PO and Invoice Matching:
2 way
Step 1:
Creation of PO:
There are 2 ways of creation of Purchase Order
1. Forms
2. OA pages
Both are same just t he navigation , look and feel is different.
Login: Operations/Welcome
Resp: Purchasing, Vision Operations (USA)
Purchasing Buyer Work Center Orders
• Select “Standard Purchase Order” from the Create LOV.
•
• Click on Go button.
• Enter the following details in the PO header page
Field Value
Operating Unit Vision
Operations(USA)
Type Standard Purchase
Order
Supplier Alliance Systems
Site V1
Click on Lines
Type Goods
Item f51000
Quantity 100
Price 10
Need-By Sys Date
Click on the
update icon.
Match 2-Way
Approval
Level
Invoice Match PO
Action
Accrue at No
Receipt
Click on Next
Line for
entering
another line.
Type Goods
Item f52000
Quantity 50
Price 20
Need-By Sys Date
Match 2-Way
Approval
Level
Invoice Match PO
Action
Accrue at No
Receipt
• Click on Apply Button.
• Click on “Submit” button.
Note down the PO number
Enter
Qty = 100
Price pu = 100
in PO – Match Level = 2 way and Option = PO in Shipments
Note down the po# 6432
Approve the PO
Step 2
Create an INVoice
Login: Operations/Welcome
Resp: Payables, Vision Operations (USA)
Invoices Entry Invoices
• Enter the Following Data in Invoice Header
Field Value
Operating Unit Vision Operations
(USA)
Invoice Type Standard
PO Number Above noted PO
number
Invoice Date Sys Date
Invoice Number Sathya_po1
Invoice Amount $1000
GL Date Sys Date
Terms date Sys Date
Invoice Terms Immediate
Payment Method Check
Distributiion Set ADV
Match Action Purchase Order
In the Find PO window
Field Value
PO Num Above noted PO number
• Click on the “Find” button.
Select this PO # in the Invoice header
Select match option as Invoice
click on match
Bill for more than ordered qty say 110
An over bill error message will pop up
3 WAY Matching:
Step 1:
Creation of PO:
Purchasing Buyer Work Center Orders
• Select “Standard Purchase Order” from the Create LOV.
• Click on Go button.
• Enter the following details in the PO header page
Field Value
Operating Unit Vision
Operations(USA)
Type Standard Purchase
Order
Supplier Alliance Systems
Site V1
Click on Lines
Type Goods
Item f51000
Quantity 100
Price 10
Need-By Sys Date
Click on the
update icon.
Match 3-Way
Approval
Level
Invoice Match Receipt
Action
Accrue at No
Receipt
Click on Next
Line for
entering
another line.
Type Goods
Item f52000
Quantity 50
Price 20
Need-By Sys Date
Match 3-Way
Approval
Level
Invoice Match Receipt
Action
Accrue at No
Receipt
• Click on Apply Button.
• Click on “Submit” button.
Note down the PO number
set the match option as receipt and level is 3 way
Approve the PO
Step 2
Create a receipt
N) Receiving >>Receipts
Field Value
Organizations V1 Vision
Operations(USA)
• Click OK
Field Value
Operating Unit Vision Operations(USA)
Purchase Order XXXX
• Click Find Button
In the Find PO window
Field Value
PO Num XXXX
Field Value
Receipt Date 12-JAN-05(Time
Stamp)
• Close Form
• Enable Flag for Line-1
• Available Receipt Information
Field Value
Quantity 80
UOM Each
•
•
• Save
• Click on “Header Button
• Close Form
• Close Form
For less than PO qty say 80 units
Step 3
Match a Standard Invoice to the Receipt
Resp: Payables, Vision Operations (USA)
Invoices Entry Invoices
In INV select matching option as receipt
Create an Inv and match for more than receipt qty but less than PO qty say 95 units
It will throw an over bill error message
• Enter the Following Data in Invoice Header
Field Value
Operating Unit Vision Operations(USA)
Invoice Type Standard
Trading Partner Alliance Systems
Supplier Num PO-US
Site Stock Ms Pat
Invoice Date 12-JAN-07
Invoice Number Sathya_rcpt2
Invoice Amount $1000
GL Date 12-JAN-07
Invoice Terms Immediate
Payment Method Check
Match Button Receipt
Click “Match” button
In the Find Receipts window
Field Value
PO Num XXXX
• Match to PO Window Opens
• Choose the line to which Invoice is to be matched
• Check the line
• Click Match
