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Proposal Format: (Please Note The Change in Colloquium Length From Previous AAAL Conferences.)

This document provides guidelines for submitting colloquium proposals to the AAAL conference. It describes the formats and requirements for one-hour and two-hour colloquia, including allocating time for presentations and discussion. The colloquium organizer is responsible for communication and overseeing the schedule. Proposals require a title, abstract, and description of how time will be spent. Selection is based on significance, coherence of papers, and clear organization.

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76 views

Proposal Format: (Please Note The Change in Colloquium Length From Previous AAAL Conferences.)

This document provides guidelines for submitting colloquium proposals to the AAAL conference. It describes the formats and requirements for one-hour and two-hour colloquia, including allocating time for presentations and discussion. The colloquium organizer is responsible for communication and overseeing the schedule. Proposals require a title, abstract, and description of how time will be spent. Selection is based on significance, coherence of papers, and clear organization.

Uploaded by

DrGeePee
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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COLLOQUIA: Colloquia allow for extended discussion on a particular topic, achieved

through the organization of individual presentations (15-20 min in length) that are


clearly linked to the colloquium theme and to each other.  A small number of colloquia
are invited by the conference chair, but others may be proposed by AAAL members.
Proposals for colloquia can be for either a one-hour or two-hour block of time. (Please
note the change in colloquium length from previous AAAL conferences.)

Two-hour colloquia: The number of presenters and length of each presentation is left
up to discretion of the colloquium organizer, as is the decision to include one or more
discussants.  Because the purpose of this format is to foster dialogue among attendees,
generous time allowance should be made throughout the colloquium for extended
audience discussion of the papers presented. Colloquia proposers should state how time
will be allocated across paper presentations, discussant remarks (optional), and audience
discussion; this should be done without identifying presenters by name in order to
preserve anonymity.

One-hour colloquia: This is a new format for 2019, designed to provide better
coherence among the shorter 10-minute paper sessions offered at AAAL in previous
years. Conferences in many other academic fields limit presentations of full papers to a
maximum of ten minutes, in paper sessions that are thematically linked. This has some
advantages: it encourages conciseness and focus and allows more time for discussion
than the longer paper presentations. Sessions in this format will consist of three
individual ten-minute papers within a one-hour time slot. Each paper is allocated up to
two minutes for clarification questions, followed by  20 - 25 minutes of discussion after
all three papers have been presented. The thematic linking of the three papers in the
session was previously made by the AAAL conference organizing committee. This
year, one or more of the authors of the three papers will serve as the colloquium
organizer(s). Please note that the one-hour colloquia should not include an additional
presenter in a “discussant” role; the discussion is managed by the authors of the three
papers and/or colloquia organizer.

Colloquium organizers serve as the liaisons between participants in the colloquium and
the AAAL conference program committee, and are therefore responsible for all
communication among the presenters and discussants.

AV EQUIPMENT: Please note that AV equipment will not be available for Posters or
Roundtable Discussions. Presenters may bring handouts or use their laptops if they
wish. However, be advised that the computers will have to operate on battery as there
will be no outlets.

Proposal Format
Please note the following word limits for all proposal types, including the colloquia
components:

Title: 15 Words
Abstract: 300 Words
Please note that for a colloquium proposal:

1. The colloquium organizer(s) must provide an overview of the entire colloquium,


including title (15 words) and abstract (300 words), as well as information about
the format/timing of presentation and discussion as noted above.
2. Each individual panelist must also provide a title and abstract for their paper in
the colloquium.  

Evaluation of Proposals
All proposals are evaluated by a team of reviewers according to each of the following
categories:

 Appropriateness and significance of the topic/issue/problem


 Expectation of original research
 Research design if an empirical study, including clearly stated questions, data
sources, data collection procedures, and analytic approach
 Conceptual framework if a conceptual study, including integration of topic into
current thinking, clear exposition of treatment of topic and contributions to the
literature
 Manner of presentation (indicative of a clear and well-organized presentation)

Proposals for roundtable sessions will also be evaluated for each of the following
categories:

 Clarity of objectives and intended outcomes of the session


 Methods planned to engage participants in discussion

Proposals for colloquia will also be evaluated for each of the following categories:

 Appropriateness and significance of the topic


 Presentation of original and on-going research studies OR differing or dissenting
perspectives on an important issue
 Coherence and complementarity of the papers
 Manner of presentation
o Two-Hour Colloquia: clearly indicated schedule of activity with
significant amounts of time allocated for discussion of the presentations
and audience participation)
o One-Hour Colloquia: i) three clearly indicated separate papers, each with
content that lends itself to a 10-minute presentation; ii) a colloquium
organizer (who must be one or more of the authors of the individual
papers); and iii) a clearly indicated schedule that allows for a minimum
of 20 minutes of discussion following the presentation of the three papers

Please note that if colloquia are accepted, the schedule of activity, including the order of
presentations, will appear in the conference program as listed in the proposal and must
be respected in the actual presentation of papers.
Proposal Policies
Individuals may submit a maximum of one abstract as first author, whether a
paper (including papers presented in a colloquium), a poster, or a roundtable
session. This means that an individual can only appear once as a first author on the
program. First authors are expected to present the research bearing their name, but all
authors are encouraged to share in the presentation of co-authored research.

An individual may take on an additional role as a colloquium organizer or discussant. 


For papers, an individual may also appear as a co-author/co-presenter of another paper,
provided they are not first author.

All proposals (for individual papers, posters, roundtable sessions, and colloquia) must
represent original and unpublished work that is not yet available to the AAAL
membership (with the exception of material from publications in press).

Proposals for all presentation formats will be double-blind peer-reviewed. Please ensure
that any reference made to your previous work within the proposal does not include
self-reference information that clearly identifies you or one of your co-authors. Avoid,
for example, statements such as In a previous study, we (YOURNAME, date). Any
proposal that does not respect the blind review format will be rejected.

Individuals who will not be attending the conference are discouraged from submitting
proposals. Conference attendees highly value the discussion period with all authors at
the conclusion of conference sessions. Presenters who know that they cannot attend the
conference are asked to withdraw their proposals as soon as possible to give another
presenter a place on the program. If unforeseen circumstances at the last minute dictate
that a presenter cannot attend the conference, a substitute will be permitted.

The author’s confirmation of attendance and presentation signifies that the author will
present the paper on the day and time assigned by the conference program committee.
AAAL will not respond to or consider requests for a specific time slot.

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