REQUEST FOR QUOTATIONS

SERVICES

QUOTATION DETAILS
BID NUMBER: NEMISA/2021/OTT PLATFORM/RFQ6648

CLOSE Date: THURSDAY, 25 FEBRUARY 2021

Time:

DESCRIPTION: PROVISION OF OTT PLATFORM

BRIEFING SESSION: Yes No X

See Section A-1 Paragraph 2 on Quotation
Submission Conditions and Instructions that the
Respondent needs to take note of.

DETAILS OF RESPONDENT

Organisation/individual:
Contact person:
Telephone/ Cell number:
E-mail address:
Quotation No: NEMISA/2021/OTT PLATFORM/RFQ6648 NEMISA Quotation Document

Glossary

GLOSSARY

Award Conclusion of the procurement process and final notification to the

effect to the successful Respondent
B-BBEE Broad-based Black Economic Empowerment in terms of the
Broad-based Black Economic Empowerment Act, 2003 (Act No.
53 of 2003) and the Codes of Good Practice issued thereunder by
the Department of Trade and Industry
Contractor Organisation with whom NEMISA will conclude a contract and
potential service level agreement subsequent to the final award of
the contract based on this Request for Quotation
Core Team The core team are those members who fill the non-administrative
positions against which the experience will be measured.
dti Department of Trade and Industry
EME Exempted Micro Enterprise in terms of the Codes of Good
Practice
GCC General Conditions of Contract
IP Intellectual Property
NEMISA National Electronic Media Institute of South Africa (SOC) Ltd
Original Quotation Original document signed in ink, or
Copy of original document signed in ink, or
Submitted Facsimile of original document signed in ink
Originally certified To comply with the principle of originally certified, a document
must be both stamped and signed in original ink by a
commissioner of oaths.
Quote/ Quotation Written offer in a prescribed or stipulated form in response to an
invitation by NEMISA for the provision of goods, works or services
SCM Supply Chain Management
SLA Service Level Agreement

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Content Page

DOCUMENTS IN THIS QUOTATION DOCUMENT PACK

Respondents are to ensure that they have received all pages 37 of this document, which
consist of the following sections:

SECTION A
Note: Documents in this section are for information to/instruction of respondents
and must not be returned with quotes.

 Section A 1: Quote Submission Conditions and Instructions

 Section A 2: Terms of Reference

 Section A 3: Evaluation Process/Criteria

 Section A 4: Contract Form (Rendering of Services) (Parts 1 & 2)/Letter of

Acceptance/Formal Contract
(The pro forma contract is only included for Respondents to take note of the contents of the
contract that will be entered into with the successful contractor)

SECTION B
Note: Documents in this section must be completed and returned or supplied
with quotations.

 Section B 1: Special Conditions of Quotation and Contract: Special conditions that

the Respondent needs to accept

 Section B 2: Declaration of Interest

 Section B 3: Declaration of Bidder’s past SCM practices

 Section B 4: Certificate of Independent Bid Determination

 Section B 5: Preference Points Claim Form in terms of the Preferential Procurement

Regulations, 2011

 Section B 6: Invitation to Quote

 Section B 7: Pricing Schedule (Professional Services)

 Section B 8: CV Template Guideline

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Section A

SECTION A
(This section must not be returned quotations)

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Section A 1: Bid Submission Conditions and Instructions

QUOTE SUBMISSION CONDITIONS AND INSTRUCTIONS

CONDITIONS AND INSTRUCTIONS THAT RESPONDENTS NEED TO TAKE NOTE OF

1 FRAUD AND CORRUPTION

1.1 All providers are to take note of the implications of contravening the Prevention
and Combating of Corrupt Activities Act, Act No 12 of 2004 and any other Act
applicable.

2 BRIEFING SESSION

2.1 No briefing session will be held.

3 CLARIFICATIONS/ QUERIES

3.1 Any clarification required by a respondent regarding the meaning or interpretation

of the Terms of Reference, or any other aspect concerning the quote, is to be
requested in writing (letter, facsimile or e-mail) from Sithembele Baraza by not
later than Monday, 22 February 2021. A reply will be forwarded within three (3)
working days. Telephonic requests for clarification will not be accepted. If
appropriate, the clarifying information will be made available to all respondents by
e-mail only. The quote number should be mentioned in all correspondence.

Contact details for Sithembele Baraza:

Telephone: 011 484 0583
E-Mail: [email protected]

4 SUBMITTING QUOTATIONS

4.1 One (1) original document must be handed in/delivered to:

DELIVERED TO THE NEMISA 21 Girton Road

RECEPTION DESK SITUATED Parktown
AT: Johannesburg

OR

EMAIL TO: [email protected]

No faxed quotations will be accepted

Respondents should ensure that quotess are delivered to NEMISA before

the closing date and time to the correct physical address. If the quote is
late, it will not be accepted for consideration.
* Refer to Paragraph 5 below

 Quotations can be delivered any time during office hours (08:00 to 16:30
Mondays to Fridays) before or on the closing date.

 All quotations must be submitted on the official forms (not to be re-typed).

4.2 Hard copies of quotations should be submitted in a sealed envelope, marked with:

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Section A 1: Bid Submission Conditions and Instructions

 Quotation number (NEMISA/2021/OTT PLATFORM/RFQ6648)

 Closing date and time (THURSDAY, 25 FEBRUARY 2021 @ 11:00)
 The name and address of the respondent.

4.3 Documents submitted on time by respondents shall not be returned.

5 LATE SUBMISSIONS

5.1 Quotations received late shall not be considered. A quotation will be considered
late if it arrived even one second after 11:00 or any time thereafter. The tender
(bid) box shall be closed at exactly 11:00 and quotations arriving late will not be
considered under any circumstances. Quotations received late shall be returned
unopened to the respondent. Respondents are therefore strongly advised to
ensure that quotations be despatched allowing enough time for any unforeseen
events that may delay the delivery of the quotation.

5.2 The official Telkom time, which can be observed by dialling 1026 from any phone,
will be used to verify the exact closing time.

5.3 Quotations sent to the NEMISA via normal post or any other mechanism shall be
deemed to be received at the date and time of arrival at the NEMISA premises.
Quotations received at the physical address after the closing date and time of the
quotation, shall therefore be deemed to be received late. Quotations sent by email
shall be deemed to have been received at the time indicated in the inbox of the
recipient.

6 PAYMENTS

6.1 NEMISA will pay the Contractor the fees set out in the final contract according to
the table of deliverables. No additional amounts will be payable by the NEMISA
to the Contractor.

6.1.1 The Contractor shall from time to time during the duration of the contract, invoice
NEMISA for the services rendered.

6.1.2 The invoice must be accompanied by supporting source document(s) containing

detailed information, as NEMISA may reasonably require, for the purposes of
establishing the specific nature, extent and quality of the services which were
undertaken by the Contractor.

6.1.3 No payment will be made to the Contractor unless an original tax invoice
complying with section 20 of the VAT Act No 89 of 1991, as amended, has been
submitted to NEMISA.

6.1.4 Payment shall be made by bank transfer into the Contractor’s back account
normally 30 days after receipt of an acceptable, original, valid tax invoice. Money
will only be transferred into a South African bank account. (Banking details must
be submitted as soon as the quotation is awarded).

6.2 The Contractor shall be responsible for accounting to the appropriate authorities
for its income tax, VAT or other moneys required to be paid in terms of the
applicable law.

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Section A 1: Bid Submission Conditions and Instructions

7 GENERAL CONDITIONS OF CONTRACT

7.1 The General Conditions of Contract must be accepted. The GCC can be
downloaded from the Treasury Website. Please refer to the link below:

http://www.treasury.gov.za/divisions/ocpo/sc/GeneralConditions/General%20Conditions%20of%20
Contract.pdf

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Section A 1: Bid Submission Conditions and Instructions

TERMS OF REFERENCE (TOR)

1. Introduction.

In keeping with Nemisa’s vision of advancing digitally competent citizens a multimedia

production house (MMPH) has been established to produce video, audio, podcast,
animation products for ‘massifying digital skills’ in South Africa. In addition, Nemisa
through MMPH intends to also launch an online interface or platform to host and
distribute the aforementioned products.

Based on research, the interface or platform needs to be responsive to devices such as

tablets and mobile phones. Some aspects of the interface to be adaptable to mobile apps
since 37million South Africans are active online and 74% of our 59 million population use
smart phones, a substantial increase of +3.1% (1.1) million since 2019.

2. Background.

An Over the Top (OTT) platform was identified as a multidevice and multiplatform interface
apt for a diverse South African market. This OTT platform will allow for a wider reach on
any device, anytime, anywhere since it comes with a host of services:

o (VOD)Video on Demand capabilities- for hosting and distributing content that viewers
have control over what they want to see at any time.
o Audio and podcast streaming – Listeners can listen to podcasts or audio content
directly from the platform anytime.
o Live broadcast- important events can be broadcast live to South Africans, for instance
the upcoming Hackathon, tournaments or other events on their mobile.
o Live streaming- Live events can be interactive. For instance, workshops or live classes
for our training department where students can comment and get feedback from
facilitators instantly.

Summary
Consultancy Stage Generic Objective
Service Provider (Consultant) Provide a Quotation for the setting up, customisation of a
white label Over the Top (OTT) platform with VOD and live
streaming capabilities.

*Please note that we are not yet looking for a 12 month

support and mainance service. That will be addressed at
a later stage.

This document defines the purpose; activities to be done and expertise required.

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Section A 1: Bid Submission Conditions and Instructions

3. Purpose and Activities.

The broad purpose is to provide Nemisa with a quotation to develop a fully functional free
to the public OTT platform for the on-demand distribution and streaming of Audio, Video,
Animation and podcast content.
• The platform must firstly be in Nemisa’s own domain e.g Nemisa.tv.
• The OTT can be white label and Nemisa branded, customised to its own context
and research.
• The quotation should include 2 native apps for mobile and TV which are accessible
as both iOS and Android apps and are available to download for free on App Store
and Playstore by any member of the public.
• As well as a media Player (ideally HTML5 Player)
• Ability for UGC (User Generated Content), that is for subscribers to be able to
upload content onto the platform.
• The quotation should include the SDLC (software development life cycle) or a
development strategy and include the below stages as well as the strategic choice
of team members (expertise) involved in the process of developing the platform:

4. Stages.
• Market Research.
• Development of the prototype (Must relate to the research stage and idea)
• Testing of prototype with real subscribers
• Recommendations and modifications and revisions as per feedback from subscribers
• Develop a final and Live version (final product) for launch in March.

5. Capabilities.
The capabilities of the OTT platform should include but not limited to:
• Start with shared server but with dedicated Storage or server capabilities.
• Unlimited users- Start at 100 000.00 users
• Unlimited- Quote at 10 000 Concurrent users (Start small)
• Unlimited- quote at 2 TB bandwidth
*Note that the above capabilities are intended for when the platform reaches high traffic
and not neceserily for the quotation at the beginning stages.
• Quotation must:
o The quotation should consider that the OTT platform needs to link with Nemisa
LMS, Social media platforms as well as other platforms like google analytics for

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Section A 1: Bid Submission Conditions and Instructions

reports and management of brand awareness, Digital marketing, SEO and leads
online.
o Very important that the platform comes with its own User analytics report interface
to report in real time the performance of each product.
o The OTT platform should have its own Ad management platform.
o As well as User Management and user analytics report interface to allow internal
administrators to manage the day to day operations of the platform as well as
upload content.

6. Platform readiness.
• OTT platform to be ready to launch in March 2021.

7. Suggested Threshold.
• 70%-80%.

8. Reporting Requirements.
• After development is completed, the suppliers will provide:
- Access to back end interface or user management, agreements or contracts with
third party suppliers.

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Section A 3: Evaluation Process/ Criteria

ALL RESPONDENTS MUST TAKE NOTE OF THE EVALUATION PROCESS THAT WILL BE
FOLLOWED

1 EVALUATION PROCESS
1.1 COMPLIANCE WITH MINIMUM REQUIREMENTS

1.1.1 All quotations duly lodged as specified in the Request for Quote will be examined to
determine compliance with quotation requirements and conditions. Quotations with
obvious deviations from the requirements/conditions will be eliminated from further
consideration.

Failure to comply with or submit any one of the following items, will render a quotation
non-responsive and will not be evaluated further.

Compliant?
Reference Description
YES NO
Part 1 Signed Special Conditions of Quotation and Contract
Part 2 Tax Compliance Requirements
Part 3 Completed and signed Declaration of Interest
Part 4 Completed and signed Declaration of Bidder’s past
Supply Chain Management practices
Part 5 Completed and signed Certificate of Independent Bid
Determination
Part 7 Completed and signed Invitation to Quote
Part 8 Completed Pricing Schedule in the prescribed format
Part 12 Proof of registration on the CSD
Part 13 Registration certificates (e.g. Certified Fraud
Examiners (CFE),)

1.2 DETERMINATION OF SCORE FOR FUNCTIONALITY

1.2.1 The evaluation criteria and weights for functionality as indicated in the table in below,
will apply.

MAXIMUM TO
FUNCTIONAL CRITERIA BE AWARDED
 OTT platform comes with a User management and User
analytics report interface:
• Both User analytics and user management: 20
20
• Only user management: 15
• Only user analytics: 10
• Uses other software for reporting: 5
 Required experience of OTT development
• 5 – 10 years’ experience: 30

• – 5 years’ experience: 20 30

• – 3 years’ experience: 15

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Section A 3: Evaluation Process/ Criteria

MAXIMUM TO
FUNCTIONAL CRITERIA BE AWARDED

• 1 – 2 years’ experience: 10

 Ability to develop the OTT platform within schedule. The

launching month being April 2021.

• Supplier should finalize all stages of SDLC including testing,

reports and deliver product in April 2021.
30
• Deliver final product within the first week of March 2021: 30

• Deliver final product within the second week of March 2021: 25

• Deliver final product within the third week of March 2021:20

 3 testimonial letters of previous clients

• reference letters: 20 20
• reference letters: 15
• 1 reference letter: 10
Maximum total for functionality 100

1.2.2 The score for functionality shall be calculated as follows:

 Each panel member shall award values for each individual criterion on a score
sheet. The value scored for each criterion shall be multiplied with the specified
weighting for the relevant criterion to obtain the marks scored for the various
criteria. These marks should be added to obtain the total score for functionality.

 The score of each panel member shall be added together and divided by the
number of panel members to establish the average score obtained by each
individual respondent for functionality.

2 Deliver final product within the second week of March 2021: 30

2.1 ELIMINATION OF PROPOSALS ON GROUNDS OF FUNCTIONALITY

2.1.1 Quotations that score less than 70% of the marks available for functionality will be
eliminated from further consideration. Marks will therefore not be awarded for their
cost proposals or for preference.

2.2 PRICE AND B-BBEE STATUS LEVEL POINTS

2.2.1 All remaining quotations will be evaluated as follows:

2.2.2 The 80/20 preference point system will be applied. Points for price and B-BBEE
status level certificate will be awarded in accordance with the stipulations in the

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Section A 3: Evaluation Process/ Criteria

Preference Point Claim Form in terms of the Preferential Procurement Regulations,

2017.

2.2.3 If appropriate, implied contract price adjustments will be made to the cost proposals
of all remaining quotations.

2.2.4 The point scored for the B-BBEE status level certificate for each acceptable quotation
will now be added to the price point.

2.2.5 The Evaluation Committee may recommend that the contract be awarded to the
respondent obtaining the highest aggregate mark as determined by 1.4.4 or to a
lower scoring quotation on justifiable grounds.

2.3 ADJUDICATION OF BID

2.3.1 The relevant award structure will consider the recommendations and make the final
award. The successful respondent will usually be the service provider scoring the
highest number of points or it may be a lower scoring quotation on justifiable grounds
or no award at all.

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Section A 4: Contract Form

CONTRACT FORM: RENDERING OF SERVICES

THIS FORM MUST BE FILLED IN DUPLICATE BY BOTH THE SERVICE PROVIDER (PART 1) AND THE
PURCHASER (PART 2). BOTH FORMS MUST BE SIGNED IN THE ORIGINAL SO THAT THE SERVICE
PROVIDER AND THE PURCHASER WOULD BE IN POSSESSION OF ORIGINALLY SIGNED CONTRACTS
FOR THEIR RESPECTIVE RECORDS.

PART 1 (TO BE FILLED IN BY THE SERVICE PROVIDER)

1. I/we hereby undertake to render services described in the attached bidding documents to NEMISA in
accordance with the requirements and task directives/proposals specifications stipulated in Quotation
Number NEMISA/2021/OTT PLATFORM/RFQ6648 at the price/s quoted. My/our offer/s remain binding
upon me/us and open for acceptance by the Purchaser during the validity period indicated and calculated
from the closing date of the bid.

2. The following documents shall be deemed to form and be read and construed as part of this agreement:

2.1 Bidding documents, viz

 Invitation to bid
 Tax clearance certificate
 Pricing schedule(s)
 Filled in terms of reference/task directive/proposal
 Preference claims for Broad Based Black Economic Empowerment Status Level of Contribution
in terms of the Preferential Procurement Regulations 2017;
 Declaration of interest
 Declaration of bidder’s past SCM practices
 Special Conditions of Contract

2.2 General Conditions of Contract

2.3 Other (specify)

3. I/we confirm that I/we have satisfied myself as to the correctness and validity of my/our bid; that the price(s)
and rate(s) quoted cover all the services specified in the bidding documents; that the price(s) and rate(s)
cover all my obligations and I accept that any mistakes regarding price(s) and rate(s) and calculations will
be at my own risk.

4. I/we accept full responsibility for the proper execution and fulfilment of all obligations and conditions
devolving on me/us under this agreement as the principal liable for the due fulfilment of this contract.

5. I/we declare that I/we have no participation in any collusive practices with any bidder or any other person
regarding this or any other bid.

6. I confirm that I am duly authorised to sign this contract.

NAME (PRINT) WITNESSES

CAPACITY 1

SIGNATURE 2

NAME OF FIRM DATE:

DATE

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Section A 4: Contract Form

CONTRACT FORM: RENDERING OF SERVICES

PART 2 (TO BE FILLED IN BY THE PURCHASER)

1. I ……………………………………………………..……………… in my capacity as
…………………………………………….. accept your bid under reference number
……………………………………………. dated ……………………………………. for the rendering of
services indicated hereunder and/or further specified in the annexures.

1. An official order indicating service delivery instructions is forthcoming.

2. I undertake to make payment for the services rendered in accordance with the terms and conditions
of the contract within 30 (thirty) days after receipt of an invoice.

B-BBEE STATUS
COMPLETION
DESCRIPTION OF SERVICE PRICE (VAT INCL) LEVEL OF
DATE
CONTRIBUTION

3. I confirm that I am duly authorised to sign this contract.

SIGNED AT ON

NAME (PRINT)

SIGNATURE

OFFICIAL STAMP WITNESSES

DATE:

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Section B

SECTION B
This section must be completed and returned or
supplied with quotations as prescribed.

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Section B 1: Special Conditions of Quotation and Contract

SPECIAL CONDITIONS OF BID AND CONTRACT

Return as Part 1
SPECIAL CONDITIONS

1 GENERAL

1.1 The Respondent must clearly state if a deviation from these special conditions are
offered and the reason therefor. If an explanatory note is provided, the paragraph
reference must be indicated in a supporting appendix to the application submission.

1.2 Should Respondents fail to indicate agreement/compliance or otherwise, the NEMISA will
assume that the Respondent is in compliance or agreement with the statement(s) as
specified in this quotation.

1.3 Quotes not completed in this manner may be considered incomplete and rejected.

1.4 NEMISA shall not be liable for any expense incurred by the Respondent in the
preparation and submission of a quotation.

2 CANCELLATION OF PROCUREMENT PROCESS

2.1 This procurement process can be postponed or cancelled at any stage at the sole
discretion of NEMISA provided that such cancellation or postponement takes place prior
to entering into a contract with a specific service provider to which the quotation relates.

3 QUOTE SUBMISSION CONDITIONS, INSTRUCTION AND EVALUATION

PROCESS/CRITERIA

3.1 The Quotation submission conditions and instructions as well as the evaluation
process/criteria have been noted.

4 NEGOTIATION AND CONTRACTING

4.1 NEMISA have the right to enter into negotiation with one or more Respondents regarding
any terms and conditions, including price(s), of a proposed contract.

4.2 Under no circumstances will negotiation with any Respondents, including preferred
Respondents, constitute an award1 or promise/ undertaking to award the contract.

4.3 NEMISA shall not be obliged to accept the lowest or any quotation, offer or proposal.

4.4 A contract will only be deemed to be concluded when reduced to writing in a formal contract
and Service Level Agreement (if applicable) signed by the designated responsible person
of both parties. The designated responsible person of NEMISA is the CEO.

4.5 NEMISA also reserves the right to enter into one contract with a Respondent for all required
functions or into more than one contract with different Respondents for different functions.

1 See GLOSSARY.

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Section B 1: Special Conditions of Quotation and Contract

5 ACCESS TO INFORMATION

5.1 All Respondents will be informed of the status of their quotation once the procurement
process has been completed.

5.2 Requests for information regarding the quotation process will be dealt with in line with the
NEMISA SCM Policy and relevant legislation.

6 REASONS FOR REJECTION

6.1 NEMISA shall reject a proposal for the award of a contract if the recommended Respondent
has committed a proven corrupt or fraudulent act in competing for the particular contract.

6.2 The NEMISA may disregard the quote of any respondent if that respondent, or any of its
directors:
 Have abused the SCM system of the NEMISA.
 Have committed proven fraud or any other improper conduct in relation to such
system.
 Have failed to perform on any previous contract and the proof exists.
Such actions shall be communicated to the National Treasury.

7 GENERAL CONDITIONS OF CONTRACT

7.1 The General Conditions of Contract must be accepted.

8 ADDITIONAL INFORMATION REQUIREMENTS

8.1 During evaluation of the quotes, additional information may be requested in writing from
Respondents. Replies to such request must be submitted, within 5 (five) working days or
as otherwise indicated. Failure to comply, may lead to your quotation being disregarded.

8.2 No additional information will be accepted from any individual Respondent without such
information having been requested

9 CONFIDENTIALITY

9.1 The quotation and all information in connection therewith shall be held in strict confidence
by Respondents and usage of such information shall be limited to the preparation of the
quotation. Respondents shall undertake to limit the number of copies of this document.

10 INTELLECTUAL PROPERTY, INVENTIONS AND COPYRIGHT

10.1 Copyright of all documentation relating to this contract belongs to the client. The successful
Respondent may not disclose any information, documentation or products to other clients
without the written approval of the accounting authority or the delegate.

10.2 This paragraph shall survive termination of this contract.

11 NON-COMPLIANCE WITH DELIVERY TERMS

11.1 As soon as it becomes known to the contractor that he/she will not be able to deliver the
services within the delivery period and/or against the quoted price and/or as specified,
NEMISA must be given immediate written notice to this effect. NEMISA reserves the right
to implement remedies as provided for in the GCC.

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Section B 1: Special Conditions of Quotation and Contract

12 WARRANTS

12.1 The Contractor warrants that it is able to conclude this Agreement to the satisfaction of
NEMISA.

13 PARTIES NOT AFFECTED BY WAIVER OR BREACHES

13.1 The waiver (whether express or implied) by any Party of any breach of the terms or
conditions of this contract by the other Party shall not prejudice any remedy of the waiving
party in respect of any continuing or other breach of the terms and conditions hereof.

13.2 No favour, delay, relaxation or indulgence on the part of any Party in exercising any power
or right conferred on such Party in terms of this contract shall operate as a waiver of such
power or right nor shall any single or partial exercise of any such power or right under this
agreement.

14 RETENTION

14.1 On termination of this agreement, the contractor shall, on demand hand over all
documentation provided as part of the project and all deliverables, etc., without the right of
retention, to NEMISA.

14.2 No agreement to amend or vary a contract or order or the conditions, stipulations or

provisions thereof shall be valid and of any force and effect unless such agreement to
amend or vary is entered into in writing and signed by the contracting parties. Any waiver
of the requirement that the agreement to amend or vary shall be in writing, shall also be in
writing.

15 CENTRAL SUPPLIER DATABASE

15.1 It is a requirement that all suppliers/ services providers to NEMISA shall be registered on
the National Treasury Central Supplier Database (CSD).

15.2 Respondents are therefore required to register as a supplier on the CSD before submitting
a quotation.

The CSD website can be accessed on the following link:

http://ocpo.treasury.gov.za/Pages/default.aspx

15.3 Respondents are therefore required to submit proof of their registration on the CSD, or if
not yet registered, provide proof of their application to be registered, with their quotation.

15.4 No quotation will be awarded and a contract concluded with a respondent who is not
registered on the CSD.

16 FORMAT OF SUBMISSIONS

16.1 Respondents must complete all the necessary quotation documents and undertakings
required in this quotation document. Respondents are advised that their proposal should
be concise, written in plain English and simply presented.

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Section B 1: Special Conditions of Quotation and Contract

16.2 Respondents are to set out their proposal in the format prescribed hereunder. This
means that the proposal must be structured in the parts noted below. Information not
submitted in the relevant part, may not be considered for evaluation purposes.

16.3 Part 1: Special Conditions of Quotation and Contract

16.3.1 Respondents must initial each page and sign the last page and return the Special
Conditions of Quotation and Contract (Section B-1).

Quotes submitted without a completed Special Conditions of Quotation and Contract form
will be deemed to be non-responsive.

16.4 Part 2: SARS Tax Clearance Certificate(s)

16.4.1 Bidders must ensure compliance with their tax obligations.

Bidders are required to submit their unique personal identification number (PIN) issued by
SARS to enable the organ of state to view the taxpayer’s profile and tax status.

Application for tax compliance status (TCS) or PIN may also be made via e-filing. In order
to use this provision, taxpayers will need to register with SARS as e-filers through the
website www.sars.gov.za.

Bidders may also submit a printed TCS together with the bid.

In bids where consortia/ joint ventures/ sub-contractors are involved, each party must
submit a separate proof of TCS/ PIN/ CSD number.

Where no TCS is available, but the bidder is registered on the Central Supplier Database
(CSD), a CSD number must be provided.

Bids submitted without any one of the above particulars, will be deemed to be non-
responsive.

16.5 Part 3: Declaration of Interest

16.5.1 Each party to the quotation must complete and return the “Declaration of Interest” (Section
B-2).

Quotes submitted without a complete and signed Declaration of Interest will be deemed to
be non-responsive.

16.6 Part 4: Declaration of Bidder’s past Supply Chain Management practices

16.6.1 Each party to the quotation must complete and return the “Declaration of Bidder’s past
Supply Chain Management practices” (Section B-3).

Quotes submitted without a completed and signed Declaration of Bidder’s past Supply
Chain Management practices will be deemed non-responsive.

16.7 Part 5: Certificate of Independent Bid Determination

16.7.1 Each party to the quotation must complete and sign the Certificate (Section B-4).

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Section B 1: Special Conditions of Quotation and Contract

Quotes submitted without a completed and signed Certificate of Independent Bid

Determination will be deemed non-responsive.

16.8 Part 6: Preference Points Claim Form in terms of the Preferential Procurement
Regulations 2017

16.8.1 Respondents must complete, sign and return the full “Preference Points Claim Form”
(Section B-5) document.

In addition, a valid BEE certificate must be submitted.

Quotes submitted without a completed and signed Preference Points Claim Form and a
valid BEE certificate will be awarded zero points for preference.

16.9 Part 7: Invitation to Quote

16.9.1 Respondents must complete, sign and return the full “Invitation to Quote” (Section B-6)
document.

Quotes submitted without a completed and signed Invitation to Quote will be deemed to
be non-responsive.

16.10 Part 8: Pricing Schedule

16.10.1 Any budget amount that may be indicated in this document shall be deemed to be a guide
only and Respondents are expected to submit a costing that is fair and reasonable.

16.10.2 All costs related to this assignment are to be allowed for in the pricing schedule and in the
formats prescribed and must be returned as part of the submission (Section B-7).

Quotes submitted without a price or with an incomplete price, will be deemed to be non-
responsive.

16.10.3 Rates for the first year of the contract must be firm. All normal operating costs and out of
pocket expenses such as photocopies, telephone calls, printing, travel, etc. must be
covered in the rates quoted.

16.10.4 A pricing schedule with one of the specified elements (fees and reimbursable costs)
omitted from the costing, may be considered non-responsive.

 VAT: Value Added Tax must be included and shown separately.

16.11 Part 9: Technical approach

16.11.1 Respondents must submit a description of the methodology and approach that will be
used to perform the work as set out in the Terms of Reference. This methodology and
approach must demonstrate the Respondent’s understanding of the requirement and also
of the environment.

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Section B 1: Special Conditions of Quotation and Contract

16.11.2 Respondents must, at least cover the under-mentioned in their technical approach and
return as part of their submission:

 Describe, in detail, exactly how they propose to carry out the activities to achieve the
outcomes identified in the terms of reference. They should identify any possible
problems that might hinder delivery and indicate how they will avoid, or overcome
such problems.

 Describe how the work will be managed. Provide an organisation chart clearly
indicating:

 The lines of reporting and supervision within the Respondent’s team.

 The lines of reporting between the Respondent and the NEMISA and other
stakeholders, if applicable.

 Identify the position(s) involved in the direct delivery of the service to be provided and
in the overall management of the work and name the people who will fill these
positions.

16.11.3 Provide a project plan of activities. In addition to providing details of the estimated number
of work days for each activity, Respondents are to supply a detailed timetable that identifies
when certain activities will be undertaken and over what period they will be spread. The
timing of activities, the time needed to complete them, and the order in which they will be
undertaken must be explained and justified.

16.11.4 Please note that Part 9 should be no longer than 20 single-sided A4 pages in Arial 11 (font
size).

16.12 Part 10: Team details

16.12.1 In this part that must be returned as part of the submission, Respondents must provide
details of the team named in the previous part.

16.12.2 For each team member there must be:

 A complete curriculum vitae confirming suitability for the position. A format is provided
as a guideline only for the compilation of the CVs.

16.13 Part 11: Experience in this field

16.13.1 Respondents should provide in this part, and return as part the submission, at least the
following information.

 Details of contracts for similar work within the last 5 years.

 Contact details of a maximum of 3 organisations for which work was done.

16.14 Part 12: Registration on the CSD

16.14.1 In this part, Respondents must submit proof of their registration, or proof that they have
applied for registration on the Central Supplier Database.

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Section B 1: Special Conditions of Quotation and Contract

Quotes submitted without the required proof, will be deemed to be non-responsive.

16.15 Part 13: Registration Certificates

16.15.1 Insert any requirements for registration with professional bodies here such Certified
Fraud Examiners (CFE), etc.

I/we herewith accept all the above-mentioned special conditions of the quotation. If I/we do consider
a deviation therefrom, I have noted those as per the instruction in paragraph 1 (General) above.

Name of Respondent:

Signature of Respondent:

Date:

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Section B 2: Declaration of Interest

DECLARATION OF INTEREST
Return as Part 3
1. Any legal person, including persons employed by the State2, or persons having a kinship with persons
employed by the State, including a blood relationship, may make an offer or offers in terms of this
invitation to bid (includes a price bid, advertised competitive bid, limited bid or proposal). In view of
possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons
employed by the State, or to persons connected with or related to them, it is required that the bidder or
his/her authorised representative declare his/her position in relation to the evaluating/ adjudicating
authority where –

1.1. The bidder is employed by the State; and/or

1.2. The bidder is a Management Board member of NEMISA and/or

1.3. The legal person on whose behalf the bidding document is signed, has a relationship with persons/a
person who are/is involved in the evaluation and or adjudication of the quotation(s), or where it is known
that such a relationship exists between the person or persons for or on whose behalf the declarant acts
and persons who are involved with the evaluation and or adjudication of the quotation.

2. In order to give effect to the above, the following questionnaire must be completed and submitted with
the quotation.

2.1. Full Name of bidder or his or her

representative:

2.2. Identity Number:

2.3. Position occupied in the Company

(director, trustee, shareholder,
etc3):

2.4. Company Registration Number:

2.5. Tax Reference Number:

2.6. VAT Registration Number:

2.6.1. The names of all directors/ trustees/ shareholders/ members, their individual identity numbers,
tax reference numbers and, if applicable, employee/ persal numbers must be indicated in
paragraph 3 below

2.7. Are you or any person connected with the bidder presently employed by the
YES / NO
State?

2.7.1. If so, furnish the following particulars

 Name of person/ director/

trustee/ shareholder/ member:
 Name of State institution at
which you or the person
connected to the bidder is
employed:
 Position occupied in the State
institution:

2
“State” means
(a) Any national or provincial department, national or provincial public entity or constitutional institution within the
meaning of the Public Finance Management Act, 1999 (Act No 1 of 1999);
(b) Any municipality or municipal entity;
(c) Provincial legislature;
(d) National Assembly or the National Council of Provinces;
(e) Parliament.
3
“Shareholder” means a person who owns shares in the company and is actively involved in the management of the
enterprise or business and exercises control over the enterprise

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Section B 2: Declaration of Interest

Any other particulars:

2.7.2. If you are presently employed by the state, did you obtain the appropriate authority
YES / NO
to undertake remunerative work outside employment in the public sector?

2.7.2.1. If yes, did you attach proof of such authority to the quotation document? YES / NO

(Note: Failure to submit proof of such authority, where applicable, may result in
the disqualification of the quotation.)

2.7.3. If no, furnish reasons for non-submission of such proof:

2.8. Did you or your spouse, or any of the company’s directors/shareholders/members

or their spouses conduct business with the State in the previous twelve (12) YES / NO
months?

2.8.1. If so, furnish the following particulars.

2.9. Do you, or any person connected with the bidder, have any relationship (family,
friend, other) with a person employed by the State and who may be involved with YES / NO
the evaluation and or adjudication of this quotation?

2.9.1. If so, furnish the following particulars.

2.10. Are you, or any person connected with the bidder, aware of any relationship
(family, friend, other) between the bidder and any person employed by the State YES / NO
who may be involved with the evaluation and or adjudication of this quotation?

2.10.1. If so, furnish the following particulars.

2.11. Do you or any of the directors/shareholders/members of the company have any

interest in any other related companies whether or not they are bidding for this YES / NO
contract?

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Section B 2: Declaration of Interest

2.11.1. If so, furnish the following particulars.

3. Full details of directors/ trustees/ members/ shareholders.

State Employee
Personal Tax
Full Name Identity Number Number/ Persal
Reference No
Number

DECLARATION

I, THE UNDERSIGNED (NAME)

CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 2 AND 3 ABOVE IS CORRECT. I

ACCEPT THAT THE STATE MAY REJECT THE BID OR ACT AGAINST ME IN TERMS OF PARAGRAPH 23
OF THE GENERAL CONDITIONS OF CONTRACT SHOULD THIS DECLARATION PROVE TO BE FALSE.

Signature Date

Position Name of Respondent

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Section B 3: Declaration of bidder’s past SCM practices

DECLARATION OF BIDDER'S PAST SUPPLY CHAIN

MANAGEMENT PRACTICES
Return as Part 4
1 This declaration will be used by institutions to ensure that when goods and services are being procured,
all reasonable steps are taken to combat the abuse of the supply chain management system.

2 The bid of any bidder may be disregarded if that bidder, or any of its directors have:

a. abused the NEMISA’s supply chain management system;

b. committed fraud or any other improper conduct in relation to such system; or
c. failed to perform on any previous contract.

3 In order to give effect to the above, the following questionnaire must be completed and submitted with the
bid.

Item Question Yes No

3.1 Is the bidder or any of its directors listed on the National Treasury’s database of Yes No
Restricted Suppliers as companies or persons prohibited from doing business with the  
public sector?
(Companies or persons who are listed on this database were informed in writing
of this restriction by the Accounting Officer/ authority of the institution that
imposed the restriction after the audi alteram partem rule was applied).
The database of Restricted Suppliers now resides on the National Treasury’s
website (www.reatury.gov.za) and can be accessed by clicking on its link at the
bottom of the homepage.
3.1.1 If so, furnish particulars:

3.2 Is the bidder or any of its directors listed on the Register for Tender Defaulters in terms Yes No
of section 29 of the Prevention and Combating of Corrupt Activities Act (No 12 of 2004)?  
The Register for Tender Defaulters can be accessed on the National Treasury’s
website, (www.treasury.gov.za) by clicking on its link at the bottom of the
homepage.
3.2.1 If so, furnish particulars:

3.3 Was the bidder or any of its directors convicted by a court of law (including a court outside Yes No
of the Republic of South Africa) for fraud or corruption during the past five years?  
3.3.1 If so, furnish particulars:

3.4 Was any contract between the bidder and any organ of state terminated during the past Yes No
five years on account of failure to perform on or comply with the contract?  
3.4.1 If so, furnish particulars:

CERTIFICATION

I, THE UNDERSIGNED (FULL NAME) ………………………………………………………………………………………….

CERTIFY THAT THE INFORMATION FURNISHED ON THIS DECLARATION FORM IS TRUE AND CORRECT.

I ACCEPT THAT, IN ADDITION TO CANCELLATION OF A CONTRACT, ACTION MAY BE TAKEN AGAINST ME

SHOULD THIS DECLARATION PROVE TO BE FALSE.

Signature Date

Position Name of Respondent

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Section B 4: Certificate of Independent Bid Determination

CERTIFICATE OF INDEPENDENT BID DETERMINATION

Return as Part 5
I, the undersigned, in submitting the accompanying quotation:

NEMISA/2021/OTT PLATFORM/RFQ6648 - PROVISION OF OTT PLATFORM

(Quotation Number and Description)

in response to the invitation for the quotation made by:

NEMISA
(Name of Institution)

do hereby make the following statements that I certify to be true and complete in every
respect:

I certify, on behalf of: __________________________________________________that:

(Name of Respondent)

1. I have read and I understand the contents of this Certificate;

2. I understand that the accompanying quotation will be disqualified if this

Certificate is found not to be true and complete in every respect;

3. I am authorized by the Respondent to sign this Certificate, and to submit the

accompanying quotation, on behalf of the Respondent;

4. Each person whose signature appears on the accompanying quotation has been
authorized by the Respondent to determine the terms of, and to sign the
quotation, on behalf of the Respondent;

5. For the purposes of this Certificate and the accompanying quotation, I

understand that the word “competitor” shall include any individual or
organization, other than the Respondent, whether or not affiliated with the
Respondent, who:

 has been requested to submit a quotation in response to this quotation

invitation;
 could potentially submit a quotation in response to this quotation invitation,
based on their qualifications, abilities or experience; and
 provides the same goods and services as the Respondent and/or is in the
same line of business as the Respondent

6. The Respondent has arrived at the accompanying quotation independently from,

and without consultation, communication, agreement or arrangement with any
competitor. However communication between partners in a joint venture or
consortium4 will not be construed as collusive bidding.

7. In particular, without limiting the generality of paragraphs 6 above, there has

been no consultation, communication, agreement or arrangement with any
competitor regarding:

4Joint venture or Consortium means an association of persons for the purpose of combining their
expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a contract.

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Section B 4: Certificate of Independent Bid Determination

 prices;
 geographical area where product or service will be rendered (market
allocation)
 methods, factors or formulas used to calculate prices;
 the intention or decision to submit or not to submit, a quotation;
 the submission of a quotation which does not meet the specifications and
conditions of the quotation; or
 bidding with the intention not to win the quotation.

8. In addition, there have been no consultations, communications, agreements or

arrangements with any competitor regarding the quality, quantity, specifications
and conditions or delivery particulars of the products or services to which this
quotation invitation relates.

9. The terms of the accompanying quotation have not been, and will not be,
disclosed by the Respondent, directly or indirectly, to any competitor, prior to the
date and time of the official quotation opening or of the awarding of the contract.

10. I am aware that, in addition and without prejudice to any other remedy provided
to combat any restrictive practices related to bids and contracts, bids that are
suspicious will be reported to the Competition Commission for investigation and
possible imposition of administrative penalties in terms of section 59 of the
Competition Act No 89 of 1998 and or may be reported to the National
Prosecuting Authority (NPA) for criminal investigation and or may be restricted
from conducting business with the public sector for a period not exceeding ten
(10) years in terms of the Prevention and Combating of Corrupt Activities Act No
12 of 2004 or any other applicable legislation.

………………………………………………… …………………………………
Signature Date

…………………………………………………. …………………………………
Position Name of Respondent

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Section B 5: Preference Points Claim Form ito the Preferential Procurement Regulations 2011

PREFERENCE POINTS CLAIM FORM IN TERMS OF THE

PREFERENTIAL PROCUREMENT REGULATIONS 2017
Return as Part 6
NB: BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL
CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF
B-BBEE, AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT
REGULATIONS, 2017.

1. GENERAL CONDITIONS

1.1 The following preference point systems are applicable to all bids:
- the 80/20 system for requirements with a Rand value of up to R50 000 000
(all applicable taxes included); and
- the 90/10 system for requirements with a Rand value above R50 000 000 (all
applicable taxes included).

1.2 The value of this bid is estimated to not exceed R50 000 000 (all applicable taxes
included) and therefore the 80/20 preference point system shall be applicable;
1.3 Points for this bid shall be awarded for:
(a) Price; and
(b) B-BBEE Status Level of Contributor.
1.4 The maximum points for this bid are allocated as follows:

POINTS
PRICE 80
B-BBEE Status Level of Contributor 20
Total points for Price and B-BBEE must not exceed 100

1.5 Failure on the part of a bidder to submit proof of B-BBEE Status level of contributor
together with the bid, will be interpreted to mean that preference points for B-BBEE
status level of contribution are not claimed.
1.6 The purchaser reserves the right to require of a bidder, either before a bid is
adjudicated or at any time subsequently, to substantiate any claim in regard to
preferences, in any manner required by the purchaser.

2. DEFINITIONS

(a) “B-BBEE” means broad-based black economic empowerment as defined in

section 1 of the Broad-Based Black Economic Empowerment Act;
(b) “B-BBEE status level of contributor” means the B-BBEE status of an entity
in terms of a code of good practice on black economic empowerment, issued
in terms of section 9(1) of the Broad-Based Black Economic Empowerment
Act;
(c) “bid” means a written offer in a prescribed or stipulated form in response to
an invitation by an organ of state for the provision of goods or services,
through price quotations, advertised competitive bidding processes or
proposals;
(d) “Broad-Based Black Economic Empowerment Act” means the Broad-
Based Black Economic Empowerment Act, 2003 (Act No. 53 of 2003);
(e) “EME” means an Exempted Micro Enterprise in terms of a code of good

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Section B 5: Preference Points Claim Form ito the Preferential Procurement Regulations 2011

practice on black economic empowerment issued in terms of section 9 (1) of

the Broad-Based Black Economic Empowerment Act;
(f) “functionality” means the ability of a tenderer to provide goods or services
in accordance with specifications as set out in the tender documents.
(g) “prices” includes all applicable taxes less all unconditional discounts;
(h) “proof of B-BBEE status level of contributor” means:
1) B-BBEE Status level certificate issued by an authorized body or person;
2) A sworn affidavit as prescribed by the B-BBEE Codes of Good Practice;
3) Any other requirement prescribed in terms of the B-BBEE Act;
(i) “QSE” means a qualifying small business enterprise in terms of a code of
good practice on black economic empowerment issued in terms of section 9
(1) of the Broad-Based Black Economic Empowerment Act;
(j) “rand value” means the total estimated value of a contract in Rand,
calculated at the time of bid invitation, and includes all applicable taxes;

3. POINTS AWARDED FOR PRICE

3.1 THE 80/20 OR 90/10 PREFERENCE POINT SYSTEMS

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

 Pt − P min   Pt − P min 
Ps = 801 −  or Ps = 901 − 
 P min   P min 
Where
Ps = Points scored for price of bid under consideration
Pt = Price of bid under consideration
Pmin = Price of lowest acceptable bid

4. POINTS AWARDED FOR B-BBEE STATUS LEVEL OF CONTRIBUTOR

4.1 In terms of Regulation 6 (2) and 7 (2) of the Preferential Procurement Regulations,
preference points must be awarded to a bidder for attaining the B-BBEE status level
of contribution in accordance with the table below:

B-BBEE Status Level of Number of points Number of points

Contributor (90/10 system) (80/20 system)
1 10 20
2 9 18
3 6 14
4 5 12
5 4 8
6 3 6
7 2 4
8 1 2
Non-compliant contributor 0 0

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Section B 5: Preference Points Claim Form ito the Preferential Procurement Regulations 2011

5. BID DECLARATION

5.1 Bidders who claim points in respect of B-BBEE Status Level of Contribution must
complete the following:

6. B-BBEE STATUS LEVEL OF CONTRIBUTOR CLAIMED IN TERMS OF

PARAGRAPHS 1.4 AND 4.1

6.1 B-BBEE Status Level of Contributor:= ………….…… (maximum of 10 or 20 points)

(Points claimed in respect of paragraph 6.1 must be in accordance with the table
reflected in paragraph 4.1 and must be substantiated by relevant proof of B-BBEE
status level of contributor.

7. SUB-CONTRACTING

7.1 Will any portion of the contract be sub-contracted?

(Tick applicable box)
YES NO

7.1.1 If yes, indicate:

i) What percentage of the contract will be subcontracted? ............….…………%
ii) The name of the sub-contractor …………………..………….…………………….
iii) The B-BBEE status level of the sub-contractor .................................…………..
iv) Whether the sub-contractor is an EME or QSE
(Tick applicable box)
YES NO

v) Specify, by ticking the appropriate box, if subcontracting with an enterprise in

terms of the Preferential Procurement Regulations,2017:

Designated Group: An EME or QSE which is at last 51% EME QSE

owned by: √ √
Black people
Black people who are youth
Black people who are women
Black people with disabilities
Black people living in rural or underdeveloped areas or
townships
Cooperative owned by black people
Black people who are military veterans
OR
Any EME
Any QSE

8. DECLARATION WITH REGARD TO COMPANY/ FIRM

8.1 Name of company/firm: ….……………………………………………………………….

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Section B 5: Preference Points Claim Form ito the Preferential Procurement Regulations 2011

8.2 VAT registration number: …..……………………………….……………………………

8.3 Company registration number: ……….……..…………….…………………………….
8.4 TYPE OF COMPANY/ FIRM

(Tick applicable box)

 Partnership/ Joint Venture/ Consortium
 One person business/ sole propriety
 Close corporation

 Company

 (Pty) Limited

8.5 DESCRIBE PRINCIPAL BUSINESS ACTIVITIES

………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………….…..

8.6 COMPANY CLASSIFICATION

(Tick applicable box)

 Manufacturer
 Supplier

 Professional service provider

 Other service providers, e.g. transporter, etc.

8.7 Total number of years the company/firm has been in business: …..…………………

8.8 I/ we, the undersigned, who is/ are duly authorised to do so on behalf of the
company/firm, certify that the points claimed, based on the B-BBE status level of
contributor indicated in paragraphs 1.4 and 6.1 of the foregoing certificate, qualifies
the company/ firm for the preference(s) shown and I/ we acknowledge that:
i) The information furnished is true and correct;
ii) The preference points claimed are in accordance with the General Conditions
as indicated in paragraph 1 of this form;
iii) In the event of a contract being awarded as a result of points claimed as shown
in paragraphs 1.4 and 6.1, the contractor may be required to furnish
documentary proof to the satisfaction of the purchaser that the claims are
correct;
iv) If the B-BBEE status level of contributor has been claimed or obtained on a
fraudulent basis or any of the conditions of contract have not been fulfilled, the
purchaser may, in addition to any other remedy it may have –
(a) disqualify the person from the bidding process;
(b) recover costs, losses or damages it has incurred or suffered as a result
of that person’s conduct;
(c) cancel the contract and claim any damages which it has suffered as a

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Section B 5: Preference Points Claim Form ito the Preferential Procurement Regulations 2011

result of having to make less favourable arrangements due to such

cancellation;
(d) recommend that the bidder or contractor, its shareholders and
directors, or only the shareholders and directors who acted on a
fraudulent basis, be restricted by the National Treasury from obtaining
business from any organ of state for a period not exceeding 10 years,
after the audi alteram partem (hear the other side) rule has been
applied; and
(e) forward the matter for criminal prosecution.

WITNESSES ……………………………………………………………..
SIGNATURE(S) OF BIDDERS(S)
1. …………………………………………………
DATE: ………………………………….….

ADDRESS: .………………..……………………………..

………..………………………….…………..
2. …………………………………………………
………..………………………….…………..

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 Quotation No: NEMISA/2021/OTT PLATFORM/RFQ6648 NEMISA Quotation Document

Section B 6: Invitation to Bid

INVITATION TO QUOTE
Return as Part 7
YOU ARE HEREBY INVITED TO QUOTE FOR REQUIREMENT OF NEMISA

QUOTE CLOSING THURSDAY, 25 CLOSING

NEMISA/2021/OTT PLATFORM/RFQ6648 11:00
NO DATE FEBRUARY 2021 TIME

PROVISION OF OTT PLATFORM

All Bidders must furnish the following particulars and include it in their submission
(Failure to do so may result in your bid being disqualified)

Name of Bidder:

Postal address:

Street address:

Telephone number: Code Number

Cellular number:

Facsimile number: Code Number

e-Mail address:

VAT Registration No:

TAX COMPLIANCE REQUIREMENTS (Tick applicable box)

Printed TCS SARS PIN CSD No

PROOF OF B-BBEE STATUS LEVEL SUBMITTED? YES NO

(Tick applicable box)
B-BBEE Status Level Verification Certificate B-BBEE Status Level Sworn Affidavit
WHO WAS THE CERTIFICATE ISSUED BY? (Tick applicable box)
An Accounting Officer as contemplated in the Close Corporation Act (CCA)?
A verification Agency accredited by the South African National Accreditation System (SANAS)?
A registered Auditor?
NOTE: A B-BBEE Status Level Certificate/ Sworn Affidavit (For EMEs or QSEs) must be submitted in order to
qualify for preference points for B-BBEE

Contact details of Bidder’s representative:

Name and Surname

Telephone number: Code Number

Cellular number:

Facsimile number: Code Number

e-Mail address:

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Section B 6: Invitation to Bid

Confirmation

Are you the accredited representative in South Africa for the services offered by you? YES / NO

Declaration

I/ We have examined the information provided in your bid documents and offer to undertake the work
prescribed in accordance with the requirements as set out in the bid document. The prices quoted in this bid
are valid for the stipulated period. I/ We confirm the availability of the proposed team members. I/ We confirm
that this bid will remain binding upon us and may be accepted by you at any time before the expiry date.

Signature of Bidder:

Date:

Are you duly authorised to commit the Bidder? YES / NO

Capacity under which this bid is signed

TOTAL BID PRICE (INCLUSIVE OF VAT) R

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Section B 7: Pricing Schedule

PRICING SCHEDULE
Services
Return as Part 8
NAME OF
RESPONDENT:
OFFER TO BE VALID FOR 60 DAYS FROM THE CLOSING DATE OF QUOTATION
PAR NO DESCRIPTION QUOTATION PRICE IN RSA CURRENCY
1 The accompanying information must be used for the formulation of proposals.

2 Respondents are required to indicate a ceiling price based on the total estimated time/fees for
completion of all phases and including all expenses for the project Amount excluding VAT R

VAT @ 15% R

Total including VAT R

3 Period required for commencement with project after acceptance of quotation.

4 Estimated person-days for completion of the project.

5 Are the rates quoted firm for the full period of the contract?

6 If not firm for the full period, provide details of the basis on which adjustments will be applied for, for example consumer price index.

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Quotation No: NEMISA/2021/OTT PLATFORM/RFQ6648 NEMISA Quotation Document

Section B 8: Curriculum Vitae Template

CV TEMPLATE GUIDELINE
Proposed role in the project:

1. Family name

2. First name:

3. Date of birth:

4. Nationality

5. Education

Institution Degree(s) or Diploma(s) obtained

(Date from - Date to)

6. Membership of professional bodies

7. Other skills (e.g. computer literacy, etc.)

8. Present position:

9. Years within the organisation:

10. Key qualifications (relevant to the

project)

11. Professional experience

Date
(From – To) (mm/yy)
Organisation
Location
Position
Description of duties

Date
(From – To) (mm/yy)
Organisation
Location
Position
Description of duties

12. Other relevant information

(e.g. Publications)

13. References

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