Monthly Progress Report April, 2022
MONTHLY CONSTRUCTION PROGRESS REPORT
For the month of April, 2022
2B+G+8 South West Regional Office Building Construction
Project, Jimma
Reported by: Acute Engineering
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Monthly Progress Report April, 2022
Table of Contents
1. Project Information.................................................................................................3
2. Basic Contractual Matters.......................................................................................5
2.1.1 Performance bond.............................................................................................................................5
2.1.2 Advance Payment Guarantee............................................................................................................5
3. Project Status...........................................................................................................6
3.1.1 Outstanding Design Issues...................................................................................................................6
3.2.1 Financial Status..................................................................................................................................8
3.2.2 Payment Status..................................................................................................................................9
4. CONTRACTOR’S WORK PROGRAM........................................................................10
4.1.1 Master Work Schedule.....................................................................................................................10
4.1.2 Revised Schedule..............................................................................................................................10
5. Mobilization by the Contractor.............................................................................10
5.1. Machinery and Equipment........................................................................................................................10
5.2. Manpower.................................................................................................................................................11
5.3. Construction Materials.............................................................................................................................13
6. Quality Control (Material Testing)..........................................................................13
6. Safety.....................................................................................................................14
7. Posetive Observation During the Reporting Month.............................................15
8. Problems Encountered During the Reporting Month..........................................15
9. Weather Condition................................................................................................15
10. Consultant Activities In the Reporting Month......................................................15
10.1.1 Project Site Staff..............................................................................................................................16
10.1.2 Intermittent/Head office staff.........................................................................................................16
11. Meetings, Site Visits and Events During the Reporting Month............................17
12. Appendices.............................................................................................................18
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Monthly Progress Report April, 2022
1. Project Information
1.1 General
This monthly progress report highlights the overall project progress and the extent of construction
supervision and contract administration of the 2B+G+8 mixed use building construction project under
construction by FE Construction PLC, addressing some details of the project status, basic contractual
matters, contractor's mobilization, work schedule, weather condition, visitors on site, meetings,
issued drawing revisions, quality control approaches, safety, key correspondences , pictures ,
challenges and setbacks encountered.
1.2 Project Location
The project site is located in Jimma Town with coordinates 7o40’27.2’’ Northing 36o50’05.9’’ Easting.
The site is accessible with main adjacent asphalt roads.
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Monthly Progress Report April, 2022
1.3. Project Description
Project 2B+G+8 South West Regional Office Building
Employer Ethio telecom
Contractor FE CONSTRUCTION
Consultant ACUTE ENGINEERING
Contract Amount in Birr 215,606,411.12 (Before VAT), 247,947,372.79 (With VAT)
Advance Payment (with VAT) 49,589,474.56 (20%)
Contract Time (calendar Days): 730
Site Handover Date: November 14,2018
Contract Singing Date: July 18, 2018
Commencement Date: March 05, 2019
Original Intended Completion Date: March 04,2021
Extension of Time (EOT #1+2+3+4) : 36+124+31+155=346 days
Revised Completion Date: March 18,2022
Elapsed time till April 30 (Days): 1137 days
Elapsed Time to Date in (%) , (Against
Revised Contract Period) : 105.57 %
Planned to Date (Birr): 215,606,411.12
Planned to Date Financial (%): 100.00%
Accomplished to Date (Birr): 76,018,177.66
Work Accomplished in the Reporting
Month (Br) 451,000.0
Accomplished to Date Financial (%): 36.79%
Accomplished to Date Physical (%): 79.8 %
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Monthly Progress Report April, 2022
2. Basic Contractual Matters
2.1 Bonds
In accordance with the condition of contract the contractor has provided performance bond
and advance payment guarantee both from Berhan International Bank SC.
2.1.1 Performance bond
The contract agreement stipulates that the project contractor is required to submit a
performance bond which is 10% of the contract price.
2.1.2 Advance Payment Guarantee
The Contractor has provided advance payment guarantee in the form of bank guarantee in
accordance with the condition of contract for an amount 20% of the whole contract price.
The validity of Advance Payment Guarantee and Performance Bond is summarized in the table
below.
Item Amount Date of Expiry Date
Description Guarantor
no. (birr) Provision
1. Performance Berhan International August 9,2018 July 30,2021
Bond 24,794,737.28 Bank SC
2. Advance Payment 36,542,181.36 Berhan International October June 30,2021
Guarantee Bank SC 30,2020
2.2 Details of Claims and Dispute
N/A= Not available
1. Claims
No. Description/ Claim Submission Date Contractual Date for Engineer’s Current Status
Heading of Response
Claims
1. N/A - - -
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Monthly Progress Report April, 2022
2. Disputes Status
I. Description/ Heading Dispute Contractual Date for Current Status
N of Dispute Submission Date Client’s Response
1. N/A - -
2.3 Details of Variation Order
Amount of Varied Work Date of
Status of
VO No. Description Additional Reduction in Issue to the Remark (Started
Approval
Contractor or not)
Cost (ETB) Cost (ETB)
VO-2 Windows sill
and
threshold
N/A= Not Available
3. Project Status
3.1 Design Status
General
The designs work for the building is completed.
3.1.1 Outstanding Design Issues
Currently, there is no outstanding design issue so far.
3.2 Construction Status
3.2.1. Physical Status:
Accordingly, the activities executed in the reporting month (March 2022) include:
Preparation of formwork construction for sharewall at lift house.
Reinforcement placing to lift house.
Casting of staircase C-30 concrete for share wall at lift house.
Windows side columns and lintel concrete work.
Edgework plastering for eight floor beams and columns.
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Monthly Progress Report April, 2022
Plastering work Entrance concrete walls &concrete soffit celling.
.
In general, the work progress is poor and behind the Master schedule and the
contractor is required to put more effort, machinery, extended working hours to meet
the goal. Now the contractor finished the given construction time.so he needs
Extension time to complete the remaining works. We have instructed the contractor
to submit crushed schedule according to the approved extension time in monthly basis
in order to avoid the delay time as per the revised project period.
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Monthly Progress Report April, 2022
3.2.1 Financial Status
The contractor has received all the 20% advance payment (49,589,474.56 birr). In addition, 4rd Interim Payment has
been certified by our office an amount of 13,102,197.17 Br. The Contractor has been working concrete works,
plastering & H.C.B wall works as described in the financial report table below.
Previous Month This Month Total
No Description Executed
Executed vs.
Planned Executed vs. Planned Executed Planned Executed
Contract
Contract
1 Sub – Structure
8,558,448.85 9,397,349.85 8,558,448.85
00
a) Excavation & Earth Work 9,397,349.85 91.07% 00
-
-
b) Concrete Work 28,400,414.0 28,553,236 100.54% - 00 - 28,400,414.0 28,553,236
c) Block Work 2,630,700 147,582.00 5.61% 00 00 - 2,630,700 147,582.00
2,487,400
d) Plastering & Pointing 2,487,400 - - - - - -
e) Metal Work 19,768,700 - - - - - 19,768,700 -
f) Waste water drainage 28,400,414 - - - - - 28,400,414 -
2 Super – Structure - - -
a) Concrete work 29,634,461.2 26,774,583.21 90.58% 2,640,049.29 367,000.0 1.23% 29,634,461.2 26,774,583.21
b) Block Work 2,630,700.00- 2,393,743.0 91.51 % 32,000.0 1.21% 2,630,700.00 2,425,742.9
c) Aluminum Work - - - - - - -
d) Plastering & Pointing 2,487,400.00 1,494,628.07 60.09% - 52,000.0 2.09% 2,487,400.0 1,546,628.07
-
e) Flooring & Wall Finish -
25,452,450 4,732,786.12
f) Plumbing & Water Proofing 25,452,450 4,732,786.12 18.6% - - -
60,393,823.54 525,837.31
g) Electrical Installation 60,393,823.54 525,837.31 0.87% 00 00 -
Total……. 215,606,411.12 206,565,713 75,567,177.66 36.58% 2,640,049.29 451,000.0 0.209% 207,895,712.59 76,018,177.66
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Monthly Progress Report April, 2022
Planned Vs Executed (Physical)
120.00%
100.00%
80.00%
60.00%
40.00%
20.00%
0.00%
9 9 9 9 9 9 9 9 9 0 0 0 0 0 0 0 0 0 0 0 0
pr-1 ay-1 un-1 ul-1 ug-1 ep-1 ct-1 ov-1 ec-1 an-2 eb-2 ar-2 pr-2 ay-2 un-2 ul-2 ug-2 ep-2 ct-2 ov-2 ec-2
A M J J A S O N D J F M A M J J A S O N D
Physical Progress Planned
Table: Comparison of Original Master schedule plan against actual execution of the project
3.2.2 Payment Status
Amount of Advance Taken ------ 49,589,474.56 Birr
Amount of Advance Repaid ------ 13,047,293.20 Birr
Interim payment No 1. --------- 19,149,614.92 Birr
Interim payment No 2. --------- 17,424,704.85Birr
Interim payment No 3. ------------ 12,868,353.17 Birr
Interim payment No 4. _-------------13,102,193.72 Birr
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Monthly Progress Report April, 2022
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4. CONTRACTOR’S WORK PROGRAM
4.1 Schedule
4.1.1 Master Work Schedule
The contractor has submitted the schedule to the consultant. The consultant has
approved the master schedule with comments and submitted to the Employer.
4.1.2 Revised Schedule
The contractor had submitted revised schedule yet. But it is not tangible the all work
activities in the remaining extension time. So it needs others extended time to
complete the all project.
4.2 Work methodology and procedure
The Contractor has submitted work methodology for the project together with the old
schedule. And it is currently under review.
5. Mobilization by the Contractor
5.1. Machinery and Equipment
Equipment’s are expected to be mobilized by the contractor in accordance with the
contract document and site requirements for the good execution of the project.
Contractor’s machineries and equipment
Item Equipment Type Min Required Min Supplied Remarks
No Capacity Required No.
Monthly Progress Report April, 2022
1 Plywood formwork For two 1000m2 Bought with in
floors past one year
2 Steel scaffolding All floors 0 Bought with in
past three years
3 Wheel loader 2.5 m3 and above 1 0
4 Lift or crane 1 0
5 Excavator 1.5 m3 and above 1 0
6 Roller 12 ton 1 0
7 Truck 14 m3 4 0
8 Water truck 10,000 lit 1 0
9 Concrete mixer 750 lit 3 1
10 Service Car 4WD, 4-man 2 0
capacity
11 Vibrator 6 2
12 Water pump 350 lit/min 2 1
13 Generator 100KVA 2 1
14 Truck mixer 0 0
Note: Machinery mobilization data is similar to the previous month
N/A= Not Available
5.2. Manpower
The contractor is expected to deploy the manpower as tabulated below to the site as per the Contract.
We have learned later that the site engineer and construction engineer have been transferred to other
sites at the end of the reporting month adding more shortage to the contractor’s key personnel
Contractor’s key personnel’s and manpower
Item No Manpower Type Required Qty Supplied Remarks
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Monthly Progress Report April, 2022
1 Project Coordinator 1 1
2 Construction Engineer 2 0
3 Site Engineer 1 2
4 Office Engineer 1 1
5 Architect 1 0
6 Structural Engineer 1 0
7 Chief Surveyor 1 0
8 General Forman 0
9 Construction Forman 4 2
11 Electrical Engineer 1 1
12 Sanitary Engineer 1 0
13 Mechanical Engineer 1 0
14 Skilled Laborer 16
15 Unskilled Laborer 50
16 Administration and 1 1
Finance Head
17 Personnel 0 1
18 Accountant 1 1
19 Cashier 1 0
20 Purchaser 1 0
21 Store man 1 1
22 Store Clerk 1 1
N/A= Not Available
5.3. Construction Materials
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Monthly Progress Report April, 2022
The Contractor has supplied some of construction materials during the reporting month including
reinforcement bars, cement, sand, aggregate and Asphaltic membranes water proofs as tabulated
below:
Material List Unit Quantity Remark
Ø8 Kg 0
Ø10 Kg 0
Ø12 Kg 0
Reinforcement Bars Ø14 Kg 0
Ø16 Kg 0
Ø20 Kg 8
Ø24 Kg 12
CHS for shoring work Ø130 Pcs -
CHS for shoring work Ø160 Pcs -
Cement Qtl 100
Sand M3 12
20cm thick H.C.B Pcs 1500
10cm thick H.C.B Pcs 0
Aggregate M3 0
Eucalyptus tree Pcs 0
Perforated Pipe Dia.300mm pcs 0
Geo-textile pcs 0
6. Quality Control (Material Testing)
5.1 Routine Quality Control Tests
The consultant’s supervision and quality control team are working to ensure the quality of workmanship
and construction material supplied by the Contractor, to the fulfillment of all conditions of the contract
document as well as the technical specification.
The quality of local materials is assured through testing and/or approval of submitted samples with
required standards.
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Monthly Progress Report April, 2022
5.2 Supervision
The consultant’s supervision site team is highly involved in the day-to-day supervision activities of the
Contractor. Work permit including the check lists and daily activity record / site diary formats are already
provided to the Contractor on site and the supervising team is using the format to record the work on
daily basis and to give permit after inspection for the next work to proceed. The contractor has also
arranged a site book to record instructions.
5.3 Tests and Procedures
Materials and works are routinely inspected and approved following the proper inspection procedures
before the beginning of each work using standard formats and checklists. Simple tests like visual tests
and Jar tests to assure the quality of sand, visual and sieving mechanisms to assure the gradation of the
aggregate, as well as laboratory manufacturing material tests such as waterproofing membrane,
reinforcement bars, concrete cube tests and mix-design are part of the day-to-day professional input of
the supervising team. Reinforcement bar, a trial mix design, cube test and Backfill select material
compaction test has been done in testing laboratories at the presence of all the three parties (Client,
Consultant & Contractor).
No Types of Materials Test Conducted Accepted/Not
Accepted
1 20 cm thick H.C.B Compressive Strength test Requested
2 Shear wall lift house(C-30) Compressive Strength test requested
Table : Quality control tests conducted during the reporting month
6. Safety
The contractor has previously implemented that hand washing of all workers on site to help prevent the
spread of Corona virus which has shown later less commitment. In addition, little personal protective
equipment (PPE) including few reflective jackets was observed to some staffs but this needs to be
implemented on a wider scale. Some warning safety signs that were installed previously were destroyed
by the rainy season and need to be reinstated. No sliding of excavated edges has happened in this
reporting month. Some working areas and methodologies need to take into account safety measures to
avoid similar damages that occurred to the project Manager this month.
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Monthly Progress Report April, 2022
The contractor has been advised to give full attention to make the site safe and free from any
construction site risks.
6.1 Details of accidents and incidents
Cause of
Category of Incident Body Part
Accident
Sr.
Accident /Incident Description Major
No. (Disability Moderate
Mino
r
, Fatality)
N/A
1 - - - - -
N/A= Not Available
7. Posetive Observation During the Reporting Month
Weekly meetings have been conducted to evaluate progress execution on site .
Casting of concrete takes place after fulfilled all nessacesary ingridintes.
The work progress goes on parallely with plastering and casting of concrete .
Sanitary work and Gypsum chack started
Eletrical cable approved materials deliverd to the site currently.
8. Problems Encountered During the Reporting Month
Low Performance of the all project progress.
In site special reinforcement bars are not deliveried.
Shortage of sand and aggregates highly affect the progress of the site during this month.
Irregular flow of work progress due to absence of Revised schedule and approved
extenstion time.
Shortage of skilled manpower that can accelarated the work activities effcently.
12
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Monthly Progress Report April, 2022
9. Weather Condition
The weather condition during the reporting period has been good and the work Progress has not been
affected.
10. Consultant Activities In the Reporting Month
10.1 Staffing
10.1.1 Project Site Staff
Resident Engineer: Moges Regassa
Assistant Supervisor: Bahiru Kura
10.1.2 Intermittent/Head office staff
Assistant Supervisor from Head Office: Leulseged Ali
Contract Administrator from Head Office: Adane Belay
Project Coordinator: Tamrat Defalign
Architect (PPAR): Semeneh Mossu
Structural Engineer (PPST): Shimeket Mulugeta
Electrical Engineer (PPEL): Muluken Alemu
Sanitary Engineer (PPSN): Biruk GianCarlo
Mechanical Engineer (PPME): Muluneh Ezezew
10.2 Head Office Activities
work Meeting with the corporation’s top management
Meeting with the project follow-up and contract administration directorate
Project follow-up
Meeting with the contractor
Responding to Contractor’s request
Responding to Employer’s request
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Monthly Progress Report April, 2022
Approval of key personnel.
Quality control and safety to overall site condition
10.3 Communications in the Reporting Month
Consultant Letters (Site Office Only)
Letter No. Date Subject Remarks
ACE/ET/52/22 Megabit 7,2014 Gypsum work
ACE/ET/53/22 Megabit 7,2014 SN Drawing&WWTP request
&answer
Contractor Letters
10.4 Project Site Office Activities
Carry out permanent on site supervision and inspection of works to insure that the
work is being done according to the technical specification and drawings;
Check material samples, delivered materials, test and test results, workmanship,
equipment and machinery;
Check contractor’s submittals,
Discussion and arrangements of safety measure on site;
Administer the construction contract entered between the client and the contractor,
Coordinate and conduct weekly meeting with the contractors and the client;
Prepare and submit monthly progress supervision and quality control report;
Keep and maintain up-to-date detailed daily site diary and detailed record;
Undertake overall construction contract administration;
Different matters required for the faithful performance of the works in conformity
with the contract agreement
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Monthly Progress Report April, 2022
11. Meetings, Site Visits and Events During the Reporting Month
11.1 Meeting
Weekly Evaluation Meeting have been conducted on site with project staff and monthly progress
evaluation meeting has been conducted at ethio telecom building management and administration
department office. Monthly tri party meeting at head office level was conducted on site on problems
encountered and directions for better implementation of the project works.
11.2Site visit and event
Ethio telecom Jimma district managements have been supporting and visiting continuously and
repeatedly. The Ethio telecom main office boards and Employer representatives have made project site
meeting during this monthly on site.
12. Appendices
12.1 Project Site Pictures Taken in the Reporting Month
Picture #1:
Fig.1 Roof floor concrete beams partially.
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Monthly Progress Report April, 2022
Picture #2:
Fig. 2 Roof floor slab concrete casting
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Monthly Progress Report April, 2022
Picture #3:
Fig.3 Staircase soffit and wall plastering of seventh floor.
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Monthly Progress Report April, 2022
Picture #4:
Fig.4 Hall ducts H.C.B wall construction and plastering at seventh floor.
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Picture #5:
Fig.5 front side shear wall concrete at roof floor slab.
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Picture #6:
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Monthly Progress Report April, 2022
Fig.6 Roof slab concrete casting completed except around staircases.
12.2 Material Test Taken in the Reporting Month
Picture #1:
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Fig.7 Test result of Compressive strength of Roof floor slab and beam concrete at 28 th day.
Picture #2:
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Fig.8 Test result of Compressive strength of 8th floor columns concrete at 28 th day.
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