Instructions for Supplier's and/or Groz Personnel completing Assessment/Audit:

Scoring criteria: HIGH PRIORITY Questions symbol - ↑

The scoring methodology to be employed is as follows:

Requirement fully met Score: 2 Color: Green

Requirement partially met Score: 0.5 to 1.5 Color: Yellow

Requirement not adequately met Score: 0 Color: Red

Requirements are not applicable to existing process or out of scope Score: N/A Color: White

Scoring criteria: LOW PRIORITY Questions symbil - ↓

The scoring methodology to be employed is as follows:

Requirement fully met Score: 1 Color: Green

Requirement partially met Score: 0.5 Color: Yellow

Requirement not adequately met Score: 0 Color: Red

Requirements are not applicable to existing process or out of scope Score: N/A Color: White

It is the responsibility of the Assessor to allocate response criteria for any Corrective Actions and/or
Opportunities for Improvement identified during the assessment process
 CRITERION TO MOVE ON TO NEXT AUDIT PHASE

So that sustainance could be continuously checked through out with hand holding a
IT PHASE

with hand holding and proactive approach…….

 Phase 1

PHASE 1 (Basics -Data driven approach)

Supplier Self
Assessment Questions Rating Audit Rating Reference evidence
N° Category (optional) Supplier action plan Audit observation
(Questions)

1) System of effective handling & recording of customer complaints (last 3 months minimum).

(Reference ISO/TS 16949 : 2009 Clause 7.2.3)

1 Customer voice ↑ 1.5

Do you have organisation structure defined w.r.t all roles & responsibilities defined,to be updated
(Reference ISO/TS 16949 : 2009 Clause 0.1 ,
2 Customer voice ↑ 4.1 - General requirements) 1.5

Monthly monitoring system & display regarding in house Rejection trend(in PPM),trend req
(Reference ISO/TS 16949 : 2009 Clause 5.6.1.1)
3 Monthly key parameters ↑ 1.5

Monthly monitoring system & display regarding customer rejection(customer wise) & customer
complaints (customer wise).trend req (Reference ISO/TS 16949 : 2009
4 Monthly key parameters ↑ Clause 5.6.1.1) 1.5

Are drawings(latest revision) ,inspection standard available/displayed appropriately at

incoming,inprocess & PDI ? Approved Master samples available & reviewed ? We have all drawing with the latest version, and
5 Operations Control ↑ 1.5 all kind of IS, OS & PDI.we will display within 1
month

Do you Know your part wise/shift wise capacity?Die setting std. time available ?
6 Operations Control ↑ 0.0

Are the operation standards/work instructions for all processes understood by operators & are
those in local language across all work stations? (Reference ISO/TS 16949 : 2009 Clause 7.5.1.2)
7 Operations Control ↑ 1.5
we were implimented some critical parts work
instruction in both Hindi& Englilish languages.

Are the special control item (if any) or critical parameters and method during the initial supply
control period defined and adhered ? (Reference ISO/TS 16949 : 2009 Clause 7.2.1.1 , 7.3.2.3)
8 Operations Control ↑ 1.5

Do you carry out the in-process inspection , 1st pc & last pc according to the inspection standard
& record the results.Sampling plan defined & adheared. (Reference
9 Operations Control ↑ ISO/TS 16949 : 2009 Clause 7.5.1.3 , 8.2.3)
1.5

Is there a process for final inspection (PDI)?Recorded.Lightening proper at inspection stations?

(Master for any appearance items available) (Reference ISO/TS 16949 : 2009 Clause 8.2.4) some critical parts were check with all inspection
10 Operations Control↑ 1.5 instruments in proper inspection area, and will
improve it more.

Do you identify / control nonconforming product? (tag and segregate?),training to operator for
defect detection/visual aids ?inspection in process?
11 Defect analysis/DWM ↑ (Reference ISO/TS 16949 : 2009 Clause 8.3) 0.0 will give a proper training for our inspecters.

Is the procedure for dealing with rejected products defined & implemented?procedure included in
WI? (Reference ISO/TS 16949 : 2009 Clause 8.3)
12 Defect analysis/DWM ↑ 1.5

System for Rework and Re-inspection Repaired / Reworked Product defined and displayed
we are folloing these instruction, and chance of re-
13 Operations Control↑ appropriately. Analysis?
Clause 8.3.2)
(Reference ISO/TS 16949 : 2009 1.5 worked Ok parts will re-work, and reducing our
rejection.

1)Periodic calibration of Gauges/Instruments done,

Calibration plan updated for Instruments? (Check for NABL recognisition)
14 Operations Control↑ 2)Tools, Jigs/fixtures/panel checker & equipment control. (Reference ISO/TS 16949 0.0
: 2009 Clause 7.6.2 , 7.6.3)

Is fool-proofing ( pokayoke) installed in the process where ever applicable.Recorded &

Reviewed ?Are there corrective actions against high risk-priority-numbers? (Reference ISO/TS
15 Defect analysis↑ 16949 : 2009 Clause 8.5.2.2) 0.0

16 Material supply control↑ Material ordering /monitoring system. Material source should be approved & defined 1.5

Material receipt and check system, test reports/Is there an inspection and test procedure for
17 ↑
Material supply control
incoming material?
7.4.3.1)
(Reference ISO/TS 16949 : 2009 Clause 2.0

Tooling Management at supplier end.

1)Monitoring of tool life
18 Tooling Management ↑ 2)Preventive maintenance of tooling & Equipments
1.5

Do you maintain skill Matrix and monitor & update that regularly at planned frequency?
Identification of skill requirements & development ? (Reference
19 Skill & training↑ ISO/TS 16949 : 2009 Clause 6.2.2) 0.0

20 ↑
Material supply control Packaging standard defined & packaging inventory/quality control 1.5 we are following standerd packing.

4M change management understood and implemented.Information to customer methodology?

21 4M ↑ (Man,Method,Machine,Material) 1.5

Material identification-Are there manufacturing date, process ,Quantity of

22 ↑
Material supply control production etc. identified (process tag).No material mixing ? 1.5
(Reference ISO/TS 16949 : 2009 Clause 7.5.3)

PPC ? How do you receive schedule by customer ?

23 ↑
Material supply control (Reference ISO/TS 16949 : 2009 Clause 7.5.1.6) 1.5

Capable/Incabale processes & handling?(Parts >50 ppm criterion)

24 Operations Control ↑ 1.0

1S-2S awareness & effectiveness in shop floor/work stations area we are constently controling 1s &2s
25 1S-2S↑ 1.5

Page 4
 Phase 2

PHASE 2 (Pareto approach)

Audit
Assessment Questions Reference evidence
N° Category Supplier action plan Audit observation Rating
(Questions) Supplier Self Rating
(optional)

PPAP documentation Maintained ? Adherence to define control plan in shop floor/work

station
1 Operations Control ↑ (Reference ISO/TS 16949 : 2009 Clause 7.1)
0.5 1.0

Monthly monitoring system & display regarding m/c productivity(in %) ,Downtime or

loses etc.trend req (Reference ISO/TS 16949 : 2009 Clause 5.6.1.1)
2 Monthly key parameters ↓ 0.5 we are monitoring m/c productivity & rejection. 0.5

Monthly monitoring system & display regarding kaizen/cost saving/suggestion/poke

yoke & training.trend req (Reference ISO/TS 16949 :
3 Monthly key parameters ↓ 2009 Clause 5.6.1.1)
0.0 0.0

Monthly monitoring system & display regarding plan vs. actual production/delivery
(customer wise).trend req (Reference ISO/TS 16949 : 2009 Clause 5.6.1.1)
4 Monthly key parameters ↓ 0.5 0.5

Do you analyze/record the defect causes and carry out defect reduction activities
continuously - implementation(data--->pareto--->analysis--->effectiveness) (Reference
5 Defect analysis/DWM ↑ ISO/TS 16949 : 2009 Clause 8.5.2.4) 1.5 0.5 inhouse rejection/trends

Are all the significant changes/change over/losses in the process being recorded in shift
report/prod. plan ?
6 Operations Control ↑ 0.0 0.5

Do you have a process to update BOM (Bill Of Material) in case of EC (Engineering

Change) ? Is there a means to measure BOM accuracy? (Compliance to Customer
7 Engg Change↓ deviation) (Reference ISO/TS 16949 : 2009 Clause 4.2.3.1 , 8.3.4)
0.0 1.0

Do you ensure first-in-first-out w.r.t RM & Dispatch

(Reference ISO/TS 16949 : 2009 Clause 7.5.5.1)
8 FIFO ↑ 2.0 1.5

yes,, we are folloing constently..

Is there a process/work instruction/check sheet for final loading,incoming

9 Material supply control↓ material inspection? 0.5 1.0

3S awareness & effectiveness in Materials/store area

10 3S ↓ 0.5 0.5

3S awareness & effectiveness in shop floor/work stations area

11 3S ↓ 0.5 0.5
 Phase 3

PHASE 3 (Analysis approach)

Supplier Self
Assessment Questions Audit
Rating Reference evidence
N° Category Supplier action plan Audit observation Rating
(Questions) (optional)

Red bin analysis-Concept being used/CFT defined/Bin present

1 QC tools ↓ 1.0

Red bin - Basic QC tools used for analysis/data preparation & maintained

2 QC tools ↓ 0.5

Red bin analysis - Effectiveness -action plan derived & horizontal deployment
(Reference ISO/TS 16949 : 2009 Clause
3 QC tools ↑ 8.5.3) 1.5

Why Why analysis record? (Reference

ISO/TS 16949 : 2009 Clause 8.5.2.1)
4 Why Why ↓ 0.5

Awareness on suggestion scheme (Reference

ISO/TS 16949 : 2009 Clause 6.2.2.4)
5 SSQC ↑ 0.5

Is Inventory norms defined and adhered ? Min,Max,Reorder level defined?

6 Inventory ↓ 0.0

4S awareness & effectiveness in Materials/store area

7 4S↓ 0.5

4S awareness & effectiveness in shop floor/work stations area

8 4S↓ 0.5

Do you perform the Internal audit based on the annual audit plan? Is there an internal
auditing program / Procedure in your company? (Auditor Qualification)
9 Others ↑ (Reference ISO/TS 16949 : 2009 Clause 8.2.2.4) 1.5
 Phase 4

PHASE 4 (Trends monitoring approach)

Supplier Self
Assessment Questions Rating Audit Rating
N° Category (optional) Supplier action plan Audit observation z
(Questions)

Do you analyze & deploy the money loss -Cost of poor quality(COPQ) (Reference
ISO/TS 16949 : 2009 Clause 5.6.1.1)
1 Cost of poor Quality ↑ 1.5

Kaizen effectiveness/Suggestions scheme effectiveness (Reference ISO/TS `

16949 : 2009 Clause 8.5.1)
2 Training ↓ 1.0

Trainings & Skill matrix effectiveness

(Reference ISO/TS 16949 : 2009 Clause 6.2.2)
3 Training ↓ 0.5

Material trace back system/Route card?Can you search for the history for any we have controling fifo and we are
rejection/complaint. already iimplimented root card.
4 Traceability ↑ 1.5 Material tracebility will start in this
month & will keep all records.

Do you measure Delivery/Quality performances of your own suppliers ? Rating ?

(Reference ISO/TS 16949 : 2009 Clause 7.4.3.2)
5 VUD ↓ 0.5

Do you perform audit on your suppliers ? What kind ? On what criterion ? Can you we are collecting all informations from
provide action plan by worst suppliers ? Any assessment criterion for new suppliers? there side,and helping them and vice
6 VUD ↓ (Reference ISO/TS 16949 : 2009 Clause 7.4.1.2) 0.5 versa.

Are all the PPE's defined w.r.t your working ? used by the operator during working on
respective station ? Crane operation/Fork lift safety (if applicable).
7 Safety ↑ (Reference ISO/TS 16949 : 2009 Clause 6.4.1) N/A

Assess the management( storage, handling, disposal) of the wastage generated (Poor ,
Average ,Good ,Excellent ),scrap management ?Green awareness
8 Environment ↓ N/A

1)Rust/dust prevention regarded w.r.t material storage in RM & WIP stage,storage

condition esp. for slow moving ? (Reference ISO/TS 16949 :
9 Others ↓ 2009 Clause 7.5.5) N/A

Do you make Maintenance check sheet/breakdown/periodical inspection , preventive will follow from this moth.
maintenance or repair history,Tool history record ? Any Customer property available
10 Maintenance ↑ and how it is controlled?
7.5.1.5 , 7.5.4)
(Reference ISO/TS 16949 : 2009 Clause 7.5.1.4 , 1.5

Are bottlenecks defined with respect to Operations? Any contingency plan defined?
(Reference ISO/TS 16949 : 2009 Clause 6.3.2)
11 Oprations Control ↓ 0.5

5S awareness & effectiveness in Materials/Store area & shop floor/work stations area

12 5S↓ 1.0

Page 7
 Supply Chain Audit
AUDIT RESULTS
Supplier Self No. Max
Minda Evaluation
Assessment Questions
(HIGH PRIORITY) Questions Applicable 25 0
Score 30 0
1_ Phase1 (LOW PRIORITY) Questions Applicable 0 0 25
Score 0 0
Score percentage 60.0% #DIV/0!

(HIGH PRIORITY) Questions Applicable 4 4

Score 4 3.5
2_ Phase2 (LOW PRIORITY) Questions Applicable 7 7 11
Score 250% 4
Score percentage 43.3% 50.0%

(HIGH PRIORITY) Questions Applicable 3 0

Score 3.5 0
3_ Phase3 (LOW PRIORITY) Questions Applicable 6 0 9
Score 3 0
Score percentage 54.2% #DIV/0!

(HIGH PRIORITY) Questions Applicable 3 0

Score 4.5 0
4_ Phase4 (LOW PRIORITY) Questions Applicable 6 0 9
Score 4 0
Score percentage 70.8% #DIV/0!

Total Questions Applicable 54 11

Score total 52 8
Result 54
Total Score percentage 47.7% #DIV/0!
<60 = Red; between 60 and 79% = Yellow; >80 is Green

Rating Summary: Red = 0 - 70%; Yellow = 71 - 89%; Green = 90 - 100% Page 8 of 8