MICROSOFT

PUBLISHER
Quarter 4- Week 3

Perform managing Text in Publication

4.3 Insert Symbols and Special
Characters
Introduction

In Publisher, the components of any publication are called objects. You've already worked with text
boxes, which are one type of object. Publisher offers decorative objects as well,
including shapes and Building Blocks.

In this lesson, you'll learn how to create and modify shapes and Building Blocks. You'll also learn how
to align, group, and arrange objects of all types.

Working with shapes

Using shapes and objects is an easy way add graphic design elements to your publication. While you may
not need shapes in every publication you create, they can add visual appeal.

To insert a shape:

1. Select the Insert tab, then locate the Illustrations group.

2. Click the Shapes drop-down command.

3. Select a shape from the drop-down menu.

4. Click and drag the mouse until the shape is the desired size.

5. Release the mouse button. The shape will be added to your publication.
To resize a shape:

1. Select the shape.

2. Click and drag one of the sizing handles on the corners and sides of the text box
until it is the desired size. You can:
o Drag the top or bottom sizing handles to modify shape height
o Drag the side handles to modify shape width
o Drag the corner handles to modify height and width at the same
time

3. To rotate the shape, click and drag the green handle.

4. Some shapes also have one or more yellow handles that can be used to modify
the shape. For example, with this sun shape you can adjust the diameter of the
center circle and the length of the points.
If you hold down the shift key while resizing a shape, the shape will keep its proportions instead of
getting stretched out. For instance, if you hold down the shift key while you resize a square, the final
shape will remain a perfect square with four equal sides.

Modifying shapes

To change to a different shape:

1. Select the shape, then click the Format tab and locate the Shape Styles group.
2. Click the Change Shape drop-down command.
 3. A drop-down list will appear. Select the desired shape.

4. The shape will be changed.

To change shape style:

1. Select the shape, then click the Format tab and locate the Shape Styles group.
2. Click the More Shape Styles drop-down arrow.
3. A drop-down list of styles will appear. Move your cursor over the styles to see a
live preview of the style in your publication, then select the desired style.
 4. The style will be applied to the shape.

To change the shape fill color:

1. Select the shape, then click the Format tab and locate the Shape Styles group.
2. Click the Shape Fill drop-down command.

3. A drop-down list of colors will appear. Select the desired fill color from the list. You
can also choose No Fill to remove the fill from your shape or More Fill Colors to
select a custom color.
 4. The new fill color will be applied.

To change the shape outline:

1. Select the shape, then click the Format tab and locate the Shape Styles group.
2. Click the Shape Outline drop-down command.
3. A drop-down list of options will appear. Select the desired outline color from the
list. You can also choose No Outline to remove the outline from your shape
or More Outline Colors to select a custom color.

4. If desired, further modify your shape outline by changing the

outline's weight (thickness) and whether or not it is a dashed line.

5. The shape outline will be modified.

To add a shadow:

1. Select the shape, then click the Format tab and locate the Shadow Effects group.
2. Click the Shadow Effects drop-down command.

3. A drop-down menu with a list of shadow choices will appear. Move your mouse
over a shadow effect to see a live preview of it in your publication.

4. Click the desired shadow effect to apply it to your shape.

You can select Shadow Options from the drop-down menu and click the Color button to select a
different shadow color for your shape.

Working with Building Blocks

Building Blocks are another type of object in Publisher. They usually contain some combination
of text, shapes, and images, and they're meant to enhance the appearance of your publication. Once
you insert a Building Block, you can modify it to suit your needs.

Types of Building Blocks:

There are four types of Building Blocks:

• Page parts, which are stylized placeholders for your images and text
• Calendars

• Borders & Accents

 • Advertisements

To insert a Building Block:

1. Select the Insert tab, then locate the Building Blocks group.
2. Click one of the four Building Block drop-down commands.
3. A drop-down menu will appear with Building Block styles and options. Select the
desired Building Block.

4. The Building Block will be inserted.

 5. If desired, modify the Building Block's text and formatting until you are satisfied
with its appearance.

Arranging objects

Publisher offers a number of tools to help you arrange and order your objects. These tools work for any
object, and they can help you lay out your pages quickly and precisely.

Aligning

You can click and drag objects to align them manually, but this can be difficult and time consuming.
Publisher includes several commands that allow you to align your objects quickly and precisely. Objects
can be aligned to each other or to the page.
To align two or more objects:

1. Click and drag your mouse to form a selection box around the objects you want to
align. All of the objects will now have sizing handles to show that they are
selected.

2. Click the Format tab, then locate the Arrange group.

3. Click the Align drop-down command.

4. Select one of the six alignment options.

 5. The objects will align to each other based on the option you have selected.

Another way to select multiple objects at once is to simply hold down the shift key and click each object
you wish to select.

To align objects to the page:

1. Select the object or objects you want to align.

2. Click the Format tab, then locate the Arrange group.
3. Click the Align drop-down command.

4. From the drop-down list that appears, select Relative to Margin Guides.
5. Select one of the six alignment options.

6. The objects will align to the page based on the option you have selected.
Distributing objects evenly

If you have arranged objects in a row or column, you may want them to be an equal distance from one
another for a neater appearance. You can do this by distributing the objects horizontally or vertically.

To distribute objects:

1. Select the objects you want to align.

2. Click the Format tab, then locate the Arrange group.
3. Click the Align drop-down command.
 4. From the drop-down menu that appears, select Distribute
Horizontally or Distribute Vertically.

5. The objects will be distributed evenly.

Grouping

At times, you may want to group multiple objects into one object so they will stay together if they're
moved. This can be easier than selecting all of the objects each time you want to move them.

To group objects:

1. Select the objects you wish to group.

2. Click the Format tab, then locate the Arrange group.
3. Click the Group command.
 4. The selected objects will now be grouped. There will be a single box with sizing
handles around the entire group to show that they're one object.

You can ungroup grouped objects at any time. Simply select the group, then click
the Ungroup command.

Moving objects backward and forward

In addition to aligning and grouping objects, Publisher gives you the ability to arrange objects in
a specific order. Ordering is important when two or more objects overlap, as it will determine which
objects are in the front or the back.

To change the ordering by one level:

1. Select the object you wish to move.

2. Click the Format tab, then locate the Arrange group.
3. Click the Bring Forward or Send Backward command to change the object's
ordering by one level. If the object overlaps with more than one other object, you
may need to click the command several times to achieve the desired ordering.
 4. The objects will reorder themselves.

To bring an object to the front or back:

If you want to move an object behind or in front of several objects, it's usually faster to bring it to
front or send it to back rather than clicking the ordering commands multiple times.

1. Select the object you wish to move.

2. Click the Format tab, then locate the Arrange group.
3. Click the Bring Forward or Send Backward drop-down command
 4. From the drop-down menu, select Bring to Front or Send to Back.

5. The objects will reorder themselves.

Challenge!
1. Open a publication. If you want, you can use this example.
2. Insert a shape, then rotate it. If you're using the example, rotate an existing
shape.
 3. Insert another shape, then change the fill and outline color of the shape. If you're
using the example, add an outline to the green box on the front of the card.
4. Change the order of the two shapes you inserted. If you're using the example,
select the dark gray rectangle on the front of the card and send it to the back.
5. Align two shapes. If you're using the example, select the green circle and
the brackets Building Block on the back of the card and align them to middle.
6. Group the shapes you just aligned, then align the group to the center of the page.

References.
https://edu.gcfglobal.org/en/publisher2010/working-with-shapes-and-objects/1/