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INDEX
S.No. Chapter Contents Page no
1 1 Internship and its importance
1.1. Introduction
1.2. Objectives 07-08
1.3. Benefits of Internship/Training for
Industry/students/Institute
2 2 Guidelines for organizing internship
2.1. Internship duration and Academic credentials
2.2. Department Internship facilitating cell (DIFC) & its role
09-13
2.3. Internship guidelines
2.4. Guidelines for the students
2.5. Health safety and welfare of Interns
3 3 Guidelines for Industry for providing Internship
3.1. Identify targets/goals
3.2. Pre- internship planning
14-15
3.3. Prepare a written plan
3.4. Allocation of students to industry
3.5. Managing/ Facilitating the Intern (s)
4 4 Internship Report
4.1. Student’s diary/ daily log 16
4.2. Internship Report
5 5 Monitoring & evaluation of Internship
5.1. Evaluation by Industry
5.2. Monitoring/visit by members of DIFC/T&P cell/EISC 17
5.3. Evaluation through seminar presentation/viva-voce at the
Institute
6 6 Procedures /Formats for Organizing Internships
Format 1: for Student internship program application
Format 2: Request letter from institute to internship provider
Format 3: Objectives/ guidelines/ agreement: Internship synopsis
format
Format 4: Relieving letter of student
Format 5: Student’s daily/ diary log format 18-31
Format 6: Supervisor evaluation of intern
Format 7: Student feedback of internship (to be filled by students
after internship completion)
Format 8: Performa for evaluation internship by institute
Format 9: Internship evaluation report
Format 10: Attendance sheet
ADDITIONAL INFORMATION 32
7 7 AICTE activity point programme
33-36
7.1. AICTE requirement for earning 4-year degree program
8 8 AICTE’s assistance/Facilitation (for reference)
8.1. MOUs with different organizations to facilitate internship
program
37-41
8.2. General internship guidelines
8.3. Mapping of internship programme outcome with NBA
graduate attributes
DAY WISE STUDENT INTERNSHIP DIARY 42-63

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CHAPTER 1
INTERNSHIP & ITS IMPORTANCE
1.1.INTRODUCTION
The rise in global competition has prompted organizations to devise strategies to have a
talented and innovative workforce to gain a competitive edge. Developing an internship
policy is an impactful strategy for creating a future talent pool for the industry. The Internship
program not only helps fresh pass-outs in gaining professional know-how but also benefits,
corporate on fresh perspectives on business issues and even discovering future business
leaders.
The interaction of Technical Institutions with the industries has been restricted to the level of
faculty communications and 2 to 4-hour industrial visits by the students generally. The
institutions are under a great stress to renew education offered by them, to be as close as
possible to the industrial requirement and expectations. Competition in the job sector is rising
exponentially and securing entry-level jobs is getting very difficult, as the students passing
out from technical institutions lack the experience and skills required by industry. Vignan’s
Institute of Information Technology (VIIT) has incorporated semester long Internship
program at terminal semester B.Tech. Curriculum since it became autonomous by the
year 2017. Through Internship Program, VIIT is ready to produce competent employable
graduates as per the needs of the industries. This manual provides the detailed guidelines for
the internship for students of six months’ duration at different stages of the program. AICTE
has later realized and initiated various activities for promoting industrial internship at the UG
level in technical institutes. The internship experience will augment outcome-based learning
process and inculcate various attributes in a student in line with the graduate attributes
defined by the NBA.
1.2.OBJECTIVES
Internships are educational and career development opportunities, providing practical
experience in a field or discipline. They are structured, short-term, supervised tasks often
focused around particular tasks or projects with defined timescales. An internship may be
compensated, non-compensated or some time may be paid. The internship has to be
meaningful and mutually beneficial to the intern and the organization. It is important that the
objectives and the activities of the internship program are clearly defined and understood.
Virtual Internships meeting below mentioned objectives in the present document can also be
permitted provided the offering agency is a MNC or globally reputed and leading
organization offering virtual Internships. Following are the intended objectives of internship
training:
• Will expose Technical students to the industrial environment, which cannot be simulated
in the classroom and hence creating competent professionals for the industry.
• Provide possible opportunities to learn, understand and sharpen the real time
technical/managerial skills required at the job.
• Exposure to the current technological developments relevant to the subject area of
training.
• Experience gained from the ‘Industrial Internship’ will be used in classroom discussions.
• Create conditions conducive to quest for knowledge and its applicability on the job.
• Learn to apply the Technical knowledge in real industrial situations.
• Gain experience in writing Technical reports/projects.

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• Expose students to the engineer’s responsibilities and ethics.

• Familiarize with various materials, processes, products and their applications along with
relevant aspects of quality control.
• Promote academic, professional and/or personal development.
• Expose the students to future employers.
• Understand the social, economic and administrative considerations that influence the
working environment of industrial organizations
• Understand the psychology of the workers and their habits, attitudes and approach to
problem solving.
1.3.BENEFITS OF INTERNSHIP

Benefits to the Benefits to the

Benefits to Students
Industry Institute
1. Availability of ready 1. An opportunity to get hired by the 1.Build industrial
to contribute candidates Industry/ organization. relations.
for employment. 2. Practical experience in an 2. Makes the placement
2.Year-round source of organizational setting. process easier.
highly motivated pre- 3. Excellent opportunity to see how the 3. Improve institutional
professionals. theoretical aspects learned in classes credibility & branding.
3. Students bring new are integrated into the practical world. 4. Curriculum revision
perspectives to problem 4. On-floor experience provides much can be made based on
solving. more professional experience which is feedback from Industry/
4. Visibility of the often worth more than classroom students.
organization is increased teaching. 5. Improvement in
on campus. 5. Helps them decide if the industry teaching learning
5. Quality candidate’s and the profession is the best career process.
availability for option to pursue. 6. Number of
temporary or seasonal 6. Opportunity to learn new skills and placements may
positions and projects. supplement knowledge. increase
6. Freedom for industrial 7. Opportunity to practice 7. Opportunity to
staff to pursue more communication and teamwork skills. establish incubation
creative projects. 8. Opportunity to learn strategies like center on Campus
7. Availability of time management, multi-tasking etc., 8. Consultancy projects
flexible, cost-effective in an industrial setup. may be attracted
work force not requiring 9. Opportunity to meet new people and
a long-term employer learn networking skills.
commitment. 10. Makes a valuable addition to their
8. Proven, cost-effective resume.
way to recruit and 11. Enhances their candidacy for
evaluate potential higher education.
employees. 12. Creating network and social circle
9. Enhancement of and developing relationships with
employer’s image in the industry people.
community by 13. Provides opportunity to evaluate
contributing to the the organization before committing to a
educational enterprise. full-time position.

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CHAPTER - 2
GUIDELINES FOR ORGANIZING
INTERNSHIP
2.1. INTERNSHIP DURATION AND ACADEMIC CREDENTIALS
The following framework is proposed to give academic credit for the internship component
as part of the programme.
• A minimum of 12-16credits of full semester Internship/ Industry – oriented mini
project/Industrial visit has been counted toward VR-17 - B. Tech. degree programme
• For the Semester-long Internship, 1 credit is equivalent to minimum 40-45 hours of work.
Therefore, a full-time intern is expected to spend 40 - 45 hours per week on Internship,
Training, Project work, Seminar activities etc. This will result in about 600 to 700 hours of
total internship duration for B. Tech.

The minimum duration and credits for other internship related courses is as follows:

Table 1: Credit framework for Internship

S. No Schedule Duration Activities Credits

Industrial Visit
(Short term Student should visit an Industry and
Internship/Trai Minimum 40 submit a report on organizational
ning) after 4th hours to be structure, process details, marketing
1 2
Semester – spent in the strategy, economics and possibility of
summer industry technological up gradation.
vacation
Students can choose their own area of
Industry- interest and select an industry to
oriented mini identify a specific problem related to
project their discipline (multidisciplinary is also
(After 6th 4-6 weeks permitted provided parent discipline
2 2
Semester – (80-90 hours) shall have minimum 40% component
summer with new technologies), write a report
vacation) on problem statement, problem analysis
and detailed conclusion.
Periodic reviews and continuous
Full- semester
Full Semester assessment by Industry supervisor and 12
Internship (8th
3 (14 weeks) Academic supervisor,
Semester)
Project work, seminar etc.,

Note: Industries allowed – Govt./NGO/MSME/Rural Internship/Innovation /

Entrepreneurship / Private Industry.
Every student is required to prepare a file containing documentary proofs of the activities
done by him. The evaluation of these activities will be done by Programme
Head/Departmental Internship Facilitating Cell member/ Industry Supervisor as specified in
the Table 2.

The Table 2 gives the Overall compilation of internship activities, list of sub-activities under
each of these segments, the level of outcome expected, evidence needed to assign the points
and the minimum duration needed for certain activities.
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Table – 2 Overall compilation of Internship Activities / Credit Framework

Performance
Proposed
Major Total Sub appraisal/
Credits document
Head of Period duration Activity Evaluated by Maximum
(Max.) as
activity in weeks Head points/
evidence
activity
Head of the
Department or
nominee and two
senior faculty of the
After 4th As
department
Semester specified in As per
Industrial Evaluation including the
2 – one Academic Grading
visit report industrial visits
summer regulations system
coordinator/
vacation VR-17
supervisor
Only internal
evaluation for 50
marks
Head of the
Department or
nominee and two
Industry- After 6th As senior faculty of the
oriented Semester specified in Evaluation department As per
mini 2 – 4-6 Academic report/ including project Grading
project summer weeks regulations Certificate coordinator/ system
vacation VR-17 supervisor
Only internal
evaluation for 50
marks
Internal Evaluation
for 100 marks:
Departmental
Internship
Full As
Facilitating Cell
Full- Semester specified in Evaluation As per
7th / 8th member/Industry
semester 12 (Around Academic report/ Grading
Semester supervisor
Internship 14 regulations Certificate system
External Evaluation
weeks) VR-17
for 300 Marks:
Committee
consisting of
External Expert

2.2. DEPARTMENTALINTERNSHIP FACILITATING CELL (DIFC) & ITS ROLE

The Departmental Internship Facilitating Cell (DIFC) is to be headed by a senior faculty.

Faculty Supervisors/ Mentors are nominated by the Head of the concerned Departments.
DIFC is supported by Dean Placement and Head of Entrepreneurship, Innovation and Start-
Up Center (EISC). Industry may allocate a supervisor on the request of the Institute for
necessary support and help in executing of Internship program. Each department will have a
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student’s committee comprising of 1-3 students from each class for supporting Internship
activities. One of the students acts as a coordinator.

DIFC is to be constituted at the start of the Academic year for each batch. However,
student coordinator being the representative of students will be selected by the students.

Faculty Supervisors play active roles during the internship. Every faculty is allotted
certain number of students to guide them during the Internship. The faculty supervisor
acts as a project guide and he/she mentors the students with the help of industry
personnel.

• The overall role and purpose of DIFC is to facilitate and guide students to choose the
right career and to plan for programs and activities to enhance knowledge, skill, attitude
and the right kind of aptitude to meet the manpower requirements of the Industry. The
cell shall assist students to develop/clarify their academic and career interests, and their
short and long-term goals through individual counseling and group sessions.
• The industry is always on the lookout for students who are vibrant, energetic individuals
and ready to accept challenges, attentive, with a good academic background, fast
learners, open to learning even at work and more importantly possessing good
communication skills.
• Further, to assist students for industrial training at the end of fourth and sixth semester
and at eighth semester, the DIFC shall also design and implement internal curriculum,
take classes, arrange experts, arrange agency for student’s Personality Development,
Improve Communication Skills, Vocabulary, prepare students for Resume Preparation &
Email Writing, Group Discussion, Interview Skills, Aptitude Training & Practice Tests,
Technical report writing, presentation skills, Foreign Languages proficiency etc.

Budget will be allocated by the institute to facilitate the functioning of the cell and meet the
funding requirements for various activities.

The proposed organizational structure of Internship execution is as follows:

Head, DIFC Industry Supervisor T & P Cell EISC

Faculty Faculty
Supervisor Mentor

Student Coordinator Internship Aspirant

Fig.1. Organizational Structure of Internship execution

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2.3. INTERNSHIP GUIDELINES

The DIFC will arrange internship for students in industries/organization or as per Institute
guidelines. Online system for arranging and managing internships may also be devised, if
necessary. The general procedure for arranging internship is given below:

Step 1: Request Letter/ Email from the Head of the Institution /Head of the cell should go to
industry request to allot various slots for a short term/long term internship periods for
the students. Students request letter/profile/ interest areas may be submitted to
industries for their willingness for providing the training. (Sample attached)
Step 2: Industry will confirm the training slots and the number of seats allocated for
internships via Confirmation Letter/ Email. In case the students arrange the
training themselves the confirmation letter will be submitted by the students to
concerned department. Based on the number of slots agreed to by the Industry,
Department will allocate the students to the Industry. In addition, the internship slots
may be conveyed through Telephonic or Written Communication (by Fax, Email,
etc.) by the DIFC.

Step 3: Students on joining Training at the concerned Industry / Organization, submit the
Joining Report/ Letters / Email.

Step 4: Students undergo industrial training at the concerned Industry / Organization. In-
between Faculty Member(s) evaluate(s) the performance of students periodically at
least once in a month by visiting the Industry/Organization and Evaluation Report of
the students is submitted in department office for 100 marks with the consent of
Industry persons/ Trainers. (Sample Attached)

Step 5: Students will submit project report after completion of internship.

Step 6: Training Certificate is obtained from industry.

Step 7: The performance of student is finally evaluated by the committee consisting of

external expert, Head, and faculty supervisor for 300 marks.

2.4. GUIDELINES FOR THE STUDENTS

Similar to Placement activity, Internship is also student centric. Therefore, the major role is to
be played by the students. DIFC may also include involvement of the student in the following
activities:
• Design and Printing of importance of Internship and its guidelines – Soft copy as well
as Hard copy.
• Preparing list of potential Internship providers.
• Presentation at various organizations, if required.
• Coordinating activities related to Internship
At the commencement of the session, the members of the student committee would be
selected from the interested students, who submit applications to DIFC. Among the
volunteers, one student would be nominated as “Student Coordinator” who would be
assigned major responsibilities and would be accountable to DIFC.

For allotment of internship slots all the students will be required to submit “student internship

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programme application” before the prescribed date (Format attached).The offer given by the
company is to be accepted irrespective of the Company / Job profile or job location or stipend
offered.

2.5. HEALTH SAFETY AND WELFARE OF INTERNS:

VIIT (A) will ensure insurance of all the students and when any intern is undergoing training
in a mine, the provisions of Chapter V of the Mines Act, 195, shall apply in relation to the
health and safety of the trainees as if they were persons employed in the same.

Special safety protocols for Epidemics/Pandemics shall be followed as per government

norms. The activities may be through online in such special cases.

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CHAPTER - 3
GUIDELINES TO INDUSTRY FOR PROVIDING
INTERNSHIP
For meeting the objectives of the internship programme and successful implementation,
Internship program has to be designed keeping in view the company’s requirements and
students’ profile. Design of internship programme can be developed by industry in
collaboration with the institute. It may be comprised of the following steps:

3.1. IDENTIFY TARGETS/GOALS

A meaningful discussion with management in the organization can create a consensus on

program goals that can be understood by all involved.
• The benefits that can be attained from Interns
• Technical help expected from Interns in case of small companies
• Expecting motivated Interns to grow quickly
• Providing rewarding experience
• Expecting Interns with Managerial skills

3.2. PRE-INTERNSHIP PLANNING

3.3. WRITTEN PLAN

Internship program plan is carefully developed. An internship is developed in such a way that
it meets all the requirements of industry supervisor/mentor, interns and institute faculty. It is
includes:
• Job description/internship duties.
• Name of the project, if any.
• Internship Schedule and Expected learning outcomes.

Students can offer a fresh perspective to the business, strategies, and plans. To really reap
these benefits, students may be included in brainstorming sessions and meetings etc. The
intern may also be given opportunity to understand Project Management and finances. This
will help him to apply these to one’s own work, as a member and leader in a team.
Companies may take the opportunity to use them to find out some digital solutions for
various issues.

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3.4. ALLOCATION OF STUDENTS TO INDUSTRY

After the allocation of internship slots by the industry to the institute, the students are
allocated to the industry. In case the industry wants to select the students based on their
requirements, the industry can conduct an interaction/ interview with the students and select
the students. DIFC evolved transparent criteria for allocation of students to the industry based
on the requirements of industry and students’ interest.

3.5. ORIENTATION BY THE INSTITUTE

Once intern reports to the internship program, it is expected that industry could provide
following:

i) Explaining industry working time

ii) Bringing awareness of the precautions to be taken

iii) Allotting students to a particular Industry person to monitor day to day work progress.

iv) A Proper workplace may be allocated

v) The expected work output may be intern is to be explained.

vi) In order to access the programs of Intern as well as work outcome periodic (weekly)
feedback to be collected from the interns and make suggestions.

vii) Monitoring of intern’s progress every day: Daily progress report of Intern is to be
evaluated by industry supervisor. Maximum use of short term/long term internship has to be
ensured for the intern as well as industry.

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CHAPTER - 4
INTERNSHIP REPORT

4.1. STUDENT’S DAIRY/ DAILY LOG

The main purpose of writing daily diary is to cultivate the habit of documenting and to
encourage the students to search for details. It develops the students’ thought process and
reasoning abilities. The students should record in the daily training diary the day to day
account of the observations, impressions, information gathered and suggestions given, if any.
It should contain the sketches & drawings related to the observations made by the students.

The daily training diary should be signed after every day by the supervisor/ in charge of the
section where the student has been working. The diary should also be shown to the Faculty
Mentor visiting the industry from time to time and got ratified on the day of his visit.

Student’s Diary and Internship Report should be submitted by the students along with
attendance record and an evaluation sheet duly signed and stamped by the industry to the
Institute immediately after the completion of the training. It will be evaluated on the basis of
the following criteria:

• Regularity in maintenance of the diary.

• Adequacy & quality of information recorded.
• Drawings, sketches and data recorded.
• Thought process and recording techniques used.
• Organization of the information.

4.2. INTERNSHIP REPORT

After completion of Internship, the student should prepare a comprehensive report to indicate
what he/she has observed and learnt in the training period. The student may contact Industrial
Supervisor/ DIFC members for assigning special topics and problems and should prepare the
final report on the assigned topics. Daily diary will also help to a great extent in writing the
industrial report since much of the information has already been incorporated by the student
into the daily diary. The training report should be signed by the Industry Supervisor, and one
DIFC member. The Internship report will be evaluated on the basis of following criteria:
• Originality.
• Adequacy and purposeful write-up.
• Organization, format, drawings, sketches, style, language etc.
• Variety and relevance of learning experience.
• Practical applications, relationships with basic theory and concepts taught in the
course.

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CHAPTER - 5
MONITORING & EVALUATION OF INTERNSHIP

The industrial training of the students is evaluated in three stages:

5.1. Evaluation by Industry.

5.2. Evaluation by faculty supervisor on the basis of site visit(s).

5.3. Evaluation through seminar presentation/viva-voce at the Institute.

5.1. EVALUATION BYINDUSTRY

The industry evaluates the students based on the Punctuality, eagerness to learn, Maintenance
of Daily Diary and skill test in addition to any remarks.

5.2. MONITORING/ VISIT BY MEMBERS OF DIFC /T & P CELL/EISC

DIFC members make visits to the internship site, to check the student’s presence physically,
if the student is found absent without prior intimation to the DIFC, entire training will be
cancelled. Students should inform DIFC as well as the industry supervisor at least one day
prior to availing leave by email. Students are eligible to avail 1-day leave in 4 weeks and 2
days leave in 6 weeks of the internship period apart from holidays and weekly offs.

5.3. EVALUATION THROUGH SEMINAR PRESENTATION/VIVA-VOCE AT THE

INSTITUTE

The student has to give a seminar based on his training report, before an expert committee
constituted by the concerned department as per norms of the institute. The evaluation is based
on the following criteria:

• Quality of content presented.

• Proper planning for presentation.
• Effectiveness of presentation.
• Depth of knowledge and skills.
• Attendance record, daily diary, departmental reports shall also be analyzed along with
the Internship Report.

Seminar presentation enables sharing knowledge, experience amongst students & teachers,
build communication skills and confidence in students.

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PROCEDURES / FORMATS
FOR ORGANIZING
INTERNSHIPS

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CHAPTER – 6
PROCEDURES / FORMATS FOR ORGANIZING
INTERNSHIPS.

FORMAT1. STUDENT INTERNSHIP PROGRAM APPLICATION

Complete and submit to the DIFC. Type or write clearly

1. Student Name:

2. Campus Address: Phone:

3. Home Address: Phone:

3a. Student email address:

4. Academic Concentration 5.InternshipSemester: Year.

6. Overall GPA:

9. Internship Preferences

Location Core Area Company/ institution

Preferance-1

Preferance-2

Preferance-3

Faculty mentor Signature: Date .

Signature confirms that the student has attended the internship orientation and has metal paper work and process
requirements to participate in the internship program, and has received approval from his/her Advisor.

Student Signature: Date .

Signature confirms that the student agrees to the terms, conditions, and requirements of the Internship Program

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FORMAT 2: REQUEST LETTER FROM INSTITUTE TO INTERNSHIP

PROVIDER

Department Internship Facilitating Cell

To
The General Manager (HR)
.......................................
.......................................

Subject: Request for 04/06 weeks/Semester long industrial training of _________ Degree Program.

Dear Sir,
Our students have undergone internship training in your esteemed Organization in the
previous years. I acknowledge the help and the support extended to our students during
training in previous years. / (For first time industry) you must be aware that AICTE has made
internship mandatory for all technical education students.
In view of the above, I request your good self to allow our following students for practical
training in your esteemed organization. Kindly accord our permission and give at least one-
week time for students to join training after confirmation.

S. No. Name Roll No. Year Discipline

If vacancies exist, kindly do plan for Campus/Off Campus Interview for batch passing out students in
above branches.

A line of confirmation will be highly appreciated.

With warm regards,

Yours sincerely,

Head, DIFC

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FORMAT 3.
OBJECTIVES/GUIDELINES/AGREEMENT: INTERNSHIP SYNOPSIS
(THISWILL BE PREPARED IN CONSULTATION WITH
FACULTYMENTOR)
An internship is a unique learning experience that integrates studies with practical work. This
agreement is written by the student in consultation with the faculty Mentor and Industrial
supervisor. It shall serve to clarify the educational purpose of the internship and to ensure an
understanding of the total learning experience among the principal parties involved.

Part I: Contact Information

Student

Name: Student ID:

Class Year:
Campus Address:
City, State:
Phone: Email:

Industrial Supervisor

Name:
Title:
Company/Organization:
Internship Address: City, State, Pin:
Phone: Email:

Faculty Mentor
Name: Phone:
Campus Address:

Academic Credit Information

Internship Title: Department:
Course#: Credits:
Grading Option: Credit/Non-credit
Beginning Date: Ending Date:
Hours per Week: Internship is: Paid/Unpaid

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Part II: Internship Objectives/Learning Activities

Internship Objectives: What do you intend to learn, acquire and clarify through this internship? Try to
use concrete, measurable terms in listing your learning objectives under each of the following
categories:
• Knowledge and Understanding

• Skills

Learning Activities: How will your internship activities enable you to acquire the
knowledge/understanding, and skills you listed above?
On the job: Describe how your internship activities will enable you to meet your learning objectives.
Include projects, research, report writing, conversations, etc., which you will do while working,
relating them to what you intend to learn.
Teaching/Mentoring Activities: How your technical knowledge can be applied at the site of the
internship. How you can create value through mentoring/help people learn new things.

Off the job: List reading, writing, contact with faculty supervisor, peer group discussion, fieldtrips,
observations, etc., you will make and carryout which will help you meet your learning objectives.

Evaluation: Your Internship supervisor will provide a written evaluation of your internship.
Describe in detail what other evidence you will provide to your faculty Mentor to document what
you have learned (e.g., Journal, analytic paper, project, descriptive paper, oral presentation, etc.)
Include deadline dates.

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Part III: The Internship

Job Description: Describe in as much detail as possible your role and responsibilities while on your
internship. List duties, project to be completed, deadlines etc. How can you contribute to the
organization/site of internship?

Supervision: Describe in as much detail as possible the supervision to be provided/needed the

worksite. List what kind of instruction, assistance, consultation you will receive from whom, etc.

Evaluation: How will your work performance be evaluated? By whom? When?

Part IV: Agreement

This contract may be terminated or amended by student, faculty coordinator or work supervisor at
any time up on written notice, which is received and agreed to by the other two parties.

Student…………………………. Date………………………...

Faculty Mentor…………………... Date………………………...

Industry Supervisor…………………………... Date………………………….

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FORMAT 4: RELIEVING LETTER OF STUDENT

Department Internship Facilitating Cell
To
.......................................
.......................................

Subject: Relieving letter of Student and Industry.

Dear Sir,
Kindly refer your letter/e-mail dated. .......................... On the above cited subject. As permitted by your good self
the following students will undergo Industrial Internship in your esteemed organization under your sole
guidance &directions:

S.No. Name of Students Roll No. Branch

This training being an essential part of the curriculum, the following guidelines have been prescribed in the
curriculum for the training. You are therefore, requested to please issue following guidelines to the concerned
manager/Industrial Supervisor.
1. Internship schedule may be prepared and a copy of the same may be sent to us.
2. Each student is required to prepare Internship diary and report.
3. Kindly check the Internship diary of the student daily.
4. Issue instruction regarding working hours during training and maintenance of the attendance record.

You are requested to evaluate the student’s performance on the basis of grading i.e., Excellent, Very
Good, Satisfactory and Non-Satisfactory on the below mentioned factors. The performance report
may please be forwarded to the undersigned on completion of training in sealed envelope.

S.No. Name of Students Evaluation Ranking

a Attendance and general behaviour
b Relation with workers and supervisors
c Initiative and efforts in learning
d Knowledge and skills improvement
e Contribution to the organization
Your efforts in this regard will positively enhance knowledge and practical skills of the students, your cooperation
will be highly appreciated and we shall feel obliged.
The students will abide by the rules and regulation of the organization and will maintain a proper discipline with
keen interest during their Internship. The students will report to you on dated……………along with a copy
of this letter.

Yours sincerely,
Head, DIFC

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VIIT (A) INTERNSHIP MANUAL & STUDENT DIARY – VR 17

FORMAT 5: STUDENT’S DAILY DIARY/ DAILY LOG

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VIIT (A) INTERNSHIP MANUAL & STUDENT DIARY – VR 17

FORMAT 6: SUPERVISOR EVALUATION OF INTERN

Student name ------------------------------------------------ Date: -------------------------------

Work supervisor----------------------------------Title: --------------------------------------------

Company/Organization-----------------------------------------------------------------------------

Internship address: ---------------------------------------------------------------------------------

Dates of Internship: From---------------------------------------To----------------------------------

Please evaluate your intern by indicating the frequency with which you observed the
following behaviors:

Parameters Needs Satisfactory Good Excellent

improvement
Behaviors
Performs in a dependable manner
Cooperates with co-workers and supervisors
Shows interest in work
Learns quickly
Shows initiative
Produces high quality work
Accepts responsibility
Accepts criticism
Demonstrates organizational skills
Uses technical knowledge and expertise
Shows good judgment
Demonstrates creativity/originality
Analyzes problems effectively
Is self-reliant
Communicates well
Writes effectively
Has a professional attitude
Gives a professional appearance
Is punctual
Uses time effectively

Overall performance of student intern (circle one):

(Needs improvement/Satisfactory/ Good/ Excellent)

Additional comments, if any:

Signature of Industry supervisor HR Manager …………………….

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VIIT (A) INTERNSHIP MANUAL & STUDENT DIARY – VR 17

FORMAT 7: STUDENT FEEDBACK OF INTERNSHIP (TO BE FILLED BY

STUDENTS AFTER INTERNSHIP COMPLETION)
Student name ---------------------------------------------------Date-------------------------------------
Industrial Supervisor: -------------------------------Title: --------------------------------------------------
Supervisor Email: -----------------------------Internship is: -----------Paid------Unpaid-------------

Company/Organization: -----------------------------------------------------------------------------------
Internship address: --------------------------------------------------------------------------------------------
Faculty Coordinator: -------------------------------------------Department: ---------------------------
Dates of Internship: From--------------------------------------To------------------------------------------
***Please fill out the above in full detail***

Give a brief description of your internship work (title and tasks for which you were responsible):

Was your Internship experience related to your major area of study?

------------------Yes, to a large degree--------Yes, to a slight degree-------------------No, not related at all
indicate the degree to which you agree or disagree with the following statements.

This experience has: Strongly Agree No Disagree Strongly

Agree Opinion Disagree
Given me the opportunity to explore a career field

Allowed me to apply classroom theory to practice

Helped me develop my decision-making and problem-

solving skills
Expanded my knowledge about the work world prior to
permanent employment
Helped me develop my written and oral
communication skills
Provided a chance to use leadership skills (influence
others, develop ideas with others, stimulate decision-
making and action)

This experience has: Strongly Agree No Disagree Strongly

Agree Opinion Disagree
Expanded my sensitivity to the ethical implications
of the work involved
Made it possible for me to be more confident in new
situations
Given me a chance to improve my interpersonal skills

Helped me learn to handle responsibility and use my

time wisely

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VIIT (A) INTERNSHIP MANUAL & STUDENT DIARY – VR 17

Helped me discover new aspects of myself that I

didn’t know existed before
Helped me develop new interests and abilities

Helped me clarify my career goals

Provided me with contacts which may lead to future

employment
Allowed me to acquire information and/ or use
equipment not available at my Institute

In the Institute internship program, faculty members are expected to be mentors for students. Do you feel that
your faculty coordinator served such a function? Why or why not?

How well were you able to accomplish the initial goals, tasks and new skills that were set down in your
learning contract? In what ways were you able to take a new direction or expand beyond your contract? Why
were some goals not accomplished adequately?

In what areas did you most develop and improve?

What has been the most significant accomplishment or satisfying moment of your internship? What did you dislike
about the internship?

Considering your overall experience, how would you rate this internship? (Circle one). (Satisfactory/ Good/
Excellent)

Give suggestions as to how your internship experience could have been improved. (Could you have handled
added responsibility? Would you have liked more discussions with your professor concerning your internship?
Was closer supervision needed? Was more of an orientation required?)

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FORMAT 8: PROFORMA FOR EVALUTION OF INTERNSHIP BY INSTITUTE

DEPARTMENT INTERNSHIP FACILITATING CELL

Ph. -----------------------------Fax----------------------Email---------------------------------

Evaluation(I)------------------------------------------------------------------------------------

1. Name of Student----------------------------------Mob. No.-----------------------------

2. Roll No. ---------------------------------
3. Branch/Semester------------------------------Period of Training---------------------
4. Home address with Contact No.-------------------------------------------------------
5. Address of Training Site: --------------------------------------------------------------
6. Address of Training Providing Agency: -----------------------------------------------
7. Name/Designation of Training in-charge---------------------------------------------
8. Type of Work------------------------------------------------------------------------------
9. Date of Evaluation------------------------------------------------------------------------
a) Attendance: _ (Satisfactory /Good/Excellent)
b) Practical work: _ (Satisfactory /Good/Excellent)
c) Faculty’s Evaluation: _ (Satisfactory /Good/Excellent)
d) Evaluation of Industry: _ (Satisfactory /Good/Excellent)

Overall grade: _ (Satisfactory /Good/Excellent)

Signature of Faculty Mentor Signature of Internship Supervisor (Industry)

With date and stamp

*Photocopy of the attendance record duly attested by the training in-charge should be
attached with the evaluation Performa.

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VIIT (A) INTERNSHIP MANUAL & STUDENT DIARY – VR 17

FORMAT 9: INTERNSHIP EVALUATION REPORT

(For 4 years B. Tech. Programme. / MTech. / MBA / MCA)

Name & Address of Organization

Marks to be awarded by
Punctuality Maintenance of Skill Test
Grade Daily Diary Grade
Sr. Name of Overall
Roll No. (Satisfactory/ Grade (Satisfactory
No. Student Good/ (Satisfactory/ / Good/
Grade
Excellent) Good/ Excellent)
Excellent)

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VIIT (A) INTERNSHIP MANUAL & STUDENT DIARY – VR 17

FORMAT 10: ATTENDANCE SHEET

(For 4 years B. Tech. Programme. / MTech. / MBA / MCA)

Name & Address of Organization

Name of Student
Roll. No
Name of Course
Date of Commencement of Trg.:
Date of Completion of Training:

Initials of the student

Month
& 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
Year

Note:
1. Attendance Sheet should remain affixed in Daily Training Diary. Do not remove or tear it
off.
2. Student should sign /initial in the attendance column. Do not mark ‘P’
3. Holidays should be marked in Red Ink in attendance column. Absent should be marked as ‘A’ in
Red Ink.

Signature of Company internship supervisor

with company stamp/ seal

(Name_________________________________________) Contact No.

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VIIT (A) INTERNSHIP MANUAL & STUDENT DIARY – VR 17

ADDITIONAL
INFORMATION

AICTE

Activity Point
Program & MOUs

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VIIT (A) INTERNSHIP MANUAL & STUDENT DIARY – VR 17

CHAPTER 7
ADDITIONAL INFORMATION

AICTE ACTIVITY POINT PROGRAMME

(Brief guidelines)

7.1. AICTE REQUIREMENT FOR EARNING 4 YEAR DEGREE PROGRAM

Apart from technical knowledge and skills, to be successful as professionals, students should
have excellent soft skills, leadership qualities and team spirit. They should have
entrepreneurial capabilities and societal commitment. In order to match these multifarious
requirements, AICTE has created a unique mechanism of awarding minimum100 Activity
Points over and above the academic grades.

Every regular student, who is admitted to the 4 years Degree programme, is required to earn
100 Activity Points in addition to the required academic grades, for getting 4 Years degree
programme. Students entering 4 years Degree programme through lateral entry are required
to earn 75 Activity Points, in addition to the academic grades, for getting 4 years’ degree
program.

AICTE recommends 300-400 hours Activity Programme for each degree student for
Community service and allied activities. Similarly, 200-250 hours should be devoted by
Diploma student for Community service and allied activities as an additional requirement or
non-credit programme. Here, 40-45 hours are equivalent to 1 week.

These activities will be coordinated by NSS/NCC/Sports/SAGY Coordinator or TPO of the

Institute. The student will be provided a certificate from the concerned coordinator and
Institutional Head.

Every student is required to prepare a file containing documentary proofs of activities, done
by him/ her. This file will be duly verified by the concerned evaluator as listed in Table-4.
The student should earn at least 100 activity points before he/ she appears for his/ her Final
Examinations. The points students have earned will be reflected on the student’s transcript.
However, there will be neither grades/ marks for these points nor will there be any effect on
SPI/CPI/CGPA etc.

As proposed under the AICTE Rural Internship Programme, if a student completes any long-
term goal during his degree programme, it will be counted as Internship Activity and credit
requirement for the internship is fulfilled. However, if only short-term interventions under the
programme are attempted it will be counted towards AICTE Activity Point Programme
requisite. Following suggestive activities as long-term goals may be carried out by students in
teams:

i. Prepare and implement plan to create local job opportunities.

ii. Prepare and implement plan to improve education quality in village.
iii. Prepare an actionable DPR for Doubling the village Income.
iv. Developing Sustainable Water Management system.
v. Prepare and Improve a plan to improve health parameters of villagers.

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VIIT (A) INTERNSHIP MANUAL & STUDENT DIARY – VR 17

vi. Developing and implementing of Low-Cost Sanitation facilities.

vii. Prepare and implement plan to promote Local Tourism through Innovative
Approaches.
viii. Implement/Develop Technology solutions which will improve quality of life.
ix. Prepare and implement solution for energy conservation
x. Prepare and implement plan to Skill village youth and provide employment.
xi. Develop localized techniques for Reduction in construction Cost.
xii. Prepare and implement plan of sustainable growth of village.
xiii. Setting of Information imparting club for women leading to contribution in social and
economic issues.
xiv. Developing and managing Efficient garbage disposable system.
xv. Contribution to any national level initiative of Government of India. For e.g. Digital
India/ Skill India/ Swachh Bharat Internship etc.

The student may choose any activities as per their liking in order to earn the AICTE Activity
points. These activities can be spread over the years, as per convenience of the student. The
Minimum points required as per entry level of any student are presented in Table 3.

Table 3. The activity Point requirement for Degree/ Lateral entry students

Total
Minimum
Level of entry in degree course Years for
Points
Points
Degree Programmes

1st Year Regular 1st to 4th Year 100

2nd Year (3rd Sem.) through lateral entry or transfer from other
2nd to 4th year 75
University

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VIIT (A) INTERNSHIP MANUAL & STUDENT DIARY – VR 17

Table 4: AICTE Activity Point Programme (Activity Summary Sheet)

Total Perfor
Propo Maxi
Duratio mancea
Cred sed mum
Sugges n/ pprais
Major its Docu Points
ted Week Sub Activity Evalua al/
Head of (Max ment under
period Head tdby Maxim
Activity .) as this
(Max.) um
Degree Degree Evide categ
points/
nce ory
activity
Prepare and implement
2 Weeks
(80-90 hrs) plan to create local job 20
opportunities.
Prepare and implement
2 Weeks
(80-90 hrs) plan to improve education
20
quality in village.
Preparing an actionable
2 Weeks
(80-90 hrs) DPR for Doubling the 20
village Income.
Developing Sustainable
2 Weeks
(80-90 hrs) Water Management 20
system.
Prepare and Improve
2 Weeks a plan to improve
(80-90 hrs) health parameters of 20
villagers. NSS/
Developing and NCC/
2 Weeks implementing of Low- Proje SAG
(80-90 hrs) Cost Sanitation Y 20
ct
facilities. Coordi 100
Repo
Prepare and implement t nator
2 Weeks plan to promote Local of the
(80-90 hrs) Tourism through Institu 20
AICTE Anytim Innovative Approaches. te
Activity Non e
Implement/Develop
Programm Credit during
the 2 Weeks Technology solutions
e (80-90 hrs) which will improve 20
semes
quality of life.
ter
during Prepare and implement
2 Weeks
weeke (80-90 hrs) solution for energy 20
nds or conservation.
holida Prepare and implement
ys 2 Weeks plan to Skill village
(80-90 hrs) youth and provide 20
employment.
Develop localized
2 Weeks techniques for
(80-90 hrs) Reduction in 20
construction Cost.

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VIIT (A) INTERNSHIP MANUAL & STUDENT DIARY – VR 17

Prepare and implement

2 Weeks
(80-90 hrs) plan of sustainable
20
growth of village.
Setting of Information
imparting club for
2 Weeks women leading to
(80-90 hrs) 20
contribution
In social and economic
Issues.
Developing and
2 Weeks managing Efficient
(80-90 hrs) garbage disposable 20
system.
Contribution to any
national level initiative
of Government of
2 Weeks
(80-90 hrs) India. For e.g. Digital 20
India/ Skill India/
Swachh Bharat
Internship etc.,

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 VIIT (A) INTERNSHIP MANUAL & STUDENT DIARY – VR 17

CHAPTER 8
AICTE’S ASSISTANCE/ FACILITATION
(For information purpose only)
8.1. MOUS WITH DIFFERENT ORGANIZATIONSTO FACILITATE INTERNSHIP
PROGRAM
In order to facilitate internships for the students, AICTE has been identifying
organizations/Ministries both in India & abroad and signing MoUs. AICTE has signed many
MoUs with Industries, Training institutions, Govt. bodies which are available on the AICTE
website www.aicte-india.org. The institutions are requested to adequately publicize this
information on their website so that students can apply for internship.

Some of the MoUs signed by AICTE are as follows:

S.No. Memorandum of Understanding For more details please visit
https://www.aicte-
1 AICTE’s MoU with Internshala
india.org/downloads/letter_technical_inst_mou_internshala.pdf
MoU with NETiit for internships in
2 https://www.aicte-india.org/downloads/mou_netiit.pdf
Taiwan
https://www.aicte-
3 AICTE’s MoU with HireMee.
india.org/downloads/aicte_mou_HireMee12_9_17.PDF
AICTE’s MoU with Indira Gandhi National
4 https://www.aicte-india.org/.../AICTE%20_IGNCA_MoU.pdf
Centre for the Arts (IGNCA)
AICTE’s MoU with Center for Creative
https://www.aicte-india.org/.../AICTE-
5 Economy and Innovation (CCEI), Daegu,
CCEI%20Daegu_MoU%20Document_ Final.pdf
Republic of Korea.
1.1 AICTE’s MoU with International
https://www.aicte-india.org/sites/default/files/AICTE-
6 institute of Waste Management
IIWM%20MoU.compressed.pdf
(IIWM), Bangalore
a. AICTE’s MoU with Engineering
7 https://www.aicte-india.org/downloads/eci.pdf
Council of India[ECl]
https://www.aicte-india.org/sites/default/files/Fourth%20
8 b. AICTE’s MoU with Fourth Ambit
Ambit.PDF
9 AICTE’s MoU with Linkedln https://www.aicte-india.org/downloads/LinkedIn%20MoU.PDF
c. AICTE’s MoU with Telecom Sector https://www.aicte-
10
Skill Council (TSSC) india.org/downloads/mou_aicte_tssc_22_6_17.pdf
1.10. AICTE’s MoU with
11 https://www.aicte-india.org/sites/default/files/Scholarsmerit.PDF
SCHOLARSMERIT
1.11. AICTE’s MoU with Studenting Erato
facilitate AICTE approved academic https://www.aicte-
12
institutions with services for their students india.org/sites/default/files/Studenting%20Era.PDF
& academic faculty
https://www.aicte-
1.12. AICTE’s MoU with Ministry of Micro,
13 india.org/sites/default/files/Signed_MoU_with_AICTE.compres
Small and Medium Enterprises (MSME)
sed.pdf

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8.2. GENERAL INTERNSHIP GUIDELINES

• Internship is always more valuable compared to a college project as it enables the

interns to understand how companies work, build new contacts, develop a network and
most importantly work on real-life projects executed within the company. Institutes
are advised to send students for internship at least twice during the complete program
once after second year and once after third or in final year.
• Many interns seem to judge the company by the number of employees in the
organization. Do use more meaningful criteria to judge the company for the internship
such as the time and training that they are willing to devote for you, type of products,
value addition and services offered by the company in relation to what you want to
learn, technologies employed by the company with respect to what you want to master
etc.
• An internship is a great opportunity to learn in industrial environment without being
an employee of the company. Students are advised to set their goals prior to starting
their internship and focus on completing them during the internship.
• If a student joins a very large organization to do an internship, he must use the
opportunity to learn about the activities performed in the various departments by doing
short stints in each of them. This experience will help provide him the big-picture in
better understanding the career prospects in relation to his ambitions.
• Attitude and mindset play a great role in the learning process. Do tackle all tasks given
with enthusiasm and positive attitude.
• Interns must avoid negativity and never ignore a chance offered to them to learn more
about a concept, technology, industry or company.
• Interns must be inquisitive and try to gain maximum knowledge and exposure.
• Interns shall identify a good mentor within the company and take initiative to execute
new projects where one can make a difference to the company.
• Interns should enjoy during the internship and leave with tangible accomplishments.
• The intern will maintain a regular internship schedule determined by the Intern and
his/her Project Head.
• Interns shall view an internship as a bridge between college and the workplace. Do use
for their full advantage while undergoing internship:
- The intern must demonstrate honesty, punctuality and a willingness to learn
during the internship program.
- The intern will obey the policies, rules and regulations of the Company and
comply with the Company’s business practices and procedures.

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8.3. MAPPING OF INTERNSHIP PROGRAMME OUTCOME WITH NBA GRADUATE

ATTRIBUTES
Graduate Attributes from
S.No. Activities proposed Outcome
NBA
1. An ability to apply knowledge in
Engineering Knowledge: Apply the
application of engineering
knowledge of mathematics, science,
Practical experience during techniques, tools and resources on
Engineering fundamentals, and an
industrial internship/ the project.
engineering specialization for the
Project work. The application of systematic
solution of complex engineering
engineering design processes
problems.
appropriate to the internship program.
2. Helping Faculty members in
their research and consultancy
Problem analysis: Identify, projects will help student learn
formulate, research literature and research methodologies and
Working for
analyze complex engineering problems analytical tools and will develop
Consultancy/ research
reaching a substantiated conclusion anability to use appropriate
projects in the
using first principles of mathematics, knowledge and skills to identify,
institutes.
natural sciences and engineering formulate, analyze, and solve
sciences. Complex engineering problems in
order to reach substantiated
conclusions.
3. An ability to design solutions for
Design/development of solutions:
complex, open-ended engineering
Design solutions for complex Innovation /
problems and to design systems,
engineering problems and design Entrepreneurship
components or processes that meet
system components or processes Activities: Participation in
specified needs with appropriate
that meet the specified needs with Innovation Competitions,
attention to health and safety
appropriate consideration for public Idea completions,
risks, applicable standards, and
Health and safety and cultural, societal, Hackathons etc.
economic, environmental, cultural
and environmental considerations.
and societal considerations.
4. Project work/ industrial
training/ International
Internships or advanced Global competitiveness and
Conduct investigations of complex
engineering courses are employability of students will be
problems.
considered for meeting enhanced.
internship credit
requirements
5. Modern tool usage: Create, select Work on the modern tools,
and apply appropriate techniques, processes being used in the
resources, and modern engineering industry. Where possible Will be able to u se modern tools
and IT tools, including prediction and interns should expose and processes to solve the live
modelling of complex engineering themselves to advanced problems.
activities, with an understanding of the tools like simulation and
limitations. modelling.
6. The engineer and society: Apply Students will learn their social
The AICTE Activity
reasoning informed by the contextual responsibilities and to use
Point Program focuses on
knowledge to assess societal, health, their professional engineering
supporting all the sections of
safety, legal, and cultural issues knowledge to assess societal,
society especially in
and the consequent responsibilities health, safety, legal and cultural
villages.
relevant to the professional engineering issues.
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VIIT (A) INTERNSHIP MANUAL & STUDENT DIARY – VR 17

practice.

7. Students will learn the

Environment and Sustainability:
importance and methods of
Understand the impact of the Under the community
environment protection &
professional engineering solution service activities, focus
sustainability and will
in societal and environmental on the environment and
develop an ability to analyze
contexts and demonstrate the sustainability issues has
social and environmental
knowledge of and need for been laid down.
aspects of engineering
sustainable development.
activities.
8.
Ethics: Apply ethical principles The intern will learn to
Learning of professional
and commit to professional’s demonstrate honesty,
ethics and accountability will
ethics and responsibilities and punctuality and obey
make student ready for the
norms of the engineering Company’s business
future.
practice. practices and procedures.
9.
Individuals and team work: Students are required to Student will develop ability to
Function effectively as an help the Committees for work effectively as a member
individual and as a member or organizing Conference/ and leader in teams,
leader in diverse teams and in workshop/Competition at preferably in a multi-
multi-disciplinary settings. Institutional Level. disciplinary setting.
10. To assist students in
Communication: Communicate industrial training at the
effectively on complex end of second and fourth
engineering activities with the semester. Training &
The student will develop an
engineering community and with Placement shall also
ability to communicate
the society at large, such as being organize training for
effectively (oral and written
able to comprehend and write student’s Personality
communication, report
effective reports and design Development, improving
writing, presentation skills.
documentation, make effective Communication Skills,
presentations and give and report writing,
receive clear instructions. presentation skills,
Foreign Languages etc.
11. Project Management and
The industry should
finance: Demonstrate knowledge
make sure to include
and understanding of the
interns in brainstorming
engineering and management These competencies will help
sessions and also be
principles and apply these to the student in horizontal and
given opportunity to
one’s own work, as a member vertical mobility.
understand Project
and leader in a team, to manage
Management and
projects and in multidisciplinary
finances.
environments.

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12. Students’ ability to ability to

identify and to address their
Life-long learning: Recognize
own educational needs in a
the need for and have the Students will learn to
changing world in ways
preparation and ability to engage implement knowledge
sufficient to maintain their
in independent and life-long into practice and
competence and to allow
learning in the broadest context innovate.
them to contribute to the
of technological change.
advancement of knowledge
will be enhanced.

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