WELCOME TO
GREENWICH
Health & Safety Induction
Overview
Introduction
Welcome to the University of Greenwich
Your safety is paramount to the University
We all have health & safety duties:
- employer’s duties to staff, students, visitors, etc.
- employees’ duties to themselves and others
This talk is to advise you:
- How we arrange for safety, and
- How we meet those duties and stay safe
General H&S Arrangements
University H&S Policy
University Fire Policy and Procedures
Smoking Policy
A-Z of H&S Topics
(including relevant codes of practice, guidance and
checklists/forms)
H&S documents can be found via:
https://www.gre.ac.uk/about-us/governance/safety
or
on the Staff Portal ‘staff services’ tab
General H&S Organisation
Faculties and Directorates have H&S personnel appointed by their Faculty
Operating Officer or Director:
Health and Safety Managers (HSMs)
Oversee management of H&S in their area
Health & Safety Local Officers (HSLOs)
Appointed to assist in H&S issues
Display Screen Equipment Assessors (DSEAs)
Appointed to assess workstations and individual users of DSE
Other appointments as necessary, such as Radiation Protection
Supervisors
https://www.gre.ac.uk/about-us/governance/safety/policy/org
Faculty/Directorate H&S Arrangements
The Faculty Operating Officers/Directors and H&S staff are responsible
for the management of H&S in their areas.
The H&S Unit provides general H&S advice, codes of practice and
guidance for the University.
Written risk assessments should be carried out for any significant risks
within a Faculty or Directorate.
Local codes of practice are normally produced from the findings of risk
assessments.
These risk assessments and codes of practice should be reviewed at
least annually.
https://www.gre.ac.uk/about-us/governance/safety/policy/arr/risk-assessments
Faculty/Directorate H&S Arrangements
Special arrangements may be required for:
Individuals with mobility impairments
Individuals with other impairments
A Personal Emergency Evacuation Plan (PEEP) may be
required depending on the type and degree of
disability
Employees’ Duties to Themselves and Others
duty to take care of their own health and safety
and that of others who may be affected by their
actions at work
must co-operate with employers and co-workers to
help everyone meet their legal requirements
Health & Safety Contacts
Each Faculty/Directorate will have:
One Health and Safety Manager
One or more H&S Local Officers (HSLO)
One or more Display Screen Equipment Assessors
(DSEA)
The Health & Safety Unit is also available for information
and advice:-
https://www.gre.ac.uk/about-us/governance/safety
[email protected] 020 8331 9917
Fire Safety
https://www.gre.ac.uk/about-us/governance/safety/fire-risk
https://www.gre.ac.uk/about-us/governance/safety/policy/arr/fire-precautions
Fire Detection
Fire detection systems are installed in every building; these
systems normally consist of:
- smoke, heat or beam detectors and
- break glass call points
Activation of a detector or break glass call point causes the
alarm to sound.
Activation of the fire alarm is monitored from a central fire
alarm panel in Campus Gatehouses
Manual break glass call points are installed at final exits and
may be at other locations such as staircases
Fire Alarms
Activated by detection device or break glass call point
Be aware of the fire alarm sound
- tested weekly by Facilities Management
Test schedules for all buildings can be found at the end of the ‘H&S
Induction Information’ sheet.
Fire drills are held termly for each University building.
DO NOT assume a fire alarm is a drill or false alarm, other than the
known weekly test.
When you hear the fire alarm,
immediately leave the building by the nearest available exit and
proceed to the assembly point
Fire Safety
Make sure you know your building’s :-
Escape routes - may not be the way you entered
Break-glass call points
Fire exit doors
Fire extinguishers (only attack the fire to allow
escape)
Assembly Point
Emergency Action Information
General ‘Fire Action’ information is given in the University Fire
Policy and Procedures (https://www.gre.ac.uk/about-
us/governance/safety/fire-risk)
Fire action notices are displayed at appropriate locations in
University buildings
Escape route(s) and fire exits are indicated by signage
installed in all buildings. Lifts should not normally be used.
- An individual who has a PEEP should follow the action agreed for
that PEEP
Fire evacuation drills are held once per term:
- prior warning is not given;
- every activation other than the weekly test must be treated as an
emergency
Fire Evacuation
Fire wardens are appointed for all
University buildings.
- In the event of a fire alarm, their duties are to
check their designated areas
to ensure individuals are evacuating the building.
On activation of a fire alarm, lecturers, training providers and
conference leaders
- instruct all individuals to leave immediately
and to proceed to the designated Assembly Point
- inform the Assembly Point Coordinator that
- the room has been cleared or
- provide any other useful information, e.g. PEEP holders whereabouts
(safe refuge), register if available, etc.
Things to look out for:
Smoke detectors - covered up or missing
Fire doors - wedged open or damaged
Door closers - faulty or broken
Fire extinguishers – empty, damaged or missing
Blocked or obstructed - fire exits, corridors stairs
Flammable/combustible material (especially where ignition sources are
present)
Fire Damage in Halls of Residence Room
Accident/Incident Reporting
How to do it
Accident/Incident Reporting
Any person experiencing an injury, listed disease, dangerous
occurrence or ‘near miss’ incident, should:-
Submit a report as soon as possible using the online reporting
system, available from the “staff services” tab of the Portal.
If unable to complete the form, ask a colleague, HSLO, First Aider
or Security Officer to do it on their behalf
More serious injuries/incidents are reportable under RIDDOR
(Reporting of Injuries, Diseases & Dangerous Occurrences Regs)
Accident reports may be used for insurance purposes; it is important
that information provided is detailed and factual.
Students Sustaining an Injury
For the purposes of accident reporting, students are
generally classed as ‘members of the public’, i.e. not
staff, contractors, etc.
An injury to a ‘member of the public’ resulting in them
being taken to hospital from the accident scene is
reportable to the HSE under R.I.D.D.O.R
Students carrying out work for the University - (e.g.
JobShop, Residents’ Assistant, S. Ambassador) are
classed as employees of the University
First Aid
The University’s Security Officers are trained First Aiders
They provide the general first aid cover on all campuses
Contact numbers for Campus Security Officers are:
Avery Hill: 9101; Greenwich: 7616; Medway: 3333
Many Faculties/Directorates have their own trained First
Aiders and display first aid posters with details in local
areas.
Further information is available from the first aid web page:
https://www.gre.ac.uk/about-us/governance/safety/policy/arr/first-aid
Security Officers
They provide the security on all campuses
Contact numbers for Campus Security Officers are:
Avery Hill: 9101; Greenwich: 7616; Medway: 3333
Dealing with Suspicious Objects and Vehicles
If you see a suspicious package, bag or other object, or a suspicious vehicle:
Don’t panic and Don’t touch it.
Do not use two-way radio or mobile phone within 15 metres of object to
contact Campus security
Tell security the location, appearance and why you think it is suspicious
Keep away from the object or vehicle and ask others to keep away.
- If it is decided by security to clear the building, the fire alarm will be activated. In
this case:
- Please leave immediately and go to the fire assembly point, unless advised
differently by security staff.
NB. Suspicious objects or vehicles are anything that should not be there,
that cannot be accounted for, that is out of place
University Smoking Policy
Smoking is not allowed in:
Public, teaching and working areas of the University including:
- private offices, catering outlets, workshops,
- staircases, store rooms, toilets, lifts, corridors,
- halls of residence (including a student’s own room),
- University vehicles
Any of the University’s buildings including Student Union bars
Areas within 5 metres of the University’s buildings
The Smoking Policy refers to all substances that a person can smoke,
e.g. manufactured cigarettes, hand-rolled cigarettes, pipes, cigars, herbal
cigarettes and water pipes (inc. shisha, hookah and hubble-bubble pipes),
and any type of electronic cigarette
Display Screen Equipment (DSE)
DSE Assessment
The University uses an online DSE assessment
programme (AssessRite).
Staff classed as DSE users under the law complete
training and self-assessment online.
Should any issues be highlighted, the local DSE
Assessor will work with the person to resolve them,
advised and supported by the Health and Safety Unit as
necessary.
https://www.gre.ac.uk/about-us/governance/safety/policy/arr/dse
Further H&S information can be obtained from:
the Health and Safety Unit -
[email protected] www.hse.gov.uk
www.iosh.co.uk
www.rospa.com
Thank You & Any Questions?
