bp

BP Gulf of Mexico
Deepwater Development

Atlantis Subsea Project

System Handover Procedure

DOCUMENT NUMBER: 1440-30-SB-PR-463

REVISION HISTORY
Rev. Date Document Status Originator Checked Approved
0 4/19/07 Approved for Use Brookinq I Sayer R. Malone G. Hall
A-4 4/17/07 Issued for Approval Brookinq I Sayer -­ -­

Document Scqueucc Document

Document Control N
Number
PR 463 0

i DEPOSmON
~ EXHIBIT
~ J
~
BP - Gulf of Mexico Deepwater Development System Handover

Atlantis Project - Subsea Document Number 1440-30-SB-PR-463

1. GENERAL

1.1 This document describes the procedure for the handover of Atlantis
Subsea works from one custodian to the next from Fabrication through
Commissioning to final Handover to Operations, and will be implemented
at the Subsea Fabrication and Commissioning Sites and during offshore
startup activities. It meets the intent and is consistent with BP's Guidance
on Certification (GoC) program (Ref. BP Intranet
http://goc.bpweb.bp.com), and provides a disciplined system for
documenting mechanical completion, pre-commissioning and
commissioning, as well as the related certifications of operational
acceptance and Technical Integrity.

1.2 The Handover process will be administered , as much as possible, using

electronic communication, documents and electronic routing of
documents. Any process that cannot be performed electronically will be
completed using hard-copy documents and communication.
1.2.1 The Logs described below, as well as all applicable forms and
certificate blanks will be accessible from a network SharePoint
web site, located at https://wss2 .bp.com/EP7/Atlantis_SSH. The
SharePoint site also contains provisions for communication
between Handover process participants , and for scheduling of
important events. Guidance on the navigation of the SharePoint
Site shall be provided on an as-needed I as-approved basis.
1.2.2 In-process MOC's, Site Queries, and Handover documents will be
routed via e-mail, and stored on the BP Atlantis network on
'bp 1houis011 \group\gom_dw\atlantis\ss-handover'. Completed
documents will be available on the SharePoint site.

2. PRINCIPAL DOCUMENTS

2.1 Handover Log tracking tool, Exhibit 1 - a readily visible high-level

summary for tracking the Handover process and the status of testing,
installation and commissioning of the Subsea systems.
2.1.1 Lists the operating systems ("SH-1"s), their related sub-systems
("MC-1 "s) and major components that make up the Subsea
project.
2.1 .2 O rganized by Campaign, showing department I company
accountability through succeeding changes of custody and
functional interfaces.
2.1.3 Tracks the accountable representative's acceptance of custody ,
including appropriate documentation and certifications, at the
following milestones:
2.1.1 Completion of FAT {Factory Acceptance Tests) and final
fabrication walk down;
2.1.2 Completion of SIT (Site Integration Testing) and I or other
On-Shore testing where applicable;
2.1.3 Completion of Pre-installation and I or "Deck Testing"
where applicable;

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BP - Gulf of M exico Deepwater Development System Handover

Atlantis Project - Subsea Document Number 1440-30- SB-PR-463

2.1.4 Transfer of custody to Installation Contractor as applicable;

2.1 .5 Acceptance of Deployment, including any Subsea IAT
(Installation Acceptance Testing), resolution of all Priority 1
IWL items (explained below), and with MC-1 signed off
where applicable;
2.1.6 Completion of Commissioning, to include resolution of all
Priority 2 Incomplete Work List (IWL) items;
2.1.7 Readiness for Final TCCC (Turnover of Care, Custody &
Control) to Operations, with SH 1 signed off, verifying that
the system is safe and Ready for Startup.
2 .1.4 The Handover Coordinator shall be accountable for keeping and
maintaining the Handover Log
2.1.5 The Log will be web-based or on a public drive
2.1.6 Accountable BP representatives, project leads and management
will have write permissions to electronically sign acceptance
blocks.
2.2 Incomplete Work List (IWL), Exhibit 2 - The IWL is a formal composite
punch list for each component sub-system (MC-1) or operating system (SH­
1). It merges in one list all open issues and punch list items remaining after
installation, and is updated during successive testing, commissioning and
final acceptance of that system . The IWL will be included in the handover
documentation .
2.2 .1 Immediately following the final installation of the component
system, and before the system is energized or handed over for
Commission ing, a meeting will be held to initiate the IWL and
determine disposition of listed items, if any:
2.2.1.1 Priority 1 - All items that must be completed prior to
commissioning or energizing of the system, including
documentation and other QA instruments certifying
mechanical completion and Technical Integrity. All
Priority 1 items must be closed out and signed off by BP
QA before the "MC-1 Signed I Priority 1 IWL Complete"
column of the Handover Log is signed off.
2.2.1 .2 Priority 2 - All IWL items that must be done during
Commissioning, plus certificates and commissioning
documentation as necessary to authenticate successful
completion of commissioning. These must be completed
and approved prior to Handover to Operations.
2.2.1.3 Priority 3 - Items to be completed after system handover
to Operations
2.2.2 The IWL will include the following :
2.2.2.1 Open punch list items transferred from vendors,
2.2.2.2 Open items transferred from the Fabrication Contractor's
punch list
2.2.2.3 Open Site Queries, NCRs (Non-Conformance Reports),
HAZIDs , MOCs (Management of Change), any other
quality or PSM (Process Safety Management)
discrepancies, or any other pending changes to scope
2.2.2.4 Deficiencies noted during the final Installation inspection
and testing,

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BP- Gulf of Mexico Deepwater Devel opment System Handover

Atlantis Project - Subsea Document Number 1440-30-SB-PR-463

2.2.2.5 Deficiencies noted during Commissioning,

2.2.2.6 Completion Certificates will always be listed,
2.2.2.7 QA/QC documentation will always be listed, and
2.2.2.8 Red lines will always be listed.
2.2 .3 Once listed on the IWL, no item will be removed from the list.
Signed off items may be sorted to the bottom of the list for easier
visibility of Open items.

2.3. Integrity Certification Documentation

2.3.1. Forms certifying that all work has been completed in conformance
with the appropriate agency, industry and project specifications
and standards, which shall be executed by the responsible group
as work is completed. (These can be either GoC forms or
equivalents already in use.)
2.3.2. Upon completion of the work, BP Representative or QA shall
verify that said forms have been properly completed , and then
convey them to the Handover Coordinator for inclusion in the
System Handover Packages.
2.3.3. Generally, an MC-1 certificate is completed following installation of
a sub-system or a combination of subcomponents, including any
associated Installation Acceptance Tests (IATs). The MC-1
certifies readiness for Commissioning.
2.3.4. An SH-1 certificate is completed foll owing Commissioning of a
discrete operational system (or a safely isolated partial system),
and certifies that it is safe and Ready for Start-up.
2.3.5. The Turnover of Care, Custody and Control (TCCC) letter formally
transfers custody of the complete operating system to Operations,
and also includes a subsequent signoff to be completed when all
remaining post-Start-up tWL items have been cleared.

3. HANDOVER PACKAGE ASSEMBLY

3.1. Assembly of the documentation and certificates for the Handover

Package normally commences following Factory Acceptance Testing
(FAT) , and continues through completion of Commissioning.

3.2. Fabrication Handover Package - Once the FAT and final walk down have
been completed at the fabrication site, the responsible BP Site Manager
or Team Lead shall convey the following items to the Handover
Coordinator and the appropriate Subsea Installation Lead :
3.2.1. A drawing index for the works being released ,
3.2.2. An index of red line drawings (if any),
3.2.3. A copy of the red line drawings (if any),
3.2.4. The final Fabrication punchlist, showing all open items, and
especially highlighting any open Priority 1 or 2 IWL items,
3.2.5. Completed certification forms (GoC or equivalent),
3.2.6. A copy of, or file path to , all QA Documentation and Summaries
3.2.7. Other instruments as may be indicated by BP

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BP - Gulf ofMexico Deepwater Development System Handover

Atlantis Project - Subsea Document Number l 440-30-SB-PR-463

3.3. Transport. Installation and Pre-Commissioning - As the system

progresses from Fabrication on through Installation, appropriate
additional (normally summary) certifications shall be transmitted to the
Handover Coordinator and the Subsea Installation Lead . The Installation
Lead shall also insure that they are added to the Handover Package to be
transmitted to the appropriate Commissioning Lead :
3.3.1. Preservation checklists, if any
3.3.2. Pre- or post-transportation testing, if any
3.3.3. Pre- or post-installation testing, if any
3.3.4. Updates and additions to any of the Fabrication Handover
Package contents above
3.3.5. Incomplete Work List (IWL), noting as well that all Priority 1 items
(if any) have been resolved and accepted by BP QA
3.3.6. Certificate of Mechanical Completion, MC-1

3.4. Commissioning - as Commissioning is completed, the Subsea

Commissioning Lead shall convey appropriate handover documentation
to the Handover coordinator for inclusion in the final System Handover
Package, including :
3.4.1. Updated drawing index for the operational system being released ,
3.4.2. Updated index of red line drawings
3.4.3. Copy of the final hook-up red-l ines
3.4.4. Final Commissioning Incomplete Work List (IWL) showing that all
Priority 1 and 2 items have been resolved and accepted
3.4 .5. Any additional completed certification forms (GoC or equivalent),
3.4.6. Any additional QA I QC checklists and documentation, or file path
thereto
3.4.7. Forms MC-1 (may be multiple)
3.4.8. Other instruments as may be indicated by BP
3.4.9. System Handover Certificate, SH1

3.5. Transfer of Care, Custody and Control (TCCC) - A TCCC with the
assembled System Handover Package shall be submitted by the Subsea
Group to BP Atlantis Operations for approval and acceptance. Said
Package shall at a minimum include the accumulated certificates and
documents above, plus:
3.5.1 . TCCC Form per Exhibit 2
3.5.2. Copy of the Handover Over Log relevant to the subject system
3.5 .3. Detailed Indices of box contents or electronic files to be
transmitted directly to BP Atlantis Operations
3.5.4. Site Query and NCR Logs relevant to the subject system
3.5.5. Other instruments as may be indicated by BP.

4. FINAL DISPOSITION OF REMAINING PROJECT DOCUMENTS Project

documents not included in the Handover Packages shall be disposed of as
follows:

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BP - Gulf of Mexico Deepwater Developm en t System Handover

Atlantis Project - Subsea Document Number I 440-30-SB-PR-463

4.1. Hardcopy documentation shall be organized and filed in boxes as

provided by BP. Electronic files shall be indexed and transmitted on CDs.
The following documentation shall be included in one or both forms:
4.1.1. All Engineering Work, including vendor data,
4.1 .2. All Fabrication Site records and data (i ncluding Indices for
documentation transmitted directly from the Fabrication Site to
BP),
4.1.3. All QC test and inspection records,
4.1.4 . All FAT, SIT and IAT records.
4.1 .5. Commissioning records,
4.1.6. Contractors shall be accountable for all subcontractor and vendor
QC documentatio n as per contract requirements, and
4.1 .7. Other appropriate documentation as indicated by BP.
4.1 .8. The destination for this documentation is (TBD).

4.2. Original red lines shall be sent to Engineering to be incorporated in the

final as-built drawings.

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BP - Gulf of Mexico Deepwater Development System Handover

Atlantis Project - Subsea Document Number 1440-30-SB-PR-463

Exhibit l
Handover Log Shown is for Example only-Will be updated as needed to be
cons1s t en t WI"th Pro1ec t Ph ase.
rw~ fri2.dties:
·CAMPA·IGN 1 1 ... Required ror Cornmi&sloning,
Atlantis Subsea Project Handover Log· Phase I 2 = Required for Sblrtu p

FIRST OIL
Commissioning
MC·1 Signed I SH·1 Signed I
Complete I Pri. 2 IWLs
Pre-Installation Tests Installation Contractor Deployment & IAT TCCC Complete I
System I Sub-System I Equipment Component FAT Completed On-Shore SIT Complete Done I All Certs
Complete Acceptance of Custody Accepted I Pri. 1 IWLs Ready for
Complete / MoC I PSSR
Dona Startup
Complete

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BP - Gulf of Mexico Deepwater Development System Handover

Atlantis Project - Subsea Document Number 1440-30-SB-PR-463

Exhibit 2

INCOMPLETE WORK LIST ( IWL)

MC-1 or
PRJQRITY LEGEND
SH-1 II DESCRIPTION
SYSTEM:
SUB-SYSTEM (s): 1 . Required prior to CommiMionlng or energizing &ystem
2 - Required to be completed during Commissioning
3. Complete aner Hanclove1 to Operations
FIRST ISSUE DAT E:
CURRENT ISSUE DATE:
REGULATORY
Site Query / ITCM DESCRIPTION LISTCD ACTION FCO OC SIGNOFF OA SIGNOFF
EQUIP I NEED SIGN OFF
JWLlrEM# NCR# & DRAWING NUMBER (If PRIORITY REO'D COMMENTS
TAG# DArE
Jtf any) applicable) BY DArE SY DArE YIN NAME DATE NAME DATC AGENCY DATC

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BP - Gulf of Mexico Deepwater Development System Handover

Atlantis Project - Subsea Document Number 1440-30-SB-PR-463

Exhibit 3

ATLANTIS TRANSFER OF CARE, CUSTODY AND CONTROL

TCCC#:
Date:

TCCC Package Description I SH 1 List

The Atlantis SubSea group hereby transfers care, custody and control of the subject work to
Atlantis Operations. The subject work is ready for start-up and operational. Any items
remaining on the Incomplete Work List shall be com pleted by the SubSea Team prior to final
project completion.

Date:

SubSea Delivery Manager

Date:

S ubSea Commissioning Manager

Date:

OJM

Date:

Operations Manager

NOTICE OF COMPLETION

All outstandi ng work items for the subject project have been completed. The Atlantis SubSea
group hereby completes the transfer of thi s work to Atlantis Operations.

Date:

SubSea Delivery Manager

Date:

SubSea Commissioning Manager

Date:

OIM

Date:

Operations Manager

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