management of organization.

36
2. Knowledge gain:
It is not possible to estimate the practical situations while studying in a
classroom, an internship is a platform where one can get huge stuff to learn
and the best chance to handle the situation.

3. Opportunity to learn from failure:

During the internship you will be allocated with a trainer or a guide, they
teach you and train you. They allow you to practice and your work will be
cross-checked by them so that you can try and even if you fail at something,
you get the opportunity to learn from it and can improve yourself to give
best.

4. Can earn your salary:

Some companies provide salary during the internship, like earn while you
work. It is also one of the major benefits to students. They feel the
workplace more interesting. Consider as a reward for your work, which
allows you to focus more on the job.

5. Enhance your resume:

Internship will be a value-added point to your resume, if you do not get an
opportunity in the same organization where you have done your training,
you can use this experience for your future interview purpose.

37
 CONCLUSION
“Mahadev Textile Pvt. Ltd. Is a growing and profile making company
which is contributing its small portion for the development of INDIA. My
experience of working as an intern in the company is very fruitful and
helpful for my career growth. I get to learn new thing daily and it helps me
to overcome my fears and flaws. I came to known that the performance of
the organisation goes on at increasing rate because of the efficient
management and effective decision-making. They have not faced any
problem in the sales area because the high quality of cloths used in
production. The management maintains good relationship with workers and
makes them happy and satisfied by means of monetary and others benefits.
In conclusion I can say this this internship report is really essential for every
student of business study to get idea and about textile industry. By
completing this report, I have gotten overall idea of management sector or
technical sector like Busy21 software or how to maintain the journals and
these may be helpful to know about the technical and management
knowledge of garments industry also these sectors related organisation. This
is a huge sector and yet to discover the whole.”

I want to thank my department Head for giving me great opportunity of

learning. This internship program will help me in the future challenges of
life. I try my best to make this project enriched with lot of apparel related
documents. Mahadev Textile Pvt. Ltd. is really good experience for me
because every person of there so much helpful and give me the proper
methods of practical learning. So, at least, there is a hope of educating all the
obstacles and because the leader of garments industries in near future.

38
 Aaryan Jain
------------------------------------------------------------------------------ END

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