Bid Number: GEM/2022/B/2280740
Dated: 21-06-2022
Bid Document
Bid Details
Bid End Date/Time 05-07-2022 13:00:00
Bid Opening Date/Time 05-07-2022 13:30:00
Bid Offer Validity (From End Date) 70 (Days)
Ministry/State Name Ministry Of Petroleum And Natural Gas
Department Name Indian Oil Corporation Limited
Organisation Name Ioc Mathura Refinery
Office Name Materials Department Mathura Refinery
Total Quantity 32500
7726163054 , 7726163504 , 7730103504 , 7730142754 ,
7730145004 , 7730181004 , 7730181254 , 7731143304 ,
Item Category
7731144004 , 7731181754 , 7731680754 , 7778230504 ,
7778300514 , 7778300644 , 7780721324 , 7785152204
BOQ Title SUPPLY OF CABLES
MSE Exemption for Years of Experience and
No
Turnover
Startup Exemption for Years of Experience
No
and Turnover
Additional Doc 1 (Requested in ATC),Additional Doc 2
(Requested in ATC),Additional Doc 3 (Requested in
ATC),Additional Doc 4 (Requested in ATC),Compliance of
BoQ specification and supporting document
Document required from seller
*In case any bidder is seeking exemption from Experience /
Turnover Criteria, the supporting documents to prove his
eligibility for exemption must be uploaded for evaluation by
the buyer
Bid to RA enabled No
Primary product category 7726163504
Time allowed for Technical Clarifications
4 Days
during technical evaluation
Estimated Bid Value 9678295
Evaluation Method Item wise evaluation
EMD Detail
Required No
ePBG Detail
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Advisory Bank State Bank of India
ePBG Percentage(%) 3.00
Duration of ePBG required (Months). 21
(a). The EMD % will be applicable for each schedule/group selected during Bid creation.
(b). EMD & Performance security should be in favour of Beneficiary, wherever it is applicable.
Beneficiary:
Assistant Manager
Materials Department Mathura Refinery, INDIAN OIL CORPORATION LIMITED, IOC MATHURA REFINERY, Ministry of
Petroleum and Natural Gas
(Kunal Joshan)
Splitting
Bid splitting not applied.
MII Purchase Preference
MII Purchase Preference No
Details of the Competent Authority for MII
Name of Competent Authority RAJENDRA MEHRA
Designation of Competent Authority DGM MAT
Office / Department / Division of Competent
PURCHASE SECTION
Authority
CA Approval Number RMRM223029
Competent Authority Approval Date 21-06-2022
Brief Description of the Approval Granted by AS PER TENDERING APPROVAL............
Competent Authority ...................................................................
Competent Authority Approval for not opting Make In India Preference : View Document
MSE Purchase Preference
MSE Purchase Preference Yes
1. Purchase preference to Micro and Small Enterprises (MSEs): Purchase preference will be given to MSEs as
defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order, 2012 dated 23.03.2012 issued
by Ministry of Micro, Small and Medium Enterprises and its subsequent Orders/Notifications issued by concerned
Ministry. If the bidder wants to avail the Purchase preference, the bidder must be the manufacturer of the offered
product in case of bid for supply of goods. Traders are excluded from the purview of Public Procurement Policy for
Micro and Small Enterprises. In respect of bid for Services, the bidder must be the Service provider of the offered
Service. Relevant documentary evidence in this regard shall be uploaded along with the bid in respect of the
offered product or service. If L-1 is not an MSE and MSE Seller (s) has/have quoted price within L-1+ 15%
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(Selected by Buyer)of margin of purchase preference /price band defined in relevant policy, such Seller shall be
given opportunity to match L-1 price and contract will be awarded for 25%(selected by Buyer) percentage of
total QUANTITY.
2. Estimated Bid Value indicated above is being declared solely for the purpose of guidance on EMD amount and
for determining the Eligibility Criteria related to Turn Over, Past Performance and Project / Past Experience etc.
This has no relevance or bearing on the price to be quoted by the bidders and is also not going to have any
impact on bid participation. Also this is not going to be used as a criteria in determining reasonableness of
quoted prices which would be determined by the buyer based on its own assessment of reasonableness and
based on competitive prices received in Bid / RA process.
Evaluation Method ( Item Wise Evaluation Method )
Contract will be awarded schedulewise and the determination of L1 will be done separately for each schedule.
The details of item-consignee combination covered under each schedule are as under:
Evaluation Schedules Estimated Value Item/Category Quantity
Schedule 1 1008000 7726163054 5000
Schedule 2 1233960 7726163504 3000
Schedule 3 528315 7730103504 1500
Schedule 4 568590 7730142754 3000
Schedule 5 1042280 7730145004 1000
Schedule 6 79380 7730181004 1000
Schedule 7 200300 7730181254 2000
Schedule 8 585600 7731143304 2000
Schedule 9 1473240 7731144004 3000
Schedule 10 121610 7731181754 1000
Schedule 11 185000 7731680754 1000
Schedule 12 454980 7778230504 3000
Schedule 13 411320 7778300514 1000
Schedule 14 654540 7778300644 2000
Schedule 15 1003740 7780721324 2000
Schedule 16 127440 7785152204 1000
7726163054
Brand Type Unbranded
Technical Specifications
Specification Document View File
BOQ Detail Document View File
Advisory-Please refer attached BOQ document for detailed consignee list and delivery period.
3 / 15
Consignees/Reporting Officer and Quantity
Consignee/Reporti
S.No. Address Quantity Delivery Days
ng Officer
281005,Mathura Refinery
1 Kunal Joshan 5000 45
Indian Oil Corporation
7726163504
Brand Type Unbranded
Technical Specifications
Specification Document View File
BOQ Detail Document View File
Advisory-Please refer attached BOQ document for detailed consignee list and delivery period.
Consignees/Reporting Officer and Quantity
Consignee/Reporti
S.No. Address Quantity Delivery Days
ng Officer
281005,Mathura Refinery
1 Kunal Joshan 3000 45
Indian Oil Corporation
7730103504
Brand Type Unbranded
Technical Specifications
Specification Document View File
BOQ Detail Document View File
4 / 15
Advisory-Please refer attached BOQ document for detailed consignee list and delivery period.
Consignees/Reporting Officer and Quantity
Consignee/Reporti
S.No. Address Quantity Delivery Days
ng Officer
281005,Mathura Refinery
1 Kunal Joshan 1500 45
Indian Oil Corporation
7730142754
Brand Type Unbranded
Technical Specifications
Specification Document View File
BOQ Detail Document View File
Advisory-Please refer attached BOQ document for detailed consignee list and delivery period.
Consignees/Reporting Officer and Quantity
Consignee/Reporti
S.No. Address Quantity Delivery Days
ng Officer
281005,Mathura Refinery
1 Kunal Joshan 3000 45
Indian Oil Corporation
7730145004
Brand Type Unbranded
Technical Specifications
Specification Document View File
BOQ Detail Document View File
5 / 15
Advisory-Please refer attached BOQ document for detailed consignee list and delivery period.
Consignees/Reporting Officer and Quantity
Consignee/Reporti
S.No. Address Quantity Delivery Days
ng Officer
281005,Mathura Refinery
1 Kunal Joshan 1000 45
Indian Oil Corporation
7730181004
Brand Type Unbranded
Technical Specifications
Specification Document View File
BOQ Detail Document View File
Advisory-Please refer attached BOQ document for detailed consignee list and delivery period.
Consignees/Reporting Officer and Quantity
Consignee/Reporti
S.No. Address Quantity Delivery Days
ng Officer
281005,Mathura Refinery
1 Kunal Joshan 1000 45
Indian Oil Corporation
7730181254
Brand Type Unbranded
Technical Specifications
Specification Document View File
BOQ Detail Document View File
6 / 15
Advisory-Please refer attached BOQ document for detailed consignee list and delivery period.
Consignees/Reporting Officer and Quantity
Consignee/Reporti
S.No. Address Quantity Delivery Days
ng Officer
281005,Mathura Refinery
1 Kunal Joshan 2000 45
Indian Oil Corporation
7731143304
Brand Type Unbranded
Technical Specifications
Specification Document View File
BOQ Detail Document View File
Advisory-Please refer attached BOQ document for detailed consignee list and delivery period.
Consignees/Reporting Officer and Quantity
Consignee/Reporti
S.No. Address Quantity Delivery Days
ng Officer
281005,Mathura Refinery
1 Kunal Joshan 2000 45
Indian Oil Corporation
7731144004
Brand Type Unbranded
Technical Specifications
Specification Document View File
7 / 15
BOQ Detail Document View File
Advisory-Please refer attached BOQ document for detailed consignee list and delivery period.
Consignees/Reporting Officer and Quantity
Consignee/Reporti
S.No. Address Quantity Delivery Days
ng Officer
281005,Mathura Refinery
1 Kunal Joshan 3000 45
Indian Oil Corporation
7731181754
Brand Type Unbranded
Technical Specifications
Specification Document View File
BOQ Detail Document View File
Advisory-Please refer attached BOQ document for detailed consignee list and delivery period.
Consignees/Reporting Officer and Quantity
Consignee/Reporti
S.No. Address Quantity Delivery Days
ng Officer
281005,Mathura Refinery
1 Kunal Joshan 1000 45
Indian Oil Corporation
7731680754
Brand Type Unbranded
Technical Specifications
8 / 15
Specification Document View File
BOQ Detail Document View File
Advisory-Please refer attached BOQ document for detailed consignee list and delivery period.
Consignees/Reporting Officer and Quantity
Consignee/Reporti
S.No. Address Quantity Delivery Days
ng Officer
281005,Mathura Refinery
1 Kunal Joshan 1000 45
Indian Oil Corporation
7778230504
Brand Type Unbranded
Technical Specifications
Specification Document View File
BOQ Detail Document View File
Advisory-Please refer attached BOQ document for detailed consignee list and delivery period.
Consignees/Reporting Officer and Quantity
Consignee/Reporti
S.No. Address Quantity Delivery Days
ng Officer
281005,Mathura Refinery
1 Kunal Joshan 3000 45
Indian Oil Corporation
7778300514
Brand Type Unbranded
Technical Specifications
9 / 15
Specification Document View File
BOQ Detail Document View File
Advisory-Please refer attached BOQ document for detailed consignee list and delivery period.
Consignees/Reporting Officer and Quantity
Consignee/Reporti
S.No. Address Quantity Delivery Days
ng Officer
281005,Mathura Refinery
1 Kunal Joshan 1000 45
Indian Oil Corporation
7778300644
Brand Type Unbranded
Technical Specifications
Specification Document View File
BOQ Detail Document View File
Advisory-Please refer attached BOQ document for detailed consignee list and delivery period.
Consignees/Reporting Officer and Quantity
Consignee/Reporti
S.No. Address Quantity Delivery Days
ng Officer
281005,Mathura Refinery
1 Kunal Joshan 2000 45
Indian Oil Corporation
7780721324
Brand Type Unbranded
10 / 15
Technical Specifications
Specification Document View File
BOQ Detail Document View File
Advisory-Please refer attached BOQ document for detailed consignee list and delivery period.
Consignees/Reporting Officer and Quantity
Consignee/Reporti
S.No. Address Quantity Delivery Days
ng Officer
281005,Mathura Refinery
1 Kunal Joshan 2000 45
Indian Oil Corporation
7785152204
Brand Type Unbranded
Technical Specifications
Specification Document View File
BOQ Detail Document View File
Advisory-Please refer attached BOQ document for detailed consignee list and delivery period.
Consignees/Reporting Officer and Quantity
Consignee/Reporti
S.No. Address Quantity Delivery Days
ng Officer
281005,Mathura Refinery
1 Kunal Joshan 1000 45
Indian Oil Corporation
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Buyer Added Bid Specific Terms and Conditions
1. Generic
OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up
to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to
increase the ordered quantity by up to 25% of the contracted quantity during the currency of the
contract at the contracted rates. Bidders are bound to accept the orders accordingly.
2. Scope of Supply
Scope of supply (Bid price to include all cost components) : Only supply of Goods
3. Past Project Experience
Commercial Experience Criteria for Goods:
For experience, the order(s) executed by the bidder, during the last five years ending on the last day of the
month immediately preceding the month in which the last date of bid submission falls, should be
considered as under:
Three orders each executed for “similar item” SUPPLY OF CABLES where executed value is not less than
the amount equal to Rs. 2425600.
OR
Two orders each executed for “similar item” SUPPLY OF CABLES where executed value is not less than the
amount equal to Rs. 3234100.
OR
One order executed for “similar item” SUPPLY OF CABLES where executed value is not less than the
amount equal to Rs. 4042600.
FOB/FCA/FOR Dispatch point price (inclusive of P&F, if any) shall be considered for arriving at the executed
order value. However, in case any other cost component like TPI charges, Freight charges, Taxes & Duties
etc. are not indicated separately and are already included in the Purchase Order Value, as evident from the
submitted Purchase order copies, then executed order value shall include such inclusive cost components
also for the purpose of PQC evaluation.
Last date of order execution may fall in the above mentioned period i.e. within last five years ending on
the last day of the month immediately preceding the month in which the last date of bid submission falls
without considering any extensions.
Foreign Orders in currency other than USD shall be converted to USD on the date of the said Purchase
Order.
4. Past Project Experience
The Bidder / OEM {themselves or through reseller(s)}, should have executed project for supply and
installation / commissioning of same or similar Category Products during preceding 3 financial years (i.e.
current year and three previous financial years) as on opening of bid, as per following criteria:
(i) Single order of at least 35% of estimated bid value; or
(ii) Two orders of at least 20% each of estimated bid value; or
(iii) Three orders of at least 15% each of estimated bid value.
Satisfactory Performance certificate issued by respective Buyer Organization for the above Orders should
be uploaded with bid. In case of bunch bids, the Category related to primary product having highest bid
value should meet this criterion
5. Buyer Added Bid Specific ATC
Buyer Added text based ATC clauses
Buyer Added text based ATC clauses
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Turnover criteria The bidder should have an annual turnover of INR 48.51 lakhs in any of the last
three preceding financial years (2019-20 ,2020-21 and 2021-22) For fulfilling the financial criteria,
any one of the following are to be submitted along-with the un-priced bid as valid proof for meeting the
criteria
i. An audited balance sheet (including Income Statement) of the bidder.
ii. Published Annual report. iii. In case the balance sheet is available in the public domain the same
shall be accepted etc.
………………………………………………………………………………………………………………………………………
……….
1. Post L1 Identification,PQC PO Verification shall be asked from the L1 vendor and PO issuing authority
and accordingly after thorough vetting of Documents.IOCL will proceed for PO Placement
2. Vendor must read all Technical Specifications/Scope of work/data sheets and ATC conditions before
Submitting its offer. All Test reports must be submitted along with offer for Meeting technical
Criteria
3. Please refer ATC PQC Clause and accordingly provide Purchase Order along with Invoices as
completion proof for meeting the Commercial Criteria
4. No Query or representation w.r.t PQC document shall be entertained. Also, PQC waiver not applicable
being Critical Item.
5. Notwithstanding any other condition/provision in the tender documents, bidders are required to
submit complete documents pertaining to PQC along with their offer. Failure to meet the PQC will
render the bid to be summarily rejected. IOCL reserves the right to complete the evaluation based on
the details furnished by the bidder, with or without seeking any additional supporting documents/
clarifications.
6. Material must be supplied through Bank Approved transporter having its Godown at
Mathura
7. Liquidated Damages (Price reduction schedule) :- If the Seller fails to deliver any or all of the
Goods/Services within the original/re-fixed delivery period(s) specified in the contract, the Buyer will
be entitled to deduct/recover the Liquidated Damages for the delay, unless covered under Force
Majeure conditions aforesaid, @ 0.5% per week or part of the week of delayed period as pre-estimated
damages not exceeding 10% of the contract value without any controversy/dispute of any sort
whatsoever.
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8. TPI inspection to be carried out for all Material. (Inspection Instruction mentioned in
technical Document.)
List of Approved TPI Agency as follows:
1. M/S ABS INDUSTRIAL VERIFICATION INDIA PVT LTD
2. M/S APAVE ASSESSMENTS INDIA PVT LTD
3. M/S BUREAU VERITAS(INDIA) PVT LTD
4. M/S CERTIFICATION ENGINEERS INTERNATIONAL LTD
5. M/S INTERNATIONAL CERTIFICATION SERVICES PVT LTD
6. M/S INTERTEK INDIA PVT LTD
7. M/S LLYOYDS REGISTER MARINE AND INSPECTION
8. M/S MEENAAR GLOBAL CONSULTANTS LLP
9. M/S PROJECTS AND DEVELOPMENT INDIA LTD
10. M/S QUALITY EVALUATION AND SYSTEMS TEAM PVT LTD
11. M/S SGS INDIA PVT LTD
12. M/S TATA PROJECTS LTD
13. M/S TUV INDIA PVT LTD
14. M/S TUV REHLENLAND INDIA PVT LTD
15. M/S VCS QUALITY SERVICES PVT LTD
9. Arbitration: All disputes or differences which may arise out of or in connection with the Contract
including any dispute or difference regarding the interpretation of the terms and conditions of any
clause thereof which cannot be amicably resolved between the parties may be referred to Arbitration.
The Vendor may select one person out of a panel of three persons nominated by IOCL who shall act as
the sole arbitrator. The Arbitration proceedings shall be governed by and conducted in accordance
with the Arbitration and Conciliation Act, 1996 as amended from time to time. The seat of the
arbitration shall be New Delhi, India. However, with the consent of IOCL and the Vendor, the arbitrator
may agree upon any venue at London or Singapore. Laws of India only would be applicable.
10. Without prejudice to its rights under this Clause hereof and to entitlement to discount(s) accrued in
terms thereof and in addition thereto, IOCL may at any time after the expiry of the stipulated date(s)
of Delivery in respect of any Material(s), at its discretion terminate in whole or part the Contract in
respect of the undelivered Material(s) or any of them and either purchase such Material(s) from any
other available source at the risks and costs of the Vendor and recover from the Vendor any additional
cost incurred by it on such purchase or recover from the Vendor without such purchase the difference
between the market and contract price of such Material(s) on the date of termination of Contract
relative thereto. The maximum liability against risk & cost sourcing shall not be beyond the total
Contract Value for the undelivered material. Provided, this shall not restrict IOCL’s claim for damages
or compensation, as the case may be, for acts of fraud, deliberate default, negligence or misconduct
by the vendor
11. Delivery Period For material shall be 45 days from the date of PO
12. GTC shall be Applicable for all other terms and conditions.
Any Query with respect to Technical Specifications can raised to Kunal Joshan
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([email protected])
Disclaimer
The additional terms and conditions have been incorporated by the Buyer after approval of the Competent
Authority in Buyer Organization. Buyer organization is solely responsible for the impact of these clauses on the
bidding process, its outcome, and consequences thereof including any eccentricity/restriction arising in the
bidding process due to these ATCs and due to modification of technical specifications and/or terms and
conditions governing the bid. Any clause incorporated by the Buyer such as demanding Tender Sample,
incorporating any clause against the MSME policy and Preference to make in India Policy, mandating any Brand
names or Foreign Certification, changing the default time period for Acceptance of material or payment timeline
governed by OM of Department of Expenditure shall be null and void and would not be considered part of bid.
Further any reference of conditions published on any external site or reference to external documents/clauses
shall also be null and void. If any seller has any objection/grievance against these additional clauses or
otherwise on any aspect of this bid, they can raise their representation against the same by using the
Representation window provided in the bid details field in Seller dashboard after logging in as a seller within 4
days of bid publication on GeM. Buyer is duty bound to reply to all such representations and would not be
allowed to open bids if he fails to reply to such representations. Also, GeM does not permit collection of Tender
fee / Auction fee in case of Bids / Forward Auction as the case may be. Any stipulation by the Buyer seeking
payment of Tender Fee / Auction fee through ATC clauses would be treated as null and void.
This Bid is also governed by the General Terms and Conditions
In terms of GeM GTC clause 26 regarding Restrictions on procurement from a bidder of a country which shares a land border with India, any bidder from a country which
shares a land border with India will be eligible to bid in this tender only if the bidder is registered with the Competent Authority. While participating in bid, Bidder has to
undertake compliance of this and any false declaration and non-compliance of this would be a ground for immediate termination of the contract and further legal action
in accordance with the laws.
---Thank You---
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