Skip to content

PRETESH BISWAS
Your Partner in ISO Standard compliance
 Home
 
 ISO Certification
 
 ISO 9001:2015
 
 ISO 14001:2015
 
 ISO 45001:2018
 
 ISO 27001:2013

Example of ISO
45001:2018
OHSMS Manual
 Pretesh Biswas  Uncategorized  May 30, 2020 26 Minutes

 
The proposed OH&S Manual is written in sufficient detail. This allows
you to use it to solve the following tasks:
1. Understanding of how the OH&S management system operates by
senior leadership and personnel.

2. Personnel training. Practice shows that the OH&S Management

System Manual is often the only source of knowledge about the
operation of the OH&S management system for certain categories of
personnel, including senior leadership.
3. The organization may find it feasible to make the OH&S
Management System Manual the only documented procedure for the
OH&S management system. The proposed OH&S management system
manual allows this.

4. The OH&S management system manual can be provided to

interested parties to demonstrate the effectiveness of the
organization’s OH&S management system.

5. OH&S Manual Template is based on the Plan-Do-Check-Act model

The following standards are referenced:

1.International Standard ISO 45001:2018 Occupational health and

safety management systems – Requirements with guidance for use

2. User-friendly format and professional layout – reviewed and

approved by experienced auditors.

0.0 Introduction
0.1 The Company

Information about your company

0.2 Products & Services

Your product and services

1.0  Scope :
Scope of the Occupational Health and Safety management
System of XXXX is:

“Scope At  XXXXX”

Please add location address

2.0  Normative References
ISO 45001: 2018 Occupational Health and Safety management
systems – Requirements

3.0  Terms & Definitions.

3.1 Abbreviation:
Advertisements
REPORT THIS AD

GM                             :          General Manager
QM                             :          Quality Manual
OHSMS                     :           Occupational Health and Safety
Management System
MR                             :          Management Representative
WI                              :          Work Instructions

3.2 Definition:
1. Acceptable risk: risk that has been reduced to a level that
can be tolerated by XXXX having regard to legal obligations
and the company’s Health and Safety Policy.
2. Audit: Systematic, independent and documented process
for obtaining ‘audit evidence’ and evaluating it objectively to
determine the extent to which ‘audit criteria’ are fulfilled.
3. Continual improvement: year on year improvements in
both XXXX’s health and safety performance and the Health
and Safety System.
4. Corrective action: action to eliminate the cause of a
nonconformity or other undesirable situation.
5. Document: hard copy or electronic information in written,
diagrammatic or pictorial form.
6. Hazard: source, situation or act with a potential for harm in
terms of injury or ill health.
7. Hazard identification: the process of recognizing that a
hazard exists and defining its characteristics.
8. Ill health: identifiable, adverse physical or mental
condition arising from and/or made worse by a work activity
and/or work-related situation.
9. Incident: work-related event in which an injury or ill health
or fatality occurred or could have occurred.
Note 1: An accident is an incident which has given rise to
injury, ill health, or fatality.
Note 2: An incident where no injury, ill health or fatality
occurred is referred to as a near miss.
Note 3: A dangerous occurrence is a particular type of near
 miss.
Note 4: An emergency situation is a particular type of
incident.
10. Interested party: person or group outside the workplace
concerned with or affected by the OH&S performance of the
company.
11. Nonconformity: non-fulfillment of a requirement.
12. Occupational health and safety (OH&S): conditions
and factors that affect, or could affect, the health and safety
of employees or other workers (including temporary workers
and contractor personnel), visitors or any other person in the
workplace.
13. OH&S management system: part of an organization’s
management system used to develop and implement its
OH&S policy and manage its OH&S risks.
14. OH&S objective: OH&S goal, in terms of OH&S
performance set annually by XXXX in order to achieve one
of its Health and Safety Policy commitments.
15.OH&S performance: measurable results of XXXX’s
management of its OH&S risks.
16. OH&S policy: overall intentions and direction of the
company related to OH&S performance as expressed by the
Board of Directors.

4.0 Context of the Organization 

4.1 Understanding the Organization and Its Context
Advertisements
REPORT THIS AD

Organization contexts related to internal & external issues that are

relevant and can affect its ability to achieve intended results of the
OHSMS are identified and documented by the respective departments
with proposed actions. Information about these external and internal
issues are regularly monitored and reviewed.

Moral – The organization believes in the Principle of ‘All workers

have a right to work in places where risks to their health and safety are
properly controlled. Health and safety is about stopping workers
getting hurt at work or ill through work.’
Legal – There is a wealth of health and safety legislation and codes of
practice covering work both within offices and manufacturing sites.
Without a formal system in place it is difficult for organizations to
ensure that they understand and meet all their legal obligations.

Financial – In many cases there is often no conflict between what is

good for business and what is good for health and safety management.
Improved health and safety performance leads to increased
productivity, reduced insurance premiums, improved morale and
increases the company’s chances of winning new business.

The company determines the external and internal issues that are
relevant to its purpose and strategic direction and that affect its ability
to achieve the intended results of the OSHMS. Consideration is given
to the:
1. Positive and negative factors or conditions.
2. External context and issues, such as legal, regulatory,
technological, competitive, cultural, social, political and
economic environments.
3. Internal context and issues, such as values, culture,
organization structure, knowledge and performance of the
business.
4. Determination and requirements of the needs and
expectations of interested parties relevant to the OSHMS.
5. Authority and ability to exercise control and influence.
6. Activities, products and services relevant to the business.
7. Documented information is retained as evidence to support
that the context of the organization has been taken into
account in the OSHMS.

4.2 Understanding the Needs and Expectations of Interested

Parties        

The interested parties for XXXX include Clients, Principals/Service

Providers, Employees, Higher Management, Government / Regulatory
Bodies. The needs and expectations of interested parties are identified
and taken care by the departments. Management of XXXX is always
committed to fulfill the needs and expectations of all interested
parties. All workers have an expectation that neither their health nor
their safety will be at risk as a result of their employment with XXXX.
The main needs and expectations of the interested parties are given
below.

 Sl
Interested Parties Needs and expectations of the Interested Parties
No.

1 A simple solution that manages compliance easier.

2 Implementation of the product in-line with OHSMS and
1 Clients/OHSMSs Regulatory  requirements
3 Receive responsive support
4 Delivery of free content to educate around compliance

1.Good relationship.
2.On-going and secure workplace.
3.To be paid on time.
Suppliers / Principals &
2 4.Clear understanding of requirements.
Service  Providers
5.Constructive feedback.
6.Want to provide services/products to a reliable, reputable a
financially viable business

1.Job security.
2.Salary for work performed.
3.Flexible work hours.
4.Clear understanding of their role and responsibilities.
3 Employees 5.Able to raise issues of concern and provide constructive
feedback.
6.Good, friendly and safe work environment.
7.To feel valued and appreciated.
8.Opportunities for personal development.

1.Have a growing business that provides profit.

2.Be well governed and well managed.
Top Management/ Owners/
4 3.Want staff to enjoy their work, be challenged, perform thei
Shareholders
job competently and meet the company, regulatory and OHS
Requirement

5 Government & Regulatory 1.Follow the rules & regulations laid down by the Governme
Bodies and Public authorities and meeting the Legal requirements.
2.To submit all tax obligations accurately and on time.
 3.To maintain high standards of corporate governance.

1.Environment friendly workshop design with no emissions.

   6  Visitors
2.Good, friendly and safe work environment.

Community i.e. society at 1.Good corporate citizen.

7
large 2.Diversity of employees

4.3 Scope of the Occupational Health and Safety Management

System
Advertisements
REPORT THIS AD

The scope of this Health & Safety System covers all work related to
XXXX and any associated administration and any XXXX activities on
site. Scope of the Occupational Health and Safety Management
System is defined in 1.0 Scope:  and is as follows :

“Scope of XXXX”.

4.4. Occupational Health and Safety Management System and its

Processes 

XXXX’s Health & Safety System has been based on the format of the
new International Standard ISO 45001:2018. Processes for XXXX
with inputs, outputs and sequences are given in Annexure-II & III.
Processes include:
i) Trading of items ( Procurement from Agents / Principals & supply
to OHSMSs)
ii) Repair & refurbishment of static & rotating equipment at Workshop
iii) IT department (Maintenance of systems & support of software and
hardware for departments)
iv) HR & Administration ( Recruitments & Recording employee
attendance, Leaves, Plan for training and renewal of licenses)

Necessary resources for the processes are provided by the

management through HR and their responsibilities & authorities are
defined and documented. Risks and opportunities for each process are
determined and necessary actions are planned to enhance desirable
effects and eliminate/reduce undesired effects. The OSHMS consists
of the following levels of documented information:
1. Policies: Policies are documents that demonstrate the
overall commitment to improving quality performance and
are authorized by the Management Team.
2. System procedures: high-level procedures that define the
activities that are to be fulfilled to ensure that the OSHMS
that complies with standards.
3. Module workflows, operational procedures and work
instructions. Control and operational procedures:
4. Meet OHSMS requirements.
5. Provide supplementary guidance and instructions to support
the intent of the OSHMS.
6. Ensure that the requirements of the OSHMS will be
adequately addressed within the organization.
7. Forms, registers and records are evidence to prove the
OSHMS is operational.

5.0  Leadership
 5.1 Leadership & Commitment: General
Advertisements
REPORT THIS AD

Management of XXXX demonstrates its leadership & commitment

with respect to Occupational Health and Safety Management System
(OSHMS) , through :

i) Assigning responsibility and accountability for effectiveness of the

OSHMS.
ii) Taking overall responsibility for the prevention of work-related
injury and ill health and provision of safe and healthy workplaces and
activities.
iii) Protecting workers from reprisals when reporting incidents,
hazards, risks and opportunities.
iv) Ensuring the organization establishes and implements a process
for consultation and participation of workers.
v) Supporting the establishment and functioning of a Health and
Safety Committee.
vi) Ensuring that Health and Safety Policy & Health and Safety
Objectives are established and are compatible with strategic direction
of the organization.
vii) Ensuring that resources needed for the OSHMS are available.
viii) Communicating on importance of effective OSHMS to all
concerned. Guiding and supporting personnel to contribute to the
effectiveness of OSHMS.
ix) Promoting Risk Based and Process approach.
x) Promoting improvements
xi) Ensuring that OSHMS achieves its intended results by periodic
review.

5.2 Health and Safety Policy

The top management of XXXX has established, implemented and

maintained a Health and Safety Policy, which is appropriate to the
purpose and context of the organization. It provides commitment to
satisfy applicable requirements and continual improvements of the
Occupational Health and Safety Management System. The Health and
Safety policy is communicated, understood and applied within the
organization and made available to the relevant interested parties.

The policy, which has been approved by General Manager, is

reproduced below

HEALTH & SAFETY POLICY

1. Management of health and safety falls within the
social category of sustainable development and is
of equal importance to the economic success of the
business and protection of the environment.
2. Our aim is to provide safe working environments
and hence to prevent injury and ill health to our
employees and all other stakeholders: clients,
professionals, subcontractors, members of the
public and anyone else affected by our activities,
projects or services.
3. We require all directors and managers to
demonstrate leadership in health and safety
matters in order to develop and maintain a positive
health and safety culture.
4. We will comply fully with all relevant health and
safety regulations and codes of practice.
 5. We will implement and maintain a Health and
Safety System to help deliver these policy
commitments.
6. We will provide the necessary resources in
personnel, finance and time in order to implement
and maintain the Health and Safety System.
7. We will set Health and Safety Objectives annually,
which reflect our commitment to continual
improvement in health and safety performance
and the Health and Safety System.
8. We recognize that we need the support of all our
employees in order to achieve our Health and
Safety Objectives.
9. We will provide relevant health and safety
information, training and instruction for our
employees.
10. We will consult with our employees on health and
safety matters.
Advertisements
REPORT THIS AD

5.3  Organizational roles, responsibilities and authorities.

Responsibilities and authorities are defined in Job Descriptions. These

are communicated to the relevant functions. Organization Chart for
XXXX showing the authority and hierarchy of various roles is given
in Annexure – I.

Management Representative

The Safety Manager is the currently appointed Management

Representative and has responsibility and authority for:
1. Ensuring that the:
2. OHSMS is established, implemented and maintained in
accordance with the requirements of ISO 45001:2018.
3. OHSMS processes are delivering their intended outputs.
4. Reporting performance of the OSHMS and opportunity for
improvements to the management.
 5. Integrity of the OHSMS is maintained when changes to the
OHSMS are planned and implemented.
6. Reporting on the performance of the OHSMS to top
management for review and as a basis for improvement.

5.4 Consultation and Participation of Workers

Consultation and participation of workers is carried out through the

Health & Safety Committee. The following events may be used to
facilitate participation:

Toolbox Meeting
1. The safety Manager will chair and take minutes of toolbox
meetings.
2. The frequency of toolbox meetings is determined by the:
3. Main Contractor/ Principal
4. contract requirements
5. Company directive
6. All employees and contractors on the site at the time of the
meeting MUST attend unless excused by the Safety Manager
for an extraordinary reason.
7. The Safety Manager or his representative will record
8. Names of all attendees
9. Concerns or hazards raised
10. Accident reported
11. A brief summary of specific topics covered or instructions
given
12. Completed site safety toolbox meeting records shall be held
in Toolbox record.
Advertisements
REPORT THIS AD

Health and Safety Meeting

1. The Health and Safety Meeting is made up of representatives
from all levels within the organization. The meeting can be a
committee or it can be a full company meeting.
 2. The meetings will be minuted with action points clearly
identifying responsibility with target date for completion.
The following items will be discussed:
3. Previous minutes and actions taken
4. Reviews of policies
5. Correspondence, i.e. new laws and legislative requirements
6. Objectives achieved
7. Hazards/risk
8. New equipment and new work processes (including hazards
associated with new equipment or processes)
9. Training undertaken and training for next period
10. Accidents and incidents
11. Upcoming and overdue events from Mango
12. Changes that affect workplace safety
13. General business Excellence

Appointment of Employee Health and Safety

Representatives

If required annual nominations will be asked from employees for

representatives to be elected. If more nominations are received for the
positions available, an election will be held by ballot. Trained
representatives have the following duties as outlined in the
responsibilities section.

6.0 Planning
6.1 Addressing Risks and opportunities

6.1.1 GENERAL

The following have been considered in the development of the Health

& Safety System:
1. Hazards.
2. OH&S risks and other risks.
3. OH&S opportunities and other opportunities.
4. Legal and other requirements
Advertisements
REPORT THIS AD

All Department heads have identified risks for individual processes

and controls are developed for all the identified risks. The risks and
the issues are addressed with a view to
 enhance desirable effects
 reduce or prevent undesired effects
 achieve improvements

The control actions are implemented considering potential impact on

the conformity of products and services. Actions taken to address the
risks and issues are regularly monitored by MR & Department Heads
for strict implementation. The risks, issues and the controls thereof
are maintained as Documented Information by the department heads.
Opportunities for achieving desired improvements are identified by
the Department heads and implemented to the extent possible. The
results of such implementations are reviewed and achieved
improvements are assessed.

6.1.2 Hazard identification and assessment of risks and

opportunities

6.1.2.1 Hazard Identification

The organization has established, implement and maintain a process

for the on-going proactive identification of hazards arising. The
process has taken into account but not limited to:
1. Routine and non-routine activities and situations, including
consideration of Infrastructure, equipment, materials,
substances and the physical conditions of the workplace;
2. Hazards that arise as a result of product design including
during research, development, testing, production, assembly,
construction, service delivery, maintenance or disposal;
3. Human factors;
4. How the work is actually done;
5. Emergency situations;
6. People, including consideration of those with access to the
workplace and their activities, including workers,
contractors, visitors and other persons;
 7. Those in the vicinity of the workplace that can be affected by
the activities of the organization;
8. Workers at a location not under the direct control of the
organization;
9. The design of work areas, processes, installations,
machinery/equipment, operating procedures and work
organization, including their adaptation to human
capabilities;
10. Situations occurring in the vicinity of the workplace caused
by work-related activities under the control of the
organization;
11. Situations not controlled by the organization and occurring
in the vicinity of the workplace that can cause work-related
injury and ill health to persons in the workplace;
12. Actual or proposed changes in the organization, its
operations, processes, activities and Occupational Health
and Safety Management System;
13. Changes in knowledge of, and information about, hazards;
14. Past incidents, internal or external to the organization,
including emergencies, and their causes;
15.How work is organized and social factors, including
workload, work hours, leadership and the culture in the
organization.

6.1.2.2 Assessment Of OH&S Risks And Other Risks To The OH&S

Management System
Advertisements
REPORT THIS AD

The organization has established implemented and maintained

processes to:
1. Assess OH&S risks from the identified hazards taking into
account applicable legal requirements and other
requirements and the effectiveness of existing controls;
2. Identify and assess the risks related to the establishment,
implementation, operation and maintenance of the OH&S
management system that can occur from the issues
identified in the organization context and the needs and
expectations of the interest parties.
 3. The organization’s methodology and criteria for assessment
of OH&S risks is defined with respect to scope, nature and
timing, to ensure it is proactive rather than reactive and used
in a systematic way. These methodologies and criteria is
maintained and retained as documented information.

6.1.2.3 Identification Of OH&S Opportunities And

Other Opportunities

The organization has established implemented and maintained

processes to identify:
1. Opportunities to enhance OH&S performance taking into
account planned changes to the organization and its
processes or its activities;
2. Opportunities to eliminate or reduce OH&S risks;
3. Opportunities to adapt work, work organization and work
environment to workers;
4. Opportunities for improving the OH&S management system.

6.1.3        Determination of Legal and other Requirements

The organization has:

1. Determined and has access to the up to date legal
requirements to which the organization subscribes /
compliance obligations related to its Hazards and OH&S
risk;
2. Determined how these legal and other requirements /
compliance obligations apply to the organization and what
needs to be communicated;
3. Take these legal and other requirements / compliance
obligations into account when establishing, implementing,
maintaining and continually improving its OH&S
management system.

The organization has maintained documented information of its

applicable legal and other requirements / compliance obligations and
has ensure that it is updated to reflect any changes.
Advertisements
REPORT THIS AD
6.1.4 Planning Action

The organization has planned to take actions to address its:

1. Significant environmental aspects, and address these risks
and opportunities;
2. Compliance obligations / applicable legal and other
requirements;.
3. Risks and opportunities;
4. Integrate and implement the actions into its OHSMS
processes or other business processes;
5. Evaluate the effectiveness of these actions;

The organization has taken into account the hierarchy of controls and
outputs from the OCCUPATIONAL HEALTH AND SAFETY MS when
planning to take action. The organization has considered its best
practices, technological options and its financial, operational and
business requirements.

6.2 Occupational Health and Safety Objectives and planning to

achieve them

Occupational Health and Safety objectives for all processes are defined
and are available with the respective department heads. These are
consistent with the Occupational Health and Safety policy and
measurable. Occupational Health and Safety Objectives are defined
with focus on to maintain and improve the OHS and to achieve
continual improvement. Objectives are monitored and communicated.
Documented information of Occupational Health and Safety
Objectives are maintained. Planning for achievements of the
Objectives is done covering the action plan, resources responsibility
and time period. Management Representative in consultation with the
Department heads determines fulfilment of the Occupational Health
and Safety objectives periodically and puts forward the results of
achievements for Management Review. While planning how to achieve
its Occupational Health and Safety objectives, the organization has
considered;
1. What will be done;
2. What resources will be required;
3. Who will be responsible;
 4. When it will be completed;
5. How the results will be evaluated.
6. How it will be measured through indicator (if practicable)
and monitored, including frequency;
7. How the actions to achieve Occupational Health and Safety
objectives will be integrated into the organization’s business
processes.
Advertisements
REPORT THIS AD

The organization has maintained and retains documented information

on OCCUPATIONAL HEALTH AND SAFETY objectives and planning
to achieve them.

7.0  Support
7.1 Resources

The organization has determined and provides the resources needed

for the establishment, implementation, maintenance and continual
improvement of the OCCUPATIONAL HEALTH AND SAFETY MS.
Resources needed, which include people, infrastructure, environment,
monitoring & measuring resources are determined by the respective
Department heads and approved by the General Manager.  For
determining the resources, capabilities and constraints of internal
resources and required competency are considered.Requirement of
personnel and the infrastructure are identified by departmental heads
for effective operation and control of OSHMS and are approved by the
General Manager. Personnel could be internal or through external
providers. Infrastructure includes:
 Systems used for planning & recording ( such as ERP)
including hardware and software
 Processing and testing equipment at workshop
 information and communication technology

7.2  Competence

Management ensures that the personnel performing work which

affects the performance and effectiveness of the OHSMS management
system and its ability to fulfill its compliance obligation are competent
on the basis of education, training, skills and experience. Where
necessary, training is provided to personnel to acquire necessary
competence and the effectiveness is evaluated. Documented
information is maintained as evidence of competence.

7.3  Awareness

Personnel of each department are made aware of Health and Safety

policy, and objectives for the department and their contribution to
effective Occupational Health and Safety Management System. They
are also made aware of:
1. related actual or potential OH&S hazards and risk that are
relevant for them.
2. The implications of not conforming to the Occupational
Health and Safety management system requirements,
including not fulfilling the organization’s compliance
obligations, also includes the consequences, actual or
potential, of their work activities.
3. Information and outcome of the investigation of relevant
incidents.

7.4 Communication
Advertisements
REPORT THIS AD

7.4.1 Mode of internal and external communications is informed to the

personnel by Department Heads. It includes what to communicate,
whom to communicate and when.

7.4.2 Internally communicate information relevant to the

Occupational Health and Safety management system among the
various levels and functions of the organization, including changes to
the Occupational Health and Safety management system, as
appropriate. Ensure its communication process enables persons doing
work under the organization’s control to contribute to continual
improvement.

7.4.3 Externally communicated information relevant to the

Occupational Health and Safety management system, as established
by the organization’s communication process and as required by its
compliance obligations.
7.5 Documented Information

Documented information includes manual, procedures, records,

information received or        communicated by e-mail etc. Documented
information are maintained as required by the Occupational Health
and Safety Management System and those determined by the
organization for effective operations.

Creating & updating documented information

Following are ensured while creating & updating documented

information.
 Identification & description ( title , date, reference no)
 Format is maintained in system or as hard copy.
 Reviewed and approved by authorized person (department
head or by MR, as applicable).

Control of documented information

Documented information is controlled so that these are available and

suitable for use. Those are protected from improper use, loss of
confidentiality, as applicable .For control of documented information,
following are ensured:
 Approval for adequacy prior to issue
 Distribution to concerned functions.
 Ensuring accessibility and retrieval when required.
 Ensuring storage and preservation
 Version or revision control after changes
 Defining retention period and disposition methods.
 Ensuring that documents of external origin are identified
and their distribution controlled,

8.0 Operation
8.1 Operation Planning & Control

8.1.1 General
Advertisements
REPORT THIS AD
Operational planning is carried out by Individual departments of
XXXX so that OHSMS requirements are met. The Planning covers:
1. Health and Safety requirements of product/services to be
provided.
2. processes , documents / documented information and 
resources needed for the product & services
3. Verification, inspection and measurement activities as
applicable.
4. Acceptance criteria for the products
5. Adapting to work to workers.
6. On multi-employer workplaces, the organization is
implemented a process for coordinating the relevant parts of
the OH&S management system with other organizations.

The organization has controlled and planned the changes and reviews
the consequences of unintended changes, taking action to mitigate any
adverse effects, as necessary. The organization has ensured that
outsourced processes are controlled or influenced. The type and extent
of control or influence to be applied to the process has been defined
within the OHSMS management system. The organization has
maintained documented information to the extent necessary to have
confidence that the processes have been carried out as planned.

8.1.2 Eliminating hazards & Reducing OH&S Risks

Elimination of hazards and reduction of risks is carried out in line

with the following hierarchy of controls:
1. Eliminate the hazard.
2. Substitute with less hazardous process, operations, materials
or equipment.
3. Use engineering controls (guards) and reorganization of
work.
4. Use administrative controls, including information,
instruction and training.
5. Use adequate PPE.

8.1.3 Management of Change

The organization has established a process for the implementation
and control of planned changes that impact OH&S performance
1. New products, services and processes will be reviewed and
changes made to the Health & Safety System as necessary.
2. Changes to work processes, procedures, equipment, or
organizational structure will be reviewed and changes made
to the Health and Safety System as necessary
3. Changes to legal and other requirements will be reviewed
and changes made to the Health & Safety System as
necessary.
4. Changes in knowledge or updated information about hazards
and risks will be reviewed and changes made to the Health &
Safety System as necessary.
5. Changes in technology will be reviewed and changes made to
the Health & Safety System as necessary.
Advertisements
REPORT THIS AD

The organization has controlled temporary and permanent changes to

promote OH&S opportunities and to ensure they do not have an
adverse impact on OH&S performance. The organization will review
the consequences of unintended changes, taking action to mitigate any
adverse effects, as necessary, including addressing potential
opportunities.

8.1.4 Procurement

8.1.4.1 General

Procurement of products and services is carried out in line with the

requirements of the company’s Health & Safety System. The
organization has established controls to ensure that the procurement
of services conform to its OH&S management system requirements.

1.1.4.2  Contractors

The organization has established processes to identify and

communicate the hazards and to evaluate and control the OH&S risks,
arising from the:
 1. Contractors’ activities and operations to the organization’s
workers;
2. Organization’s activities and operations to the contractors’
workers;
3. Contractors’ activities and operations to other interested
parties in the workplace;
4. Contractors’ activities and operations to contractors’
workers.

The Organization has established and maintained processes to ensure

that the requirements of the organization’s OH&S management
system are met by contractors and their workers. These processes
shall include the OH&S criteria for selection of contractors. Suppliers
and Contractors are to:
1. Comply with the requirements of the OHSMS and participate
in OHSMS promotions.
2. Promptly report any unsafe working conditions, faulty
equipment, hazards/risks, injuries or incidents

8.1.4.3 Outsourced processes: 

Calibration of equipment is outsourced to external calibration agency.

Transportation / delivery of products are often outsourced if
necessary. The performance of the outsourced agencies are monitored
and controlled. Necessary resources for the processes are provided by
the management through HR and their responsibilities & authorities
are defined and documented. Risks and opportunities for each process
are determined and necessary actions are planned to enhance
desirable effects and eliminate/reduce undesired effects. The Safety
Manager shall ensure that outsourced processes are consistent with
legal and organization requirement so that OHSMS requirements are
met. The Safety Manager will co ordinate with the outsource provider
to assist XXXX to address any impact that outsourcing has on its
OHSMS performance.

8.2 Emergency Preparedness And Response

Advertisements
REPORT THIS AD

The organization has established, implemented and maintained the

process(s) needed to prepare for identify and respond to potential
emergency situations and maintain a process to prevent or minimize
OH&S risks from potential emergencies, including;
1. Preparing to respond by planning actions to prevent or
mitigate adverse OH&S impacts from emergency situations;
2. Responding to actual emergency situations;
3. Taking action to prevent or mitigate the consequences of
emergency situations, appropriate to the magnitude of the
emergency and the potential environmental impact;
4. Periodically testing the planned response actions, where
practicable;
5. Periodically reviewing and revise the process and planned
response actions, in particular after the occurrence of
emergency situations or tests;
6. Providing relevant information and training related to
emergency preparedness and response, as appropriate, to
relevant interested parties, including persons working under
its control.
7. The establishment of a planned response to emergency
situations and including first aid;
8. The periodic testing and exercise of emergency response
capability;
9. The evaluation and, as necessary, revision of emergency
preparedness processes and procedures including after
testing and in particular after the occurrence of emergency
situations;
10. The communication and provision of relevant information
to all workers and at all levels of the organization on their
duties and responsibilities;
11. The provision of training for emergency prevention, first aid,
preparedness and response;
12. The communication of relevant information to contractors,
visitors, emergency response services, government
authorities, and, as appropriate, the local community.

The organization has maintained documented information to the

extent necessary to have confidence that the processes are carried out
as planned. In all stages of the process the organization has taken into
account the needs and capabilities of all relevant interested parties
and ensures their involvement. The organization has maintained and
retains documented information on the process and on the plans for
responding to potential emergency situations.

9.0  Performance evaluation

9.1  Monitoring, measurement, analysis and evaluation 

9.1.1 General
Advertisements
REPORT THIS AD

XXXX has planned and implemented the monitoring, measurement,

analysis and evaluation processes needed:
 Applicable legal requirement and other requirements;
 Its activities and operations related to identified hazards and
OHSMS risks and opportunities;
 to continually improve the effectiveness of the Occupational
Health and Safety Management Systems.
 Operational Controls;
 Organization’s OHSMS Objectives;

XXXX has determined:

1. The criteria against which the organization will evaluate its
OHSMS performance;
2. The methods for monitoring, measurement, analysis and
evaluation, as applicable, needed to ensure valid results;
3. When the monitoring and measuring shall be performed;
4. When the results from monitoring and measurement shall be
analyzed and evaluated and communicated.

The organization has evaluated the performance and the effectiveness

of the OHSMS management system. The organization has retained
appropriate documented information as evidence of the monitoring,
measurement, analysis and evaluation results. The organization has
ensured, as applicable that calibrated or verified monitoring and
measurement equipment is used and maintained, as appropriate. The
organization is communicating relevant environmental performance
information both internally and externally, as identified in its
communication processes and as required by its compliance
obligations. The organization has retained appropriate documented
information as evidence of the monitoring, measurement, analysis and
evaluation results.

9.1.2 Evaluation of Compliance

Once the application of a particular requirement has been defined, the

means of how compliance to the requirement is going to be ensured is
to be established by the company, in consultation with appropriate
personnel. Various means of ensuring compliance are available and
include, but are not limited to the following:
1. Policies and/or procedures being established documented
and implemented.
2. Training being provided.
3. Engineered solutions being implemented.
4. Instructional signs being displayed.
Advertisements
REPORT THIS AD

Details of the means of ensuring compliance are to be entered into the

Legal and Other Requirements.

Means of Verifying Compliance

1. Once the means of ensuring compliance has been
determined, the means of how compliance to each
requirement is to be verified on a continuous basis is to be
established by the XXXX, in consultation with appropriate
personnel.
2. Various means of verifying compliance are available and
include, but are not limited to the following:
3. Internal auditing. (To verify compliance to the
corresponding policies and/or procedures).
4. Periodic workplace inspections
5. Periodic review of records.

9.2  Internal audit

The organization conducts internal audits at planned intervals to
determine the Occupational Health and Safety Management System
conforms to the planned arrangements, to the requirements of ISO
45001:2018 and to the Occupational Health and Safety Management
System requirements including OH&S policy and objective established
by the Organization, and that it is effectively implemented and
maintained.

An audit program is planned, taking into consideration the status and

importance of the processes and areas to be audited, as well as the
results of previous audits. The audit criteria, scope, frequency,
consultation and methods are defined through documented
procedures and relevant records.  Selection of Competent auditors and
conduct of audits ensure objectivity and impartiality of the audit
process. Auditors do not audit their own work.

The responsibilities and requirements for planning and conducting

audits, and for reporting results and retaining documented
information are defined in a documented procedure. The management
responsible for the area being audited ensures that corrections and
corrective actions are taken without undue delay to eliminate detected
nonconformities and their causes and continually improve its OHSMS
performance. Follow-up activities include the verification of actions
taken and the reporting of verification results.

Documented information is retained by Management Representative 

as evidence of implementation of audit programs and audit results.
Results of internal audits are reported to the higher management in
review meetings.

9.3  Management Review

Advertisements
REPORT THIS AD

Top management of XXXX reviews the Organization’s Occupational

Health and Safety Management System annually, to ensure its
continuing suitability, adequacy, and effectiveness. This review
includes assessing opportunities for improvement and the need for
changes to the Occupational Health and Safety Management System,
including the quality policy and quality objectives.

The inputs to management review shall include information on

  Status of actions from previous management review
 The needs and expectation of interested parties, including
compliance obligations / applicable legal requirements and
other requirements.
 External & internal issues and their changes
 Hazards, OHS Risk and opportunities.
 Performance & effectiveness of the OSHMS, covering :
 Extent to which OHS objectives are met
 Process performance & conformity of products &
services
 Non-conformities and corrective actions
 Monitoring & measurement results
 Results of audits (internal & external)
 Performance of external providers.
 Adequacy of resources
 Effectiveness of the actions taken on risks & opportunities
 fulfilment of its compliance obligations / results of
evaluation of compliance
 Opportunities for improvement

The output from the management review will include any decisions
and actions related to
 Opportunities for improvement ,
 Any need for changes to the OSHMS
 resource needs

Management Review minutes are generated as documented

information and distributed to all concerned for review and necessary
actions.
1. Improvement

10.1 General
Advertisements
REPORT THIS AD
Management of XXXX determines opportunities for improvements
and implements necessary actions thereof. These include:
1. Improvement in the products & services for meeting the
requirements effectively and also considering future needs
and expectations.
2. Implementing corrective actions and preventive measures to
eliminate or reduce undesired effects.
3. Improving performance and effectiveness of Occupational
Health and Safety Management System.

10.2 INCIDENT, NONCONFORMITY AND CORRECTIVE ACTION

The organization has planned, established, implemented and maintain

a process to manage incidents and nonconformities including
reporting, investigating and taking action, when an incident or a
nonconformity occurs. When an incident or nonconformity occurs,
including any arising from complaints, the organization shall:
1. React in a timely manner to the nonconformity and, as
applicable:
2. Take action to control and correct it;
3. Deal with the consequences;
4. Evaluate with the participation of workers and the
involvement of other relevant interested parties, the need for
action to eliminate the cause(s) of the incident or
nonconformity, in order that it does not recur or occur
elsewhere, by:
5. Reviewing and analyzing the incident or nonconformity;
6. Determining the causes of the incident or nonconformity;
7. Determining if similar incident or nonconformities exist, or
could potentially occur;
8. Review the assessment of OH&S risk as appropriate.
9. Determine and implement any action needed, including
corrective action, in accordance with the hierarchy of
controls and the management of change.
10. Review the effectiveness of any corrective action taken;
11. Update risks and opportunities determined during planning,
if necessary;
 12. Make changes to the QHSE management system, if
necessary.

Corrective actions shall be appropriate to the significance of effects or

potential effects of the incidents or nonconformities encountered
including environmental impact(s).

The organization has retained documented information as evidence

of:
1. The nature of the incidents or nonconformities and any
subsequent actions taken.
2. The results of any corrective action, including the
effectiveness of the actions taken.
Advertisements
REPORT THIS AD

The organization will communicate this documented information to

relevant workers, and where they exist, workers’ representatives, and
relevant interested parties.

10.3 CONTINUAL IMPROVEMENT

The organization has continually improved the suitability, adequacy

and effectiveness of the QHSE management system to.
1. Prevent occurrence of incidents and nonconformities;
2. Promote a positive occupational health and safety culture;
3. Enhance QHSE performance.

The organization has ensured the participation of workers, as

appropriate, in the implementation of its continual improvement
objectives. The organization has considered the results of analysis and
evaluation, and the outputs from management review, to determine if
there are needs or opportunities that shall be addressed as part of
continual improvement.
ISO 14001:2015 EMS
 ISO 14001:2015 Environment Management System

 ISO 14001:2015 Internal audit checklist

 Preparatory Environmental Review

  ISO 14001:2015 life cycle perspective

 ISO 14001:2015 Compliance obligations and evaluation of Compliance

 ISO 14001:2015 Clause 4 Context of the organization

 ISO 14001:2015 Clause 5 Leadership

 ISO 14001:2015 Clause 6 Planning

 ISO 14001:2015 Clause 7 Support

 ISO 14001:2015 Clause 7.4 Communication

 ISO 14001:2015 Clause 7.5 Documented information

 ISO 14001:2015 clause 8 Operation

 ISO 14001:2015 Clause 9 Performance evaluation

 ISO 14001:2015 Clause 10 Improvement

 ENVIRONMENT MANUAL (ISO 14001:2015)

 Procedure for Identification and Evaluation of Environmental Aspects.

 Example of Aspects and Impact Analysis Register

 Procedure for Environmental Emergency Preparedness and Response

 Example of Emergency Preparedness Plan-EMS

 Procedure for Identification Of Legal And Other Requirements -EMS

Advertisements
REPORT THIS AD

ISO 45001:2018 OH&SMS

 ISO 45001:2018 OH& S management system

 ISO 45001:2018 GAP ANALYSIS TOOLS

 ISO 45001:2018 Clause 4: Context of the Organization

 ISO 45001:2018 Clause 5: Leadership and worker participation

 ISO 45001:2018 Clause 6: Planning

 ISO 45001:2018 Clause: 7 Support

 ISO 45001:2018 Clause 8 Operation

 ISO 45001:2018 Clause 9 Performance Evaluation

 ISO 45001:2018 Clause 10 Improvement

 Example of ISO 45001:2018 OHSMS Manual

  Procedure for Hazard Identification, Risk Assessment, And Determining
Controls

 Example of Hazards/Risks Analysis Register

 Procedure for Emergency Preparedness and Response-OHSMS

 Example of Emergency Preparedness Plan-OHSMS

 Procedure for Identification Of Legal And Other Requirements-OHSMS

 Procedure for Identification Of Legal And Other Requirements-OHSMS

Advertisements