1

MUNICIPAL COMMITTEE SAFIDON

TENDER DOCUMENT

FOR

EXPRESSION OF INTEREST FOR CONSULTANCY WORK FOR PREPARING

DPRs DETAILED DESIGNING i.e. STRUCTURE DESIGN, ARCHITECTURAL
DESIGN/DRAWING WORK FOR CONSTRUCTION OF COMMUNITY CENTRE
AND CONSTRUCTION OF SWIMMING POOL COMPLEX.

President Secretary Municipal Engineer

M.C. SAFIDON M.C. SAFIDON M.C. SAFIDON
 2

INDEX

Sr. No. Description Page No.

1. Notice for Expression of Interest 3-4

2. General Rules & Directions for the 5-6

guidance of the consultant
3. Intent of the expression of interest 7
4. Scope of work 8-9
5. Eligibility criteria etc. 10-11
6. Stages of payments 12
7. Activity Time Frame 13
8. Experience of the firm with annual 14-16
turnover
9. Key Dates 17
10. Detail of Fees 18
11. Press Notice 19

President Secretary Municipal Engineer

M.C. SAFIDON M.C. SAFIDON M.C. SAFIDON
 3

MUNICIPAL COMMITTEE SAFIDON

T. No: 0184-2383528 Fax: 0184-2383528
E-mail: [email protected]

NOTICE

EXPRESSION OF INTEREST FOR CONSULTANCY WORK FOR PREPARING

DPRs DETAILED DESIGNING i.e. STRUCTURE DESIGN, ARCHITECTURAL
DESIGN/DRAWING WORK FOR CONSTRUCTION OF COMMUNITY CENTRE
AND CONSTRUCTION OF SWIMMING POOL COMPLEX.

Expression of Interest is invited from reputed Consultancy Firms having proven

experience for providing Concept Drawings, Architectural Drawing and Engineering
Drawings and consultancy services till the completion of the project for the

Preparation of Survey Plan of the Site/testing of the bearing Capacity of soil,

layout Plan/ Architectural Drawings as per requirement of the Municipal
Committee, SAFIDON, Preparation of detailed estimates on the basis of HSR,
1988 plus latest sanctioned ceiling premium and preparation of DNIT of works
required for completion of work to the entire satisfaction of Engineer-in-
Charge. The consultancy firm should have completed similar assignments at
least of one project valued Rs.2.00 crores or more in the last five years. Its
annual turnover should be Rs.6.00 lacs or more during any financial year
among the last three years (only the professional fees towards consultancy
work will be accounted for).
The bid shall be submitted in two separate sealed envelopes, one marked,
‘Technical Pre-Qualification” and the second marked, ‘Financial Bid’. The
“Technical Pre-Qualification” and “Financial Bid” are to be submitted Online on
the web site https://www.etenders.hry.nic.in and the same should be submitted
manually in the office of Secretary Municipal Committee SAFIDON on the dates
mentioned in the Tender Notice/DNIT. The cost of tender form is Rs.1000/-(Non-
refundable) A refundable earnest money of Rs. 10,000/- (Rupees Fifteen
thousand only) is payable along with the tender in shape of Demand Draft / Pay
Order / Banker’s Cheque in favour of Secretary, Municipal Committee,
SAFIDON payable at SAFIDON.

President Secretary Municipal Engineer

M.C. SAFIDON M.C. SAFIDON M.C. SAFIDON
 4

The DD must be submitted manually in the office of Secretary Municipal

Committee SAFIDON & scanned copy of both EMD & Tender Fees must be
uploaded on the site.
Detail terms and conditions may be seen in the tender form.
The cost of tender form and the earnest money required to be paid by separate
bank drafts favoring “Secretary, Municipal Committee SAFIDON” payable at
SAFIDON. and should be enclosed in the first envelope marked “Technical
Pre-qualification”.

For & on behalf of Municipal Committee, Safidon

Secretary

President Secretary Municipal Engineer

M.C. SAFIDON M.C. SAFIDON M.C. SAFIDON
 5

GENERAL RULES AND DIRECTIONS FOR THE GUIDANCE OF CONSULTING

FIRMS.

1. Offers will be received by the Municipal Engineer, Municipal Committee,

SAFIDON and “Technical Bid” will be opened by him in the presence of
authorized representative of the Consulting Firms who may wish to
present on Scheduled date & Time in the office Municipal Engineer,
Municipal Committee SAFIDON. The date of opening of “Financial Bid”
will be notified to Consulting Firms who qualify the prescribed criteria.
2. Any offer received after the dead line for submission of offer as
prescribed above will not be accepted and is liable to be returned
unopened to the bidder.
3. Offers must be delivered in person by the Consulting Firm or by his
agent to the Municipal Engineer, Municipal Committee SAFIDON.
4. Earnest money amounting to Rs. 10000/- in the shape of Demand
Draft/Pay Order/Banker’s Cheque on any scheduled Bank of India must
accompany the each offer and offer is to be in the sealed cover
subscribed the name of work and addressed to Secretary, Municipal
Committee SAFIDON
5. The Consulting Firm whose offer is accepted is required to execute a
contract agreement on the prescribed format of contract and on non-
judicial stamp paper of Rs. 100/-.
6. The Consulting Firm should submit his offer in two envelopes. First
envelope subscribe as “Technical Pre-Qualification” will contain the
demand draft/Bankers’ cheque /pay order of Rs.10,000/-on account of
earnest money & Tender fees of Rs. 1000/- secretary municipal
committee Safidon Payable at SAFIDON.
7. Offers shall remain valid and open for acceptance for a period of 6
months from the date of opening of offers. If the bidders fails to keep the
offer open for acceptance as stated above or if the bidder withdraw his
offer before the expiry of the said period or makes any modifications in
the terms and conditions of the offer then the Secretary, Municipal
Committee, SAFIDON without prejudice to any other right shall cancel
his offer out-rightly.

President Secretary Municipal Engineer

M.C. SAFIDON M.C. SAFIDON M.C. SAFIDON
 6

8. Acceptance of offer will rest with the competent authority who does not
bind itself to accept the lowest tender and reserves to itself the authority
to reject any or all the tenders without assigning any reason.
9. Earnest money of the unsuccessful tendering firms will be released only
after the acceptance of the offer, whichever is earlier.
10. The offer of the Consulting Firm against whom there is any criminal
proceedings in any court of law, shall not be considered.
11. If any information furnished by the Consulting Firm is found incorrect at
a later date, the firm shall be liable to be debarred from tender/taking up
works in Municipal Committee SAFIDON. Municipal Committee SAFIDON
reserves the right to verify the particular furnished by the Consulting
Firm independently.
12. Penalty for wrong Estimation of quantities for items of works to be
executed will be as under:-
Variation in total Estimation of quantifies
i) Within 5% : Nil.

ii) Beyond 5% : The Consultancy fee will be reduced by the

percentage variation i.e. in case estimates vary by
5% from actual there shall be 5% deduction from
the total fee accepted for Consultancy.
13. All documents are to be prepared on computer.

President Secretary Municipal Engineer

M.C. SAFIDON M.C. SAFIDON M.C. SAFIDON
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EXPRESSION OF INTEREST FOR CONSULTANCY WORK FOR PREPARING

DPRs DETAILED DESIGNING i.e. STRUCTURE DESIGN, ARCHITECTURAL
DESIGN/DRAWING WORK FOR CONSTRUCTION OF COMMUNITY CENTRE
AND CONSTRUCTION OF SWIMMING POOL COMPLEX.

DESCRIPTION OF PROJECT
The project involve the Consultancy work for preparing DPRs and Designing
work as given below:-
Sr. Name of work Tentative
No. Estimated Amount
(in Lacs)
1 Const. of MC Complex and Swimming Pool 150.00
etc.
2 Const. of community center on 03 canal land 150.00
belonging to Municipal Committee Safidon
Note:- Tentative Estimated Amount may increase or decrease as per actual
estimation.

INTENT:

Municipal Committee, SAFIDON intent to avail comprehensive preparation of

layout Plan/ Architectural Drawings as per requirement of the Municipal
Committee, SAFIDON Preparation of detailed estimates on the basis of HSR,
1988 plus latest sanctioned ceiling premium and preparation of DNIT of works
or any other activity /services required for completion of work to the entire
satisfaction of Engineer-in-Charge.
Details are given under the head Drawings & Documents to be supplied.

President Secretary Municipal Engineer

M.C. SAFIDON M.C. SAFIDON M.C. SAFIDON
 8

SCOPE OF WORK
The Consulting Firm shall be responsible for the following scope of work.

1. PRELIMINARY PLANNING STAGE

Preparation of the concept drawings & detail drawings to be evolved as per
provisions / rules applicable specification and cost estimates for each sub
head / package .

Obtain approval of all local and other authorities at all stages of work till
completion of project as per requirement and also prepare completion
drawings for the same.

DRAWINGS FOR ESTIMATES

Prepare drawings, including structural designing of all works mentioned above
in consultation with the Engineer-in-Charge and also obtain approval for all
subsequent changes / deviations and to make available all documents
pertaining to the same to the Engineer-in-charge. The structural drawings
should be got proof checked and approved from any Government
/Autonomous Engineering Institute / Research Institute.
DETAILED ESTIMATE AND TENDERING
a) Prepare and supply DNIT along with detailed of calculations for all items of
work together with detailed specification and detailed architectural drawings,
foundation drawings. Detailed estimate on standard schedules justified cost
based on Haryana Schedule of Rates 1988 applicable in Haryana State or
norms approved by Haryana PWD B&R Branch and tender documents
sufficient to enable the Engineer-in-charge to invite tenders for each sub-head/
packages.
b) Directing and coordinating all Architectural, structural Engineering and
complete working details, schedules, specifications and bill of quantities to
describe the whole project adequately for the purposes of taking approval
from the Directorate and for placing the main and other subsidiary contract

WORKING DRAWING STAGE

President Secretary Municipal Engineer

M.C. SAFIDON M.C. SAFIDON M.C. SAFIDON
 9

Preparation of detailed drawings of Architectural, Structural Services etc. and

all the services mentioned under the Head INTENT including drawings showing
details of all utility services including Public Health, Electrical, Parking etc
internal & external details of specification of all special items of work that may
be involved.
CONSTRUCTION STAGE
Supply all Architectural, Structural and Services working drawings,
specification and details which may be required for proper execution of the
work.
Prepare and obtaining approval from the Engineer-in-charge for any material
deviation in design of cost of the working drawings schedule and
specifications for the approval scheme of approved cost of the work.
ON COMPLETION
Prepare completion drawings including elevations and section and structural
details indicating details of building and all services of built and supply four (4)
sets of completion drawings to Engineer-in-charge including one soft copy.
These are in addition to drawings details mentioned in above clauses.

NUMBER OF DRAWING SETS AND DOCUMENTS TO BE SUPPLIED

Consulting Firm shall submit to the Engineer-in-charge the following:

1) Supplying of Design/Drawings for Architectural/ 4 sets for each

Civil/ structural design / electricity / drainage, services for the
water supply, solar system installation drawing project
and specifications etc.
2. Supply of detailed estimate of each services as 3 sets of each work
mentioned at 1 above. of the projects
3. Supply of DNIT/Tender Documents of each 3 sets of each work
services as mentioned at 1 above of the projects

4. Completion drawings of all services 4 sets

5. Back up of all the documents mention from (1) to 2 sets

President Secretary Municipal Engineer

M.C. SAFIDON M.C. SAFIDON M.C. SAFIDON
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(3) above in CD

QUALIFYING REQUIREMENTS

Initial criteria of eligibility: Consultancy Firm shall be of repute firm with a

demonstrable track record rendering architectural & engineering design
services of similar nature and magnitude.
Consultancy Firm have to submit experience during last 3 years
Consultancy Firm should have completed similar consultancy assignments at
least of one project valued not less than Rs. 1.50 crores or have two projects
in-hand (work order) amounting Rs. 2.00 crore during last three years ending
31.07.2018 for any Government/Semi-Government / Private Sector.
Consultancy Firm should have an annual turnover of Rs. 6.00 lacs atleast in
one year among last three years (only the professional fee towards
consultancy shall be accounted for).
Consulting Firm should furnish the following documents duly signed by them:
List of all project where similar assignments were successfully completed
during the last five years.
List of the projects under execution or awarded.
Particulars of completed works and performance of the Consulting Firm duly
authenticated/ certified by an officer not below the rank of Executive Engineer
or equivalent should be furnished separately for each work completed or in
progress.
7. Organisation information
Consulting Firm is required to submit the following information in respect of
his organization.
Name & Postal Address, including Telephone & Telex Number etc.
Copies of original documents defining the legal status, place of Registration
and principal places of business.

Names & Title of Directors and Officers to be concerned with the work, with
designation of individuals authorized to act for the organization.
Information on any litigation in which the applicant was involved during the last
five years, including any current litigation.

President Secretary Municipal Engineer

M.C. SAFIDON M.C. SAFIDON M.C. SAFIDON
 11

PRICE

The Consulting Firm shall quote consultancy fees in percentage of the

estimated cost for the projects in BOQ.

STAGE OF PAYMENT OF FEES

Refer scope of work.

President Secretary Municipal Engineer

M.C. SAFIDON M.C. SAFIDON M.C. SAFIDON
 12

S.No. Stage of payment as per scope of work. Breakup Stage as per scope
of fee.
On finalization of preliminary drawings, Preliminary stage
approval from the Engineer-in-charge and drawings
preliminary cost estimate on the basis of
which scheme will be floated and in case
required response is received, the matter
1. will be processed and in case required 25%
response is not received payment of this
stage will only be made and the project will
be prepared fresh at the same cost after
making suitable changes in case the Board
decided so.
On approval/finalization of detailed Drawings for
drawings of all disciplines including estimates
2. 25%
structural drawings required for preparing
detailed estimate at Directorate Level.
Supplying all the drawings for Working drawing
3. architectural, structural, civil landscaping, 10% stage
water supply, drainage etc.
On supply of detailed estimates of all the Detailed estimate
works including services along with tender and tendering stage
4. 20%
documents(DNIT) in respect of all services
as per/ scope of work .
5. On completion of 100 % consultancy work. 10%
On starting of structure work/ External Construction stage
6. 5%
Development work
5% + Construction stage
earnest
7.
After completion of work and submission money/s
of all completion drawings. ecurity

ACTIVITY TIME FRAME

President Secretary Municipal Engineer

M.C. SAFIDON M.C. SAFIDON M.C. SAFIDON
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S.No. Activity. Remarks

1 Pre construction activities.
a) Preliminary design 20 days
b) Final design. 10 days-Final design to be
submitted after approval of
preliminary design by the Engineer-
in-charge
c) Preparation of drawings for 20 days
detailed estimate
d) Tender document with “DNIT” 10 days
and detailed estimate and draft
tender document for calling of
tenders

President Secretary Municipal Engineer

M.C. SAFIDON M.C. SAFIDON M.C. SAFIDON
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FORM “A”

Experience of the firm during past 3 years

Name Engineer- Type Location Mention whether Value Role of

of in- of Govt/Govt. of Consulting
project Charges Project Undertaking/private Work Firm
name & sector
address
telephone
Nos.

President Secretary Municipal Engineer

M.C. SAFIDON M.C. SAFIDON M.C. SAFIDON
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President Secretary Municipal Engineer

M.C. SAFIDON M.C. SAFIDON M.C. SAFIDON
 16

FORM-B

ANNUAL TURNOVER ( AUDITED )

(Only professional fee to be accounted for)

S.No. Financial year Rs. in lacs.

1 2016-17

2 2015-16

3 2014-15

President Secretary Municipal Engineer

M.C. SAFIDON M.C. SAFIDON M.C. SAFIDON
 17

Key Dates
Name of The Work:- EXPRESSION OF INTEREST FOR CONSULTANCY WORK
FOR PREPARING DPRs DETAILED DESIGNING i.e. STRUCTURE DESIGN,
ARCHITECTURAL DESIGN/DRAWING WORK FOR CONSTRUCTION OF
COMMUNITY CENTRE AND CONSTRUCTION OF SWIMMING POOL COMPLEX.

Tender Ref. No. :-

Sr. Description Start Date and Expiry Date and

No. Time Time
1 Publication of Tender

2 Download Tender Document & Online Bid

Submission
3 Manual submission of EMD

4 Bid Opening Date

Bid documents can be downloaded online from the portal https://etenders.hry.nic.in

President Secretary Municipal Engineer

M.C. SAFIDON M.C. SAFIDON M.C. SAFIDON
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DETAIL OF FEES

Ref Name of Work Bid Earnest Tender Tender Time

No. Document Money download download limit
Fee Deposit start date end date

EXPRESSION OF INTEREST
FOR CONSULTANCY WORK
FOR PREPARING DPRs
DETAILED DESIGNING i.e.
STRUCTURE DESIGN,
ARCHITECTURAL
DESIGN/DRAWING WORK FOR
CONSTRUCTION OF
COMMUNITY CENTRE AND
CONSTRUCTION OF SWIMMING
POOL COMPLEX.

PRESS NOTICE

President Secretary Municipal Engineer

M.C. SAFIDON M.C. SAFIDON M.C. SAFIDON
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EXPRESSION OF INTEREST
MUNICIPAL COMMITTEE SAFIDON (KARNAL)

On behalf of President Municipal Committee SAFIDON do hereby

invites online bids for expression of interest on the website:
https://etenders.hry.nic.in from the eligible Consultant/ Agencies for
the works as mentioned below:-
Ref Name of Work Bid Earnest Tender Tender
No. Document Money download download
Fee Deposit start date end date

EXPRESSION OF INTEREST FOR

CONSULTANCY WORK FOR
PREPARING DPRs DETAILED
DESIGNING i.e. STRUCTURE
DESIGN, ARCHITECTURAL
DESIGN/DRAWING WORK FOR
CONSTRUCTION OF COMMUNITY
CENTRE AND CONSTRUCTION OF
SWIMMING POOL COMPLEX.

Note:- Terms & Conditions can be seen on https://etenders.hry.nic.in

President Secretary Municipal Engineer

M.C. SAFIDON M.C. SAFIDON M.C. SAFIDON