MarkzTools2 User Guide

©2018 Markzware
MarkzTools2 Table of Contents
MarkzTools2 System Requirements ........................................................................................................... 3
MarkzTools2 Subscription License Model .................................................................................................... 4
Installing MarkzTools2 on your Mac ............................................................................................................. 5
Running MarkzTools2 for the First Time ...................................................................................................... 7
MarkzTools2 Successful Activation .............................................................................................................. 9
MarkzTools2 Failed Activation ................................................................................................................... 10
MarkzTools2 Proxy Setup .......................................................................................................................... 12
Registering MarkzTools2............................................................................................................................ 15
Uninstalling/Deactivating & Moving Your License ...................................................................................... 18
MarkzTools2 - Quick Start .......................................................................................................................... 19
MarkzTools2 Help Menu ............................................................................................................................ 23
MarkzTools2 Preferences .......................................................................................................................... 24
Play Sound Options.................................................................................................................................... 28
Different Methods to convert files using MarkzTools2................................................................................ 29
MarkzTools2 - Standalone INDD to IDML Converter User Guide

MarkzTools2 System Requirements

• Mac OS X 10.8 or higher **While MarkzTools2 may run under older versions of macOS, Markzware no
longer will officially support these older operating systems due to File System incompatibility issues.
• Internet connection to download, activate and register MarkzTools2

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MarkzTools2 Subscription License Model

MarkzTools2 annual bundle subscription

MarkzTools2 is sold as an annual subscription. It is part of the MarkzTools Annual Subscription bundle. The
subscription starts at the time you place your order for MarkzTools2, not upon first use.

When your subscription period is over, MarkzTools2 will no longer run. If you wish to continue using MarkzTools2
you will need to either renew your subscription or purchase a new subscription.

Your subscription includes all updates at no additional charge

Your subscription includes All posted Updates at no additional cost through the end of your subscription period
period.
Once your subscription has expired, MarkzTools2 will no longer be available. At this time if you would like to
continue using MarkzTools2, you will need to either renew your subscription or purchase a new subscription.

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MarkzTools2 - Standalone INDD to IDML Converter User Guide

Installing MarkzTools2 on your Mac

MarkzTools2 ZIP File

When you have completed your download of MarkzTools2, you will have a zip file that needs to be decompressed.

Decompressing the MarkzTools2 ZIP file

Double-click the MarkzTools2 ZIP file, this will produce a folder. Inside this folder will be the MarkzTools2
application and the MarkzTools2 User Manual.

Move MarkzTools2 to your Application Folder

To install MarkzTools2, drag the MarkzTools2 icon to your Applications Folder.

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Authenticate

Under macOS 10.12 and higher, you may need to Authenticate (provide your username and password) to move
MarkzTools2 into your Applications folder.

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Running MarkzTools2 for the First Time

Error when starting up MarkzTools2

The Default Security settings for Mac are such that, if you double-click on the MarkzTools2 application icon you will
receive an error message.

First Time Running MarkzTools2

To launch MarkzTools2:

1. Highlight the MarkzTools2 Application Icon

2. Right-Click (or Control-Click) on the MarkzTools2 Icon
3. Select Open from the pop menu

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MarkzTools2 is from an unidentified developer -

After Right-Clicking (or Control-Clicking) and selecting Open, you will be asked one more time if you really want to
open MarkzTools2. Click on the Open button to open and run MarkzTools2. Once you do this, you should not need
to do this again.

MarkzTools2 Main Window

When MarkzTools2 starts up, you will see its main window.

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MarkzTools2 Successful Activation

MarkzTools2 Attempting to Activate

The very first time you start up MarkzTools2, it will attempt to contact Markzware's License Server and activate.
This should be a fairly transparent process. If MarkzTools2 is able to contact the License Server, then you will be
activated. The screen shown on the left designated as (1) is a screen that in many cases will flash by so rapidly you
will not see it. If you have a slow internet connection or are blocked from getting out to the internet, you will see
screen #1.

Normally you will just see screen #2, stating you are activated and MarkzTools2 is ready to go. Click the Close
button to dismiss this screen. At this time you should also have the MarkzTools2 Registration Screen visible.
Please fill out the Registration form before starting to use MarkzTools2.

Should you have any issues we have provided links on the Activation Complete screen to contact Markzware Tech
Support.

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MarkzTools2 Failed Activation

MarkzTools2 - Attempting To Activate

MarkzTools2 uses standard internet ports (HTTP/HTTPS on port 80/443) to try and communicate with the License
Server. If you have a slow internet connection or are blocked from internet access due to security issues, the
pictured screen appears and does not go away until you click the Close button. Under standard conditions, the
screen should disappear within roughly 30 seconds.

If you encounter this screen and it does not close by itself within a reasonable amount of time, please contact
Markzware Tech Support

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MarkzTools2 - Standalone INDD to IDML Converter User Guide

MarkzTools2 - Non-Activated Product

If for any reason MarkzTools2 was unable to reach our License Server, you should still be able to run the product
for a limited time, but every time you start up MarkzTools2 you will be presented with a screen reminding you to
take action by a specified date. In many cases the screen is displayed as the result of MarkzTools2 being blocked
by a Proxy Server in use at your location.

If you continuously see this window, you need to contact Markzware Tech Support. The grace period for running
MarkzTools2 in a non-activated state should be long enough and should be annoying enough that you will take
action and contact Markzware well before your expiration date arrives.

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MarkzTools2 Proxy Setup

Accessing Proxy Settings for MarkzTools2

Access the proxy settings by clicking the word here

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Enter Proxy Information for MarkzTools2

You may need to contact your IT or Support person to obtain the information for proxy server setup.

Once you enter the requested information, click the Save button and then click the Close button.

Note** - The best course of action to see if the proxy settings entered will work is to Quit and Restart MarkzTools2.

MarkzTools2 Successful Activation

If the proxy data you entered allows you to contact the Markzware License Server, you will eventually see a
successful activation screen. Click the Close button to dismiss the screen and begin using MarkzTools2.

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If you do not get a successful activation screen, please first double-check you have entered the proper info for your
proxy server, by checking with your Support Department. If this does not resolve the issue, please contact
Markzware Technical Support.

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Registering MarkzTools2

Why should you register your software?

1. Registering enables you to receive Tech Support

2. Registering enables you to qualify for any special deals

MarkzTools2 Registration Screen

Please register your version of MarkzTools2.

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MarkzTools2 Registration Required Field

Although your email address is the only required field to register MarkzTools2, it is strongly suggested you at least
provide your Name and a Phone Number as well.

The best option is to fill out the Registration form as completely as possible.

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Thank You For Registering MarkzTools2

Once you have successfully submitted your MarkzTools2 Registration form you will receive a Thank You screen.
Click the Close button to dismiss this screen. At this point you are ready to start using MarkzTools2.

If you are unable to register your product, please contact Markzware Tech Support for assistance.

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MarkzTools2 - Standalone INDD to IDML Converter User Guide

Uninstalling/Deactivating & Moving Your License

MarkzTools2 Deactivation

To Deactivate MarkzTools2, do the following:

1. Make sure MarkzTools2 is not running

2. Locate the MarkzTools2 Application (normally in your Applications Folder)
3. Throw the MarkzTools2 Application in the Trash and Empty the Trash
4. You have now Uninstalled MarkzTools2 from your computer and Deactivated it as well, and are now ready
to install MarkzTools2 onto another computer.

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MarkzTools2 - Standalone INDD to IDML Converter User Guide

MarkzTools2 - Quick Start

Converting your first file - Start MarkzTools2

Start the MarkzTools2 application by double-clicking it. The MarkzTools2 window will appear.

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Drag & Drop

Drag the InDesign files you wish to convert to IDML onto the MarkzTools2 window. By default the IDML files will be
created in the same folder as the original InDesign file. You do not need InDesign loaded on your computer in order
to convert InDesign files into IDML! MarkzTools2 is a stand-alone application.

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MarkzTools2 Converts your file

Depending on the complexity and size of your InDesign file, the conversion may be so quick, you won't even see a
progress bar!

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You now have an IDML file

MarkzTools2 will create a folder using the InDesign document's filename, and the resulting IDML will be created
inside that folder, also named the same as the original InDesign document. The newly created IDML file can be
opened in other versions of InDesign, or used as a backup or however you normally use IDML files.

That's it! To change the location of where the IDML files will be created, you can modify MarkzTools2's Preferences
which are right on the same window where you drag-and-drop files to convert them into IDML.

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MarkzTools2 Help Menu

To access the Help Menu select the MarkzTools2 -> Help menu item and then select MarkzTools2 Help…

1. This area shows the version of MarkzTools2 installed on your system. This info is helpful if you need to
contact Tech Support.
2. The Online Manual button will start up your default web browser and take you to Markzware's online
Product Documentation page where you can access manuals for all of Markzware's current products.
3. The Support Website button will start up your default web browser and bring up Markzware's online
Trouble Ticket form, with your License ID already present in the form. Please remember, if you have
problematic files, please upload files for us to test and inspect. Please don't just tell us a file is bad, please
send it along with your trouble ticket so we can test it.
4. The OK button will close the MarkzTools2 Help window.

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MarkzTools2 Preferences

MarkzTools2's preferences are all conveniently located on the main window.

Create IDML in:

The Create IDML in options allow you to select the destination of where your IDML files will be created.

1. Document Location - IDML files will be created in the same location in which the original documents are
located.
2. ~/Documents/MarkzTools2 folder - IDML files will be created in your Users folder in your /Documents/
MarkzTools2 folder
3. Other - IDML files will be created in the location you select. Click the Browse button to select a location.

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If IDML Exists:

The If IDML Exists options determine whether to replace an existing IDML file or create a new version of the file.

1. Replace will overwrite an existing IDML file of the same name. Important Note - MarkzTools2 will never
overwrite an IDML file created using InDesign. MarkzTools2 will only overwrite IDML files it has created.
2. Rename will create a new version of an IDML of the same name and append a number to the end of the
name so you may reference the different versions. For example, if you convert the same InDesign file
named "Test" three times, with the rename option enabled you will end up with three separate IDML files
named Test.idml, Test_1.idml and Test_2.idml.

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Create Lo-Res Previews:

Some Background Info - When InDesign opens an IDML which references an image that cannot be located, it will
create a gray tint box as a “placeholder” for the image. If you choose to have preview files created by MarkzTools2
they will be stored in a sub-folder named “Lo-Res
Lo-Res Previews
Previews” so you can easily locate them and update the links (to
at least view what the original images looked like). InDesign has a feature where you can locate just one of the
previews and it will update all other links to the previews it finds in that folder. Another way to do this is to simply
move the IDML file created by MarkzTools2 into the “Lo-Res Previews” folder before opening it in InDesign.

The Lo-Res Previews MarkzTools2 generates are not intended to be used for high quality print work, they are
solely intended to give you a better idea of how the original file appeared. Since it may be difficult to visualize how a
document originally appeared, MarkzTools2 gives you some options on whether you would like Lo-Res Preview
files to be created.

The following Lo-Res Preview options are available under MarkzTools2:

1. None will not create any previews, only an IDML file will be created.
2. For Missing Images Only will only create lo-res previews for missing images used in the InDesign file.
3. For All Images will create lo-res previews for all images used in the InDesign file,

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After Conversion:

The After Conversion options allows you to select additional features to be performed after the IDML file has been
successfully created.

1. Play Sound will play a sound upon successful conversion of a file. If you do not set up a custom sound to
play then your System Default sound will play upon successful conversion of a file. ( See the Play Sound
Options section for details on how to customize your sound).
2. Reveal in Finder will highlight your IDML in the Finder after a successful conversion.
3. Open IDML in InDesign will send your IDML file to InDesign and open it as a new Untitled document. If you
have multiple versions of InDesign loaded on your computer, your IDML file will open the latest version of
InDesign you have installed.
4. Save Document - If the “Open IDML in InDesign“ option is selected and InDesign is active at the time of the
conversion you will be conveniently prompted to give the new document a name, with the IDML’s filename
used as the default (In other words - the name of the original InDesign file will be offered as the default
"Save As" name instead of Untitled!)

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Play Sound Options

Select sound to play after conversion

To have a sound play after conversion:

1. Click on the Play Sound checkbox

2. Right-Click on the words Play Sound and select the sound you would like to use from the popup menu.

Custom Sound

If you would like to use a custom sound, you can add your sound to the list by:

1. Creating your custom sound (typically a .aiff file)

2. Placing your custom .aiff file in the /System/Library/Sounds folder
3. Next time you Right-Click on the words Play Sound, your custom sound should show up in the list of
selections.

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Different Methods to convert files using MarkzTools2

Method #1 - Use Command-O to Open and Select Files

1. With MarkzTools2 active, select Command-O.

2. You will then be prompted to select the InDesign files you wish to convert.
3. Click on Open to begin conversion
4. The converted IDML files will be created at the location specified in your Preferences.

NOTE - When using Command-O MarkzTools2 will show you the version of the InDesign file or files you select.
This is a very useful feature as you can also use this to see the version of your InDesign documents without
converting them to IDML. Simply highlight an InDesign file by clicking on it and you will see its version listed. To use
MarkzTools2 as an InDesign file version checker, do not click on Open, which will convert the selected file to IDML,
simply view the version of your file and then click Cancel.

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Method #2 - Drag & Drop files onto MarkzTools2

1. Select the file or files you wish to convert

2. Drag the files onto the MarkzTools2 window
3. The converted IDML files will be created at the location specified in your Preferences.

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