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 páêçå~=aÉåí~ä=póëíÉãë=dãÄe

Dear customer
You would like to have and will have many years of satisfaction
with your páêçå~ X-ray unit.

Safety and reliability are necessary to ensure this.

Your dental dealership offers you service by specially trained

engineers for this purpose.
The maintenance should ensure that your product is
permanently safe and operational. All components subject to
normal wear and tear are checked and, if necessary, replaced.
Maintenance work may be performed by the operator only if
this is described on the part of Sirona Dental Systems GmbH,
otherwise only authorized service engineers of Sirona Dental
Systems GmbH or its authorized dealers may be entrusted
with the work.
In case you have not concluded a maintenance contract,
please contact the customer service department of your dental
dealership.
The performed maintenance must be documented in this
document, which must be kept with the unit.

We wish you much success and pleasure with your quality

product
from pfolk^=aÉåí~ä=póëíÉãëK

60 82 346 D 3285
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Sirona Dental Systems GmbH

List of Contents

ÇÉìíëÅÜ
1 Yearly inspection by the system
owner....................................................5
1.1 Technical documents ............................... 5
1.2 System accessories ................................. 6
1.3 Surfaces of the unit .................................. 7
1.4 X-ray unit .................................................. 8
1.5 System safety .......................................... 8
1.6 Exposure safety ....................................... 9
1.7 Key functionality ....................................... 9
1.8 Light localizer functionality (if present) ... 10
1.9 Film cassette holder functionality ........... 10

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1.10 Image receptor functionality ................... 11
1.11 Image quality .......................................... 11
1.12 Height adjustment functionality .............. 12
1.13 Documenting your yearly inspection ...... 12

2 Maintenance by the service

engineer .............................................13
2.1 Customer data ....................................... 13
2.2 Checking the records ............................. 14
2.3 Labels on the system ............................. 14
2.4 Serial numbers of the system ................ 15
2.5 Functional test ........................................ 16
2.6 Assessing X-ray exposures ................... 17
2.7 Checking the tube data .......................... 17
2.8 Diaphragm check ................................... 18
2.9 Checking the cables for damage ........... 18
2.10 Safety checks ......................................... 19
2.11 Final work ............................................... 20
2.12 Documenting maintenance work ............ 20

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 Sirona Dental Systems GmbH

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Sirona Dental Systems GmbH 1 Yearly inspection by the system owner

1 Yearly inspection by the system

owner
Inspection and maintenance must be performed at predetermined intervals to guarantee the health and safety
of all patients, users and third parties.

In order to guarantee the operational safety and reliability of your product, you as the system owner should
check your unit through at least once a year or commission your dental depot to do so.

In addition, your dental depot offers you maintenance of the system by specially trained engineers; see
Chapter 2 “Maintenance by the service engineer”.

All inspection and maintenance work performed by the system owner and/or service engineer must be
recorded in this document and kept near the unit!

ÉåÖäáëÜ
If one or more checks to be performed do not lead to satisfactory results, please contact your dental depot.

1.1 Technical documents

Technical documents Answer questions with yes (9) or no (−)

Date (please enter month/year)

Operating Instructions available?

Installation Instructions available?

On-site installation, dimensions,

technical data available?
Installation Report / Warranty
Passport available?
Declaration of Conformity by sys-
tem integrator available?
X-ray System Logbook available
(for Germany only)?

If no Ö Order missing documents from your dental depot.

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1 Yearly inspection by the system owner Sirona Dental Systems GmbH

1.2 System accessories

System accessories (see Operating Instructions) Answer questions with yes (9) or no (−)
Not all accessories listed here may be included in
the scope of supply.

Date (please enter month/year)

Needle phantom
available?

Test phantom avai-

lable?

Special wrench
available?
Adjusting tool avai-
lable?
Bite block, yellow
available?

Contact segment,
yellow available?

Localizer avai-
lable?
Ear holders avai-
lable?
FH-positioner avai-
lable?

Contact support
piece available?

If no Ö Order missing accessories from your dental depot.

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Sirona Dental Systems GmbH 1 Yearly inspection by the system owner

1.3 Surfaces of the unit

Cover parts Answer questions with yes (9) or no (−)

Date (please enter month/year)

All cover parts attached at X-ray

unit (Fig. 1)?
All screws on unit housing avai-
lable?
No cover parts damaged (no sur-
face damages, e.g. scratches)?
All cover parts in clean condition?
Clean X-ray unit with the recommen-
ded cleaning agents
(see Operating Instructions).

ÉåÖäáëÜ
If no Ö Inform your dental depot.

Fig. 1:

Only with ORTHOPHOS 3 DS

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1 Yearly inspection by the system owner Sirona Dental Systems GmbH

1.4 X-ray unit

X-ray tube assembly and stand condition Answer questions with yes (9) or no (−)

Date (please enter month/year)

Tube assembly housing palpably/

visibly oil-free (Fig. 1)?
Drive spindle free from foreign
objects and lubricated (Fig 1)?
Foam shock absorber available
(Fig 1)?

If no Ö Inform your dental depot.

Tube assembly housing

Spindle
Rear side
Foam shock absorber
Fig. 1:

1.5 System safety

Safety Answer questions with yes (9) or no (−)

Date (please enter month/year)

Coiled cable with strain relief and

anti-kink sleeve OK (Fig. 1)?
Power cable free of damage
(Fig. 2)?
Control cable free of damage
(Fig. 3)?
All screws used for attaching the
X-ray unit to the wall and floor
tight (Fig. 4)?
For Japan only: Is the unit imme-
diately switched off when the
emergency shutdown switch is
activated?

If no Ö Immediately order repair by a service engineer.

Anti-kink sleeve

Fig. 1: Fig. 2: Fig. 3: Fig. 4:

PC PE

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Sirona Dental Systems GmbH 1 Yearly inspection by the system owner

1.6 Exposure safety

Exposure safety Answer questions with yes (9) or no (−)

Date (please enter month/year)

No repeated occurrence of a cer-

tain error message (Fig. 1)?
Optical and acoustic signal pre-
sent when radiation is released
(Fig. 2)?
Exposure is immediately interrup-
ted when radiation button is
released prematurely, X-RAY dis-
play no longer lights up(Fig. 3)?

If no Ö Inform your dental depot.

ÉåÖäáëÜ
X-RAY no
X-RAY lights up longer lights up
Exposure time is Acoustic signal
no longer
Error P I indicated II.3 sounding
message EI 60 60
kV/mA lights up
0I I0 I0
LED above
Return key
lights up.

Fig. 1: Fig. 2: Fig. 3:

1.7 Key functionality

Key functionality Answer questions with yes (9) or no (−)

Date (please enter month/year)

Membrane foil of the height adjus-

tment buttons and multitimer keys
without cracks or holes (Fig. 1)?
All numbers and letters on the
multitimer show up completely?

If no Ö Inform your dental depot.

P I
60
I0

Fig. 1:

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1 Yearly inspection by the system owner Sirona Dental Systems GmbH

1.8 Light localizer functionality (if present)

Light localizer Answer questions with yes (9) or no (−)

Date (please enter month/year)

Vertical and horizontal light beam

visible (Fig. 1)?
Position of the horizontal light
beam can be adjusted?

If no Ö Inform your dental depot.

Vertical and
horizontal light beam

Fig. 1:

1.9 Film cassette holder functionality

Film cassette holder Answer questions with yes (9) or no (−)

Date (please enter month/year)

Lever locks when film cassette is

inserted (Fig. 1)?
Cassette holder driving cable free
of damage and not spliced
(Fig. 2)?

If no Ö Inform your dental depot.

Lever for locking

the film cassette

Tension spring

Fig. 1: Fig. 2: Driving cable F

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Sirona Dental Systems GmbH 1 Yearly inspection by the system owner

1.10 Image receptor functionality

Image receptor Answer questions with yes (9) or no (−)

Date (please enter month/year)

Image receptor can be removed

and turned in easily (Fig. 1)?
Image receptor fits snugly in the
guide?

If no Ö Inform your dental depot.

Rotary knob

ÉåÖäáëÜ
Fig. 1:

1.11 Image quality

Image quality Answer questions with yes (9) or no (−)

Date (please enter month/year)

Typical exposure parameters are

not adjusted in order to achieve a
constant image quality?

If no Ö Inform your dental depot.

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1 Yearly inspection by the system owner Sirona Dental Systems GmbH

1.12 Height adjustment functionality

Height adjustment Answer questions with yes (9) or no (−)

Date (please enter month/year)

Acoustic signal sounds when

height is adjusted?
Height adjustment works without
jolting and without atypical run-
ning noises (e.g. clacking, scuf-
fing)?

If no Ö Inform your dental depot.

1.13 Documenting your yearly inspection

The undersigned confirms that he/she has checked the unit for the above criteria and that he/she has informed
the competent dental depot in case of any defects.

Year Inspection date: Name: Signature:

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

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Sirona Dental Systems GmbH 2 Maintenance by the service engineer

2 Maintenance by the service engineer

General information for the service engineer

For performing maintenance work, the ORTHOPHOS 3 / 3 Ceph / DS Service Manual

(Order No. 58 35 744) is indispensable. All measures which are required for maintenance are described there
in Chapter “Maintenance” on page 1.
Furthermore, the Operating Instructions which have been supplied together with the unit are required.

NOTE i
In addition to the yearly inspection by the system owner or persons authorized by him/her, preventive
maintenance has to be performed after 4, 7, 10 years and afterwards every two years.

ÉåÖäáëÜ
Should it be necessary to replace defective components along with parts subject to wear, this must be agreed
previously with the customer or dental practice staff.

If components bearing a serial number are replaced, the new serial number must be recorded in the table in
Chapter 2.4‚ “Serial numbers of the system”.

Discontinuation of spare part deliveries:

For each system, the spare part deliveries are discontinued after a certain period of time. The system owner will
be responsible for safety-relevant failures of systems which continue in operation after that time and can no lon-
ger be serviced due to missing spare parts.

2.1 Customer data

Customer
Last name:
First name:
Street:
Post code / city:
Phone:

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2 Maintenance by the service engineer Sirona Dental Systems GmbH

2.2 Checking the records

Checking the records of the Answer questions with yes (9) or no (−)
yearly inspection by the system owner
Maintenance interval
(after years) 4 7 10 12 14

Date (enter month/year)

Yearly inspection by the system

owner has been performed
(see Chapter 1)?

Records are complete?

All questions answered with yes?

All work which has led to a nega-

tive result during the checks have
been performed?

If no Ö Perform yearly inspection prior to maintenance.

2.3 Labels on the system

Comparing labels on the system with
Installation Report / Warranty Passport Answer questions with yes (9) or no (−)
Maintenance interval
(after years) 4 7 10 12 14

Date (enter month/year)

All labels according to Installation

Report / Warranty Passport
affixed (Fig. 1)?

All labels legible?

If no Ö Replace missing and/or illegible labels.

Fig. 1:

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Sirona Dental Systems GmbH 2 Maintenance by the service engineer

2.4 Serial numbers of the system

Please enter new Serial No. here when replacing a component:

X-ray unit Date Signature

Serial No. (at initial start-up)

Serial No.

Serial No.

X-ray tube assembly Date Signature

Serial No. (at initial start-up)

Serial No.

Serial No.

Serial No.

ÉåÖäáëÜ
Serial No.
Tube Date Signature

Serial No. (at initial start-up)

Serial No.

Serial No.

Serial No.

Serial No.

Multitimer Date Signature

Serial No. (at initial start-up)

Serial No.

Serial No.

Serial No.
Ceph Date Signature

Serial No. (at initial start-up)

Serial No.

Serial No.

Image receptor Date Signature

Serial No. (at initial start-up)

Serial No.

Serial No.

Test phantom Date Signature

Serial No. (at initial start-up)

Serial No.

Serial No.

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2 Maintenance by the service engineer Sirona Dental Systems GmbH

2.5 Functional test

Prior to starting with maintenance work, a functional test must always be performed.

In doing so, it is helpful to read out the error messages, if present.

Refer to Chapter 5.1‚ “Selecting Service routines”.

Inform the customer or dental practice staff about any defects you have detected.

Checking the system functions

(observe Operating Instructions) Answer questions with yes (9) or no (−)
Maintenance interval
(after years) 4 7 10 12 14

Date (enter month/year)

No atypical running noises

audible?
See chapter 7.1
Drive spindle free from foreign
objects, drive spindle lubricated,
foam shock absorber attached?
See chapter 7.1

Jolt-free fine positioning possible?

Correction switch for height adjus-

tment functioning?

Acoustic signals audible?

Forehead support mounted verti-

cally? See chapter 7.2
Temple supports can be adjusted
easily and symmetrically?
See chapter 7.2
With Ceph only
Diaphragm wheel can be rotated
and engages perceptibly?
See chapter 7.3
Film cassette
Cassette holder engages securely
in both end positions?
See chapter 7.4
Cassette holder driving cable is
free of damage?
Image receptor
Image receptor can be screwed in
and out easily and fits snugly in its
guide?
See chapter 7.5
Light localizer adjustable?
See chapter 7.6
Cephalometer, conventional
Head support can be rotated?
See chapter 7.7

If no Ö Correct fault.

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Sirona Dental Systems GmbH 2 Maintenance by the service engineer

2.6 Assessing X-ray exposures

Ask to be shown the most recent X-ray exposures taken by the dentist (film or digital).

Assessing X-ray exposures Answer questions with yes (9) or no (−)

Maintenance interval
(after years) 4 7 10 12 14

Date (enter month/year)

Unexposed surrounding border

present?
See chapter 7.8
Exposure sharp (in case of films,
observe processing conditions)?
Density of X-ray image OK
(observe position of density

ÉåÖäáëÜ
switch; in case of film, observe
processing conditions)?

If no Ö Correct fault.

2.7 Checking the tube data

Checking the tube data Answer questions with yes (9) or no (−)

Maintenance interval
(after years) 4 7 10 12 14

Date (enter month/year)

Actual kV/mA values and prehea-

ting OK?
See chapter 7.9

If no Ö Correct fault.

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2 Maintenance by the service engineer Sirona Dental Systems GmbH

2.8 Diaphragm check

Perform diaphragm check also with Cephalometer, if present.

Performing diaphragm check Answer questions with yes (9) or no (−)

Maintenance interval
(after years) 4 7 10 12 14

Date (enter month/year)

ORTHOPHOS 3/3 Ceph

Test phantom exposure/needle
phantom exposure correct?
See chapter 7.10
ORTHOPHOS 3 DS/ 3 Ceph with
upgrade Kit
Test phantom exposure/needle
phantom exposure correct?
See chapter 7.11

If no Ö Correct fault.

2.9 Checking the cables for damage

Checking the cables Answer questions with yes (9) or no (−)

Maintenance interval
(after years) 4 7 10 12 14

Date (enter month/year)

Power cable OK?

See chapter 7.12

Protective ground wire OK?

Control cable OK?

Data transfer cable OK?

If no Ö Correct fault.

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Sirona Dental Systems GmbH 2 Maintenance by the service engineer

2.10 Safety checks

Move unit to working height. Switch power OFF at the main switch for the building installation or disconnect the
power plug. Remove covers from the unit.

Performing safety checks Answer questions with yes (9) or no (−)

Maintenance interval
(after years) 4 7 10 12 14

Date (enter month/year)

Grounding straps have complete

and firm contact?
See chapter 7.13
Cable shielding OK?
See chapter 7.14
Light barrier housing properly

ÉåÖäáëÜ
attached and free of damage?
See chapter 7.15
Ring cable free of damage or
signs of wear?
See chapter 7.15
Prestress of flat belt on rotation
motor M1 sufficient?
See chapter 7.16
Counterbalancing disk on rotation
motor M1 properly attached?
Protective ground wire resistance
complies with specifications?
See chapter 7.17
Protective ground wire connec-
tions properly attached?
Unit’s leakage current complies
with specifications?
See chapter 7.17

If no Ö Correct fault.

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2 Maintenance by the service engineer Sirona Dental Systems GmbH

2.11 Final work

Final work
(observe Operating Instructions) Answer questions with yes (9) or no (−)
Maintenance interval
(after years) 4 7 10 12 14

Date (enter month/year)

System cleaned?

If no Ö Clean system.

2.12 Documenting maintenance work

The undersigned confirms that he/she has checked the unit for the above criteria and that he/she has handed
over the unit in fully functional condition.

Date of maintenance Name of engineer Signature of engineer

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Sirona Dental Systems GmbH 2 Maintenance by the service engineer

Space for remarks

ÉåÖäáëÜ

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