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Appendix 48 - Instructions - RIS

The document provides instructions for completing a Requisition and Issue Slip (RIS) form used by local government units. The RIS is used to request supplies from stock and to document their issuance. It must be filled out with information like the LGU name, fund, requesting and approving officials' details, stock item codes and descriptions, quantities requisitioned and issued. The form is made in triplicate for accounting, requisitioning office, and supply files to properly track requests and issues of stocked goods. All requests must be based on an approved procurement plan.

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930 views2 pages

Appendix 48 - Instructions - RIS

The document provides instructions for completing a Requisition and Issue Slip (RIS) form used by local government units. The RIS is used to request supplies from stock and to document their issuance. It must be filled out with information like the LGU name, fund, requesting and approving officials' details, stock item codes and descriptions, quantities requisitioned and issued. The form is made in triplicate for accounting, requisitioning office, and supply files to properly track requests and issues of stocked goods. All requests must be based on an approved procurement plan.

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assessor rizal
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© © All Rights Reserved
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Appendix 48

REQUISITION AND ISSUE SLIP


(RIS)

INSTRUCTIONS

A. The RIS shall be used by the Requisitioning Division/Office to request supplies/goods/


equipment/property carried in stock and by the Supply and/or Property Division/Unit to issue
the item/s requested.

B. This form shall be accomplished as follows:

1. LGU – name of the local government unit


2. Fund – the fund name
3. Division/Office – name of the requisitioning division/office
4. FPP Code – FPP/Office code of the requisitioning division/office
5. RIS No. – RIS control number assigned by the designated personnel in the Supply and/or
Property Division/Unit. It shall be numbered in the following manner:

0000-00-0000
Serial number (one series for each year)
Month
Year

6. Date – date of the RIS


7. Requisition –
 Stock No. – stock number of the item being requisitioned as provided by the
Supply and/or Property Division/Unit
 Unit – unit of measurement of the stock being requisitioned such as piece, roll,
box, ream, etc.
 Description – description of the item being requisitioned
 Quantity – number/quantity of the stock being requisitioned
8. Issuance –
 Quantity – number of item/s issued
 Remarks– additional information regarding the item/s issued
9. Purpose– brief explanation of purpose pertaining to the stock being requisitioned
10. Requested by – signature, printed name and designation of the Head/Authorized
Representative of the Requisitioning Division/Office, and date of request
11. Approved by – signature, printed name and designation of the person authorized to
approve the issue of the item/s, and date of approval after determining the
reasonableness of the quantity and nature of item/s being requested and ensuring that
the same does/do not exceed the planned usage for the period
12. Issued by – signature, printed name and designation of the Supply and/or Property
Custodian who issued the item/s, and date of issue
13. Received by – signature, name and designation of the person who received the item/s,
and date of receipt

C. All item/s requested shall be based on the Project Procurement Management Plan.
Appendix 48

D. This form shall be prepared in three copies distributed as follows:

Origina – Accounting Division/Unit (to be attached to the RSMI/PAR)


l
Copy 2 – Requisitioning Division/Office’s file
Copy 3 – Supply and/or Property Division/Unit’s file

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