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Introduction To File Management: Full Name

This document provides an introduction to file management. It discusses what files are and how they are organized with file names and extensions. Common file extensions like .docx, .txt, and .html are described. The document also outlines common file management operations such as copying, moving, deleting, and renaming files. It provides an exercise to practice these skills by organizing files into folders based on their extensions.

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Kavya Pandya
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© © All Rights Reserved
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Download as PDF, TXT or read online on Scribd
172 views

Introduction To File Management: Full Name

This document provides an introduction to file management. It discusses what files are and how they are organized with file names and extensions. Common file extensions like .docx, .txt, and .html are described. The document also outlines common file management operations such as copying, moving, deleting, and renaming files. It provides an exercise to practice these skills by organizing files into folders based on their extensions.

Uploaded by

Kavya Pandya
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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INTRODUCTION TO FILE MANAGEMENT

INTRODUCTION
All information stored on computers is stored in files. A file is a collection of information organized for a
particular format. The difference between a Word file and a PowerPoint file is simply the way the
information is organized.

FILE NAMES
Early DOS-based computers used a file naming system based upon a file name and an extension. The file
name could be up to eight (8) characters and the extension up to three (3) characters. If written the file
name was shown before a period and the extension after. For example:

Full Name
myPage.htm

File Name File Extension


myPage htm

THE USE OF THE EXTENSION


Current operating systems allow the use of longer file names. Still many software applications use a
three- or four-character extension to identify their documents. For example, docx is used by Microsoft
Word, txt is used to denote a text file. Windows can be set up to match extensions with applications,
called a file association, such that double clicking on a file will start the application and load that file.
There are also some longer extension standards such as java which identifies a java program file or html
which identifies a web page.

FILE MANAGEMENT EDIT OPTIONS


The following are the most common file management operations:

COPY Copy a file from one location to another location:


1. Select File/Folders with mouse
2. Select Copy from Edit Menu
3. Navigate to new location
4. Select Paste from Edit Menu

File Management Lab Page 1 of 3


MOVE Move a file from one location to another location:
1. Select File/Folders with mouse
2. Select Cut from Edit Menu
3. Navigate to new location
4. Select Paste from Edit Menu

DELETE Delete a file:


1. Select File/Folders with mouse
2. Select Cut from Edit Menu or press Delete key

RENAME Replace an existing name with a new name:


1. Select file or folder
2. Click again to enter edit mode
3. Enter new name

FILE MANAGEMENT EXERCISE


1. In the Classroom Rosters directory, you will find a folder called File Lab.
2. In the File Lab folder you will find three folders called Stuff, Some Stuff, and Other Stuff.
Determine the types of files that are in the folders (remember to check all the folders).
3. Move the files from the three folders into the File Lab folder.
4. Rename the folders as Word, Web and Misc.
5. Move the files to the new folders according to the following requirements:

 This folder must contain Microsoft Word documents only


Word  Microsoft Word documents end with the file extension docx

 This folder must contain web files and graphics files


Web  Web files end with the file extension html or htm
 Graphics files end with the file extension jpg, gif, png or bmp

Misc  All other files should be moved to the Miscellaneous folder

6. Once you have completed Steps 1-5, the File Lab folder should be organized as follows:

File Management Lab Page 2 of 3


Start

File Lab

Stuff Some Stuff More Stuff

Finish

File Lab

Word Web Misc

File Management Lab Page 3 of 3

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