STATE OF CONNECTICUT
_____________________________________ Report Guide
Project Payroll Costs
CTPCR106
Section 1. Introduction
Purpose of the Report
The report is used to list payroll cost details for a project.
This report will allow the user to enter required criteria such as Business Unit and Date Range. Also, it
has other optional criteria such as Department, Project ID, Fund and SID. The report can be subtotaled
and sorted either by activity or department, dependent upon the user’s selection on the run control.
Report output includes date, activity, source, employee ID, employee name, fund, SID, budget reference,
department, program, account, hours, amount and analysis type.
This report has been enhanced to derive all related Payroll Cost from a new analysis group (PC106)
which will be configured for each Project Costing business unit. Examples of analysis types within this
analysis group may include Fringe Allocations, GL expense, along with Time and Labor actuals (i.e.
Payroll). This Analysis Group will be configured differently for each agency depending upon the
functionality and analysis types being used. You can confirm the list of analysis types configured for your
Agency by querying the Analysis Group.
6/25/2008 – New criteria added: Fund, and SID. Source and Analysis Type columns have been added.
Column headers now print on every page.
USER MUST SPECIFY BUSINESS UNIT, FROM DATE, TO DATE, SUBTOTAL
Type of Report
Structured Query Report (SQR); Format - Portable Document Format (PDF) or CSV (MS Excel)
Legacy SAAAS/CAS Reports N/A
Role(s) Needed to Access the Report DOT Project Costing Report Viewer, Agency Project
Costing Report Viewer, Auditor of Public Accounts Report Viewer, Core-CT Production support
Navigation Path to the Report
Project Costing > Core-CT Reports > Project Payroll Costs
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Flexible Ledger Detail
Suggested Run Times Ad hoc
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Project Payroll Costs
Section 2. Report Request Parameters
General Notes:
• Select an existing Run Control ID or enter a new one
• For reports that are run on a regular basis, user should select a Run Control ID naming
convention that can be easily identified (e.g., Proj_Pay_Costs)
• This report subtotals by Department or by Activity based on your selection
• An asterisk * preceding the field name indicates input is required
Parameters see screenshots below
In This Field Enter Notes
type business unit or use
* Business Unit: user must specify agency PC business unit
the lookup to select
leave blank to display all departments for
specified report parameters
type Department ID or use
Department ID:
the lookup to select
enter Department ID to display a specific
department
type project ID or use the • to display one project - enter same
Project ID From:
lookup to select project in both fields
Project ID To:
type project ID or use the • to display a project range – enter
lookup to select beginning and end project
leave blank to display all Funds for
type Fund Code or use specified report parameters
Fund:
lookup to select
enter Fund to display a specific Fund
leave blank to display all SID for specified
type SID or use lookup to report parameters
SID:
select
enter SID to display a specific SID
type date or use the • to display one day - enter same date
* From Date:
calendar icon to select in both fields
• to display a date range – enter
beginning and end date
type date or use the
* To Date:
calendar icon to select • to display year to date – enter
07/01/YYYY and current date
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Project Payroll Costs
Subtotal by user must select either subtotal by
select radio button department or subtotal by activity
Department
user must select either subtotal by
Subtotal by Activity select radio button
department or subtotal by activity
push the save button to save reports that you want to run on a
Save save report parameters regular basis
• click on the select box for report
• select server name (PSNT or
PSUNIX) from the dropdown list or
leave blank
push the run control button • select format – PDF and both
Run
PDF and CSV (MS Excel) formats
will be created
OK
• push the OK button
Report Request Parameters
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Project Payroll Costs
Process Monitor
Process Monitor
In This Field Enter Notes
• to view the processing status
of the report
• push the refresh button until
the Run Status is “Success”
and the Distribution Status is
“Posted”
click the Process Monitor link
• click the Details link
Process Monitor
• click the View Log/Trace link
• click the report name link to
Refresh display results
Section 3. Example(s) of Report Output
Examples of rows generated for a Projects Payroll Costs report with the suggested parameters.
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Project Payroll Costs
Figure 1 – CTPCR106 in PDF format
Figure 2– CTPCR106 in csv (MSExcel) format
Note: employee ID and employee name fields are omitted intentionally for the purposes of this
job aid
