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Using OKRs To Evaluate Progress

This document discusses using Objectives and Key Results (OKRs) to evaluate project progress. OKRs combine goals with metrics to define and measure shared success criteria. It is important to communicate OKRs to project teams, assign owners to key results, regularly measure progress through scoring OKRs, and schedule checkpoints to track progress. Using OKRs in this way can help ensure objectives are met and issues addressed promptly.

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GRUPOPOSITIVO POSITIVO
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63 views

Using OKRs To Evaluate Progress

This document discusses using Objectives and Key Results (OKRs) to evaluate project progress. OKRs combine goals with metrics to define and measure shared success criteria. It is important to communicate OKRs to project teams, assign owners to key results, regularly measure progress through scoring OKRs, and schedule checkpoints to track progress. Using OKRs in this way can help ensure objectives are met and issues addressed promptly.

Uploaded by

GRUPOPOSITIVO POSITIVO
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Using OKRs to evaluate progress

In this lesson, you are learning to define a project’s success criteria, the measurable attributes
project managers use to determine whether or not a project was successful as a whole. This
reading will focus on using OKRs to evaluate a project’s progress.

Objectives and Key Results (OKRs)


You have learned that OKRs—Objectives and Key Results--combine a goal and a metric to
determine a measurable outcome. Setting OKRs is a technique that can help project teams
define, communicate, and measure shared success criteria.

Objectives: Defines what needs to be achieved; describes a desired outcome. Key


results: The measurable outcomes that objectively define when the objective has
been met

Communicating and tracking OKRs


Conducting regular check-ins and actively tracking progress with your team can help ensure that
objectives are being met and that any issues are resolved as soon as possible.
Share your OKRs with your team. Once you’ve created OKRs for your project, it’s important to
communicate them to your team so that everyone knows how to focus and align their efforts. You
can do this by sharing a digital document, presenting them in a meeting, or adding them to an
internal website. OKRs can help your project team stick to its goals, monitor which are falling
short, and be continuously motivated to meet project objectives. 

Assign owners. Assign an owner to every key result so that everybody knows who’s responsible
for what. This helps add clarity and increases accountability.

Measuring progress
Measuring your OKRs is an important part of tracking and sharing your progress. One shortcut to
determining the status of a project is to score or grade your OKRs. While scores or grades don’t
provide a complete assessment of a project’s success, they’re helpful tools for determining how
close you came to achieving your objectives. You can then share your OKR scores with project
stakeholders and team members as part of your overall project updates.

Determine how you will score your OKRs. OKRs can be scored in different ways. You can
score based on a percentage of the objective completed, the completion of certain milestones, or
a scale of 1 to 10, for example. You can also use a “traffic light” scoring approach, where red
means you didn’t make any progress, yellow means you made some progress, and green means
you completed your objective. The simplest approach to scoring OKRs is the “yes/no” method,
with “yes” meaning you achieved your objective and “no” meaning you didn’t. Using this
approach, a key result such as “Launch a new widget marketing campaign” might be graded a 1
or 0 depending on whether it was launched (1) or not (0). A more advanced scoring approach is
to grade your key results on a scale. With this method, if a key result was to “Launch six new
features” and only three new features were launched, the OKR might be graded 0.5. Generally, if
the KR helped you achieve the objective, your OKR should receive a higher score; if it didn't,
your OKR should receive a lower score. At Google, OKRs are usually graded on a scale of 0.0 to
1.0, with 1.0 meaning the objective was fully achieved. Each individual key result is graded and
then the grades are averaged to determine the score for that OKR. Set your scoring
expectations. With Google’s 0.0–1.0 scale, the expectation is to set ambitious OKRs and aim to
achieve an average of at least 0.6 to 0.7 across all OKRs. For OKRs graded according to
percentage achieved, the sweet spot is somewhere in the 60–70% range. Scoring lower may
mean the team is not achieving what it could be. Scoring higher may mean the aspirational goals
are not being set high enough.

Schedule checkpoints. It’s important to regularly communicate the status of project OKRs with
your team and senior managers. For example, it can be helpful to have monthly check-ins on the
progress of OKRs to give both individuals and your team a sense of where they are. Typically, at
the end of the quarter, you’ll grade each of your OKRs to evaluate how well the team did to
achieve its goals.
Key takeaway
OKRs can help you define and measure your project’s success criteria. In order for OKRs to be
used to effectively meet your project’s success criteria, it’s important to share them with your
team, assign owners to each key result to ensure accountability, measure your OKRs’ progress
by scoring them, and track your OKRs’ progress by scheduling regular check-ins with your team.

To help you get started practicing writing your own OKRs, check out these resources:

To use the templates, click the links below and select “Use Template.”

 OKR Scorecard Template Doc

 OKR Scorecard Template Sheet

If you don’t have a Google account, you can download the templates directly from the
attachments below.

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