PROFESIONAL CERTIFICATE IN

HALAL EXECUTIVE

INTERNAL HALAL COMMITTEE (IHC)

PROGRAM ADMINISTRATION
Forming Internal Halal Committee (IHC)

Purpose

Describing:

 Company`s Internal policy on Internal Halal Committee formation

 Guidelines for HAMS of Malaysia Halal Certification on IHC
 IHC members competencies and selection criteria
 Companies internal policy on appointment of the IHC members
 Internal human resources policy and guidelines on new recruitment
procedures
 Learning Outcomes

1. Understand company`s internal policy in Internal Halal Committee (IHC) formation

2. Understand guidelines of Halal Assurance Management System of

Malaysia Halal Certification on Internal Halal Committee

3. Understand IHC members competencies and selection criteria

4. Understand Company`s internal policy on appointment of the IHC members

5. Understand internal human resources policy and guideline on new

recruitment procedures
1. Introduction to Company HAS Guideline

 One of the important elements of HAMS is the formation of the IHC

 Definition - `committee established by the organization to develop, monitor

and control the Halal Assurance System to ensure its effectiveness`.

 IHC roles/responsibility
- are mentioned in the Term of Reference (TOR) of its formation
- TOR may vary between companies depending on their nature of businesses
and types of products

 The chairman of IHC must be Muslim bearing a management position

 The manual further explains the need for the IHC formation in sec 5.1.4.1(a)
Multinational Categories
2. Prepare Organisation chart and member`s roles and
responsibility

CHAIRMAN

SECRETARY
(HALAL EXECUTIVE

HALAL SUPERVISOR
MEMBER 1 MEMBER 2
(SLAUGHTERING
(PURCHASING) (MANAGEMENT)
HOUSE/ABBATOIR)

Figure 1: The IHC Organization chart

2. Prepare Organisation chart and member`s roles and
responsibility

No. Management Requirements

Responsibility
1 Chairman • Muslim
• Managerial level
2 Halal executive • Muslim
• Malaysian
• Islamic Background/Have Halal Executive
Certificate/related food serving certificate
3 Supervisor • Muslim
• Malaysian (IC)
• Fulltime worker (Appointment letter)
• Competent of Halal Management/food processes
4 Worker • Muslim
• Fulltime worker (Appointment Letter)
• Competent of Halal Management/food processes
 2. General responsibility of every IHC member

a. Established company`s halal policy and objective

b. Prepare and produce HAS manual

c. Conduct halal analysis for every ingredient/material/process involved in the

production of halal product and services and indirect cleaning and sanitation,
pest control activities and religious ritual (if related) to identify halal critical point
in the establishment.

d. Produce approved supplier list to purchasing department

e. Conduct verification activities for company`s HAS

f. Monitoring the regulatory and current information and knowledge related

to material, process and arising issues
Incorporate knowledge into control plans : Specific Roles & Responsibility

A. IHC Chairman

i. To obtain management commitment in initiative related to HAS

ii. To assist in development & communication of halal policy
iii. To ensure HAS is established, implemented and maintained
in accordance with halal standards
iv. To initiative corrective actions and controls to the process including products
recall and withdrawals until the deviation of the unsatisfactory condition related
to HAS requirements have been corrected
v. To approved new halal material and suppliers, halal products, halal processes,
related personnel in maintaining HAS implementation
 Management responsibility (MS1500:2009/3.1 )

3.1.3 The management shall ensure that sufficient resources

(i.e. manpower, facility, financial and infrastructure) are
provided in order to implement the halal control system.

facilities
manpower
 Management responsibility (MS1500:2009/3.1 )

• The management should be fully prepared on each aspects related to

the requirements of halal certification,
• that includes all the important required documents such as Business
License registered with SSM, Halal Certification by JAKIM/JAJ/CB (for
ingredients), MSDS /detail Product Specifications for raw materials
Incorporate knowledge into control plans : Specific Roles & Responsibility :

B. IHC Secretary

Based on the guidelines issues by JAKIM, the IHC Secretary shall be a position
given to the Halal Executives based on the roles and responsibility. IHC secretary
is responsible for the following :

i. To manage all IHC`s programs besides being responsible for the company`s
application and renewal of Halal Certificate

ii. To coordinate halal documentation and records

iii. To control and update the HAS manual

Incorporate knowledge into control plans : Specific Roles & Responsibility :

iv. To organize and coordinate HAS activities such as development of company`s

halal policy and halal objective, halal analysis for material and process, halal
training, HAS verification activities (halal internal audit), IHC meetings,
management meeting

v. To monitor HCCP monitoring and supervise corrective action for related HCCP
Deviation

vi. To involve in products recall and withdrawals until the deviation or the
unsatisfactory condition related to HAS requirements have been corrected

vii. To identify internal and external expert to assist in the development of HAS
knowledge and to deliver training
Incorporate knowledge into control plans : Specific Roles & Responsibility :

C. IHC member – Product Development

(Research and Development Manager)

i. To establish and implement new product development procedures based on
halal materials only

ii. To establish and implement procedure for selected new halal material and supplier
for raw material, packaging material

iii. To implement monitoring of Halal critical Control Point for new ingredient,
material & product

iv. To communicate with IHC coordinator on formulating development of new halal

products and new halal materials, Technical Manager, Maintenance Manager and
Halal Executive
Incorporate knowledge into control plans : Specific Roles & Responsibility :

v. To establish and implement procedure for selecting halal material for premise
construction, premise internal fittings, chemical for cleaning and sanitation,
equipment and additives and lubricants for equipment

vi. To implement monitoring of HCCP and required corrective action for halal
material selection for premise construction premise internal fittings, chemical for
cleaning and sanitation, equipment and additives and lubricants for equipment
Incorporate knowledge into control plans : Specific Roles & Responsibility :

D. IHC Member – Purchases

(Purchasing Manager)
i.To provide list of approved ingredient, material, supplier to Purchasing officer

ii.To approve for purchases of ingredients, materials based on the supplier list

iii.To ensure supply of ingredients, raw materials whether locally produce or imported
only from halal source and certified

IV. To communicate with IHC on selection of new raw material ingredients

(Slaughter house or abattoir)
The management shall officially appoint (1) Muslim supervisor to be a member of the
IHC
 Incorporate knowledge into control plans : Specific Roles & Responsibility :

The selected and appointed personnel shall be officially appointed by the Top
Management and the responsibility of each IHC member shall be spelled out clearly.
Duties of IHC for small industry in implementation of halal control system are:

i. Producing the company`s halal policy and objective

ii. Ensuring the management provide sufficient infrastructure i.e praying area,
cafetaria and changing room.
iii. Ensure all materials used for production of halal products either in the form of
raw material, semi processes product, ingredients,utensils and equipment and
machinery used in production are free from najs and non-halal items.
iv. Conform with Good Manufacturing Practice (GMP) and Good Hygiene Practise
(GHP) guideline
v. Conduct periodic halal internal audit to verify conformance of the halal policy
 3. Promote the establishment of IHC to personnel in the organization

The management Committee shall promote the establishment of the IHC to other
Personnel Within the company.

This can be done through internal publication, circular or

memos circulated. The function of IHC, roles and responsibilities should also be
briefed.

The management committee shall also ensure certain degree of empowerment

given to IHC to carry out their tasks.
 4. Execute IHC Formation

IHC shall be formed after the Management Committee has given their approval to
implement HAS. Next, the Halal Executive shall prepare a working paper on the IHC
Formation.

4.1 Prepare Working Paper on IHC formation

In order to implement Halal Control System a.k.a HAS within the organization,
the management of a company is required to appoint a special committee comprising
of a group of personnel within the company, responsible to implement and monitor its
effectiveness known as IHC
4. Execute IHC Formation

4.2 Selection of IHC members

The Halal Executive shall propose the members of the IHC for the
management`s approval.

The guidelines for the selection of the IHC members can be seen in section 4 of
the Guidelines for Halal Assurance management System of Malaysia Halal
Certification issued by Halal Hub Division, JAKIM
4. Execute IHC Formation

4.2 Selection of IHC members

The guidelines states as follows:

• The IHC shall consist of at least 4 members where:

a. 2 of them must be Muslim at management level;

b. 1 person shall be responsible for purchasing/procurement

c. The employee responsible for managing halal matters for the company
shall be the coordinator of the IHC
4. Execute IHC Formation

4.2 Selection of IHC members

d. For slaughter house/abattoir, Halal Supervisor shall be a member of the

committee

e. Every slaughterer, checker and Halal Supervisor shall have valid slaughtering
certificate from Islamic religious council depending which state they reside in
The committee members (CM) must be knowledgeable and well trained in
halal standards and halal certification requirements.
The management shall ensure that terms of reference of the IHC are fully
established.
 4. Execute IHC Formation

• The effectiveness of the IHC in implementing the HAMS shall be reviewed

periodically, at least once every year. An immediate review is necessary when
controls are ineffective.
A review is necessary when controls are ineffective. A review may be necessary
when any of the following occurs;

a. Change in the IHC

b. Changes made to the morning schedules; and

c. Change in the operation and/or supply chain

4. Execute IHC Formation

Competency for eligibility as IHC members:

1. IHC shall be trained on requirements for Malaysia Halal Certification:

a. Concept of Halal and Haram in Islam for food, product or services

b. Implementation for Malaysia Halal Certification Manual Procedure
c. Related Malaysia Halal Standard (MS 1500, MS 2200, MS 2400, MS 2424)
d. Guidelines for Halal Assurance Management System
e. Act and Regulation related to production of halal products or services and usage
of Halal logo and certificate.
4. Execute IHC Formation

2. Assessing the competency of IHC members through:

a. Written pre and post-test or interview session

b. Keeping abreast with the latest current issues
c. External party audit
d. Effectiveness of the HAS Manual Procedure
e. Assessment from the top management via the management review of HAS
Implementation

3. The management is also required to verify the competency of IHC to ensure HAS
is being implemented effectively.
4. Execute IHC Formation

4.2 Selection of IHC members

The Halal Executive shall propose the members of the IHC for the
management`s approval.

The guidelines for the selection of the IHC members can be seen in section 4 of
the Guidelines for Halal Assurance management System of Malaysia Halal
Certification issued by Halal Hub Division, JAKIM
4. Execute IHC Formation

4.3 Draft the Terms of Reference of IHC

Terms of reference (TOR) will define the function of IHC, its goals and objectives and
principal activities. They should also provide a documents basis for making future
decisions and for conforming or developing a common understanding of the scope
of member of IHC. It is critical to define the following in IHC`s TOR:

• What has to be achieved?

• Who will take part in it?
• How it will be achieved?
• When it will be achieved?
 4. Execute IHC Formation

Since the TOR will be the guidance of the IHC, it has to be given serious thoughts
and details of the purpose of IHC formation, roles and responsibilities of the
members should be scrutinized and agreed upon first before submitting the proposal.

4.4 Submit the proposal for IHC Formation for Approval

Halal executive Management

IHC TOR
checking Committee
4. Execute IHC Formation

4.5 IHC Member Appointment

Upon approval of the IHC members by the Management Committee,

the appointment will be made. It shall be accordance with the company`s human
resources policy that is in force.

Generally, all employers in all sectors of business and non business outfit must
understand and comply with legislation relating to employment. Policies and
procedures must be communicate to the organisation employee.
4. Execute IHC Formation

The developed policies and practices adopted must take into account the laws and
regulations around each issue. Malaysia`s legislation by Ministry of Human
Resources such as:

• Employment Act 1955

- First schedule >> provide minimum terms and condition for employee
- Applicable to west Malaysia
- Sabah & Sarawak have their Labour ordinance

• Employment Regulation 1957

- employer shall furnish to every employee employed by him on or before the date
of his commencing employment and subsequently on any change in the terms and
conditions of employment
4. Execute IHC Formation

• Industrial Relation Act 1967

- LAWS OF MALAYSIA Act 177, INDUSTRIAL RELATION ACT 1967;
- To promote and maintain industrial harmony
- To provide regulation relations between employers and workmen and their trade union
- The prevention and settlement of any differences or disputes arising from their relation
4. Execute IHC Formation

4.6 Appointment Letter Preparation for IHC member

-undergo normal appointment process

-the management committee with the advice of Halal Executive, may first determine
the attributes and competencies suitable for the right candidate to become a member
of the IHC.
- The eligibility and competencies of the selected IHC member must follow
the guideline as in section 1.2.2

- Upon satisfactory, the HRD on the attributes and competencies of the IHC members
to be appointed with appointment letter
-new employer can be appoint if the existing employer did not fullfill this requirement
4. Execute IHC Formation

Guideline on Recruitment, selection and appointment of staff:

A. Staff recruited and selected based on merit through fair and open processes
set out in the Recruitment, Selection and Appointment Procedure and in the
context of an overall workforce plan.
- The principle are faimess, credibility, equal employment opportunity, merit and
optimizing the career prospects for currently employed staff.

B. The new position must be approved by the head of finance division on the basis
of budget and workforce plan.
-The budget includes fund for the advertising of a position and its associate costs,
where the position is within the division`s approved workforce plan and budget.
4. Execute IHC Formation

C. The composition of selection committee and the delegated authorities for

approval of committee membership are out in the recruitment, selection and
appointment procedure.
-gender parity is required on selection committees. Training is provided to staff
involved in recruitment and selection processes.

D. Contract employment must be provided for all new and current staff who are
offered a different position or different term and condition to those of their
current position.
The detail to be included are specified in the Recruitment, Selection and
Appointment Procedure.
4. Execute IHC Formation

Senior staff may be employed on performance based contract setting out key
performance criteria or targets which the staff member must meet within
defined timeframes or under defined circumstances.
References:

1. Akta Perihal Dagangan 2011

2. Malaysia Halal Certification Procedure Manual 3rd Revision 2014
3. MS 1500:2009 Halal Food-Production, Preparation, Handling and Storage –
General Guidelines
4. MS 2200:2008 Barangan Gunaan Islam
Bhg-1 Kosmetik dan Dandanan Diri-Garis Panduan Umum
5. MS 2200-2:2012 Barangan Gunaan Islam
Bhg-2 Penggunaan Tulang, Kulit dn Bulu Haiwan- Garis Panduan Umum
6. MS 2400:2010 Halalan Toyyiban Assurance Pipeline
Part 1- Management System Requirements for Transportation of Goods and/or Cargo
Part 2- Management System Requirements for Warehousing and Related Activities
Part 3- Management System Requirements for Retailing
7. MS 2424:2010 Halal Pharmaceutical – General Guideline
Guidelines for Halal Assurance Management System of Malaysia Halal Certification Iss