Production Resources/Tools (PRT) : Purpose
Production Resources/Tools (PRT) : Purpose
Unlike machines and fixed assets, production resources and tools (PRTs) are movable (not stationary)
operating resources that are required to perform an activity and can be used repeatedly. For example, PRTs
include documents, engineering drawings, jigs and fixtures, and measurement instruments.
You can assign production resources/tools to internal and external activities. You use the assignment to
determine:
The quantity
The operating time
The dates
There are several categories of production resources and tools in the R/3 System. The category determines
the characteristics and business functions that a PRT can have.
A material PRT has its own material master record with the view "PRT". A material PRT can be
procured, that is, it can either be purchased or produced. You can also keep it in stock and track both
its value and quantity.
A miscellaneous PRT has its own PRT master record and can neither be procured nor kept in stock.
A document PRT has its own document info record, (for example engineering drawings or NC
programs). You can manage these PRTs using the R/3 Document Management System.
In the Project System you can assign documents directly to activities. Consequently you will
not use this type of PRT very often.
An equipment PRT has its own equipment master record and has the full equipment functionality. This
category is particularly useful for those production resources or tools which you must maintain yourself
or which must be serviced at regular intervals. With the equipment category, you can furnish proof of
service or usage values for the production resource/tool.
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Data for Production Resources/Tools (SAP Library - Production Resources/Tools (PR... Page 1 of 2
Structure
Basic data
Basic data is general information about the production resource or tool. Important basic data includes the task list
usage and the requirement record indicator.
The task list usage specifies where production resources can be used (for example, in a routing or in a standard
network). Depending on the task list usage you entered, you may only be able to assign the PRT to certain task list
types.
Default Values
When creating PRT master records, you can maintain default vales that are proposed when you allocate the
production resource to an activity.
You cannot maintain default values for PRTs with document info records.
Default values which you have identified as non-changeable in the material or PRT master record
cannot be changed in a standard network or network.
The control key specifies how the PRT is to be handled after it is allocated to an activity (for example,
whether it is scheduled).
You can use the standard text key to store texts that you use often (for example, a text describing how to
work with the PRT).
The system uses formulas for quantity and usage value to calculate the required quantity of the PRT and
its usage value.
The offset determines when a PRT should be available; that is, offset to the start or finish of an activity. It
also determines when the PRT is no longer required.
You can enter the time interval in which the PRT is to be used. he system uses the time interval as well as
the start and finish dates of the activity to calculate the start and finish dates for the usage of the PRT.
Drill bit no. 230 must be available five days before the activity "assembly" starts. You enter a time
interval or offset of 5- for the start offset. The system calculates the new start date and the duration of
PRT usage from the earliest start date of the activity.
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Creating Material PRTs (SAP Library - Production Resources/Tools (PRT)) Page 1 of 2
For more information about maintaining material master data, refer to the Material Master component LO-
MD-MM).
1. Choose either Logistics Materials Management Material Master Material Create (general)
immediately
or
In the second case do not choose Production resources and tools. This would create a PRT
master record (see Creating PRT Master Records), and not a material master.
To create a material PRT you must enter a material type which allows you to maintain the
Production resources/tools view. One such material type is FHMI. If you want to change the
material type of a PRT, the new material type must have the Production resources/tools view.
3. Choose Continue.
5. Enter the plant to which the production resource/tool is assigned and choose Enter.
6. Maintain the basic data and the default values for task list allocation.
If you have allocated a PRT to an activity, you can no longer change the base unit of measure and
the unit of issue in the master record.
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Creating PRT Master Records (SAP Library - Production Resources/Tools (PRT)) Page 1 of 1
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Creating Document PRTs (SAP Library - Production Resources/Tools (PRT)) Page 1 of 1
In Customizing for the Document Management System, you can define which document type
are valid for production resources/tools. Once you have defined the documents as document
type PRT, you can no longer change this setting.
3. Choose Continue.
For more information about maintaining documents, refer to the Document Management component.
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Creating Equipment PRTs (SAP Library - Production Resources/Tools (PRT)) Page 1 of 1
The equipment type determines which fields will be displayed on the screen and the views that you
have to maintain. To use the equipment as a PRT, you must use an equipment category that displays
the PRT tab page. In the standard systen this is the category P.
3. Choose Continue.
For more information about maintaining equipment, refer to the Equipment component (PM-EQM-EQ).
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Creating PRTs by Copying (SAP Library - Production Resources/Tools (PRT)) Page 1 of 1
You can create a production resource/tool with a PRT master record (misc.) by copying, if you are authorized
to display the original PRT.
Procedure
2. Enter the number of the new PRT and of the template PRT.
3. Choose Continue.
4. In this dialog box, select the data that you want to copy.
5. Choose Copy from.
The data that you selected in the template is copied to the new PRT master record. You can overwrite
this data.
You can also copy from a template on the Basic data screen. To do so choose Prod. Resources/Tools
Copy from there.
For information about creating PRTs with a material master record by copying templates, refer to the
Material Master component LO-MD-MM).
For information about creating PRTs with a document info record by copying templates, refer to the
Document Mangement component CA-DMS).
For information about creating PRTs with an equipment master record by copying templates, refer to the
Equipment component (PM-EQM-EQ).
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Deleting PRTs (SAP Library - Production Resources/Tools (PRT)) Page 1 of 1
Deleting PRTs
Depending on the type of PRT You can delete a PRT master record directly or by setting the deletion flag and
marking the PRT for deletion.
Production resources that are marked for deletion can no longer be assigned to activities.
Material
To delete a PRT with a material master record, you must first mark the PRT for deletion. The PRT is then
deleted in the next run of the archiving program, if it is not allocated to any activities.
1. Choose Logistics/Accounting Project System Basic data Master data Material Change.
2. Choose Material Flag for deletion.
Document
You flag document production resources/tools for deletion by setting the deletion indicator in PRT
maintenance.
If a PRT with a PRT master is not used and no documents are assigned to the PRT, you delete it
directly.
If a PRT is still being used, you can only set a deletion flag. The archiving program then deletes the
PRT, when it is no longer allocated to a task list, network or order.
To delete a PRT with its own master record directly, proceed as follows:
To set a deletion flag for a PRT with its own master record, proceed as follows:
The system sets a deletion flag for the PRT, which you can revoke in the same way.
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Formulas in Production Resources/Tools (SAP Library - Production Resources/Tools ... Page 1 of 2
Use
You can define your own formulas for PRTs in Customizing for the Project System.
To use a formula, you must have previously defined the formula parameters that used in the
formula.
Structure
Formula Parameters
You use formula keys to refer to the formulas that you want to use. Formulas contain parameters. These
parameters are identified by a parameter ID. The parameter ID defines,
You can assign a parameter a standard value via the standard value key in the work center.
You can only use the standard value for work in networks and standard networks.
Formula constants in the work center: You assign the parameter a fixed value in the work center.
General operation value: The formula parameter is linked to a data field in the general activity data
Typical fields are:
Base quantity
Number of employees
User fields: The value of a user-defined field in the activity is assigned to the formula parameter.
Value from production resource/tool (PRT) assignment: You assign a data field in the production
resource/tool assignment to the formula parameter. The value of this field is used in the formula.
Production resource/tool constants: You assign constant values to the formula parameters in the
PRT master record (PRT (misc.)).
You can assign a constant value to a parameter when editing PRT master data (misc.). Choose Extras
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Formulas in Production Resources/Tools (SAP Library - Production Resources/Tools ... Page 2 of 2
Formula constants. The Change Formula Constants dialog box appears. Here you enter up to six parameters,
for which you enter a value and an unit.
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Replacing PRTs in Standard Networks (SAP Library - Production Resources/Tools (P... Page 1 of 1
The system displays a list of all standard networks in which the production resource or tool is used.
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Classification of Production Resources/Tools (SAP Library - Production Resources/T... Page 1 of 1
You can use the SAP classification system to classify PRTs with a material master and miscellaneous PRTs.
In the classification system you can:
Create classes for PRTs with special attributes, for instance measurements or weights.
Assign a PRT to a class and maintain particular values for it, for instance, the length, diameter, speed
or the feed rate of a drill.
Use the characteristic attributes to find a PRT.
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Displaying Where-Used Lists for PRTs (SAP Library - Production Resources/Tools (... Page 1 of 1
If you have not yet entered an overview variant in the profile for standard networks, the
system will display a dialog box where you can choose one.
If you have entered an overview variant in the profile for standard networks, the system will
automatically call up the correct object overview.
You can select another overview variant by choosing Settings Object overview.
6. The system displays a list of all standard networks where the PRT is used.
7. To call up more information about a PRT, select the relevant object and choose Goto Details.
8. To call up more information about the standard network, select the relevant object and choose Goto
Overview.
The system goes to the PRT overview. From this screen you can access other standard network functions.
The system displays a list of all networks where the PRT is used.
4. To display or edit the network, choose Goto Display network or. Change network.
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Assigning PRTs to Activities (SAP Library - Production Resources/Tools (PRT)) Page 1 of 2
You can only assign PRTs with material master records if:
The Prod. resources/tools view has been maintained in the material master
You can only allocate PRTs with a PRT master record (miscellaneous) if the PRT status permits usage
planning of the PRT.
You can only plan the usage of PRTs with document info records when they have the released for
production status.
You can only allocate PRTs with an equipment master record, if the Production resource/tool view
has been maintained in the equipment master record.
Procedure
If no PRT has yet been assigned to the activity, the PRT New Entries screen appears.
If PRTs have already been assigned, the PRT overview screen appears.
To assign another PRT, choose Edit Object New Entries and then the PRT category.
General Data
You can maintain more data for the PRT by choosing Details PRT General.
Dates
If you have not entered any default values for the PRT, you can maintain an offset to the start or finish by
choosing Details PRT Dates.
Quantities
If you have not entered default values, you can maintain formulas for the quantity and usage value (only in
networks) by choosing Details PRT Quantities.
Status
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Assigning PRTs to Activities (SAP Library - Production Resources/Tools (PRT)) Page 2 of 2
No business processes have been defined for production resources/tools in R/3 status management. If you
execute a business transaction for a network activity, the PRT also receives the relevant system status.
If you have defined a status profile for a user profile, you can enter a user status for PRTs by choosing Prod
resources/tools Status.
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Production Resource/Tool (PRT) Availability Check (SAP Library - Production Reso... Page 1 of 1
Use
What is Checked?
A status in the master record of every PRT category (material, PRT (misc.), document or equipment)
determines whether a PRT is available or not. During the availability check the system statically checks this
status to see whether the PRT is available for use or not.
The availability check for PRTs does not check whether other orders or networks require the
same PRT at the same time.
In the case of PRTs with material masters, you can also conduct an availability check in the plant stock of the
PRT. The system then check in the following stocks:
Unrestricted-use stock
Stock in quality inspection
Unrestricted-use consignment stock
Consignment stock in quality inspection
You specify in Customizing, whether the system only checks the status or whether it checks the status and
the plant stock.
The availability check takes place either automatically or when you start it manually.
You can specify in Customizing whether the system should automatically check material availability
and when to run this check . For example, the availability check can take place when you create or
release a network.
You can manually start the availability check at any time. In network maintenance choose Edit
Availability PRT.
See also:
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Checking PRT Availability (SAP Library - Production Resources/Tools (PRT)) Page 1 of 1
To start the overall check manually, choose Edit Availability PRT in the network header or on the activity
overview,
The system checks the availability of all PRTs in the network. If there is a material shortage, the network is
given the material shortage status. If a PRT is unavailable, this is also recorded in an error log (see Evaluating
the Availability Log for PRTs).
In an individual check, you check statically whether a single PRT is available. To do this, proceed as follows:
1. Select an activity in the activity overview and choose Activity PRT overview.
2. Select the PRT whose availability you want to check.
3. Choose Edit Object Check availability.
The system checks the availability of the PRT and issues a message telling you whether the PRT is available.
The network only receives the status material shortage when you check the availability of all
components assigned to the network.
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Evaluating the Availability Log for PRTs (SAP Library - Production Resources/Tools ... Page 1 of 1
A list of all errors that occurred during the availability check appears.
When you change data that could influence the availability of a PRT, the availability check is not
triggered automatically. To receive up-to-date information, you must check PRT availability
again after you have made changes that could be relevant to PRT availability.
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