Element K Enterprise Mobile Learning and Development
Element K Enterprise Mobile Learning and Development
Table of Contents
2 2 3 Introduction Definition and Scope Who benefits from mobile learning? Where is mobile learning valuable?
Why mobile learning and support?
Introduction
I often hear it said that for many people, their smartphone has become as important an accessory as their car keys, purse, or wallet: if forgotten, they will return home to retrieve it. This is because such devices have evolved so greatly in recent years, providing not only the basic personal data-assistant (PDA) functionality of the earlier generation, but access to countless mobile apps, and increasingly robust access to the Mobile Web.
Consider also another fact of modern life: the consistent stretches of wasted time, such as traveling, commuting to work, running errands, waiting in long lines, and more. The question that has long intrigued learning professionals is this: how can we make use of that time by providing learning moments or relevant performance support? The ability to reach people when it is convenient for them, with powerful learning content or support tools that are relevant to what they are doing, is a compelling story for industry thought leaders to tell. And so they have been telling it for many years, with interesting cutting-edge examples and compelling presentations. But it is only recently, with the explosion of the latest generation of smartphones, and a tipping point of success stories to reflect upon, that mobile learning has truly come of age. Now is the time to understand what mobile learning can provide to your organization, and to do so you need to understand the basics: the Who, Where, When, What, Why, and How of mobile learning.
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When is mobile learning a sensible approach? What kinds of content are appropriate for mobile learning? How can you get started with mobile learning?
A Case Study of Real Mobile Learning Results
means that including laptops as mobile learning devices muddies the concept. While that might have been an easy response when we only had phones, PDAs, and laptops to consider, what of the Apple iPad and similar tablet devices? They are more mobile and have smaller screens than laptops, but are less ubiquitous than mobile phones, and in several respects have an essentially different overall user experience. Others have rightly distinguished between mobile learning, and the related concept of mobile performance support. Learning, whether formal or informal, and performance support, are both critical aspects of what a typical Learning and Development (L&D) function in an organization provides. So when we speak of mobile learning, are we talking about one or the other, or both?
organizations are leveraging their employees mobile devices to deliver formal training, such as short compliance courses or informational modules. Others are relying on mobile users desire for informal learning to provide access to corporate blogs, forums, or other informal learning tools. And many others are focusing on performance support use cases, such as providing job aids or other just-in-time resources to the devices that people always have with them. So to cover only learning or only performance support would leave out a broad range of important usage scenarios.
For the purposes of this whitepaper, we will focus on the use of the latest smartphone devices for a broad range of mobile learning and development purposes, including both learning and performance support. First, why focus just on smartphones? For several reasons. First, smartphones offer far more compelling opportunities to L&D professionals than basic mobile phones can provide. Second, smartphones in recent years have become increasingly common, with many organizations either providing them to employees in several key job roles, or at least supporting them officially through their IT departments. And third, by focusing on this device family, the inherent differences between smartphones and other candidates for mobile learning whether basic mobile phones, the iPad and other tablet devices, or even laptop computers can be for the moment left aside. Its not that these other devices dont offer compelling learning opportunities (they certainly do), but rather the spectrum of all such devices is so great that it makes discussion of the topic unnecessarily complicated. Next, why address both mobile learning and performance support? Largely because even in these early days, we are seeing early adopters use mobile devices for both purposes. Some
Of course, not all of these situations are created equal. For instance, if you commute on a bus or subway, you can safely make use of a broader range of content on a mobile device than if you drive to work. In the latter case, audio content such as podcasts or other short clips can work fine, but video content, performance support aids, or anything interactive would be dangerous! Consider also the level of distraction involved in these different environments: an airport gate area might have more distractions compared with a doctors or dentists quiet waiting room. Can you think of other times in your day when you are doing something you must do, but that you feel is not as productive as it could be? If you have a smartphone with you, likely you take it out and use that time to check email, browse Facebook or Twitter, look at your favorite news website, or even play a quick game. For the L&D professional, the question is: how can you offer additional options for these wasted moments, options that are learning and development focused? Can you provide your learners with short, compelling learning experiences to make that time more productive? 4
Another important aspect of this question is to consider mobile performance support. This is the providing of job aids, information, or just-in-time resources while the employee is on the job. It literally supports the performance of the individual, and in this case, does so by using their mobile device for the deliv-
ery. This can be as simple as a checklist or other digital document, provided via the executives smartphone. Or it could be a daily motivational quote that helps build the confidence of the salesperson before he goes on the next critical sales call. Or it can be vital procedure information for the field engineer or retail employee, provided on their smartphones and therefore not requiring paper materials or access to a less-convenient laptop or desktop computer.
smartphone can be a handy reference to provide you with answers again, just in time and when convenient for you. And finally, dealing with change is best accomplished by being informed of the change in a timely way and there is no faster way to notify people of changes than by relying on the device that they most often have with them: their smartphones.
Going beyond the five moments of learning need, another perspective when considering mobile delivery is to focus on whether it is appropriate to deliver certain learning or support content. Some needs usually wont be well suited by what a smartphone can support, which is generally text, static graphics, audio, smallscale animations, and small-scale video. For instance, if you need to provide foundational training on a new software application (used on laptop or desktop computers), then creating standard e-Learning delivery, with exercises composed of robust software simulations or virtual labs, remains the more effective option. You will want to show large-scale animations to teach concepts and features of the software, and then provide exercises that have high fidelity to the actual working environment neither of which a smartphones small screen and other limitations can afford. Finally, an important consideration of when mobile learning can be a good solution is the issue of what might be termed interruptability. This is a key distinction between e-Learning and m-learning, in that the m-Learning moment is more likely to be interrupted, so the m-Learning content needs to account for this. Again, creating content in shorter segments helps with this issue, as does making sure the user can easily pause and restart at any time.
classroom or increasing the convenience for the learner. Expert videos to provide additional learning. After youve learned the basics on a topic, short videos from experts can provide more advanced applications of a concept or added depth from stories based on realworld experience. Books. Although many prefer to read books on devices with larger screens (e.g., e-Readers), if formatted appropriately, full-length books can also be read using smartphones. Book abstracts. Because of their shorter length, book abstracts are an ideal content type for delivery by mobile devices, whether provided in text content or as audio recordings. Podcasts. A podcast is a series of audio (or video) content that the user subscribes to so that they can regularly be provided with the latest content in the series. A podcasts content can be any number of things: weekly expert interviews, the latest tips or best practices on a subject, and more. Quizzes/Assessments. Whether taken as part of a formal course or separately, basic question types such as multiple choice, multiple response, true-false, and others can be used to create quizzes and assessments that can be deployed with full tracking of results to smartphone devices.
Lets consider mobile learning and development content types split into three groupings, starting with formal learning: Provides an alternate delivery mode for traditional e-Learning. There have been many successful instances of delivering formal learning courses via mobile devices. (See A Case Study of Real Mobile Learning Results.) Shorter formal learning topics. Rather than provide lengthy formal learning content, many consider mobile devices and mobile learning contexts to be better suited to shorter topics (no more than 5-10 minutes.) Blended learning assets. Consider how mobile delivery could be used to provide some parts of an overall training curriculum, thereby reducing costly time in the 6
Consider now the possibilities for mobile learning and development that focus on the need for retention or review: Blended learning assets. Consider the many ways supplemental content or review materials (e.g., key points or highlights) can be provided as part of a blended learning program. Such use of spaced learning can greatly enhance the retention of learning from formal training via traditional classrooms or e-Learning. Book abstracts. As mentioned already, book abstracts can be used as a time-saver when faced with too many good books to read, but also as a way to review the key points after having read a complicated book. E-learning abstracts. Just as book abstracts are to books, an e-Learning abstract would be for an e-Learning or classroom course: what were the key points and highlights from the material? Test-prep flashcards. In contexts where a learner is preparing for a certification exam, the ability to review key concepts and procedures when it is convenient for them can greatly improve their chances of success. Follow-up quick-tips. No matter how good a formal training program is, the nature of human memory means that follow-up quick tips can often be invaluable. Tips
can also be created that provide additional examples or applications not provided in the original course. And finally, focus now on those scenarios that involve mobile performance support: Job-aids, checklists, or data look-up. Anyone whose job requires following procedures or checklists can attest to the value that job aids can provide. Why rely on paper-based solutions, or the inconvenience of laptop or desktop computers, when the user has a capable smartphone close at hand? Mobile e-Reference. In some cases making books or other lengthy materials available via a smartphone is not meant to encourage reading the items in full, but rather to provide a quick reference solution. Motivational audio and daily quick-tips. In some job roles, such as sales, motivation can be a key driver. Providing regular advice, best practices, and encouragement via the device they have with them at all times can help improve results. Access to social learning. The use of internal social media such as enterprise discussion forums, micromessaging platforms, and so on, can provide a great performance support solution by letting workers tap into their most valuable asset: their peers.
Survey the organization for what devices are available. Because of the currently fractured nature of the mobile smartphone market, unless your organization has standardized on just one supported device (a decreasing minority of enterprises), you likely will need a mobile learning solution that can support several device types and models. Given the differences in screen size, memory, input interfaces, plug-in and application support, browser capabilities, and more, this gets complicated very quickly. You likely will need to put a stake in the ground and determine which devices you will support initially, and which might be supported in later phases and be prepared to defend your choices based on what is best for the organization (such as the most users, or the most critical job roles.)
What is an appropriate content format for the information being provided? Think carefully about the contexts that the learner will be in when accessing the information: will they be in a noisy airport, commuting to work, or otherwise distracted? For example, audio content can be listened to in more situations than video content can be viewed. So complex concepts that require video animations for proper explanation should not be provided if the users context wont permit them to focus on the visual aspects of the content. Determine what authoring capabilities you or your content partners have what can be reasonably created within the timeframe and budgetary constraints you have available?
Consider the content type very carefully. In most cases, you will not be attempting to replace formal training (whether ILT classrooms or e-Learning) with content delivery to a smartphone. So if you are not providing courses, what are you going to offer? See the lists in the earlier What section for ideas, and ask yourself whether you are trying to: Provide shorter, 5-10 minute formal learning topics? Increase formal learning retention? Enable review opportunities or certification prep? Provide performance support materials? Remember also the Five Moments of Learning Need, and map your content ideas to the learning moment it provides for. Consider also what existing content you have available, that with some effort can be made mobile ready in a way that promotes learning or support via mobile devices. Consider your content format options. Choosing between audio, video, HTML-content, or other options will be a decision driven by several factors: Determine what kinds of content options are supported by the smartphone devices you have determined are in scope for your mobile learning initiative. 8
Consider your mobile delivery options. Today, there are two primary approaches that are being used to provide content and other experiences on smartphones. Create an app. Creating a native app (application) has both pros and cons. Most users are comfortable downloading and installing standalone apps on their smartphones. A well-done app has a clean, simple user interface, can use the full functionality of the device, and can be used while disconnected from the Internet. On the other hand, if you need to support more than one type of device, you will need to create an app for each a major undertaking. Use the devices Mobile Web browser. This also has both pros and cons. People are used to using web browsers, and likely are already using their smartphones browser to access a variety of websites. Some additional development is needed to optimize a website for a good user experience on a smartphone, and depending on your targeted use-cases, the inability to access the content when not connected to the Internet could be another downside to this approach. Depending on the desired interactivity, a robust app can also provide more options than current mobile browser technologies afford. Pick a pilot group. As with any major initiatives of this kind, you are most likely to succeed by starting with a pilot group, testing the content and application, making changes based on their feedback, and then rolling out the solution to the broader organization. Because mobile learning and support is new, following this standard procedure is highly advised. In choosing your pilot group, consider selecting a range of participants: include both advanced smartphone users as well as novices, and include both highly motivated individuals as well as some who you expect will be skeptical of this new modality for learning and support. This will give you the broadest range of valuable feedback to improve your solution.
Set proper expectations. Many users of traditional e-Learning have seen a range of content over the years from the early days of simple click-next HTML-based courses, to PPT-to-Flash rapid e-Learning courses, to robust and highly interactive Flash-developed content, at times further enhanced by gaming elements, software or business simulations, and more. While some very interesting things can be accomplished with smartphones, the most common approaches to date are to provide learning and development content
in the form of audio clips, video clips, or basic HTML-driven courses. Users expecting your robust, highly-interactive Flash-based e-Learning courses to simply shrink in size and play on their smartphones smaller screen need to have their expectations adjusted. Not only is that often unrealistic or impossible, it also is usually not desirable: mobile devices are more often best used to provide shorter pieces of learning content or performance support materials.
Notes:
Easy-to-use, lightweight device application: Simple content navigation Push or pull content Offline content viewing Synchronization of content usage and quiz data Content types supported: Audio clips Video clips SCORM-compliant HTML-based m-Learning courses Quizzes/Polls Devices supported: BlackBerry devices iPhone, iPod Touch, and iPad devices Windows Mobile devices Google Android-based devices
Managed Service: Learner set up Content upload and assignment Learner communication Tracking and reporting Supporting learners technical questions Optional Services: Customization via Cognitive Arts custom mobile content development services Convert content to mobile-ready formats Custom branding applied to the end-user application Off-the-Shelf Content: Audio and video clips in Business Skills areas such as sales and leadership.
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Conclusion
As noted at the outset, by now thought leaders in the L&D field have been touting mobile learning for many years. But at this point, several factors have come together to make it a great time to dive in: significant smartphone functionality improvements and adoption increases, existing success stories from early experimenters in the field, and providers with strong mobile learning solutions to consider. Whether you are looking to provide short, convenient, formal learning opportunities; improve retention from traditional classroom or e-Learning; or provide just-in-time performance support solutions to better drive performancemobile learning deserves your consideration. Thomas Stone can be reached at [email protected]
Key Articles
Ode to Mobile Performance Support, by Allison Rossett, Learning Solutions Magazine, Aug. 9, 2010. http://www.learningsolutionsmag.com/articles/500/ ode-to-mobile-performance-support Top Myths and Misconceptions of Mobile Learning, by Robert Gadd, Learning Solutions Magazine, June 9, 2010. http://www.learningsolutionsmag.com/articles/471/top-myths--misconceptions-of-mobile-learning Mobile Learning: Obstacles and Solutions, by Joe Ganci, Learning Solutions Magazine, June 7, 2010. http://www.learningsolutionsmag.com/articles/473/ When Mobility Meets Learning, by Ellen Wagner, Elearning!, May 1 2010. 7, http://www.2elearning.com/www/news/top-stories/single-news-article/article/ when-mobility-meets-learning.html Can You Hear Me Now?, by Judy Brown, T+D, February, 2010. http://www.judybrown.com/docs/76100228.pdf Dont Leave Home Without It, by Sarah Boehle, Training Magazine, September, 2009. http://www.nxtbook.com/nxtbooks/nielsen/training0909/#/32 Merrill Lynch: Bullish on Mobile Learning, Chief Learning Officer, April, 2008. http://www.clomedia.com/index.php?pt=a&aid=21 35.
Blogs
Element K Blog see the Mobile Learning category http://blog.elementk.com/ mLearnopedia Blog from Judy Brown http://mlearnopedia.blogspot.com/ mLearning Trends from Robert Gadd http://mlearningtrends.blogspot.com/ eLearning Roadtrip from Ellen Wagner, see the Mobile Learning category http:// elearningroadtrip.typepad.com/
Books
The Mobile Learning Edge: Tools and Technologies for Developing Your Teams, by Gary Woodill (McGraw-Hill, 2010). Designing mLearning: Tapping Into the Mobile Revolution for Organizational Performance, by Clark Quinn (forthcoming from Pfeiffer, 201 1).
Other Resources
http://www.mLearningopedia.com/ from industry expert Judy Brown, a general clearinghouse of information related to mobile learning. http://www.elearninglearning.com/mobile/ -- The mobile learning category from Tony Karrers e-Learning portal. http://en.wikipedia.org/wiki/MLearning -- the Wikipedia entry on mLearning provides a good overview of the topic. http://www.slideshare.net/ -- search this website for Mobile Learning and you will find numerous presentations on the subject. There are also annual conferences focused on mobile learning, or that include mobile learning presentation tracks. See especially the conferences from the eLearning Guild (http://www.elearningguild.com).
Research Reports
The US Market for Mobile Learning Products and Services: 2009-201 Forecast 4 and Analysis, Sam S. Adkins, Ambient Insight, August 2010. Getting Started with e-Learning: Mobile Learning (mLearning), by Patti Shank, The eLearning Guild, May 2010. Worldwide Mobile Learning Trends, by Gary Woodill, from Brandon Hall Research, April, 2010. Time To Get Serious About Mobile Learning, by Claire Schooley, Forrester Research, September 2010. The 2010 Horizon Report, from The New Media Consortium and EDUCAUSE. (http://www.nmc.org/pdf/2010-Horizon-Report.pdf) Mobile Learning 2008, a 360 Report from The eLearning Guild, July 2008. Mobile Learning, by Adam Cunningham-Reid, Gary Woodill, and Richard Nantel, from Brandon Hall Research, 2008.
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