Chapter 1

Introduction
Situation Analysis

The advent of computer technology has opened a new chapter in

technological advances which makes computers become part of everyday

life. Computers make all lives easier so that all can live good lives.

Computers are everywhere at work, at school, and at home. The

educational system has taken advantage of the technology in teaching and

learning, processing data, record keeping, and in their enrolment system.

Information systems were being upgraded to handle more complex and

large data; one of them is the Enrollment System. As the school increases

in its enrollees every year, the harder it becomes to deal with, particularly

in private academic institutions wherein the population of the students is

massive (Ballesteros, et. al. 2021).

Enrolment systems are used in recording a student’s information.

A well-built one will reduce the load on the people that normally have to-

do all the work. Enrollment system is useful especially when the school

retrieves the important information from the student. In the enrollment

system, the school can trace what are the standings of the students. The

manual enrollment system in a school can lead to inaccurate evaluation of

student performance, loss of student records, inaccurate reports, and slow

enrollment processing. Students will be confused on what they should do

 and how they will do to be able to enroll. It is extremely useful in the

school in a way of making the processes of enrolling much easy.

According to Ogbuokiri, [Link] (2015), in University of Nigeria Nsukka,

(UNN) the admission enrolment system is done partly online and partly

manual. That is, students’ bio data is done online and every other

enrolment process is done manually. Just like UNN, most universities in

Nigeria practice the same enrolment process. In summary, all the

literatures above have little or nothing in terms of mobility in university

enrolment system. This is the problem the researcher has identified and

proposed a solution to address it by providing a platform independent

mobile university enrolment application. In the end, it will reduce human

error, promote easy access i.e. users can access the system anywhere,

anytime, reduce cost, increase security of data and saves time.

The existing system most tertiary institutions in Nigeria do the

manual way of enrollment where paper work and long queue are the other

of the day. It is pertinent to note that the advent of ICT has brought about

the change we need in the enrollment process in Nigeria. Different arms of

the government have in one way or the other embraced ICT; this is indeed a

welcome development. Businesses and organizations have made their

enrollment processes online to enable them produce faster and better

result. In recent times, most multinational companies have embraced the

method of online enrollment processes to reduce crowd. This is where

people apply and register for jobs online, take exam online and are
screened online. Unlike Africa, most university in the western world

practice online registration very well. In University of Nigeria, Nsukka the

enrollment process is manual and online. That is, students pay fees online

with a scratch card, this will help them to generate receipt and then

proceed to their different faculties for manual registration. So, all the

registration and enrollment processes cannot be done anywhere. You must

come to the school. This is common to most tertiary institutions in Nigeria

and that is what their research tries to solve.

In addition, the Enrollment System with Descriptive Analytics is a

big step in advancement of a school specifically those who are dealing with

a large student population. This type of transaction processing system can

make the procedures faster and easier. With this, it can also lessen the

manpower needed during enrollment dates. The system benefits every vital

entity during the enrollment; the students, registrar and the administrator.

The students can ensure the data they have provided to the school as the

record keeping and retrieval has been improved. The registrar can easily

confirm the students enrolling in the upcoming school year, and provision

of registration forms has been easier. The administrator can easily generate

the enrollment report as a requirement for every academic year and

through this reporting feature, they can also forecast the number of

enrollees for the upcoming school year. According to the Authors, the

system is developed to improve the enrollment system in terms of handling

large number of enrollees including the assignment of schedule and their

respective section. The Authors also probed on the record keeping and

retrieval of the enrollees’ documents and compiling them to produce an

official registration form. Moreover, the study included the management of

accounts and generation of enrollment report under the control of the

administrator (Miranda, [Link], 2019).

A web-based enrollment system for Veritas Parochial School (VPS)

in Web Based enrollment system, Manila was developed to help its students

enroll in a more efficient way without the hassles of waiting long hours in

filling out forms, which sometimes become redundant, or to stand in line

and pay at the cashier. It is with the Web-based Enrollment System for VPS

that this new style of enrollment may be achieved. This new type of system

offers its students new options for enrolling at VPS. By logging on to VPS

website, one can register and enroll subjects for a school year. With these,

all the students are required to fill out certain forms that do not take more

than a few minutes to accomplish. The system stores its records in the

school database for future references. Confirmation of the transaction made

by the students need to be verified, the payment of tuition fees must be

made in the schools registrar. The students may also browse the web site of

VPS and he can check his current account. He can also refer to the list of

the school current tuition fee rates (Pascual & Riceo, 2018).

Furthermore, in Liceo de Cagayan University, the Online

Enrollment System was proposed for the enhancement of the current

enrollment system of Liceo de Cagayan University. The study aimed at

creating a system that would provide another option for enrolling and that

would compensate for the school’s lack of manpower and time-consuming

system. The database of the system is the dbEnrollment. It contains many

tables and stores information such as student’s academic records,

secretary’s files and records, class schedules, pre-requisites, subjects,

curricula and other essential data needed in the system. The proposed

system caters to old, freshmen, transferees and shiftees with the following

services: subject evaluation, posting of grades, viewing of curriculum, add

and update profile. The system lessens the enrollment time, speeds up file

management, and minimizes inaccuracies and errors. The output of the

study is the Online Enrollment System of Liceo de Cagayan University. The

developed software will be installed in the Web server and will be uploaded

on the Web. The developed software will store all the data that are inputted

in the user interface digitally into the database and will generate reports for

the end users such as the unofficial enrollment form for the enrollees and a

ready-to- print reports for the administrator. The developed software

includes a complete Program Structure, Database Specifications and

Design, and System User Manual. A complete documentation of all program

source codes is also compiled along with the complete documentation of the

study (Binayao, et. al 2010).

According to Mina (2021), The pandemic crisis brought a multitude

of challenges in every higher educational institution for the reason that the
national government imposed different restrictions and health protocols.

Hence, this study aimed to determine the predicaments, situations, and

experiences of students specifically in terms of the online enrollment

process of Nueva Ecija University of Science and Technology for the

academic year 2020–2021. The researchers of this study used a descriptive

method of research to assess the feedback of 1,078 students in terms of the

system’s functionality, reliability, usability, efficiency, maintainability, and

portability. At the same time, this study was conducted to identify the level

of qualities the system can provide to the university’s stakeholders and to

determine the technical loopholes and attribute that requires updating to

satisfy the university’s clientele–the students.

The results have shown that the students found the system very

good in terms of its functionality, reliability, usability, efficiency,

maintainability, and portability and only good concerning its efficiency.

This means that the system provides a high level of quality and requires

minimal rectifications for improvement. In that case, the researchers

suggested improving the system in terms of efficiency which is about the

use of possible input to produce a quality and highest possible amount of

output. Finally, the researchers suggested conducting future studies

wherein the system will be assessed by Technical Experts in terms of

technical aspects of the system which is based on ISO/IEC 25010:2011 or

software quality standards. Computer digitalization which is now marked

as one of the leading inventions that an educational institution can have

(Custodio and Castro, 2016) is the only solution in this kind of situation. If

truth be told, computers are no longer used only for computation, but also

to communicate and disseminate essential information as technology has

evolved over the years. The advanced and abrupt shifting of enrollment

system enhancement from traditional into more sophisticated online

platforms to embrace the new normal challenge the operation management,

communication management, and functional management of the

university. Thus, it is expected that the system is in full parallel with the

approved protocol of the International Organization for Standardization;

however, the ISO protocol was approved before the advent of COVID–19.

For that reason, balancing the system to maintain the high quality of

services without jeopardizing the students’ welfare is a must. As a result, it

is believed that the online enrollment system is a clear improvement over

paper–based (Thompson and Ahn, 2012).

With the following scenarios, the researcher aims to develop an

Online Enrollment System for Polytechnic College of La Union. The present

system of the school is done manually such as the enrollment system, and

record keeping. From the start of the school’s operation, they use the

manual system. During the enrollment period, students will go to the

admission office and for requirements needed for the enrollment. The

evaluator will then evaluate student’s grades in order to know what

subjects are to be taken in the current school year and to know their

status. A list of subjects that the students are required to take will be
prepared by the evaluator. After getting the list, students will pay to the

cashier for their fees. The cashier will issue receipts to the students in

order to clarify that the students had already paid. At the end of the

enrollment period a summary of student’s enrollment will be prepared by

the person in charge. The manual updating of the student’s records slows

down the admission process because the enrolling officer takes time to

search and locate the records of the student in the filing cabinet. Delays in

the evaluation of students because the enrolling officer takes time to check

student’s previous grades and some of the student’s records are misplaced.

Tallying of subjects also takes time because of non-organized student’s

files.

For these reasons, the researchers were challenged and have

decided to design and develop a computerized enrollment system that is

fast, accurate, reliable, and easy to use. The proposed enrollment system is

a good step for the school. This could be a great help to the people who are

handling many tasks during the enrollment period by providing fast and

easier access to information.

Time and Place of the Study

This study was undertaken during the 2 nd Semester year 2020-

2021 at Polytechnic College of La Union (PCLU), College of Information

Technology, Agoo, La Union. This timeline of finishing this study is on the

Second Semester of School Year 2020-2021 and pilot tested at Polytechnic

College of La Union (PCLU).

 INPUT PROCESS OUTPUT

1. ICT Checklist
1. Determine the ICT
Profile of PCLU Online 2. Online Interview
Enrollment System in
3. Survey
terms of: ONLINE
Questionnaire
a. Hardware ENROLLMENT
4. System SYSTEM FOR
b. Software Development using POLYTECHNIC
c. People ware System Development COLLEGE OF LA
using RAD UNION
d. Network
5. Determine the level
2. Forms and of usability using
Procedures Technology
Acceptance Model
(TAM)

Feedback

Figure1. Research Paradigm

 Figure 1. shows the paradigm of the study, which illustrates the

input, process and output. This explains the flow and procedure to be

followed by the proponents during the system development.

The Input includes all the resources needed to complete the study.

Including Hardware, Software, Network and People ware. It also contains

the Scrum for the System Development, and also includes the forms, and

procedure.

The Process includes the necessary information needed for the

development of the research. The researchers gathered data by conducting

online interview and checklist survey questionnaire to the respondents.

The researcher evaluated and analyzed the data that was gathered. The

next process was the development of the Online Enrollment System for

Polytechnic College of La Union.

Output includes the Online Enrollment System for Polytechnic

College of La Union.
Statement of the Objectives

The study aims to develop an Online Enrollment System for

Polytechnic College of La Union.

Specifically, it sought to address the following objectives.

1. Determined the status of Online Enrollment System for Polytechnic

College of La Union in terms of:

a. Hardware;

b. Software;

c. People ware; and

d. Network.

2. To identify the Forms and Procedures of existing Online Enrollment

System for Polytechnic College of La Union.

3. To develop an Online Enrollment System for Polytechnic College of

La Union using Rapid Application Development.

[Link] the level of acceptance of developed system using Technology

Acceptance Model.

a. Perceived of Usefulness (PU);

b. Perceived Ease of Use (PEU); and

c. User Acceptance.
Definition of Terms

The terms are used to further elaborate and clearly understand the

terminology and concepts used in the study.

Information and Communication Technology Profile. This refers

to the entities the will contributed to the data gathering and development

of the Online Enrollment System for Polytechnic College of La Union.

These entities include hardware, software, people ware, and network.

Hardware refers to the computer equipment and other IT infrastructure

presents, available used with in Online Enrollment System. Software

refers to a computer application used in the dissemination of information

via computer. People ware refers to the people with the necessary skills

and knowledge to operate, manage and/or maintain the Online

Enrollment System. Network refers to thee interconnectivity of operations

of the Online Enrollment System.

Online Enrollment System enables students to enroll into their

subjects prior to the commencement of their semesters. This enrollment

system allows students to enroll through internet without traveling to the

campus.

Level of Acceptance refers to the effectively and efficiently of the

developed application based on the evaluation of Technology Acceptance

model. Along Perceived Usefulness, Perceived Ease of Use and User

Acceptance. Perceived Usefulness (PU) this was defined by Fred Davis as

the degree to which a person believes that using a particular system would

enhance his or her jobe performance. Perceived Ease-Use-of-Use (PEU)

Davis defined as “the degree to which a person believes the using a

particular system would be from effort”. (Davis 1989). User Acceptance Is

a phase of software development in which the software is tested in the

“real world” by the intended audience.

Rapid Application Development (RAD) is a form of agile software

development methodology that prioritizes rapid prototype releases and

iterations. Unlike the Waterfall method, RAD emphasizes the use

of software and user feedback over strict planning and requirements

recording.
 Chapter 2

METHODOLOGY

Research Design

The researcher used the descriptive and developmental methods.

It is intended for the researchers to gather information about the current

conditions. It offers importance to the quality and standing facts that can

acquire facts about existing conditions or distinguish noteworthy

between current phenomena.

Descriptive research gives an inside and out portrayal of the

phenomenon or population under study. Likewise emphasizes what sort

of inquiry to be posed in the research study which gives the response to

the "what" part of the research and doesn't address the inquiries

why/when/how. This exploration is a suitable alternative when you don't

have any data about the research problem, and essential data gathering

is needed to build up speculation (Bhasin, 2019).

This method was used in determining the ICT Profile resource of

Online Enrollment System for Polytechnic College of La Union, and

determined the Online Enrollement System’s level of acceptance.

According to Richey (1994), developmental research is especially

significant in the field of instructional innovation, the most well-known

kinds of developmental research include circumstances in which the item

advancement measure is investigated and depicted, and the result is

assessed. Additionally, zeros in additional on the effect of the item on the

learner or the association and arranged toward a general analysis of

development or valuation measures all in all or as parts.

Developmental research requires designing, developing, and

evaluating the product if it meets the criteria on the accuracy, reliability

and response time of the device. The developmental research is necessary

for situations that require an end product or a system as the processes

are being studied upon and described, the product will be evaluated on

the given criteria to consider its success. Development by the word itself

implies iterative growth or change. In the instructional technology field,

there is this unique meaning of development. In the world of Information

Technology, there is a need to look into the particulars and then convert

these particulars into a technological, physical form for people to utilize

(Gilmore, 2016).

Materials and Procedures

This study was conducted at Polytechnic College of La Union. The

researcher conducted a series of interviews with the selected

respondents. In this method, the researcher was able to know the

current and determined the ICT profile of Polytechnic College of La Union

to make a conclusion that could give the solution by developing an

appropriate system that is suitable to the needs of students in

Polytechnic College of La Union as well as to their registrar.

In the selection of the respondents in the interview, purposive sampling

was used. Purposive sampling is a non-probability sampling method

strategy and it happens when "components chose for the example are

picked by the judgment of the researcher (Thornhill et al., 2012). There

were sixty eight respondents completed the interview in determining the

ICT profile of Online Enrollment System for Polytechnic College of La

Union

The respondents were selected randomly based on their relevance

in the ICT profile. The researcher conducted the interviews with the

PCLU Admin, Office Clerk and Students (BSBA, BSCRIM, BSIT, BSHM,

and EDUC).
Table 1. Distribution of Respondents in determining the status of ICT

Profile of Online Enrollment System for Polytechnic College La Union.

Respondents No. of

Respondents

PCLU Administrator 3

Office Clerk 5

Students

BSBA 10
BSCRIM 30
BSIT 20
BSHM 30
EDUC 5

Total 103

There were 103 respondents who completed the interview in

identifying the status of ICT Profile of Polytechnic College of La Union.

Table 1 presents the distribution of respondents who are PCLU

Administrator, office clerks, and student. The respondents were selected

randomly.
 With the content of the application determined and designed, the

application will be developing is commenced. The software process will be

use during the application development is the Rapid Application

Development model. Rapid Application Development (RAD) is basically

giving the programmers the go ahead to solve a problem. There's quite a

bit of study on the best way for building a system, and this one is the

most barebones. There are no documents, usually minimal

documentation (depending on the programmer), and changes are very

dynamic and fast (Rowley, 2015) According to Saran (2017), RAD model

is Rapid Application Development model. It is a type of incremental

model in Object Oriented Analysis and Design. In RAD model the

components or functions are developed in parallel as if they were mini

projects. The developments are time boxed, delivered and then assembled

into a working prototype. It uses minimal planning in favour of rapid

prototyping. A prototype is a working model that is functionally

equivalent to a component of the product. Rapid application development

(RAD) describes a method of software development which heavily

emphasizes rapid prototyping and iterative delivery. The RAD model

is,therefore, a sharp alternative to the typical waterfall development

model, which often focuses largely on planning and sequential design

practices.
 Fig.2. Rapid Application Development

System Development Process

This chapter discusses about the steps involve in making the

project. This project used Rapid Application Development software

development model. Rapid application development (RAD) is an agile

project management strategy popular in software development.

Rapid Application Development (RAD) RAD is an adaptive software

development approach where a software prototype is rapidly updated

based on user feedback and iteratively delivered until it meets all client

requirements.

The RAD approach encompasses the following phases:

Phase 1. Planning Requirement

During this phase, developers and end users get together and find

out what the requirements are. This includes project scope, time

allocated, and basic functionalities required. It’s not a comprehensive

stage since it’s understood that the functionalities will change and evolve

as time passes. his is where feedback is gathered from the users. While
doing so, architecture and design for the product are kept in mind to

understand what’s possible and what’s not.

In addition, this feedback from users allows for initial prototypes

to be produced quickly. This prototyping step is done as many times as

required to finalize all the features and functionalities of the product

Phase 2. User Design

After planning the department’s system, the developer then

makes design for their proposed system. An ERD was designed for the

clients to fully grasp the process of the system. The normalized table

was presented to the clients to show the relationship between all the

accounts and the database. If the process is approved by the

department, the developer can now design the User Interface of the

system according to the department’s preference.

Phase 3. Rapid Construction

After the prototypes in the previous step are confirmed, the

features and functions are finalized, and the construction of the final

product begins. The construction of the final product is a lot faster than

traditional methods since the modules for the decided features were

already made in the prototypes. Code reusability is a major factor to

consider when following the Rapid Application Development model,

since speed and efficiency do matter.

Phase 4: Cutover 

 The developers prepare existing data for the proposed system and

train users to operate the new application. The developers also provide

support to resolve any problems that arise immediately after the

application becomes operational.

The application's quality before discharge was assessed for its

agreeableness. The examination depended on the all-inclusive TAM,

which comprises of various variables that will be introduced in the

succeeding part. TAM examined the impact of innovation on a client's

conduct and was created by Davis (1986) to building up a hypothesis of a

client's PC innovation conduct (Rauniar et al., 2014). This model was at

first evolved from another hypothesis, called the "hypothesis of

contemplated activity" (TRA) that depicted an individual's conduct by

their aims and was established by Fishbein and Ajzen (1975) (Rauniar et

al., 2014). The TRA model expects to make a hypothesis that depicts

human conduct by and large, though Cap centers around the variables

which impact an individual's overall PC acknowledgment (Rauniar et al.,

2014). The Hat comprises of two principle factors, "Seen Value" (PU) and

"Saw Convenience" (PEU) that impact an individual's aim to utilize

innovation (Davis, 1986; Liu et al., 2010)

The Technology Acceptance Model Questionnaire was utilized to

assess the acknowledgment of SBOT on the grounds that Innovation

Acknowledgment Model was utilized to assess members' fulfilment with

internet preparing as a mode of guidance (Majid et al., 2012). The

motivation behind this model is to clarify and anticipate the adequacy of

data innovation, breaking down and investigating factors affecting the

agreeableness of specific data innovation. TAM calls attention to that

apparent convenience (PU) and saw usability (PEOU) is two factors that

can influence the disposition. As per Cap, the conduct goal has a positive

and significant impact on genuine practices (Arbaugh, 2000).

With the ever-increasing development of technology and its

integration into users’ private and professional life, a decision regarding

its acceptance or rejection still remains an open question. A respectable

amount of work dealing with the technology acceptance model (TAM),

from its first appearance more than a quarter of a century ago, clearly

indicates a popularity of the model in the field of technology acceptance.

The TAM consists of two main factors, “Perceived Usefulness”

(PU) and “Perceived Ease of Use” (PEU) that influence a person’s

intention to make use of a technology (Davis, 1986; Liu et al., 2010).

Venkatesh and Davis (2000) extended the original TAM model by creating

TAM2 which included additional factors, namely of “social influence

processes (subjective norm, voluntariness, and image) and cognitive

instrumental processes (job relevance, output quality, result

demonstrability, and perceived ease of use)”.

 Figure 3 illustrates the different factors of TAM2 and their relationships.

Fig.3. Technology Acceptance Model (Model)

Venkatesh and Davis (2000) extend TAM to technology acceptance model 2

(TAM2)
(Figure 3) by integrating two processes, i.e. ‘Social influence processes’ and
‘Cognitive
instrumental processes’. Social influence processes include ‘subjective norms’,
‘voluntariness’ and ‘image’, whereas Cognitive instrumental processes include
‘job
relevance’, ‘output quality’, ‘result demonstrability’ and ‘PU’. TAM2 revisits
‘subjective
norms’ from TRA and also retains PU from TAM. In terms of explanatory
power, TAM
explains only 40–50% of technology acceptance, whereas TAM2, reaches 60%
as
pointed out by Venkatesh and Davis (2000).
Venkatesh and Davis (2000) extend TAM to technology acceptance model 2
(TAM2)
(Figure 3) by integrating two processes, i.e. ‘Social influence processes’ and
‘Cognitive
instrumental processes’. Social influence processes include ‘subjective norms’,
‘voluntariness’ and ‘image’, whereas Cognitive instrumental processes include
‘job
relevance’, ‘output quality’, ‘result demonstrability’ and ‘PU’. TAM2 revisits
‘subjective
norms’ from TRA and also retains PU from TAM. In terms of explanatory
power, TAM
explains only 40–50% of technology acceptance, whereas TAM2, reaches 60%
as
pointed out by Venkatesh and Davis (2000).
Venkatesh and Davis (2000) extend TAM to technology acceptance model 2
(TAM2)
(Figure 3) by integrating two processes, i.e. ‘Social influence processes’ and
‘Cognitive
instrumental processes’. Social influence processes include ‘subjective norms’,
‘voluntariness’ and ‘image’, whereas Cognitive instrumental processes include
‘job
relevance’, ‘output quality’, ‘result demonstrability’ and ‘PU’. TAM2 revisits
‘subjective
norms’ from TRA and also retains PU from TAM. In terms of explanatory
power, TAM
explains only 40–50% of technology acceptance, whereas TAM2, reaches 60%
as
pointed out by Venkatesh and Davis (2000).

Venkatesh and Davis (2000) extend TAM to technology acceptance

model 2 (TAM2) (Figure 3) by integrating two processes, i.e. ‘Social

influence processes’ and ‘Cognitive instrumental processes’. Social

influence processes include ‘subjective norms’, ‘voluntariness’ and

‘image’, whereas Cognitive instrumental processes include ‘job relevance’,

‘output quality’, ‘result demonstrability’ and ‘PU’. TAM2 revisits

‘subjective norms’ from TRA and also retains PU from TAM. In terms of

explanatory power, TAM explains only 40–50% of technology acceptance,

whereas TAM2, reaches 60% as pointed out by Venkatesh and Davis

(2000).
 Table 2. Distribution of Respondents in Determining the Level of

Acceptability of the Online Enrollment System for Polytechnic College of

La Union.

Respondents No. of Respondents

PCLU Administrator 3

Office Clerk 5

Students

BSBA 10
BSCRIM 30
BSIT 20
BSHM 30
EDUC 5

ICT Expert 2

Total 105

Table 2 presents the group of respondents for the survey which consists

of PCLU Administrator, Office clerk, and Students (BSBA, BSCRIM, BSIT,

BSHM, and EDUC) of Polytechnic College of La Union and Communication

Technology (ICT) experts. The ICT experts are Master in Information

Technology.
Data Analysis

The gathered information about the procedures of Online

Enrollment System during the interview was summarized. The frequency

count is determining base on how many times it was mention. Moreover,

the percentage rate each frequency count will compute.

In the quality evaluation of the application on its usability,

Technology Acceptance Model is utilizing. The usability test subdivided into

4 aspects namely, Perceived of usefulness, Perceived Ease of Use, User

Satisfaction, and Attribute of Usability. The data gather from the evaluation

is summarized and calculate for its sub-mean per category and its grand

mean. The results were interpreted using the following Likert scale.

Point Mean Range Descriptive Descriptive

Equivalent Interpretation
5 4.20-5.00 Very Strongly Very Highly
Agree Acceptable
4 3.40-4.19 Strongly Agree Highly

Acceptable

3 2.60-3.39 Agree Acceptable

2 1.80-2.59 Moderately Moderately

disagree Acceptable
1 1.00-1.79 Strongly disagree Not Acceptable
 The mean of the responses ranging from 4.20-5.00 means very

highly acceptable quality of the system under the selected category. This

further means that the system is very high acceptable. The 3.40 to 4.19

range is described as very strongly agree which further means that the

system is highly acceptable. The 2.60 to 3.39 mean ranges, on the other

hand, means agree which signifies that the system met the basic

requirements and expectations of the evaluator which implies that the

system is acceptable. If the mean ranges from 1.80 to 2.59 described as

moderately disagree, and 1.00 to 1.79 described as strongly disagree, this

means that the system is moderately acceptable and not acceptable,

respectively. This further indicates that the developed system was not able

to meet the desired qualities of the acceptable system. Thus, it needs

necessary improvements. The system acceptance should at least reach a

mean of 2.60 to make it acceptable and suitable for market release.

 Chapter 3

RESULTS AND DISCUSSION

Based on the result of the interview, the researchers determined

ICT Profile of Online Enrollment System of Polytechnic College of La Union

in terms of hardware, their computing device such as Desktop PC, Printer,

Router (External Hard Drives and other Storage Media are existing while

in terms of software such as Office Automation Software in terms of

Software/Application Package (e.g. MS Office, Open Office, Word Perfect)

are also existing, for the people ware such as staff is also existing. Lastly

in terms of network such as Internet connectivity of computers (LAN),

Sharing of Department information and computing resources among

employees, Protection scheme for ICT resources, Security measures used

in terms of Software Firewall also exist.

Table 3 Status of ICT Profile resources of Polytechnic College of La Union

in terms of hardware, software, people ware and network.

IDICATORS DESCRIPTIVE RATING

A. Hardware

1. Computing Device Existing

1.1 Desktop PC Existing
1.2 Printer Existing
1.3 Router Existing
1.4 External Hard Drives Existing
1.5 Other Storage Media Existing
B. Software
1. Office Automation Software in
terms of Software/Application
Existing
Package (e.g. MS Office, Open
Office, Word Perfect)
C. People Ware
1. Teacher Existing
D. Network
1. Internet connectivity of Existing
computers (LAN)
2. Sharing of Department Existing
information and computing
resources among employees.

3. Protection scheme for ICT Existing

resources
4. Security measures used in terms Existing
of
4.1 Software Firewall Existing
 Table 3 shows the status of the profile resources in terms of

hardware, software, people ware and network. In the terms of hardware,

reflects that all identified components are existing software installed and

being used by Polytechnic College of La Union is capable of implementing

the developed system in terms of its software. While in people ware shows

that the Polytechnic College of La Union indicates the existence of profile

resources qualified Admin users could help in the implementation of the

system. In terms of network, shows that the Polytechnic College of La

Union indicates that the existence of profile resources of network is

available to the website for Polytechnic College of La Union that is capable

to use the system.

Identified Forms and Procedures of existing Online Enrollment System

for Polytechnic College of La Union

The researchers conducted an interview to identify the forms and

procedures of Online Enrollment System for Polytechnic College of La

Union. Before, Polytechnic College of La Union are still using manual

process for the enrolment. For incoming freshmen, the student should fill-

up a hardcopy enrolment form provided by the school then submitted to

the registrar after paying the tuition fee, while old students, during the

enrollment period, students will go to the admission office and for

requirements needed for the enrollment. The evaluator will then evaluate

student’s grades in order to know what subjects are to be taken in the

current school year and to know their status. A list of subjects that the

students are required to take will be prepared by the evaluator. After

getting the list, students will pay to the cashier for their fees. But due to

Pandemic Covid19, the Polytechnic College of La Union decided to use

google forms for the enrolment. The Student should access the link

provided by the school to access the enrolment form which email address

is required. The manual updating of the student’s records slows down the

admission process because the enrolling officer takes time to search and

locate the records of the student in the filing cabinet and generate filled up

google forms. Delays in the evaluation of students because the enrolling

officer takes time to check student’s previous grades and some of the

student’s records are misplaced or not generated.

Online Enrollment System for Polytechnic College of La Union

Software Process development using RAD.

The Online Enrollment System for Polytechnic College of La Union,

used by the students in which they can enroll through online and school

registrar for fast and easier access to information.. An associative

relationship was established with the Administrator and the students

because they are the ones who manage the enrollment system, which the

student can enroll through online by the enrollment system. The

development of the system followed the RAD software process which starts
 with planning requirement, next would be the user design, rapid

constructions, and then the cutover.

Phase 1. Planning Requirement, in this phase, users and

analysts meet to identify objectives of the application or system and to

identify information requirements arising from those objectives. This phase

requires intense involvement from both groups; it is not just signing off on

a proposal or document. In addition, it may involve users from different

levels of the organization. In the requirements planning phase, when

information requirements are still being addressed, you may be working

with the CIO (if it is a large organization) as well as with strategic planners,

especially if you are working with an ecommerce application that is meant

to further the strategic aims of the organization. The orientation in this

phase is toward solving business problems. Although information

technology and systems may even drive some of the solutions proposed, the

focus will always remain on reaching business goals. The researchers begin

with a meeting or series of meetings, with the stakeholder. These meetings

initiate the development process by establishing a mutual understanding of

the objectives of the development project in general and the system in

particular.

Phase 2. User Design, in this phase, the users work with

developers to create and develop one or more prototypes that cover the

outlined system requirements. This is a continuous phase wherein the

users interact with the prototype and provide feedback until a true final

product is approved.

User feedback is gathered with heavy emphasis on determining the

system architecture. This allows initial modeling and prototypes to be

created. This step is repeated several times as the project evolves. An

important deliverable produced during this stage is the reusable design

components that are incorporated into the rad system development

methodology. In prototyping, the requirements defined in the analysis phase

are used to develop a prototype of the application. The final system is then

developed with the help of the prototype. For this, it is essential to make

decisions regarding technology and the tools required to develop the final

system. While in Repeat analysis and prototyping as necessary: When the

prototype is developed, it is sent to the user for evaluating its functioning.

After the modified requirements are available, the prototype is updated

according to the new set of requirements and is again sent to the user for

analysis. Then, Conclusion of prototyping: As a prototype is an iterative

process, the project manager and user agree on a fixed number of

processes. Ideally, three iterations are considered. After the third iteration,

additional tasks for developing the software are performed and then tested.

Phase 3. Rapid Construction, once basic user and system design

has begun, the construction phase is where most of the actual application

coding, testing, and integration takes place. Along with User Design,

the Rapid Construction phase is repeated as often as necessary, as new

components are required or alterations are made to meet the needs of the

project.

Phase 4. Cutover, the final Cutover (or Transition) stage allows the

development team time to move components to a live production

environment, where any necessary full-scale testing or team training can

take place. All final changes are made while the coders and clients continue

to look for bugs in the system.

Level of acceptability of the Developed Online Enrollment System for

Polytechnic College of La Union.

The level of acceptability of the developed application was tested on

the Perceived of usefulness, Perceived Ease of Use, and User Acceptance.

The first Cap recommends that apparent handiness and saw usability are

drivers that impact a client's mentality towards utilizing an innovation,

which thusly decides their goal to utilize or to embrace it. Plus, TAM

additionally places that apparent convenience clarifies the variety in saw

handiness. Earlier examination has approved the TAM system in this

manner; TAM gives a fantastic stage to explore clients' acknowledgment of

intelligent portable applications. TAM is the most generally applied model in

client acknowledgment of innovation examines when contrasted with

different models like the hypothesis of arranged conduct (TPB). This is a

direct result of its straightforwardness and simplicity of execution.

Notwithstanding, the restriction of TAM comes from the way that numerous

significant elements are excluded from the model. This advises why

specialists regularly broaden TAM by including different factors that are

pertinent in various settings and settings. One such augmentation is the

expansion of saw delight (Davis et al., 1986) as a forerunner to client

acknowledgment of data innovation. They discovered that apparent delight

significantly affects the selection aim of a word preparing program.

Perceived of Usefulness

Table 5. presents the summary of the evaluation of the developed

application on its perceived of usefulness in terms of; Using the

application/system is a solution to the problem regarding enrolment;

Using the application is considered as an effective tool in enrollment;

Using the system makes enrollment faster; Using the application is

important to the student and school; Using the application/system would

make it easier to enroll and access information; I would find the

application/system useful in my enrollment/my job.

 Table 5. Perceived of Usefulness

Indicator AWM Descriptive Descriptive

Rating Interpretation

1. Using the application/ 4.09 Strongly Agree Highly Acceptable

system is a solution
the problem regarding
enrollment.

2. Using the application 4.13 Strongly Agree Highly Acceptable

is considered as am
effective tool in enroll-
ment.

3. Using the application/ 4.06 Strongly Agree Highly Acceptable

system makes enroll-
ment faster.

4. Using the application 4.25 Very Strongly Agree Very High Acceptable
is important to the
student and school.

5. Using the application/ 4.40 Very Strongly Agree Very High Acceptable
System would make it
Easier to enroll and
Access information.

6. I would find the 4.30 Very Strongly Agree Very High Acceptable
Application/system
Useful in my enroll-
ment/in my job.

General Weighted Mean 4.20 Very Strongly Agree Very High Acceptable
 Table 5 indicates the Perceived Usefulness according to

respondents rated item: “Using the application/system is a solution to the

problem regarding enrolment” has a weighted mean of 4.09 described as

highly acceptable. “Using the application is considered as an effective tool

in enrollment” has a weighted mean of 4.13 described as highly

acceptable. “Using the system makes enrollment faster” has a weighted

mean of 4.06 described as highly acceptable. “Using the application is

important to the student and school” has a weighted mean of 4.25

described as very highly acceptable. “Using the application/system would

make it easier to enroll and access information” has a weighted mean of

4.40 described as very highly acceptable. “I would find the

application/system useful in my enrollment/my job” has a weighted mean

of 4.30 described as very highly acceptable.

Perceived of Ease of Use

Table 6. presents the summary of the evaluation of the developed

application on its perceived of Ease of use in terms of: learning to operate

the application/system would be easy for me; I would find it easy to get

the application/system to do what I want it to do; my interaction of the

application/system would be clear and understandable; I would find the

application/system to be flexible to interact with; it would be easy for me

to become skillful at using the application/system; I would fine the

application/ system easy to use.

Table 6. Perceived Ease of Use

Indicator AWM Descriptive Descriptive

Rating Interpretation

7. Learning to Operate 4.10 Strongly Agree Highly Acceptable

the application/sytem
would be easy for me.

8. I would find it easy to get 4.09 Strongly Agree Highly Acceptable

the application/system
to do what I want it to do.

9. My interaction with the 4.60 Very Strongly Agree Very High Acceptable
Application/system would
be clear and understand-
dable.

10. I would find the appli- 4.22 Very Strongly Agree Very High Acceptable
cation/system to be flexible
to interact with.

11. It would be easy for me 4.30 Very Strongly Agree Very High Acceptable
to become skillful at using
the application/system

12. I would find the application 4.20 Very Strongly Agree Very High Acceptable
system easy to use.

General Weighted Mean 4.25 Very Strongly Agree Very High Acceptable
 Table 6 presents the perceived ease of use according to the respondents

rated item: “learning to Operate the application/system would be easy for

me” has a weighted mean of 4.10 described as highly acceptable. “I would

find it easy to get the application/system to do what I want it to do” has a

weighted mean of 4.09 described as highly acceptable. “My interaction of

the application/system would be clear and understandable” has a weighted

mean of 4.60 described as very highly acceptable. “I would find the

application/system to be flexible to interact with” has a weighted mean of

4.22 described as very highly acceptable. “It would be easy for me to

become skillful at using the application/system” has a weighted mean of

4.30 described as very highly acceptable. “I would fine the application/

system easy to use” has a weighted mean of 4.20 described as very highly

acceptable.

User Acceptance

Table 7. presents the summary of the evaluation of the developed

application on its User Acceptance in terms of: the application is

responsive; I am happy with the user application; the user interface is

friendly and easy to use; application/system navigation is intuitive and

easy to use, and the enrollment system offers complete set of facilities.
Table 7. User Acceptance

Indicator AWM Descriptive Descriptive

Rating Interpretation

13. The application 4.15 Strongly Agree Highly Acceptable

is responsive.

14. I am happy with 4.20 Very Strongly Agree Very High Acceptable
the user interface
of the application.

15. The user interface 4.23 Very Strongly Agree Very High Acceptable
is friendly and easy
to use.

[Link] navigation is 4.25 Very Strongly Agree Very High Acceptable

intuitive and easy to
use.

17. The enrolment system 4.30 Very Strongly Agree Very High Acceptable
offers complete set of
facilities

General Weighted Mean 4.23 Very Strongly Agree Very High Acceptable
 Table 7 Indicates User Acceptance according the respondents rated

item: “the application is responsive” has a weighted mean of 4.15

described as highly acceptable. “I am happy with the user application”

has a weighted mean of 4.20 described as very highly acceptable. “The

user interface is friendly and easy to use” has a weighted mean of 4.23

described as very highly acceptable. “Application/system navigation is

intuitive and easy to use” has a weighted mean of 4.30 described as very

highly acceptable and “The enrollment system offers complete set of

facilities” has a weighted mean of 4.30 described as very highly

acceptable.
DIAGRAMS
Fig.3. Use case Diagram
Fig.4. Class Diagram

Fig.4. Activity Diagram

 Screenshots

Plate 1. Admin Dashboard

The admin may open the pending admission, for payment, admitted

students and also view the pending enrollees

Plate 2. View and Update profile

The user can update and fill-up his/her personal information by

providing account credentials

 Plate 3. Pending Admission

The admin can view the pending admission of the students and

also revoke enrollment registration.

 Plate 4. View Student Details

The admin can view the student details, it contains the personal

information, educational background information and enrollment

requirements of the students.

 Plate 5. For Payment

The admin can check/view the details of payment of each

enrolees/students.
 Plate 6. Home

The home contains the New and Transferee button, Old students and
View enrollment transaction in order to enroll the students.
 Plate 7. Enrollment Requirements

The user can view the enrollment requirements for new and
transferee students.
 Plate 8. Enrollment Registration

The user can view the following steps/procedures on how to enroll. The
user must provide his or her personal information, educational
background, enrollment requirements and also by creating account.

Plate 8. Online Admission

The user must provide the correct email and password in order to log-in.
 Plate 8. Student details

The user can view and update his/her information.

 Plate 9. Online Enrollment

The user can view the subjects that needs to enroll.

 Plate10. Admission/Payment Information

The user can view the payment information.

Chapter 4

SUMMARY, CONCLUSIONS, AND RECOMMENDATIONS

Summary

The study was conducted to develop the Online Enrollment System

for Polytechnic College of La Union. It was designed to help the students to

enroll through online and office clerks to easily and fast access of

information. Specially, the study aimed to achieve the following objectives:

to determine ICT Profile resource in terms of: Hardware; Software; People

ware and Network; to develop an Online Enrolment System for Polytechnic

College of La Union using RAD and to determine the level of acceptability of

the developed website using the Technological Acceptance Model (TAM).

The researcher used descriptive and developmental research

designs and RAD for the development of Online Enrollment System for

Polytechnic College of La Union. There are 105 respondents (3) PCLU

Administrator (5) office clerk, (95) student, (2) ICT experts, assess the level

of acceptability of Online Enrollment System for Polytechnic College of La

Union. All gathered data were analyzed and interpreted using the mean and

frequency count.

The following were the significant findings in the study:

1. The determined ICT Profile of Online Enrollment System for PCLU in

terms of hardware, their computing device such as Desktop PC, Printer,

Router (External Hard Drives and other Storage Media are existing while

in terms of software such as Office Automation Software in terms of

Software/Application Package (e.g. MS Office, Open Office, Word Perfect)

are also existing, for the people ware such as staff is also existing. Lastly

in terms of network such as Internet connectivity of computers (LAN),

Sharing of Department information and computing resources among

employees, Protection scheme for ICT resources, Security measures used

in terms of Software Firewall also exist.

2. The identified Forms and Procedures of existing Online Enrollment

System for Polytechnic College of La Union are still used a manual process

and relied to google Google forms.

3. The developed Online Enrollment System for Polytechnic College of La

Union contains the following features;

4. The application was evaluated to be highly acceptable as supported by its

acceptability grand mean rating of 4.23.

Conclusions

Based on the findings, the following conclusions were derived:

1. The determined ICT profile resources of Polytechnic College of La Union,

PCLU are capable to use the Online Enrollment System for Polytechnic

College of La Union.

2. The identified procedure used in Polytechnic College of La Union was

gathered to provide the substantial benefits, features and design of the

Online Enrollment System.

3. The researcher’s used the Rapid Application Development accompanied

by the use of PHP, HTML, CSS, and Navicat for mySQL for database, can be

used to develop Online Enrollment System for the development of the

system.
 4. The level of acceptance found out accessing information and easier to

enroll through online. Therefore, continuous maintenance is needed for the

storage of the information

Recommendations

Based on the findings and conclusions, the following are hereby

recommended:

1. There is a need to improve the existing enrollment process to online-

based, and more features to provide function and services for the

management of all information as its best so that it will work faster and

easier.

2. The RAD must be used in web-based Online Enrollment especially in the

PCLU.

3. The developed Online Enrollment System for Polytechnic College of La

Union should be adopted, installed made operational for manages all

information.

4. Further studies should be conducted to refine or modify the online

enrollment system to adapt it to changes and needed technology as the need

arises.
 Literature Cited

Reference:

Agustin, Louie & Grace, Ma. (2019). ENROLLMENT SYSTEM WITH

DESCRIPTIVE ANALYTICS.
Ogbuokiri, Blessing & Agu, Monica. (2015). University Mobile Enrollment
System: A Nigeria Perspective. IOSR Journal of Computer Engineering
(IOSR-JCE). 17. 2278-661. 10.9790/0661-17642734.
J.W. Moon, and Y.G. Kim (2001). Extending the TAM for a world-wide-web
context. Info. and manage. 3812, (2001).
Liao, S., Hong, J.-C., Wen, M.-H., Pan, Y.-C., & Wu, Y. (2018). Applying
Technology Acceptance Model (TAM) to explore Users’ Behavioral
Intention to Adopt a Performance Assessment System for E-book
Production. Eurasia Journal of Mathematics, Science and Technology
Education, 14(10), em1601.
Ma, Qing xiong & Lui, L. (2005). The Technology Acceptance Model.
Retrieved on May 26, 2021 from [Link]
314410967 The Technology Acceptance Model. 10.4018/978159140473.ch006.
ch000.

Nguyen, Phuong, & Thuong (2018). Effects of Perceived Ease of Use

confirmation,Perceive Usefulness and Satisfaction on online Purchase
Intention. The 3rdNIDA International Business Conference, At Bangkok,
Thailand.

Saunders, M., Lewis, P. & Thornhill, A. (2012). Sampling in Primary Data

Data Collection. Retrieve from [Link]
in-primary-data-- collection/

Venkatesh, V., Morris, M. G., Davis, G. B., & Davis, F. D. (2003). User
acceptance information technology: Toward a unified view. Management
nformation System.

Saran (2011. Rapid Application [Link] on May 25, 2021.

[Link] Whats-a-rapid-application-development-model.

APPENDICES
 POLYTECHNIC COLLEGE OF LA UNION
Don Pastor L. Panay Sr. Street, San Nicolas Sur,
Agoo, 2504 La Union *Telefax No. (072) 607 9512
Member: Philippine Association of Colleges and Universities

APPENDIX A
Letter to the Company
April 12, 2021

Donna Marie P. Santos

President
Polytechnic College of La Union
Agoo, La Union

Dear Maam,
We the undersigned 4th year student of Bachelor of Science in Information
Technology, are currently conducting a study entitled “Online Enrollment System for
Poytechnic College of La Union” as a requirement to our course.
This proposal study aims to develop an Online Enrollment System for the
college department of PCLU. The proposed enrollment system is a good step for the
school. This could be a great help to the people who are handling many tasks during
the enrollment period by providing fast and easier access to information.
In this connection may we request your good office to allow us to develop the
said system to your school in order to gauge the viability of our proposal.
The researchers owe to you the completion and success of the study.
Respectfully Yours,
Gonzales, Francis Jim Lyndon
Puapo, Bryanford
Rico, Stephen Nelson

Noted by:

Mr Benedic Malliari, MIT

Adviser

POLYTECHNIC COLLEGE OF LA UNION

Ms Ma, Richelle Ballesteros, MIT
Program Head, CIT
Don Pastor L. Panay Sr. Street, San Nicolas Sur,
Agoo, 2504 La Union *Telefax No. (072) 607 9512
Member: Philippine Association of Colleges and Universities

APPENDIX B
ICT CHECKLIST
A. Hardware Present Not Present

1. Computing Device
1.1 Desktop PC
1.2 Printer
1.3 Router
1.4 External Hard Drives
1.5 Other Storage Media
B. Software
1. Office Automation Software in
terms of Software/Application
Package (e.g. MS Office, Open
Office, Word Perfect)
C. People Ware
 Staff
D. Network
1. Internet connectivity of
computers(LAN)
2. Sharing of Department
information and computing
resources among
employees.
3. Protection scheme for ICT
resources
4. Security measures used in
terms of
4.1 Software Firewall

____________________________________
POLYTECHNIC COLLEGE OF LA UNION
Respondent Signature
Don Pastor L. Panay Sr. Street, San Nicolas Sur,
Agoo, 2504 La Union *Telefax No. (072) 607 9512
Member: Philippine Association of Colleges and Universities

APPENDIX B
SURVEY QUESTIONNAIRE
Level of Acceptance of the (Online Enrollment System)
5 - Very Strongly Agree
4 - Strongly Agree
3 - Agree
2 - Moderately Disagree
1 - Strongly Disagree
PERCEIVED USEFULNESS 5 4 3 2 1
1. Using the application/system is a solution to the problem regarding
enrollment.
2. Using the application is considered as an effective tool in enrollment.

3. Using the system makes enrollment faster.

4. Using the application is important to the student and school.

5. Using the application/system would make it easier to enroll and

access information.
6. I would find the application/system useful in my enrollment/my job.

PERCEIVED EASE OF USE 5 4 3 2 1

7. Learning to operate the application/system would be easy for me.
 8. I would find it easy to get the application/system to do what I want it
to do.
9. My interaction with the application/system would be clear and
understandable.
10. I would find the application/system to be flexible to interact with.

11. It would be easy for me to become skillful at using the

application/system.
12. I would find the application/system easy to use.

USER ACCEPTANCE 5 4 3 2 1
13. The system/application is responsive.

14. I am happy with the user interface of the system/ application.

15. The user interface is friendly and easy to use.

16. System/Application navigation is intuitive and easy to use.

17. The enrollment system offers complete set of facilities.

Thank you!

CURRICULUM VITAE
Signature over Printed Name