Plant Maintenance Supervisor Starter Pack Page 1 of 91‘SAP Maintenance Process Flowchart ‘Searching Material Stock Numbers Ordering Material / Services on a Work Order Entering Notification History Confirm Time to a Work order Technical Completion Ordering Material / Services Without a Work Order = Corrective Maintenance Orders - PMO2 Maintenance Orders ~ Breakdown Maintenance Orders - creating maintenance recuests display a list of notifications - display a list of orders = work order types - work order status descriptions - creating a breakdown work order ~ stock overview page ~ using material long text ~ using a manufacturer's part number ~ using a bill of material ordering store stocked material - ordering material utilizing the BOM adding a material from an E-Catalogue ordering parts not catalogued in SAP -creating a purchase requisition for a service Services for vendors with an existing contract. Services for vendors without an existing contract. What text do I need to include in my requisition? ~ for PMO4 tasks = for PMO2 tasks = subsequent notifications - for breakdown tasks enter PM order confirmation display time confirmations -cancel time confirmations - technical completion and creating measurement document creating a purchase requisition MESIN -save time by copying a previous requisition -how do I attach a quote to a requisition? how do I change a purchase requisition? Page 2 of 91=|) aNaoa1 SJBPAQ BDUEUAaqUIEW BAIZIOD —- eYIMO]J $$9901g BDUeUaIWIEW dVSa) =) eas (ez) Napa1 si9pio BoueUaIUIEW ZOWd eYIMo}4 SseI01d BJUeUE IEW dVSpe NaDa7 ¥ - ‘=_—_- | oe @® a a SI@P1O BDUEUaIUIEW UMOPYeaig —_ HEYIMO}4 SS8d01g BDUEUEIUIEW dVSCreatin fi n Tf you identify work that is not an emergency or a breakdown, you need to raise a notification to advise the planners and supervision of this work. The planners will then schedule the work to be performed at the most suitable time according to the job's priority (for example, during the next service or down day). n_code used for Display Levels Anove Display Levels Below i Location hierarchy Equipmentinstalled Equipment hierare “i bxpand Assembly BOM emiasion (Co Emplosion of Base CPemnits Parameters (for BOM Plant BOM Application (C¢roup Bom Cony PM assemblies Only PM-relitems Click @ in the top left of screen. The plant and equipment structure will now be displayed. ¥ Page 6 of 91Functional Location Structure: Structure List ~ 2B BB BB Levels above pancicollanse > gPoo-F.o > epo0-net D ef P00-ne1 ADH D el ppo-ne1 TKD D gl Po0-nB1 -LOW = eBiPo0-net -TRO ‘& ef TRD0256 > {30037951 > @] 30037931 = ef TRDO256-A 30118800 > ef TR9256-A-050 > ei TRDO2S6-a-100 > eI TRDG256-A-250 > ef TAD|256-8-300

ef TRDG256-A- > ef 1R00256-8 D ff rrpa256-¢ > i TaDe2s8-0 D ei 1RD0256-F D 1RD0256-1 D i TRDe256-2 Expand whole Create Notification Peak Downs Operations Field Equipnent Mobile Equipment Administration Duties Truck Fleet Loaders - Wheeled Dozers - Tracked D375a-2 Komatsu Dozer 11 Filters 1 Lube Services(258 Hrs) I Engine 3758-3 Engine Assembly Induction And Exhaust Sys Cylinder Head Assembly Fuel System Lubrication system Cooling System 3758-3 Cooling Systen Radiator Water Punp PD-K375A PD-K375A At this stage, you will need to check that there hasn't already been a notification raised for this particular job. ‘Notifications ‘ =" orders Functional Location Measuring points /@BBRHS PER Task Lists Maintenance planning Page 7 of 91Functional Location Structure; Selection of Notifications inprocess | [Completed Sel profi Notification Notification type Functional location TROO256* Equipment Material Serial number Addit. device data onder Notification date 13.08.2010 Partners: Description. Scroll to the bottom of the screen using the scroll bar on the far right of the page. lect /BMA STD layout. down list Paging status Layout Feet. field monitor click ® back at the very top of the screen to generate the notification list. You will need to check through this list to see if the job already exists in the system. notificatio nore details. TRDUZSE-C Page 8 of 91Subject ” Coding Deseription 3xTrack rollers UIS 09,07 2815 14:40:36 Danny Chrzanowski (CHRZDG) Phone 496a6311 @311 RHS No.1 & No.8 and LHS No.8 all have excessive movement and require changeout Click © at the top of the screen 3 times to return to the Structure List page. If you could not find another notification already in the system, proceed as below. Functional Location Structure: Structure List @BB Levels above Espandicollapse Expand whole Create Notification Peak Downs D gP PD0-FLD ‘> PD0-NBt D ef PDO-ne1 -ADM D PDO-nBI-TKD > eB PD0-nB1-Low 'S ef? PDO-nB1-TRD y Gi 1R00256 D &] 30037951 > &] 30037031 y eG 1RD0258-A 30116800 bf 1RD9256-A-050 > eg TRo9256-A-100 > ef TR00256-8-250 D ef TRDG25B-A-300 ‘ef? TROOZ56-A-350 oB 30118895 # BP TRDG25G-A-358-356 > ef TRDO256-A-490 is still highlighted n button Loaders - Vheeled Dozers - Tracked 3758-2 Komatsu Dozer 11 Filters 1 Lube Services (250 Hrs) 1 Engine Da754/3 Engine Assenbly Induction And Exhaust Sys Cylinder Head Assenbly Fuel system Lubrication system Cooling Systen 3758-3 Cooling System Radiator Water Pump Starting System PD-K375A PD-K375A§@2) Create PM Notification: Maintenance Request | PDA | Grane APE Radiator fins blocked $e Work request | My History | BY Subsequent Not ‘Reference object ake Funct Location _IRDG256-A-350-353 || Radiator Equipment Assembly StartEnd Dates ~ Requiredstat —@1.11.2018 10:36:53 Priority Complete within 4wks Required End 09:00°88 [| Breakdown Planner group Nfi_ $035 MOB Planner 1 Main WorkCtr MM17 45035 Peak Downs - Mobile Department resp {| Create PM Notification: Maintenance Request @ RAR) Oram DOE Click © to return to the notification overview page. Click B atthe top of the screen once all data has been entered to save the notification. Page 10 of 91It is the responsibility of supervisors to review new notifications on a daily basis. Notifications need to be actioned individually and assigned a status to indicate to the planners to schedule the work as required. ‘The primary SAP transaction for this task is: IW28. Change Notifications: Selection of Notifications Notification Notification type Functional location order Notification date o7.11 2018 08.17.2010 “General Datatadministratve Data iain work center Plant for WorkCenter Planning plant Planner group Cs Re RE ETT Layout 7BHA STD Ref field monitor to continue. Page 11 of 91‘Change Notifications: List of Notifications @YOQEB RSF F lp G Dover & order Notitcation Cy AA [EB Noticaton [OrdorNottdste “|B [Descriston [LiFunstonatiocston—“P. [Created Terareio_ | (08142010 | Change ndiealariohis %_[PDO-NBI-TKD-DUNP 3 [NEW [ANDEWW TaT37870 ‘Change Reversing Lghis ix | 3” [NEW ANDEW rrararrae |_| ‘Change head ights to HOS (x |ROHRET-F-450 7 New [ANDEWw 79736743 0777-2010 | arieuaton needs repining A BUSHING X_| GRDODSEF 050-057 New [EvaNo ararae2_| | make lke RDS _(X_|THW1004-F-300 2 [NEW HARRI TaTa6862 > %_[TROo«5-6:300-3001H| NEW JevANo_| [5] Change PM Notification: Maintenance Request SIR DA| MO Gram DEST 79736882 Mt oll Subject” coding Description oilleak at inal crive OF 11.2010 12.07 40 Duane © machine down o11 leak at final drive 1/n side duo cone seal leaking B\F aR | Status with status no. (© 19 NEV New Nottication ) 20 REJ Notification Rejected F couing Description 07.11.2010 12| cao, nine down INFO Insufficient information Veaking PSI_ Pre Shift inspection Click @ to save the notification. Page 12 of 91Notification user statuses: * APPR - the notification has been checked or validated by the supervisor and approved for creation into a work order. «REY - the notification has been rejected. A notification can be rejected because work is not required or work is not approved by relevant parties. The reason for rejecting the notification needs to be recorded in the long text of the notification. If rejecting because the work has already been completed, it is recommended the work order number the task was completed on is recorded in the long text. Rejecting a notification does not close the notification and will therefore still display as an outstanding item. The concept being you may require more information to be added and once received, the notification can be approved. If rejecting due to lack of information, it is recommended the INFO status check box is selected as well. If the work is not to be done, the notification needs to be set as TECO'd by clicking a instead of saving as the last step. There are times when duplicate notifications are created for the same work. Do NOT reject or TECO these notifications as it may appear that the work is not to be completed. Duplicate notifications are all assigned to one work order. By s [Nottdate jora1.2010 [70736743 79737382 Replace sunvisors- mal 79736082 oil leak at final drive oati2010 [79737810 Change Indicator iahis 79737870 (Change Reversing Lights Page 13 of 91‘Order data =| Order 192345678) J Order Type Short Text je Indicator lights je Reversing Lights Click to refresh the screen. The notification should be removed from the list. Page 14 of 91Work orders Work orders can be listed to allow processing, make bulk changes or complete time confirmations. For example, you can list work orders by: * Work order status — display all outstanding or completed work orders * An individual piece of equipment e.g. loader, dozer, coal hauler. * Area (or work centre) such as Mobile, Field or Prep Plant. ‘The primary SAP transaction code used for this task is: TW38. Change PM Orders: Selection of Orders © (& ') Bi SettiementRecever PRT Order status [V)Outstandin [¥iInprocess [| Completed (Order selection ~ Order Order Type Functional location Main work center Period 27.08.2618 25.12.2010 Planning plant Entered by Revision Scheduled start Location Datafdce Assignment Planner Group for Order eee Layout 138/PD0STD Reference Field for Monitor i) Page 15 of 91Orders can be searched for and listed according to parameters set in the 3 main area fields shown above. What you are looking for will determine which fields you fill in. AREA 1 — order status. The check boxes correspond to the status of the work order: * Outstanding — work order has a status of created (CRTD) ‘In process ~ work order has status of released (REL) * Completed - work order has status of technically completed (TECO). The job is finished. AREA 2 - order selection. ‘© Order type - PMO1 (non-routine), PM02 (planned) * Functional Location — will list an area or specific piece of machinery + Main work centre — wil list work areas (MM20 = CHPP, MM30 = Surface Services, MM40 = Underground Prod Maintenance, MM50 = Underground Maintenance.) * Period — default date assigned to an order when created AREA 3 — general data / administrative data. = Entered by - SAP user name of person who created the job Revision — unique code created by planners to group orders together (for example, Y11W06 relates to all orders in week 6 of the 2011 schedule — jobs that are planned in to start on a date falling between 7” February to 13" of February). « Scheduled start — date a Penne has ee for a job to start Ondgt stave [Outstanding [jin process [_) Completed Kecvern “nme (cannes We Order selection Order Order Type Functional iocation Main work center Period 20.05.2010 “General Data/Administrative Data Planning plant Entered by Revision Scheduled start Location Data/Acc Assignm Planner Group for Order Reference Fleld for Monitor Page 16 of 91Click 9 to continue. Change PM Orders: List of Orders SPOBGAY FWD om DRA Monon © ue ot Reon Free sen 2 a mae REL PrRT a ae ———— The list of orders will now be displayed as per the selection variables entered by the user (in this case, all open orders for the period of 27.10.2010 to 31.10.2010 for planner group MM1). Individual work orders can be accessed from this screen by double clicking on the order number itself or highlighting the line and clicking the details button as shown below. Cc. rk Y [Hl Operations [sloraer ype. [ese stan “[sched. stan [Revsion [P[Functocaton [shorten (27886885 |PMOZ |23.08.2010 |23.08.2010 |POWS3410\1 |GRDO066 \Cat 16G Mechanice 183 [PMo2 73.08.2010 [POW83410|2(ORD0102 __|ORDUTO2- MECH 23.08.2010 | PDWS3410/1 |GRDO106 ‘Cat 24H Lubrication 23.08.2010 |POWS3410 2|PDO-MB1-TRD |TRD Access Syster 7618023 73082010” POWS3#10/2 TROOS13 __|TROOGT3- LUBRIG 27815924 73.08.2010 POWS3410. |TROOSI3__|TRDO319-600r Work order types The main work order types that are related to the maintenance process are as follows: + PMO01 — Corrective (Non-routine) or Breakdown Work. These are either generated from a notification and planned and scheduled by the planner (corrective) or breakdown / emergency work created by the supervisor. PMO2 — Planned Preventative. These are generated automatically by SAP for standard activities and do not have notifications. For example: Equipment mechanical inspections, component change outs due to hours of operation etc. PMO6 — Non maintenance work. Used for any work that is not to be recorded as a maintenance cost. This is usually used for any accident damage work. Page 17 of 91The disolayed status of a work order is an easy way to identify what stage the work has progressed to. The status can be displayed as part of the work order list or identified on the header page of the work order itself. — cca Storied [Bysiem tau = HS accous noose repare 3580 (CRTO NANG NMAT PRE 7XCEGS LOHTS NOT WORKING REL NMATPRC SETC ‘|DOOR LATCH (DOOR RATTLING) ‘TECO PRT CSER NMAT PRC SETC coolant leak at water pump REL GMPS MACM PPRT PRC SETC aware BG 2) @ 1 B Presa Tete “The user status of a work order is divided into two parts, completion codes and planning codes. Each type has to be manually assigned and multiple codes can be used for each work order. The main completion codes are: CNCI — No Completion Code Identified. This is the user status default. CDND — Completed No Defects. Reported work completed and no other defects were found. For example, mechanical inspection completed and no defects found. CDDR — Completed Defects Rectified. Reported work completed and additional defects rectified. For example, mechanical inspection completed and minor defect found and repaired. Extra work needs to be recorded in the notification history. CDFW — Completed Further Work Required. Completed tasks as per the work order. Further work was identified that can be planned in for another time. Another notification needs to be raised. HOLD — On Hold. Not done on the scheduled date, needs to be rescheduled. For example the task could not be done on the day due to lack of labour resources. SAP automatically assigns a system status based on the stage of the business process that the work order is currently at. Some of the main ones are as follows: CRTD — Created. SAP automatically assigns this status to an order that is created, indicating that an order is in place but work has not been approved or commenced. Components and time confirmations cannot be booked against this status. REL — Released. Indicates the work has been approved and has commenced. Hours can be booked against this status and parts ordered as needed. GMPS — Goods Movement Posted, Assigned when any parts ordered are issued by the stores, TECO - Technically Completed. Indicates that the work has been completed. Hours can still be booked against this status but further parts cannot be ordered. Any store stocked items that are on the order but not issued will be deleted. CLSD — Closed. If no action has been performed on an order with the TECO status for 90 days, SAP will close the order out and display this status. Nothing can be booked to this status type. PCNF — Indicates that time has been booked but work not completed.CNF — Indicates that the work is complete and the final confirmation box ticked. Page 18 of 91Creating a breakdown work order Breakdown work is any task identified that can not wait until the next scheduled week to be planned in. Some examples include: plant or equipment that has failed or failure is imminent, serious damage will occur through continued operation of the plant or equipment or equipment failure has caused a safety or environmental problem or loss of process capability. ‘The primary SAP transaction code used for this task is: IHO1. Functional Location Structure: Selection Display Levels Above Display Levels Below |¥ Location hierarchy (¥ Equipmentinstated {¥ Equipment hierarc [¥)Expand Assembly [¥IBOM explosion (1Bxplosion of Base Plant BOM Application (Jeroup BOM (only PM assemblies: (Only Pitrelitems Click © in the top left of screen. The plant and equipment structure will now be displayed. Page 19 of 91Functional Location Structure: Structure List @ BAB & cewls above fwandicollanse | Expand whole Create Notification Peak Downs Operations DB po0-FLD Feld Equipnent > fPP00-Net Mobi Te Equiprent > @#Ppoo-crt Coal Prep Plant fF P00-cP1-ACN ‘Airconditioning Services > gi PD0-cP1-aDH Administration Duties PP PO-CPI-ANC AnciTary Equiprent G2 PDO-cPt-coM Conditioning Monitoring Drafting Services Instrunentation Laboratory - Coal Analysis Train Loadout es Naintenance Planning Assistance ) PDO-CP1-PLT Coal Prep Plant. DP PO0-CP1-PLT-ANCY AnciTiary Equiprent De? PDO-CP1-PLT-BINS Bins. D ef? P00-CP1-PLT-BLDG Buildings: D @§P PDO-CP1-PLT-CLOM Clarifiers > @ PDO-CP1-PLT-CLHN Wicroce1! Coluans D g§P POO-CP1-PLT-CMPR Compressors D gf PDO-CP1-PLT-CNTR Control Room > iP POO-CPI-PLT-CNWY Conveyors © ef PDO-cP1-PLT-CNVY-cVCCOs Conveyor, Coarse Coal, 40 > €] 30006713 BELTING AND ACCESSORIES 1 > Gi soo20416 MAIN DRIVE AND PERIPHERALS I § PO0-CP1 -PLT-CNVY-CvCCO4-CHUTE Discharge chute > ef pDO-CP1-PLT-CNVY-C¥CCO4-ELECT Electrical, Conv. 4D DP PDO-CP1-PLT-CN¥Y-C¥CCO4-GB0x Gearbox D PDO-CP1 -PLT-CNVY-C¥CCG4-MOTOR Motor, Drive, Conv. 4D D QP PDO-CP1-PLT-CNVY-CVCCB4-PLEYO1 Pulley Not Drive Pulley No2 Tait At this stage, you will need to check that there hasn't already been a notification raised for this particular job. Page 20 of 91‘Notifications orders Measuring points Task Lists Maintenance planning Notification status” (¥|Outstanding Postponed [¥]in process: Notification Notification type Functional location Equipment Material Serial number Addit. device data Order Notification date 81.10.2610 General DatalAdministratve™ Scroll to the bottom of the screen using the scroll bar on the far right of the page. ct /BMA STD layout om the drop down list. Paging status Layout Ref. fleld monitor Click @ back at the very top of the screen to generate the notification list. You will need to check through this list to see if the job already exists in the system. Page 21 of 91Notification [0 Nott date '}79866266 |102426172 [28.09.2010 | [Replace spraylinetosDHead chute Tangigsa 102067403 [13.01.2010 _|INSPECTEAST SARTING 4D CONVEYOR 79665266 Ni Replace spray ine to 4D Head chute BB NOPR ORAS: 102426172 Ff Work request” @y History Description. Replace spray ine to 4D Head chute 28.69.2610 22/37°30 Graham Hampton (HANPGL) Phone 61 7 4968 6302 Spray line was blocked at strainer. Cleared strainer but hose is blocked. the connection for the hose has rusted avay and a new fitting js required. A new larger hose 1s required to keep the headchute clear. Tenp hose in place to clear head area 30.19.2010 11.37.38 Caneron Rudde11 (RUDDC) Phone @7 4998 8251 8251 This 18 at 4D Head chute Click © at the top of the screen 3 times to return to the Structure List page. If you could not find another notification already in the system, proceed as below. Functional Location Structure; Structure List fy) =) | Levels above || Exnandicolianse ‘unct Location DO-CPI-PLT-CNVI 2 PDO-CPI-PLT-CNVY ‘yg POO-CP1-PLT-CNVY-cVcCe4 > &j 30008713 BELTING AND ACCESSOR > &j 30020418 MAIN DRIVE AND PERIPHERALS PDO-CPt -PLT-CNVY-C¥CCO4-CHUTE Discharge chute D gi PDO-CP1-PLT-CNVY-C¥CC4-ELECT Electrical, Conv.4D > gP PpO-cP1-PLT-cnvY-c¥cca4- 6BOx Gearbox DP POO-CP1 -PLT-CNVY-C¥CCO4-NOTOR Notor, Drive, Conv. 4D > PDO-CP1-PLT-CNVY-C¥CCE4-PLEYO Pulley Not Drive Page 22 of 91ee He Work request | @y History | BT Subsequent Notifcations beet” Funct. Location =CP1-PLT-CNVY- |B] Conveyor Rollers Equipment Required start 03.11.2018 11:37:26 Priory ‘Complete within 24h¢ Required End 00:60:68 \\v| Breakdown Responsibilities Planner group PMP? 5036 ‘CPP Mech CO Main WorkCtr 18035 Plant Mechanical Planner Create PM Notification: Maintenance Request S\R OA B Grane AS 79729877 M1. Replace siezed tracking roller Reference ¢ Funct Loce Equipment | Assembly Eas SianvEndD / Requreds recuse 3G Page 23 of 91to continue to the work order header page. [@B] Create Non Routine Work : Central Header RHE? Reise PHO %08080009001 | Replace siezed tracking roller Fa cNcT that PM activity typ ‘CB" has defaulted Person responsible” PlannerGrp PMP / 5035 CPPMechCO Mnwketr PM 1) 5035 PlantMechanical . ‘User respo.. [[Dates/7 Bsc stat 03.11.2010 Basicfin, 04.11.2010 Page 24 of 91isis veresvacenaroier : a @ If a task list is created for the Functional location, a dialog box displays with a number of lists from which to choose. fea BYDREBOO| MOLM-FM4]F61 Change Boom Deflection sheave top roller (a ] vow GRAS & ii FM « > MX Click 7 next to the required task list to selec D Each task with & indicates it has been selected. Task list: The task list populates the work order with: = the work centre + the number of people required to do the job * the hours to complete the job. * If there are materials on the task list these are also added to the Components tab. A Tf no task lists display, the operations and components must be created manually. ciick & to confirm details have been entered. Page 25 of 91OGZGUE SEOMENT ROLLER POLY EOREOM_ c IMEEEEEA SHEE ASSEMELY EOOMFORT | E [Dave Granam_redt pat RGLESEAE SHAFT BOOM POINT Dave Gram vent pate ret ple TE aUSTO: LONER oe fet pet @ Add all components required for the same operation or for a different operation before release and save. [BB] Create Non Routine Work : Operation Overview @QynasT Bose Frenacesezeorsengrier (a ( ‘Order will be released after update e ‘Where cost of the maintenance work order is above a threshold, the following Information message displays. Click @ to save the work order. You will be returned to the functional location structure page. The work order and notification numbers you have just created will be displayed in the bottom left of the page and should look as follows: {fe ‘Order 102424705 saved with notification 79720543 ‘The work order can now be accessed via transaction IW32 and printed out or have parts assigned etc, Page 26 of 91Searching for parts in the Store The stock overview transaction allows you to: « Find a stocked item * View stock levels « Find out where the stock item is located in the warehouse. ‘The primary SAP transaction code used for this task is: MMBE. Stock Overview: Company Code/Plant/Storage Location/Batch Database selections Material Plant Storage location [iaiso select special stocks I¥|Aiso select stock commitments: Ustdisplay ‘Special stock indicator Display version Display unit of measure (Clugzero stock tines Select display levels: Note at Step 2, To search al lant selection Click © in the top left of the screen to display the Stock Overview page. Page 27 of 91Material 69032961 FILTER ELEMENT, AIR, ROUND, INNER, 116/174H Matertal type BHP1 BHP Spares & Supplies Unit of measureEA Base unit of measureEA 5270 BM Alliance Coal 0 5035 BMA - Peak Downs 8001 BHA-Peak Downs OgFF-08 The Plant level quantities show stock levels across all storage locations on site. The Storage level quantities show levels associated with a specific storage location. For example, a site may have one location as the main warehouse and another as an oil storage shed. The storage bin location tells you the exact location on the shelves of where the part is kept in the warehouse. If someone has booked out items but not collected them yet, the number will show up in the reserved column. This will also be the case if they have booked out more items then are carried in stock. Page 28 of 91Searching SAP for a part’s stock number If the SAP stock number for a part is not known, the following methods can be used to search through SAP to find out if a part is carried in stock in the warehouse. There are two main methods to do this, either using the manufacturer's part number, or a general description search. ‘The primary SAP transaction code used for this task is: MMBE. Stock Overview: Company Code/Plant/Storage Location/Batch O@8 Database selections Material Plant Storage location Baten ar part number ‘A Material by old material number WatorialLong Text 8: Material by bl of material Matera! 3 by vendors material number Manufacurer Plant Haz material number atrial Group Colloauial Name MRP Type Plant sp mall status Ke Materials for class: L Material by material group (Materials by vera classes Material by task list 6: Search Help for Manufacturer Past Number U-Search Help for Manufacturer Part Number wit AMPL. eons 5: Material via Document Management Drawing ‘Nturatve BOM 7: Prant material by description and material ype (Ok Material Number 8: Materia by old material (va elassifcation) “Tag Number 2 Search Help for Manufacturer Part Nu Ya Material Search Restct number to > Plant material by long txt and material pe Page 29 of 91A search in SAP will look for a string of characters from left to right. Not like the internet where it will show you everything that matches the search criteria. For this reason, it is important how you enter your search criteria to ensure a greater success rate. Always start with the noun or main word. For example, oil filter would be filter oil. Do not leave spaces between words, as a space is a character and remember SAP searches for the exact match of a string of characters, from left to right. No plurals, Do not place an “s” at the end of your word, type Filter not Filters. Wildcards — are indicated by an * (asterisk). An * replaces letters or a string of letters. Therefore you should always start with *, end with * and if you type two words place an * between the two words, Maximum two words, it is recommended until you become more familiar with the system that you use a maximum of two words when searching for a material. Based on the above guidelines, if you were searching for Oil Filters 1° no plurals so it is Oil Filter 2m Always start with a noun so it is Filter Oil 3"°— without Wildcards the system would only return an exact match. Most oil filters have sizes, types etc so the likelihood of finding what you require is minimal. If you typed: Filter* * system would only display everything that starts with Filter Filter Oil* — * System would only display everything that started with Filter (space) Oil and anything else thereafter. If the description was Filter, Oi/it would not be displayed because you didn’t type the ( , ) comma in the search criteria. Filter*oil —* Starts with Filter but ends in Oil +Filter*Oil* Display everything that has filter and oil in it. Page 30 of 91selecuon 77 Main Material Search Mir part number Material Long Ted Material Manufacturer Plant Haz. materia number [| Material Group Colloquial Name MRP Type Plantsp.mai status BOM Usage ‘ternative BOM (Old Material Number Tag Number elect stor stock indi ‘ersion tnt of me ‘o stock Restrict number to, 588 [_]No restriction tick to continue. Page 31 of 91‘Searching via field — Mfr Part Number ‘Stock Overview: Company Code/PlanuStorage Location/Batch oea [igh brmnttc ati OL IIE cee, comes con [FIER Leen 1 eM AGED OTEPILAR {7694 INEGTED TomLuRIER len Fick cn of [iter Lob tae otLcat eaten [ten ede sic see 701 10 [ice ensueein on Te ca oer oak licen cue out fateh ie ai Lie eter att Jicen ete oi, et ctor Een QI Seaco Fu fu0,9 7400 gb, 9 ABI 937410 e280, 142808 fitter Ete ott FALTER ELEN CLK REALE FPR MAT, 10m 0, 14MN LST EDC aR § fitter ete 9 Jitgs stem LTE ELEN, 6P0-. FL. 4, APR, 8m WON, 00" 1G, 1:9 0 tek eva FL Semon wast, re fatter eter 21 LTE Ener BC, SP0-o, FL FLO, AER Ss, 7OW on 748-16, 12-158, fate elena sptmon au FLW APE, bom orm i Onr227-2PS, Cra fatter eleven. ALTE Even OF. Loy Pes, 100m 90,220 614 xsTS Fre eLenen 91, FOL Ful HPN nh {9 tom 9; Ecru xT Fite evga Ota ane Loerie, ioc, FALTER EL OI Sev, FL Fi, fen, frm cm 6.340 07 BSs0S0S SS 00SSS 5000 |B Searching via the part number follows the same general rules as with a long text search. You may either use the full part number or only a partial match, but using the wildcard ( * ) is recommended for both options. For example, you need to replace the seat in a dozer, but cannot read the full Cat part number on the old unit. You can only identify the following numbers 220-86. Page 32 of 91mn s ] _// %-MainMaterial Search | X.Plant material byiq Mfr partnumber Material Long Text Material Manufacturer Plant Haz. material number Material Group Colloquial Name MRP Type Plant-sp matt status BOM Usage ‘Aterative BOM ld Mater'al Number Tag Number (elslelelelelel Restrict number to (ONo restriction 5035] 220-8634 SEAT, VEHICULAR, 5035| 220-8678 0-RINS, FILTER, CAT 2208678, 5035] 220-868, PUNP LUBE TRANSFER, [1 v¥eOn zx Again, double clicking on the appropriate stock number will return you to the Stock Overview page and automatically copy the number into the Material box. Page 33 of 91Bill of Materials ‘A Bill of Material (BOM) is used to create a standard list of materials required when repairing a piece of equipment. BOM's are very useful when you have large lists of materials that can be divided into logical groups such as engines, service kits, transmissions, drag and hoist drums or conveyors. BOM’s can consist of both stocked (catalogued) materials and also non stocked (direct purchase) materials. A Bill of Material can be viewed using SAP transaction IH01 or you can order directly from the component tab on a work order using transaction IW32. Viewing BOM via transaction IHO1. Functional Location Structure: Structure List @ BB A & Levels above | Sivansicolcnse | Emandwhole | Create Nottcation o% (BB Mat classes Peak Dugns Operations D eg Poo-FLo Field Equipnent S P PO-n51 D poo-nat aon D PD0-NB1-TKD D gf Poo-net-Low ei y eP00-MBt -TRD fers - Tracked > eff re0e2s6 ‘DS7BA,2 Kent gu Dozer (Oragiine) “Ed oS > 430037951 PO-K375A = Al] Filters ‘50036072 FILTER ELEMENT, AIR, INNER, ‘Air Cleaner- Inner ‘Gj 60036070 FILTER ELENENT, AIR, OUTER L_ Air Cleaner-outer FILTER ELEMENT, FUEL,SPIN-ON,97HH 0D,175HL Fuel ‘Gj 50025552 FILTER ELEMENT, IL,SPIN-ON,FULL FLOW,PAPL Engine O17 50036061 FILTER ELENENT.HYD, L_ Transnission &] 50036061 FILTER ELEMENT HYD, L Poser Train &j s0036061 FILTER ELEMENT, HYD, L Hydraulic 50025555 FILTER ELEMENT WATER, 105MM LG, L Water = © 30037931 PD-K375A : Lube Services(250 Hrs) 1 50053855 FILTER KIT, SERVICE, KOMATSU 375A,NO.1,3,5L &] 50053656 SERVICE KIT, VEH,KONATSU 375A, 250HR,LUBE L &s0040278 SERVICE KIT, VEH, KOMATSU 3758, 250HR,LUBE L > A TRD0256-8 Engine > iP TRD02S6-8 a ir Train Assembly > i TR00256-C a conerert idercarriage Systen Df TRDG256-D red. > gi TRD0250-F > Qf TRo0286-1 Inplenents. WBooh hb htt Page 34 of 91Ordering store stocked materials ‘The component tab of a work order allows you to identify and order parts and materials required to complete the work on the selected equipment. ‘The parts and materials can be classified as either stock items (have a stock number allocated in SAP), or direct purchases (do not have a stock number allocated). This guide focuses on ordering stock items only. You can record parts and materials used for each operation on the work order (if there is more than one, SAP will prompt you to nominate an operation before recording any details). ‘The pri iP tran: Change Order: Initial Screen Headerdata Operation The following component overview page will now be shown. 815] Change Non Routine Work 102285276: Component Overview 18S 0A) BB Zs & A wtemaisystem B Picking Ticket Component field (Column #1) - This is where you type in your SAP stock number. Page 35 of 91Reamnt Qty (Column #2) - Type in here the amount of the material you require. It pays to check the Unit of Measure of an item using transaction MMBE before completing this field (for example, you can have either by the meter (M) or by the roll (ROL) for electrical cable). Recipient and Unloading Point (Columns #3 and #4) — Type in who will be receiving the goods and where they need to be delivered. The recipient field is limited to only 12 characters. ‘Change Non Routine Work 102285276: Component Overview HESGA BB AS B & Stemasystem B Ping Ticket PMG1 162285276 ‘Access ladder not lowering @ ia REL NMAT PRO SETC CHET HeaderData_| Operation} [item [componsatBescription [Reampt ayy [upilRecifient [Unioadlyg Point I fia022961 ~_2e3 0 SMITH 0 I 026) Click @ to continue. This will automatically populate all the other fields for the line item you have entered. If there is more than 1 operation line, the following prompt will appear. Wo Operation list” 3% lick % to continue. This reeds to be done for every stock number you have on separate lines under the components tab. Page 36 of 91You will be returned to the Component Overview page, with all extra required fields now populated automatically by SAP. Scroll to the bottom of the page to get the reservation number, which you can use as a reference at the store. Gen. Data | Purchasing |= Ge|ENGh a> List|’ Graph... > Assi (a) (> Material whe ‘Component ~ Plant 5035 StorageLocation Batch Sor sting | Goods Recipient 0 SMITH Unloading Point will collect from store offset MovementType 261 auanites?/ Requirement aty UnitofMeasure EA (Fired ary Committed aly Withdrawal Qty (Final issue © to return to the Component Overview screen. (=| Change Non Routine Work 102285276: Component Overview GAS GA) HO DS B A ceeralscioGG remorse Puat 102285276 item [Component |Description ‘Reamnt¥y [UM|Reciplent [Unloading Pont LT [ic /80022981 FILTER ELEMENTAIR,. 2 [EA DSMITH Mill collectttom store Vteeze a) T Page 37 of 91_ HeaderData | Operations “ Components» ( Costs | Partner | Objects | Addit Data tem [Component [Description ‘SLoc[Pint [On | aS 2) | ‘The Change Order: Structure List screen will now be displayed. This screen shows all the equipment listed under the functional location the work order was raised against. You can navigate back up the structure list by clicking the button as shown below. Page 38 of 91Expandwhole | Create Notiication |» Undercarriage Systen GB 30116898 375A-3 Power Consuaption Drive > ef TRO0256-c-050 Track Assemblies & Segrents (BB TROAEA-R-1AN- TARA F farrier Roller - 1H Front CHANGE ORDER: Structure List v& 7] FA Levels above | Exnandicollapse | Expandwhole | Create Notification & > ei 1RD0256 9754-2 Konatsu Dozer (Dragline) D &] 30037951 PD-K376A : AIT Filters 1 > 30037931 PD-K375A : Lube Services (250 Hrs) 1 i 60053655 FILTER KIT, SERVICE, KOMATSU 3758,NO.1.3,5L €] 50053656 SERVICE KIT, YEH, KOMATSU 375A, 250HR,LUBE L Gj s004s276 SERVICE KIT, YEH, KOMATSU 375A,250HR,LUBE L > i TRD8256-A Engine > ef TRD|256 Train Asseably ‘> # Tap0256- ead the carriage System arrier Roller - LH Front ef 1R00256-C-108-106-LR Carrier Roller - LH Rear ef 1R08256-C-109-106-RF Carrier Roller - RH Front 1R08256-C-100-106-RR Carrier Roller - RH Rear eo TRD8256-C-180-108-LHO1 Track Roller - LH No.1 ef TROOZ5E-C-100-108-LHO2 Track Roller - LH No.2 eff TRDO256-C-100-108-LHO3 Track Roller - LH No.3 ff 7RDG256-C-108-108-LHO4 Track Roller - LH No.4 Note: to transfer single items back to the work order, simply double mouse click on the red stock number. To transfer multiple items, mouse click a red stock number once to highlight it, and then hold down the “Ctri” key on your keyboard and mouse click once on each additional red stock number. When all desired stock numbers are highlighted, click the Y button to transfer the materials back to the work order. Page 39 of 91HeaderData | Operations " Components [Costs | Parner | Objects | Addi Data { Location | Planning [ Contol | Enhencemnt [hom |Componert [Descaplon JLT [Ream iy [UMICIS [StocPrt [Op_ [Such Recipent__unloadng Port [IDIDRRSRGSE FILTERMITSERMCE KOMATSU TSAI] ea | | Sesseete] —_awr fro aserarTs ON [an 'GERVCE KIT.VEHKOWATSU375A25_[[2 7 oasiote ‘DSMiTH 720 256 PARTS BIN lmBO 0027S SERVICE LOT VEHKOWATEUSTSAZS. (Z| Saas (oar HRD 256 PARTS BN atomatically populate this eld ththe ue vhich is usually the total amount required to completay has | component. ‘An example is shown below | relating to the cutting edge BOM for a dozer viade Note how SAP has automatically entered the maximum amounts required into the saree for each line item. HeaderData | Operations “ Components | Costs | Partner | Objects | Addit Data ‘Jtem [component [Deserigtion [et] Rearnnt ay [unfic|s. [stor 80044541 CUTTING EDGE MOULDBOARD,MECH FXD OET,HIG 2 EA (002060044542 CUTTING EDGE,MOULDBOARD,MECH FXD GET.HIG) 2 (A (9030 /60836852 BOLT,SQNECK,1-1/4IN UNO, 7TPI4INLG,STL 22 EA 60044628 NUT,PLOW BOLT,1-1/4IN DIA49.5MM AIF,30. 22 FAIL fC WASHER: FLAT_ 1.1/4 DIA 22 EA a) Change Non Routine Work 102201022: Component Overview’ BPA) eB SD & & A, exemaisystem DB Pigking Ticket (FJtem [oomponent [Description — 17 Reamnt aty [um|ic|s.JsLoeint [op [0016 69053655 FILTER KUT,SERVICE KOMATSU 3758, 1 EAN ‘5035\0010 [002650053556 SERVICE KIT, VEH KOMATSU 3754.25, 1 fa N| | 5035/0010) [7 onzalane49276 GERVICE KITVEH.KOMATSU 375A25..|[27| TERN ‘haasjanta Page 40 of 91Adding a material from an E-Cataloque. Some vendors have links to electronic catalogues set up in SAP which automatically enter in certain details. Each catalogue has a different procedure for selecting items. BES TAB BDSG A bremasystem B Picking Teret Prot to24167e8 | plownHyDRAucHose Objects | Addit: Data [item [component [Description iw [ic|s, [stor Click the button at the bottom of the page. Phen yibenior yy BLUWN HYUKAULIU HUSE: Medical Supplies Auto Electrical ic [s..{SLoc| [atlas Copco Gas and Welding Equip Tools & Hardware [Ground Engaging Tools -Bradken| caterpitiar OnaTSI ~ Porters Building Supp1ies| safety RS Components Electrical Consunables Bearings and Seals Pneuaatic Fittings Total Fasteners & iG 3 mx Select the required parts from the catalogue as needed. The “Goods recipient”, “Requisitioner” and “Unloading point” fields need to be filled in upon retum to the components tab screen. Click @ to finish. Page 41 of 91rin talos AP Parts supplied by manufacturers that are not catalogued in SAP can still be ordered from a work order using a Direct Purchase requisition. Part details can be obtained from manuals or from direct contact with the supplier and manually entered, or they can be selected from catalogues set up in SAP. Again, this guide assumes an open work order in the release state is being used. materi ‘Since the materials added are non-catalogued, the component field will need to be left blank for the following steps. BaF A| Bf B A exemasysiem B pickingtictet Reamnt aty [UM jic |s..SLoc 26a Note: Include the part number in the description. The description field is limited to 40 characters so keep the information meaningful. Click the [Purchasing | button at the bottom of the page. Page 42 of 91PRT NMAT PRC Material Requirement aly 2 Price & Material Group 909000 Purch group 501 {lj 1900 Agreement Goods recipient Requisitioner ‘iT Vendor 81-6754, Hydraulic hose assy Sort string per 1 EA GiLAccountNo. 630000 Vendor Info record, Unloading Point ‘Tracking Number Matenal Requirementaty 2 MaterialGroup | 606000 Purch. group 1000 ‘Agreement Goods recipient isifioner Pind dely time 81-6754, Hydraulic hose assy Sort string per. 1 EA GL AccountNo,_| 630000 Info record Unioading Point Tracking Number GR proc. time Vendor Mat. No. Fillin lighted fe owfor detailed de Page 43 of 91Price — If the price is known, enter it in here. If the price is unknown, enter in a value you would expect to pay. If the difference is greater then 15% between the actual price and the “expected price”, supply will contact you and confirm if you wish to proceed with the purchase. Enter the value for an individual item if ordering more than one, not the total value. Purchasing group - Use 501 for normal purchases. Goods recipient - Type in who will be receiving the goods, or a machine number if ordering for a piece of equipment. Requisitioner - Contact person who is ordering the part. Vendor material number - Type in the vendor's part number if known. General ledger account number - Type in or select from the search menu. Mechanical — 630010, Electrical - 630020. Vendor -— Type in the vendor number for the company who supplies the part. Unloading point - Type in where the warehouse is to deliver the goods to upon arrival on-site, Tracking Number: Use your USER Logon to assist when trying to search for requisitions. Click to continue. 0"/"“VnWc_ULUw " KD SOs Sse sae i799: Component Detail Purch Purchasing Data Material 81-6754, Hydraulic hose assy Requirement ay 2 Sort sting Price 250.00 per 1 4 Matenal Oroup 988800 GiLArcountNo. 630010 Purch.group «501 1008 Vendor 1062987 ‘Agreement Info record Goods recipient TRO352 Unloading Point TRD362 PARTS BIN Requisitoner — FURUBS ‘Tracking Number Pind dey time OR pros. time Vendor Mat. No. 07-6754 Page 44 of 91Creating a purchase requisition for a service If an external contractor is to perform work on-site or hire equipment is required to come to site, an open service order must be in place before they arrive. If the contractor provides parts as well as labour for the task, the costs can be added to the same order. This guide assumes a work order is already open and released. Access the desired work order from either 1W32 or IW38, then proceed with the following steps. {@®| Change Non Routine Work 102462812: Operation Overview BESTA! RS Ds B Bresing rice JOpAc|SOp |Work Ct [Plant|Co. (S. JOperation short text (0010 xeit4-L10 5035 PIN No orive 020) Cami 4110-903 PSY 9030| 5035 AEN oe] pnnt__5036 PRIN] ooso| jit 5035 Prtw) 100, nt 5036 PRIN] loito) bt _035 prIN| 20) pat 5035 pnw) Note: If the work is to be completed solely by an external vendor, the first operation line of the work order can be replaced. Cporo mni-r0 S056) Page 45 of 91There are 2 different methods from this point onwards. Some contractors have outline agreements set-up with BMA that contain contracts with pre-specified prices for labour and equipment hire. Outline agreements should always be used if they exist for services. Services for vendors with an existing contract. Operation aty. Price Material Group Purch. group. Vendor ‘Agreement. Adaread Info record. Recipient Unloading Point Requisitioner Tracking Number |//_ 0: Contracts for Services by Validity Date (sDial}) L Purch. Organization Purchasing Doe. Type Purchasing Group Document date Validity Date ‘Company Code Plant Material Group Restrict numberto Page 46 of 91402514 TASTINGS DEERING (AUSTRALIA) L 03 03 03 03 10. 08 er 06 96 06 08 00. 1 5 86 2009] 2000] 2000] 2000] 2000] 2000) 2010] 2010] ey-7ar marc NP-naRe. °0-7627 Labour and Parte Arrangonent SR-6071 TOT MARC aNA/OV-6474_Blackeater Kress Marc 09 ANA/SAA Hastings Deering Hyrdaul ic Se BNA/SR-0B52 2 x 793 ONT Truck Hire Q6.% OnA/Hastings General Oft Site Works 28.06.2610 20in a2-0a- 2040] [BNA/HOAL Riscet Taneous Labour FYTT Ti1e08 _a7_2010] aida atti |i 2 Oa 7018) 31.08.2010] 08 09 2010) 24.09.2018] GHATPO-OT71TcathAGR 08.08.2070 ANA/GR-10242/HDAL Ade\ tional Labour 7970) ONA/GR-10367 Hire of 2 x DITT Dozers HD ONA/GR-9175/CAT_CLSA aoIeis 11088 221615 01815 if 0 09 20r0] 2 09 2010) a1 09.2519] 30-06-2011 [05-2017] 31.01 2011 02 09.2011 Ho o8 2615 : Clicking the ® button before continuing will add the selected contract into your personal list. If the contract is to be used frequently, this list can be accessed instead of searching for the contract every time. The work order operation screen will be displayed with the agreement field populated by the number selected previously. Refresh the screen by clicking the @ button. The following information message will display. Pind dely tme [ist nice FWorder Page 47 of 910.08 Material Group 711000 Purch. group 504 7 1000 srogg06646 11 Recipient D SMITH D SMITH Requisitioner Pind deytime \ BMAHDAL Miscellaneous Labour FY11 A Saeed cule Fotine [D.[shottet [Quanty [Uni Valex Tax Crey_|Serdca number Page 48 of 91Recipient DsMiTH Unloading Point Maintenance Wishop 7 Requisitoner 0 SMITH ‘Traclang Number FwWorder, The actual cost of a service is often not known or difficult to estimate until either an assessment or inspection has been carried out. To allow for this, a percentage overrun can be assigned to each service line. This allows the vendor to claim more than the amount specified jin the “Quantity” field when submitting an invoice, and also allows the requisitioner to perform a service entry without having to change the purchase requisition / order. The overrun is set as a percentage of the value in the quantity field and is limited to a maximum of 30% for any purchases with a net value of $2000.00 or greater. For example, line item 1 above has a total net value of $3853.80, so the maximum allowable extra that can be claimed before having to change the purchase order would be 30% of 36 hours (10.8 hours). (8) [HE ser setecton. Page 49 of 91Quantity Pree Netvalue Cost element ‘Adaltonal fields, Ext serv no. ‘TaxTarit Code 36.9 Unlimited 716100 © |Priceandquantiyneds Ras eae eT eee Tal (mm i 1,000 00 ial) 1,008.68 Page 50 of 91Click the @ button to return to the operation screen. 2] Change Non Routine Work 102462812: External Processing Ope 14 4 > DI | A®| Headerdata Operations Components | 83 1) 192462812 Sort string Price 6,492.24 per Material Group 711000 Cost Element Purch group 504 / 1000 Vendor 4902614 ‘Agreement 100006646 / 1 Info record Recipient D SMITH Unloading Point Maintenance W/Shop Requisiioner _D ‘SHITH Tracking Number Pind dety time Fw order 4 @©| % (|G Fomats A CharacterFomats TW SoH ae O Replace failed transmission and diff in D11R dozer. Machine is in main orkshop and parts are here on-site. Fitter to report to Dave smith when on-site, contact mumber 4968 6322." Click the © button to return to the operation screen. Click @ to save and generate a purchase requisition. Page 51 of 91rvices rs wit in existil (a) Change Non Routine Work 102382630: External Processing Operation HW € PH) Fe | Header dato operations components | BE 8) 09.50 0.00 cormodgon 50.08 Step 23 to step 26 from the previous pages can now be followed to set service cost limits for the line items. The background limit can also be set as per steps 27 and 28. lick @ to save and generate a purchase requisition Page 52 of 91What text do I need to include in my requisition? “Item Text” on your requisition will appear on the Purchase Order “Item Note” on your requisition is for internal comments and will NOT appear on the Purchase Order Suggested text for “estimate” orders: This purchase order is raised as a budget estimate only for the period. It may or may not be used in its entirety. The Contractor is to provide weekly timesheets to the Company's Representative The above can be used on any orders, contracts & non-contract to cover a ““guesstimate” by the requisitioner where a quotation is unavailable. DO NOT use where it is for a long term order to cover miscellaneous works, such as to pay for doctor's visits as these obviously do not have a timesheet. Works shall commence when agreed with Site Representative. Suggested text for Equipment Hire: Equipment required on Site on or Delivery shall be as agree with the site representative. Page 53 of 91Record the history of a PMO1 job Once a job is complete, the person assigned the job must record details of work undertaken to return the machine / equipment to service. Comments that are relevant to the next shift (or for the next failure of the equipment) are to be added to the History section. To indicate that the work is finished, it is recommended that you set a completion code. There a numerous completion codes available, if the job is completed select the relevant code. If the job is not complete either select the relevant code i.e, CNEQ, CNLA or leave as CNCI. To inform the Planner that the Job has to be Re-Scheduled, use the HOLD code. In GSAP this is to indicate it was not done on the scheduled date and needs to be rescheduled. For example the task could not be done on the day due to lack of labour resources CNLA. nsaction for sk. el 8/99 C@@ SHR) S505 BA) @l Change Order: Initfal Screen Operations Components Costs Additional data Planning | Controt_ | BS Mowker HOM 5035 User respo. Page 54 of 91(@B] Change PM Notification: Maintenance Request & | FY | G0 @& Pann Coding Description. Loose bolt left comer tio 0.2010 11.24 17 Bob Furulyas (FURL Thread was rusted and nut wouldn't turn. Had to cut old bolt off and replace with new one. Bolts are store stocked number 60022920, rut 1s, 60022794 and washer 60922792. Tensioned new bolt to spec Object part PNO6396 6232 ComerTip Damage PNag018 DEEZ Loose Text LOOSE MOUNTING BOLT Cause code PMa8852 C628 Corrosion/Material Cause text ‘THREAD RUSTED Eftecton the system, 7 Funct loc. affected _‘TRD0420-1-200-204 Ccuting Edge Comer Tin Equipment affected eect ‘System availability ~ ‘Avail bef matfuncin Cond.befmattunctn Ayail.afmatfunctn Cond.aftmalfunctn Avalaftr task Cond atertask ‘Malfunction data Marunet stat 99.69.2010, 6000 Matunctend 08.09.2010 1030 (@) Breakdown dur Please note that SAP will automatically assign your name and the date and time to any information written into the long text field in Step 4. Once saved, this data can NOT be erased or changed, so ensure your information is relevant to the task. Click © to return to the Work Order screen. Page 55 of 91@\u] Change Non Routine Work 102343611: Central Header BESTA BB As & BD Picengricet Pye 162343611 ‘Loose boltief comertip Ses aie REL PRT NMAT PRC SETC ENCI PLND SCHD CHKD (% HeaderData Operations Loy [peroniresponsibley PlannerGrp MMi / 5035 MOBPlanner1 Mnwker NNOM = 5835 Peak Downs- Mo. User respo. Loose bottle comertip REL PRT NMAT PRC SETC = © 85 CNCI No Completion Code Ident. 16 GDND Completed No Defects 28 CDDR Completed Defects Rectified 30 COFW Completed Further Work Re 40 CNEQ Not Done Equipment Unava - SFTY Safely FRCP Fatal Risk Control Protocol ENVR Environment ([Reference object 7S PLND lanning Complete |'Fune.Loc. RD8420-1-200-204 SCHD 3cheduled Equipment AVEN Awaiting Engineering Appro... | | assembly Bscstat 06.89.2018 Basiefin 12.89.2818 Firstoperation7 =~C~*~=“‘“‘“—S*S*S*S Click ¥ to return to the Work Order screen, Supervisor If no further action is required, click to TECO the work order and create Measurement documents, SEE MEASURE MENT DOCUMENTS” SECTION Page 56 of 91Record the history of a PMO2 job ‘As with the PM01 Work Order set the User Codes for Completed or Not Done and Select the HOLD code to reschedule. ‘The primary SAP transaction code used for this task is: TW32. Change Order: Initial Screen Headerdata Operations Components Costs Additional data Planning Control | BS Click @ in the top left of the screen to continue. (a) Change Routine Work 27868134: Central Header BS PA) & Gas G&D Picking ticket “Pno2 27868134 TKDB488 250 Hr Pre Service Inspection HeaderData Person responsible ~ Plannerorp WH2(a)8035 MOB Planner 2 Mnwketr — MNOM 7 5835 Peak Downs - Mo. User respo_ Dates Bsc stat (06.99. 2018 Priority a Basicfin. 12.69. 2618 Revision _PDWS3610_ Weekdy Schedule WK 36 YR 10 Page $7 of 91tocontinue. 70 (€6@/ SHR Ban Mel Wiz] Create PM Notification: Activity Report S&B Gram DEA Subject 7 coding | Descrigtion ‘TKD6488 250 Hr Pre Service Inspection Object pat Damage Ted ‘TKD6488 260 Hr Pre Service Inspection ‘Cause code Cause text Page 58 of 91Watfunction data ~ Maifunct start 24.68.2018 10:68 Malfunctend, Click © to return to the Work Order screen. a) Change Routine Work 27868134; Cen Be OA) & BAY B GPicring ticket PMG2 27868134 ‘TKD6488 250 Hr Pre Sence Inspection tus REL CHF PAT ANC NMAT PRC SETC El TKD6488 250 Hr Pre Service Inspection [ TKD6488 250 Hr Pre Service Inspection 28 CDDR Completed Defects Rectified > 38 GOFW Completed Further Work Re. ) 48 CNEQ Not Done Equipment Unava_ Personresponsible 7 —=~=~*S*S*«S at | Plannerorp M2 / 5035 MOB Plane SFTY Safety | Mnwkctr NMON 7 5835 Peakt FRCP Fatal Risk Control Protocol Userrespo. ENVR Environment PLNO Planning Complete Dates SCHD Scheduled Bscstat 13.69.2618 AVEN Awaiting Engineering Appro. Basicfin. 19.09.2019 Reference object 7 Func. Loc, TKD6488. (Cat 783C Rear Dump (Coal) HD Parts Click ¥ to return to the Work Order screen. Supervisor If no further action is required, click # to TECO the work order and create Measurement documents, SEE MEASURE MENT DOCUMENTS. SECTION Page $9 of 91If you are performing planned work and identify any additional work that is not part of the work order, you should raise a subsequent notification. This ensures that the additional work is recorded and linked to the original work order. A subsequent notification can be: Scheduled for the future and the original PM02 planned work order can be completed and closed off (TECO) or * Created and the work completed whilst working on the planned work order. tran’ ‘Change Order: Initial Screen Header data | Operations | Components Costs Additional data Planning Contol_| 8 click & to continue. TRDOS13 ~ LUBRICATION SERVICE HeaderData | Operations [Personresponsible = PlannerGrp MM1(3)S035 MOB Planner 1 Mnwketr NMOM 7 035 Peak Downs- Mo.. User respo.. [Dates ” Page 60 of 91| Bsc start Glick ¥ to continue. 99340855 3. TRD0313- LUBRICATION SERVICE NOPR ORAS 27632112 Description ‘TRDO313- LUBRICATION SERVICE Slight 017 Teak on LHS ripper raise / lower cylinder, Notification raised. D create internal note ‘EA Log telephone call "BI send receipt confirmation create quality notfcation £1 create sussequent notiicatc 49 Responsibiities Page 61 of 91(Subject 7 Coding Description Click % to continue. (ia) Create PM Notification: Subsequent Notification Notifcation Type Notification 90808808081 Replace LHS ripper eylifae “Reference object Funet. Location Equinment Assembly End Di Required Stat 16.08.2010 13:24:03 Prionty Complete within 4wks Requited End 00:00:00 Plannergroup M1 5835 MOB Planner 4 MOM 1 5035(@) Peak Downs - Mobile click ©) to save the subsequent notification details. You will then be returned to the Create PM Notification: Activity Report screen. At this point, a notification will nat yet be generated. Click © to return to the work order screen. Select the User Status lll and set the Code to {3} 38 COFW Completed Furiner Work Re. Click a to save all changes. A notification will now automatically be created and assigned to the work order's functional location details. To create a subsequent notification from a PM01 work order, there will already be a notification number displayed at step 2. Click on the pencil icon to proceed directly from step 2 to step 5 to continue with the process. Page 62 of 91Change Order: Initial Screen Headerdata Operations Components Click @ in the top left of the screen to continue. 1) Change Non Routine Work 102417654; Central Header HES PA|RGAs Bircsre! ser icon to a¢ HeaderData | Operations | Components PlannerGrp WHT / 5035 MOB Planner 1 Costs 0.08 User respo.. SystCond. Address Person responsible“ Notion 7a7te768 | Mnwketr WNI1-F1 / 5035. Mobile- Fitter PWActType CB Corrective Brea. a Dates Bscstat 24.10.2010 Basic fin. (o Reference object Fune.Loc. TRDO314-C-050-056-RH Sprocket Segments - RH Equipment Page 63 of 91a) Change PM Notification: Maintenance Request SAM Grame ABSA Subject Coding Description: MISSING BOLT ON RH FINAL DRV SEGMENT 2.11 2010 10-3404 Bob Furulyas (FURUES) Scott trom Komatsu had spare bolts. Cleaned out hole and re-tapped thread. Had to replace 2 other bolts on segment that vere flogged out Tensioned all bolts to spec. Sent back to sork. item ” Objectpart PNO6377 0362 Final Dive <&——= Damage Progo1e 0882 Loose = <¢<—— Text Loose & missing bolts Cause code PNO8053 | C832 Looseness —<—— Causetext Effect on the system | Funet oe. affected ‘TROO314-C-050-056-RH Sprocket Segments - RH Equipment affected Effect | System availabilty, ‘Avail bef matfuncin ‘Avail aftmattunctn || ball aftertask Maffunct stat «24.10.2018 06:59 [¥/ Breakdown Maffunctand «24.18.2010 08:00 Breakdown dur. Click & to refresh your screen. You will notice that the system will automatically calculate and enter the Breakdown duration in the appropriate field. Click © to return to the Work Order screen. Page 64 of 91BESTA BG As & DB Picngticret MISSING BOLT ON RH FINAL DRV SEGMENT REL PRT GHPS MACH PRC SETC 7 HeaderData [ Operations {Person responsible” | Plannerorp M1 / 5035 MOB Planner Mnwkctr MN11-F01 / 5035 Mobile - Fitter @\=| Change Non Routine Work 102417654: Central Header SHES27A | &B 2s B BD Pickng Ticket © 05 CNCI No Completion Code Ident. ~ 16 GDND Completed No Defects ) 38 COFW Completed Further Work Re_ ) 49 CNEQ Not Done Equipment Unava_ Dates 7 SFTY Safety Becstat 24.10.2018 Basic fin. FRCP Fatal Risk Control Protocol ENVR Environment PLND Planning Complete Reference object SCHD Scheduled Func, Loe, TRDB314=0=058-05¢ AWEN Awaiting Engineering Appro. Equipment ‘Assembly Firstoperation Operation MISSING BOLTON RH FINAL DRVSEGMENT —_|[Z7/CcKey Calculate work Click ¥ to return to the Work Order screen. Supervisor If no further action is required, click? to TECO the work order and create Measurement documents. SE MEASUREMENT” DOCUMENTS ISECTION Page 65 of 91nfirm Use the steps in this guide to create a time confirmation against a maintenance work order. Accurate time confirmations provide information to help improve work planning as well as ensuring adherence to the weekly schedule. The nsaction yf this tas (Can also be accessed through IW37 by highlighting the operation and clicking the “Individual Confirmation” button) ‘Create PM Order Confirmation: Initial Screen Operation confirmation number — Confirmation 102907584 Capacity Cat Split number click & to continue. If there are multiple operation lines on the work order, the next screen will show. Otherwise proceed to Step 3. Create PM Order Confirmation: Operation Overview. BB Braameers Bl 192397584 Operations and sub-operations {_Teofon. Tsu. [Selwork fork __[Unit JOneration shart text 01 111-F01 5035 80.0) at 16H : Final Drive - Change —_|_/Mn11-F01 6035 1.0) lean Tag and Deliver C/O units to store aS click ® to continue. Page 66 of 91“Contrmaton Data, Confirmation 9908176 (iClear Open Res. Remaining Work [WorkStarison 22.18.2010 16:00:60] Actual Duration WorkEnds on 27.18.2010 07:58:59 | Forecastend 24:08:00, Reason Confirm Text 8.008 H ActOuratn Forecasted Work 60.6 H PlannedDuration ‘Actual Start 96:08:80 Actual Finish Work Centre — SAP will automatically fill this in with the work centre entered into the work order for that operation line, Check that it corresponds with the correct group for whoever performed the work. Personnel No, ~ Type in the personnel number of the person who did the work. ‘Actual Work ~ Type the number of hours the person spent on this task, including any travel time to get to and from the work site. Do not include time spent on crib breaks. Posting Date — Automatically populates with the current date. Final Confirmtn - If the job has been completed and there are no more time confirmations to be entered against this operation, select the check box. No Remain. Work — This check box is checked automatically when Final Confirmation is selected Work Starts on and Work Ends on — SAP will automatically transfer this data from what has been entered into the notification. Change the dates and times to reflect when the task was actually started and completed. cick @ to save all the entered information and complete the time confirmation. Page 67 of 91time con The primary SAP transaction code used for Display Confirmations OH ‘Order statis ~ iln process Completed Seto | (a) 5 Equipment Plant (Planned) ‘Activity Type a aI PR PSE TR TS] =e oe co : i or Actual start ime). 60-06:00 CINe Cancel Records: EST Larout Lawns (elelelelalels) ‘| alolelelelslelelelelelelelels 22.08 2011 80-00-00 99:09:00 sssssssse Click ® to display the list of confirmations according to your selection criteria Page 68 of 91Display Confirmations BMA GT FSALD cow completonconimsion canet BH suo & ‘work et ect) crested on 10004554 NNGD-FOT (70087011 10013846) | MNa0-Fot wNa0-FO1 0073198) 1 /ozestoes—wNa0-FOT 10095034 —-#-102607735 —_MN2o-FO! < 10119350) [102708263 wNao-FOT | Tra26st061 2[r026si061 1 WNSOFOT yo.or2e7| [102707008 MNaOFOT “yaorisz| i ]iazesarae —WNDFO ass) 9951008 Cancelling a time confirmation From the list of confirmations in 1W47 follow the steps to cancel and incorrect or duplicate time confirmation Display Confirmations . @& DAG FB BD over comieson contmaton 2906 2011 | 720620. 2 [proe2011 S 107116708 MOOFO1 s 0620. 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