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M&E Final Exam Notes

The document outlines key concepts in monitoring and evaluation (M&E) including data collection, pre-testing tools, and data analysis. It discusses the importance of planning data collection by agreeing on goals, targets, definitions and methods. Both quantitative and qualitative methods are used to gather data through document reviews, interviews, focus groups and observations. M&E assesses progress, effectiveness, efficiency and impact to improve management, identify problems, and suggest solutions.

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3K views

M&E Final Exam Notes

The document outlines key concepts in monitoring and evaluation (M&E) including data collection, pre-testing tools, and data analysis. It discusses the importance of planning data collection by agreeing on goals, targets, definitions and methods. Both quantitative and qualitative methods are used to gather data through document reviews, interviews, focus groups and observations. M&E assesses progress, effectiveness, efficiency and impact to improve management, identify problems, and suggest solutions.

Uploaded by

abdiqadir ali adan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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MONITORING AND EVALUATION EXAM NOTES

1. Data collection is a term used to describe a process of preparing and collecting data
2. Purpose of Data Collection
 To obtain information to keep on record,
 Information for decision making about important issues
 Generate information to pass on to others
 Generally, data is collected to provide information on a particular issue/subject
3. Key components of a Data Collection Plan
 Pre-collection activities:
 Collection – Data collection
 Presentation of findings
4. Pre-collection activities: Agree on the following.
 Goals
 Target data
 Definitions, methods
 Who will collect the data?
5. Importance of pre-data collection stage
 Respondent identification
 Designing of tools
 Pre-testing of data collection tools
 Acceptability of the tools by stakeholders
6. Pre-testing of data collection tools
 Small group selected on convenience.
 Could be 25+
 Similar to the one to be sampled.
 Administering questionnaire exactly as planned often is not possible.
7. What aspects to be evaluated?
 Reactions of Respondents
 Discovering errors in the instrument
 Checking the sampling procedure
 Staffing and activities of research team
 Evaluating the procedure for data processing and analysis
8. The Data Collection process
MONITORING AND EVALUATION EXAM NOTES

 Document Review
 Interviews
 Focus group Discussions
 Observations.
9. In Data Collection, there are some critical issues that you must always keep an
eye one.
Reliability and Validity
10. Steps that can help you know what data to collect.
 Understand the organization
 Know the internal operation processes
 Understand what to look out for,
 With experience of the kind, compare, reflect on previous/similar/related
undertakings of the kind.
11. Statistical package for Social Sciences- SPSS is a computer program used for
arrangement, text analysis, statistical analysis.
12. The Process of Data Analysis
 Data cleaning
 Remove errors
 Correct the information
 But do not throw away information
13. Quantitative methods are research techniques that are used to gather quantitative
data — information dealing with numbers and anything that is measurable.
14. Qualitative methods are research techniques that are used to gather qualitative data-
information dealing with quality and anything that is not measurable.
15. Indicators are bits of information that highlight what is happening.
16. Input indicators are used mainly by managers closest to the tasks of implementation
17. Output indicators are directly linked to project activities and inputs.
18. Indicators should be ‘Objectively Verifiable’: Specific: Measurable: Available:
Relevant: Timely
19. Impact Indicators: - indicators that show what extent the project has contributed
towards its goal
20. Result (outcome and output) indicators: - indicators that show to what extent
planned results (outputs and outcomes) have been achieved.
MONITORING AND EVALUATION EXAM NOTES

21. Activities: - indicators that show what activities have been completed.
22. What Is the M&E System? The M&E system is the set of planning, information
gathering and synthesis and reporting processes, along with the necessary supporting
conditions and capacities required for the outputs of M&E to make a valuable
contribution to decision-making and learning.
23. A system") is a set of interacting or interdependent components forming an integrated
whole.
24. The M&E system normally consists of three elements:
 (i) Input/output monitoring:
 (ii) Impact monitoring and ongoing evaluation:
 (iii) External evaluation and specific studies:
25. Monitoring is the systematic collection and analysis of information as a project
progress.
26. Why Monitoring and Evaluation normally go together.? because while
monitoring, as an internal process, assesses progress on regular basis for the sake of
improved management and decision making; evaluation reflects a what has happened
and is happening to improve the future.
27. Benefits of monitoring
 Keeping an eye on progress towards objectives
 Monitoring is usually a condition of receiving donor funds
 Reducing waste
 Enables you to solve problems
 Greater transparency for beneficiaries and stakeholders
 Monitoring staff and volunteers
28. Evaluation is the comparison of actual project impacts against the agreed strategic
plans.
29. Effectiveness is a measure of the extent to which a development programme or
project achieves the specific objectives it set.
30. Efficiency tells you that the input into the work is appropriate in terms of the output.
31. Impact tells you whether or not what you did made a difference to the problem you
attempted to address.
32. Why undertake M&E? Monitoring and evaluation can:
MONITORING AND EVALUATION EXAM NOTES

Help you identify problems and their causes., Suggest possible solutions to problems., Raise
questions about assumptions and strategy.

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