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Bid Document Checklist for Contractors

The document is a checklist of required documents for a bid submission. It lists 20 items that are either compulsory or additional documents. It specifies which documents are the responsibility of different people like Richard, Felix, Nelson and Titus. Some of the key compulsory documents include a company registration certificate, tax clearance certificate, social security certificate, affirmative action compliance certificate, bid securing declaration, CVs of contract manager and site agent, and information on any current or past litigation.

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Young R-j Mafara
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56 views3 pages

Bid Document Checklist for Contractors

The document is a checklist of required documents for a bid submission. It lists 20 items that are either compulsory or additional documents. It specifies which documents are the responsibility of different people like Richard, Felix, Nelson and Titus. Some of the key compulsory documents include a company registration certificate, tax clearance certificate, social security certificate, affirmative action compliance certificate, bid securing declaration, CVs of contract manager and site agent, and information on any current or past litigation.

Uploaded by

Young R-j Mafara
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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CHECK LIST TABLE (DOCUMENTS COMPRISING THE BID)

Compulsory Additional Responsible


No. Bid Requirements
Documents Documents Person
W/ONB/COW-257/2022
Friday, 27 January 2023 at 10H00am
Pre-bid meeting: Wednesday, 07
December 2022 at 10H00am at the Townhouse Customer
Care Centre Boardroom - Municipal Council of Windhoek, No.
80 Independence Avenue, Windhoek

A valid company Registration


1 Certificate & certified ID of x
shareholders
A valid Original Good Standing Tax
2 x
Certificate
A valid Original Good Standing
3 x
Social Security Certificate
A valid Affirmative Action
Compliance Certificate proof from
Employment Equity Commissioner Nelson
4 that bidder is not a relevant x
employer or exemption issued in
terms of Section 42 of the
Affirmative Action Act,1998
A valid Certificate indicating SME
5 Status (for Bids reserved for SMEs) x
if applicable
Letter of Intent from a financial
8 Institution (Commercial Bank) x
(minimum credit rating C)

An undertaking on the part of the


Bidder that the salaries and wages
x Richard
payable to its personnel in respect
6
of this proposal are compliant to
the relevant laws, Remuneration
Order, and Award, where applicable
if it is awarded the contract or part
thereof;
Bidder submitted a written
authorization in form a power of
attorney. Accompanying the
proposal or any evidence
7 x
demonstrating that the
representative signing the bid has
been duly authorized to commit the
bidder.
7 Bid Securing declaration x
Preliminary Construction
12
Programme

Company Financial Statement for


9 x
the past three years
Evidence of adequacy of working
10 x
capital for this contract. (25 million)
Proof of company experience with Felix
monetary value of Works
11 x
performed for the last five years (at
least two projects)
13 Estimated Monthly Expenditure
List and Proof of ownership (lease
agreements) of Construction
Equipment
 TLB (60kw)
 Front end loader
14  Compressor x Nelson
 Pneumatic tyre rollers
 Grid rollers
 Bulldozer (D6)
 Grader (100kw)
 Roller compactor (3.5 t)
 Tipper truck (5t)
 Concrete mixers
 Water bowser (12kl)

Curriculum Vitae of Contract


manager
15  B. degree / diploma in civil Eng. x
with proof
 8 years in roads
Curriculum Vitae of Site agent
 National diploma in civil Eng. Or
15 x
road construction with proof
 5 years in roads
Summarised Curriculum Vitae of
Contractor’s
16
Foreman as per prescribed data Titus
form
Summarised Curriculum Vitae of
17 Contractor’s Safety Officer as per x
prescribed data form
Summarised Curriculum Vitae of
18 Contractor’s Surveyor as per the
prescribed data form
Proposal for sub-contracting
components of the Works
19
amounting to more than 10 percent
of the Contract Price
Information regarding any litigation,
20 current or during the last five years, x Felix
in which the Bidder was/ is involved

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