AHA|SA HOTEL SECURITY ASSESSMENT CHECKLIST

Licensee: _____________________________ Hotel Name: __________________________

Street Address: ______________________________________________________________

Suburb/Town: _________________________ Postcode: ____________________________

Telephone No: ________________________ Fax No: ______________________________

Email:_______________________________

Name of person completing this Assessment: ________________________________________

Date: _______________________________ Time: _______________________________

Please ensure you make a blank copy of this assessment for your records in order to update
information annually. It is strongly recommended that the Checklist is used as soon as any
significant renovations are undertaken at the hotel.

Below is a checklist to help you identify the areas of your Hotel that may pose a security risk to
staff and patrons. This is a generic assessment and may not cover all the security risks to your
Hotel. Please ensure you answer each question in this Security Assessment Checklist. If you
answer ‘no’ or are unsure with any of the questions, please refer to the Suggested Treatment in
the back of this Checklist to assist in enhancing your Hotel security. Hotel security can also be
enhanced by contacting your Local Service Area Crime Prevention Section to carry out a security
audit of your Hotel.

YES NO COMMENTS

POLICE CONTACT

Has the Local Service Area Crime Prevention Section

conducted a security audit. If Yes record who
attended and
When?
Where there any areas for improvement suggested?
If so, have they been addressed?
If No please provide reasons.

21 February 2013 1
 YES NO COMMENTS

BUILDING IDENTIFICATION AND & VISITOR ACCESS

1. Is the Hotel name clearly visible at all public

access points?
2. Are entry points to the Hotel supervised?
3. Are you able to restrict access from vulnerable
access points (e.g. Hotel backs onto laneway)
4. Are your ‘staff only” areas clearly identified and
separated from public areas?
5. Are doors and windows protected by security
devices to prevent “ram raids”? (e.g. bollards or
other security devices)
6. Do staff wear identification badges or a hotel
uniform at all times whilst in the Hotel?
7. Do approved gaming staff and responsible
persons wear their name badges?
8. Are staff encouraged to challenge people in back
of house area not wearing ID/hotel Uniform?
9. Are there appropriate warning signs displayed
around the hotel relating to security and or
video surveillance ?
10. Is there natural visibility into public areas of the
Hotel from outside the Hotel?

ACCESS CONTROL

11. Are all doors fitted with quality locks to restrict

access when the premises are closed? Or to non-
public areas?
12. Can internal doors be locked when left
unattended for long periods of time?
13. Are unused windows permanently closed and
secured?
14. Do nominated members of staff check to ensure
that all patrons have left the premises at the end
of the trading times?
15. Do nominated members of staff check that all
doors and windows are closed and locked at the
end of the trading times?
16. Are the number of entry/exit points kept to a
minimum?

21 February 2013 2
 YES NO COMMENTS
17. Is landscaping well maintained to enable clear
sightlines from within the Hotel (e.g. cutting
back overgrown planting)?
18. Is there working security lighting installed that
adequately lights the entry points?
19. Is the floor design arranged to provide good
sightlines within the premises? (e.g. there should
be good sightline from the cash area(s) to the
front door)
20. Are reception/counter heights appropriate for
each part of the premises?
21. Are visitors/customers prevented from accessing
the area behind the bars, cashier areas and
other back of house areas?
22. Does the Hotel have an appropriate sign in/out
process for Trade Visitors? (are visitors asked for
identification, does a staff member accompany
visitors at all times, etc.)
23. Is a cloak room /bag holding service provided at
point of entry? If so, is it monitored/supervised?
24. Are there appropriate internal signs to guide
visitors/patrons/guests?
25. Are cash registers or other area(s)where cash is
kept a reasonable distance from the front door?
26. Are ceiling spaces secure? (e.g. cannot be
accessed from an adjoining property?)
27. Does the Hotel have a policy regarding the
wearing of helmets /hats/beanies etc., on the
premises? If so is the policy displayed
adequately?

VEHICLES AND VEHICLE ACCESS CONTROLS

28. Are vehicles prevented from entering restricted

areas of your property?
29. Are vehicles permitted to park close to the
entrances of the Hotel?
30. Are vehicles in carparks or other areas under the
control of the licensee checked for unattended
children at regular intervals?

21 February 2013 3
 YES NO COMMENTS
31. Are vehicles which have been identified as
suspicious investigated as soon as they are
discovered? (vehicle parked close to entry
points with occupants, vehicles parked in
unusual positions, vehicles driving slowly around
carparks with the occupants paying close
attention to the activities etc.)

PROPERTY IDENTIFICATION

32. Is a record kept of the make, model and serial

numbers of all hotel assets including items, such
as mobile phones, computers, televisions etc.?
Is this information recorded in an Assets
Register?
33. Is all valuable property permanently marked
with a corporate identifier (such as the Hotel
name, logo, ABN etc.)?
34. Is valuable property photographed for easy
identification?
35. Are the photographs and property list
adequately secured?
36. Does the hotel have a current business insurance
policy?

TELEPHONES

37. Are telephones pre-programmed with

emergency contact numbers?
38. Are telephone lines tamper proof?
39. Is there an alternative means of contacting
emergency services in the event of telephone
systems being rendered inoperative?

SAFES

40. Does the Hotel have a safe(s) installed?

41. Is the safe(s) securely anchored?
42. Is the safe(s) located out of public view?
43. Does the safe(s) have a drop chute facility?
44. Is there direct access to the safe(s)?
45. Is the safe(s) kept locked?

21 February 2013 4
 YES NO COMMENTS
46. Is access to the safe(s) restricted, including
keeping doors to cash areas locked at all times ?
47. Is the safe located in an area separate from the
cash area?
48. Is signage displayed to advise of time delay
before cash can be removed from the safe?
49. Is the location of the safe and cash counting area
excluded from any publically displayed plan of
the premises? (it should not be shown on any
evacuation plan on public display)

KEY & VALUABLES CONTROL

50. Does the Hotel maintain a key register?

51. Are all spare keys kept in a secure area?
52. Are staff provided with somewhere to store their
personal items?
53. Are there procedures in place for regular or
random checks to be conducted of staff personal
items when leaving the premises

CASH HANDLING

54. Does the Hotel have established cash handling

procedures?
55. Does the Hotel have a ‘drop safe’ and if so is it
easily accessible for staff?
56. Does the Hotel vary the banking routine?
57. Is a licensed company used to transport cash?
58. Is the cash collection route varied
59. Is the cash counted out of public view?
60. When the cash is counted are the doors kept
locked?
61. Are tiny tellers and ATM’s cleared/refilled after
hours?
62. Are float monies kept in the safe?
63. Does the Hotel have a ‘minimum cash in tills’
policy?
64. Are cash drawers clearly labeled (Hotel and
department)?
65. Are cash draws locked in a secure location after
hours?

21 February 2013 5
 YES NO COMMENTS

SECURITY AND CROWD CONTROLLERS

66. Are there security staff on site?

67. Are security staff employed directly by the hotel
or are they contractors?
68. For direct employees have they supplied a
National Police Clearance Certificate and a copy
of their Security Licence?
69. Are their personal references checked prior to
commencing employment?
70. For contract security staff, are there systems in
place to ensure that each contractor is licensed
and approved to work in licensed premises?
71. Have security staff received formal security
training?
72. Are specific security roles and other duties
assigned for Security/Crowd Controllers?
73. Are there systems in place to ensure that
Security Registers and Form 9’s are properly
completed and maintained?
74. Are there systems in place to ensure Security
staff are aware of the liquor licence conditions
applicable to your hotel? (Patron capacities and
any additional conditions relating to noise and
disturbance).
75. Are all staff aware of, and have they been
trained on, the Armed Robbery Prevention Kit?
76. Does the Hotel have policies/procedures in place
regarding security incident responses e.g.:
• Unattended vehicles?
• Trespassers?
• Unauthorised access?
• Suspect packages?
• Removal of person and use of force
77. Does the Hotel have an internal procedure to
report suspicious activity in the hotel and a
process to escalate to police if necessary?

21 February 2013 6
 YES NO COMMENTS

SECURITY ALARM SYSTEMS

78. Is the building protected by a onsite security

alarm system? Does this include the safe and
cash counting area(s)?
79. Is the security alarm system monitored by a
licensed security company?
80. Does the security alarm system have a duress
facility?
81. Is the duress alarm(s) placed behind counters in
bottleshop, bars and gaming area(s)/ Is it
maintained by a security company?
82. Are there policies in place on how staff use and
respond to the duress facility?
83. Are staff familiar with the procedures for turning
the alarm system on and off?
84. Is there a register of who has been provided with
the alarm codes?
85. Is there a process in place to disable alarm codes
when staff cease employment at the hotel?
86. Is the system test on a regular basis to ensure it
works?

CLOSED CIRCUIT TELEVISION (CCTV)

87. Does the Hotel have CCTV equipment installed?

88. Are customers and staff aware through signage
of the existence of the CCTV system?
89. Are cameras monitored? Internally or remotely?
90. Do the CCTV cameras cover the entrances and
exits to the Hotel?
91. Does the Hotel have CCTV cameras covering
critical areas, such as cash offices, cashiers and
cash registers, and safe?
92. Are recorded CCTV images sufficient to identify
someone? Are images capable of being
transmitted electronically to police?
93. Is there capacity to record and store CCTV
footage to cover a reasonable length of
time?(see notes for what is reasonable time)
94. Does the CCTV equipment undergo regular
maintenance to ensure the system is recording
correctly/cameras are working correctly?

21 February 2013 7
 YES NO COMMENTS
95. Are staff trained in the use of CCTV equipment
and able to access and retrieve files if necessary?
96. Is the equipment checked to ensure that
cameras have not been moved and that there
are no “black spots”?

INFORMATION SECURITY

97. Are confidential/important Hotel documents

locked away when not in use?
98. Are all computers password protected?
99. Are computer passwords changed regularly?
100. Does the Hotel have computer firewall and
antivirus software installed on all computers?
101. Are computer protection measures updated
regularly?
102. Is critical Hotel information backed up
regularly?

COMMUNICATION

103. Does the Hotel have a Security Procedures

Policy? Are staff made aware of this during their
induction? Are they regularly refreshed on the
Policy?
104. Is security documentation regularly reviewed
and if necessary updated?
105. Do staff regularly meet to discuss security
issues? Or are they encouraged to raise concerns
about security? Are these concerns discussed
during staff meetings/training?
106. Is the Hotel a member of a local Business Watch
or similar group?
107. Does the Hotel have the contact details for the
local Crime Prevention Section?
108. Is a senior staff member in contact with the
neighbouring businesses and or residents
regarding issues of security and crime that might
affect the local area?
109. Does the hotel participate in a local liquor
accord?
110. Are staff trained to report maintenance
problems and safety concerns?

21 February 2013 8
 YES NO COMMENTS

FIRE SECURITY AND EVACUATION

111. Are the fire hydrants and fire extinguishers in

good working order? Are they regularly tested
every 6 months by a qualified person?
112. Is the location of the fire extinguishers clear of
obstructions and easily accessible?
113. Are staff aware of the fire evacuation
process/assembly point? Are staff made aware
of this during their induction?
114. Is there an evacuation plan which is practiced
and are staff fully aware of their roles and
responsibilities in the event of a fire?
115. Does the Hotel have an adequate number of
fire wardens?
116. Is the building free from flammable and
combustible waste and other materials both
internally and externally that may create a fire
hazard?
117. Is waste material stored in a manner to reduce
the risk of fire in or near the building?
118. Does the building have an automatic fire
suppression system to extinguish small fires
(sprinklers)?
119. Are all fire doors self-closing and fitted with
alarms?
120. Is there emergency lighting this is activated in
the event of a power failure?
121. Are staff training in procedures to be following
in the event of a bomb threat?
122. Are smoke alarms regularly checked and tested
by a qualified person?
123. Are smoke alarms connected to the alarm
system and is the system monitored remotely?
124. Have wardens been appropriately trained in
their duties in the event of fire?

21 February 2013 9
 YES NO COMMENTS

HOLD UPS

125. Are staff aware of ‘CODE A’ in the event of a

hold up?
126. Are height stickers/gauges installed at exits?
127. Does the Hotel have a policy in the event of a
robbery? (i.e. to secure the crime scene)
128. Have staff received Armed Robbery prevention
training?
129. Does the Hotel have a Victim Support Policy
established?
130. Are staff aware of victim support services
available

WORK HEALTH AND SAFETY

131. Are staff aware of their obligations and rights in

relation to Work Health & Safety requirements?
132. Are chemicals and other hazardous substances
stored in appropriate places and in compliance
with legislative requirements?

21 February 2013 10
WHAT DO YOUR RESULTS SHOW?
If you answered ‘No’ or were unsure about any of the questions, refer now to the suggested
treatments in the back of this booklet to enhance your Hotel’s security. These changes will help
reduce the risk to you, your Hotel, your staff and customers.

Where you have answered ‘Yes’ to a questions, regularly review your security needs to ensure
there measures continue to be appropriate.

ANY FURTHER COMMENTS OR NOTES

If you need advice or assistance, please contact your local SAPOL Crime Prevention Section.

21 February 2013 11
SUGGESTED TREATMENTS
If you answered ‘No’ or were unsure with any of the questions in the AHA|SA Security
Assessment Checklist we suggest you consider making some changes. These changes will help
reduce the risk to you, your Hotel, your staff and customers.

BUILDING IDENTIFICATION AND VISITOR ACCESS

• The street and Hotel number must be clearly displayed at the front of your hotel. This will
assist emergency services and visitors/patrons/guests to locate your Hotel.
• Rear access points should be well lit to allow easy visibility for staff on duty.
• Where possible storage/utility and other rooms located in back of house areas or in
separate building, there should be immediate access to secure areas of the Hotel from
them. These areas must be secure and properly signed if hazardous material is stored there.
• Staff should have clear visibility into the public areas of gaming areas (where possible and
practical) from the outside the gaming room. However, this does not mean that there
should be clear lines of sight into the gaming room from outside the premises (This might
beach the Act as a special attraction to minors). The ability to see into other parts of the
premises needs to be balanced between the ability of persons to see in where there is a
hold-up and between the risk of or criminal staking out the venue.

HOTEL PERIMETER
• The boundary of the property should be clearly defined by boundary fences, preferably an
open style construction. This allows great visibility to and from the street, restricts
unauthorised access, and clearly defines your territorial space.
• Warning signs should be strategically posted around the perimeter of your property,
particularly near entry and exit points to warn intruders of security measures:
o WARNING: these premises are under constant surveillance
o WARNING: Time Delay safes on premises
o WARNING: Minimal Cash kept on premises
o WARNING: monitored alarm in operation
Signs can also assist in controlling activities and movements throughout the premises and
grounds.

ACCESS CONTROL
• External doors and window frames should be of solid construction and comply with the
Australian Standards and Fire Regulations (Australian Building Code).
• Doors should be fitted with quality locks which comply with the Australian Standards and
Fire Regulations (Australian Building Code).
• All external doors should be alarmed after hours. Consider alarming all staff only doors after
certain times.
• Windows should be fitted with key operated window locks to restrict unauthorised access.
• Glass can also be reinforced to restrict unauthorised access by:
o Applying shatter resistant film;
o Replacing the existing glass with toughened or laminated glass; or
o Installing metal security grills or shutters.

21 February 2013 12
• Maintain clear lines of sight between the street, neighbouring properties and buildings.
• Advertising material, posters and curtains should be kept at a minimum to provide a clear
view of the premises from both within and outside.
• Limit the number of entry/exit points to restrict unauthorised access.
• Bar areas should be the domain of staff only and be monitored and secured at all times.
Raised platforms and deep counters can provide added safety for staff by assisting
observation of the public access area and distracting them from possible criminal activity.
• Mirrors can be used to monitor blind spots by positioning them so that people cannot use
them to monitor activities in your Hotel.
• Shelves should be positioned so that staff behind the bar have good lines of sight.
• Landscaping should be maintained regularly with trees and shrubs trimmed away from
doors and windows, to reduce concealment opportunities.
• Install security lighting in and around the Hotel, particularly over entry/exit points to create
an even distribution of light with no glare, e.g. sensor lighting, floodlighting.
• Consider installing sensor lighting which is cost effective as it only activates when movement
is detected within the zone.
• Leave a limited amount of internal lighting on at night to enable police, security guards or
passing people to monitor activities within the Hotel.
• The power board should be housed within a cupboard or metal cabinet and secured with an
approved electricity company to restrict tampering with the power supply.
• Visitor access should be monitored and controlled at all entries into the building.
• Passes can assist in properly differentiating between visitors and staff throughout the
building. These passes should be worn and clearly identifiable at all times. A staff uniform is
an alternative if passes are not practical.
• Contractors will carry identification. Ask to see their identification before admitting them to
your hotel. If you are in any doubt, ring their company to check their authenticity.
• Maintain a contractor register which can also assist in insurance warranty.
• It is recommended you clearly display signage about your hotel’s policy regarding bag
inspections. Where established, this is a condition of entry and a patron who refuses to
allow the bar to be inspected does not commit and offence.. Upon refusal, you can ask the
person to leave your Hotel and you can refuse the person future entry into the Hotel.
Ensure that any such policies are applied reasonably and ensure that they are not applied in
an discriminatory manner.
• Effective signage and directions will provide guidance to visitors/patrons/guests in locating
reception areas and keep visitors away from restricted areas.
• Install height stickers on the inside of your doors, this will help to judge the height of
offenders in the event of crime. (see section on CCTV about capturing these stickers on
video)

PROPERTY IDENTIFICATION
• Record descriptions, model information and serial numbers of all Hotel property for easy
identification (a form has been included to assist you).
• Your property list, photographs and other documentation should be adequately secured.
Copies should also be secured away from the premises.

21 February 2013 13
• Identify your property with a traceable number such as your Hotel name/Liquor Licence
Number/logo/ABN etc. for identification. There are many ways in which to identify your
property such as an engraving pen, ultra violet (UV) pen or micro dot system.
• When you sell your property, place a neat line through your traceable number to show that
it is no longer valid. It is also a good idea to give the person a receipt to prove the sale of the
item.
• Photograph and record the details of unique items to aid in their recovery if stolen.
• Ensure that you have adequate insurance for the replacement of property.

TELEPHONES
• Telephones should be pre-programmed with the emergency number ‘000’ and police
attendance ’13 14 44’.
• Telephone lines or boxes should be secured with an approved lock to avoid tampering.

SAFES
• A safe designed and installed to the Australian Standards can provide additional security for
money and other valuables.
• Anchor the safe to the floor or install into an internal wall to prevent easy removal. Install it
in an area where access is limited and away from public view.
• The safe should have a drop chute facility so that staff can deposit money without having to
open it. Install double key entry safes, particularly where security companies are involved in
clearances.
• Consider a time delay lock, which means that the safe can only be opened at a particular
time (or times) each day.
• The safe should be locked at all times when not it use.
• Whilst counting cash from the safe, the door to the office/room should be kept locked at all
times and the staff member counting the cash should not be disturbed at any time.

KEY & VALUABLES CONTROL

• The control of keys and valuables is very important and should be closely monitored by
management. (Be aware of responsibilities imposed by conditions of Gaming Machines Act
and licence conditions).
• To reduce the likelihood of theft and or damage, try to limit the number of keys and
valuables left unsecured or in plain sight of potential intruders.
• A key and valuables register should be used to list those staff members who have been
issued with keys and or valuables, the type of keys/valuables issued and the areas each staff
member has access to.
• Registers should be detailed, regularly maintained, audited and secured.
• When staff cease employment, ensure all keys and staff passes are returned or change the
locks/security codes.
• Particular care needs to be exercised in the control of master keys and the potential for
having to change all locks (Advise Insurance Company if coverage is in place).

21 February 2013 14
CASH HANDLING
• Establish clear cash handling procedures within your Hotel to reduce opportunities for
crime.
• ATMs should be kept operational until the venue has closed, then should be cleared and
filled after hours. Note to coin machine (Tiny Tellers) must be disabled between 2 am and 8
am where trading is permitted during these times. They should not be cleared of notes until
after the premises have closed.
• Limit the amount of cash held on the premises and publicise this fact (e.g. No cash kept on
premises stickers where this is the case.).
• Limit the amount of money held in the cash register at any time by using as small a float as is
practical for your hotel and where possible, install electronic payment systems such as
EFTPOS.
• Establish and enforce policies relating to amount of cash to be held in tells and keep floats
to a minimum.
• Cash registers should be positioned in such a way that the cash cannot be seen by a
potential offender.
• If customers want to know how long they have to wait for their money tell them something
along the lines of “It won’t take long, it is hotel policy not to disclose the exact time for your
safety and mine, it won’t take too long.”
• Have a secure area for handling and counting cash. ALWAYS keep this area secure and out of
sight of the general public and access ways.
• Duty Managers should skim tills every hour and put the cash into a time delay safe. All staff
should take responsibility for their own till and notify the Duty Manager to sweep their till if
their maximum float level is reached. Duty Mangers should also sign a skim sign off form at
the cashier.
• When it is quiet, or late at night, only one till should be operating at front of house.
• Lock cash registers when not in use. Clear money from the cash register on a regular basis It
is good practice to lock the till draws in the safe after hours.
• Cash drawers (and gaming drop boxes)should be left open when empty at the close of
business.
• Cash drawers should be clearly labeled with the Hotel name and department so they can be
traced in the event that they are stolen.
• Prepare a cash pick up report for management to review on a daily basis.
• Use a minimum of two staff, or reputable, licensed security services, when personally
transferring money to or from the bank.
• Banking routines should be varied, such as changing what time money is transferred. The
frequency of banking should be increased when there is a high cash turnover.
• Don’t use conspicuous bank bags when transferring money.
• Avoid wearing uniform or identification when moving money to or from the bank.

21 February 2013 15
SECURITY PERSONNEL– Guards and Crowd Controllers
• Some Hotels may require on-site security to enhance physical security or as a condition of
licence.
• If employing or contracting security personnel ensure that they hold the appropriate
security licence and that they are authorised to work in licensed premises (this includes
those being engaged through a licensed security company).
• Security personnel can be used to randomly patrol your Hotel, particularly in an isolated
location.
• If employing security directly (not through a security Company) check the information, and
ask for any gaps to be explained. During recruitment consider the following:
o Full name.
o Current address and any previous address in the last five years.
o Date of birth.
o Taxation number.
o Full details of references (names, addresses and contact details).
o Full details of previous employers, including dates of employment.
o Check that they have the appropriate Security licence class and that they are
approved to work in licensed premises by the Liquor and Gambling Commissioner.
• New employees should have their background, references and referees checked before
commencing, while probity checking is done as part of the application process it is good
practice to have the applicant obtain a National Police Clearance Certificate.

SECURITY ALARM SYSTEMS

• To enhance the security of your Hotel, you should install a monitored intruder alarm system.
• If a security system is installed, make sure it is used and advertise the fact.
• Ensure the system has been designed and installed to the Australian Standards.
• Consider incorporating a duress facility into the system to enable staff to activate the
system manually in the event of an emergency, such as a robbery.
• Staff should be trained in the correct use of the system to reduce the activation of false
alarms.
• Movement detection devices should be strategically located around the premises.
• LEDs (Light Emitting Diodes) are red lights within the detectors. They should be deactivated
so that offenders cannot test the range of the system.
• The system should be tested on a regular basis to ensure that it is operating effectively.
• Alarm system controls should be concealed to restrict tampering.
• Remote on/off switches should be strategically located.
• Consider providing staff with personal duress alarms if Hotel is located in a particularly high
risk area for an armed hold up or they are working in an area remote from the hotel, e.g.
standalone bottleshop.
• Where the hotel is conducted in separate building (i.e. stand-alone bottleshop/drive-inn )
provide for communication between the various parts of the premises, particularly if duress
alarms are provided. This can be radio communication, mobile telephones or other forms of
communication.

21 February 2013 16
CLOSED CIRCUIT TELEVISION (CCTV)
• CCTV systems act as a deterrent for offenders and should be of the best quality affordable.
Recommended that the system is capable of storing images for a minimum period of 31
days. If there is any incident which is likely to result in civil or criminal action the images
should be stored on disc or tapes for permanent retention.
• CCTV can enhance the physical security of your hotel and assist in the identification of
people involved in anti-social or criminal behaviour.
• Any surveillance system should be manufactured and installed by a qualified and suitably
licensed company and tested regularly.
• Cameras should be installed both within and around the Hotel to maximise surveillance
opportunities. Take care to ensure “black spots” are eliminated or minimised
• Digital or video technology should be used to record images from the cameras. Images
should be capable of downloading to disk or formatted to enable transmission
electronically.
• If using an analogue system it is preferable to purchase a minimum of 31 tapes and number
them sequentially, ensuring the tapes can store sufficient data on them for the time period
of use. Each tape can be used on the corresponding day of the month and renewed each
year.
• Cameras should monitor the cashiers area, high cost merchandise or areas with poor natural
supervision.
• TV monitors should enable staff to monitor activities on the camera.
• Recording equipment should be installed away from the bar area to avoid tampering.
• Staff should be trained in the correct use of the system.
• Ensure that the requirements of the Privacy Act are adhered to.
• Use Hotel television screens/posters etc., to advise patrons of CCTV monitoring.
• If a robbery takes place, burn the images from CCTV to a dvd/cd as soon as possible to make
sure they will be available to police.
• Cameras should be checked regularly to make sure there are no cobwebs/bugs/plants etc.,
obstructing vision.
• The whole CCTV system should undergo regular maintenance to ensure that the system is
working correctly.

INFORMATION SECURITY
• Limit access to confidential information.
• Sensitive material and confidential records should be shredded when no longer required or
disposed through security destruction services.
• Business critical information should be regularly backed up.
• Records which are required to be maintained for legislative purposes (time and wage
records, other employment related documents, financial records should be securely stored,
and if possible stored electronically. Confidential information should not be left in offices
where unauthorised people ( including staff) cannot access them.
• Computer passwords should be changed regularly to restrict access and avoid misuse by
past and present staff.
• Cancel access promptly when staff transfer or leave.

21 February 2013 17
COMMUNICATION
• Staff training sessions should be held on a regular basis safety and security procedures of
your Hotel should be a standing agenda item
• Emergency evacuation plans should be implemented and prominently displayed. (ensure
that the location of the safe room, cash counting area or other sensitive areas are not
publically displayed on the emergency plan.
• Have clear policies on critical issues such as handling aggressive customers, cash handling
and shoplifters (in the case of bottleshops).
• Encourage employees to report any suspicious activity.
• Ensure that communication between various parts of the hotel is readily established (see
note about standalone bottleshops above .

FIRE SECURITY
• Ensure fire hydrants and extinguishers installed within the hotel are current and not expired.
They should be checked regularly by the MFS or a fire services company, i.e. every six
months.
• Install an Automatic Fire Detection System.
• Ensure all smoke detectors are working in your Hotel and check them regularly.
• Ensure you have a first aid kit that is properly stocked.
• Staff should be suitably trained in evacuation procedures at least once a year.
• Contact your local fire service for further information.

HOLD UPS
• If a robbery occurs staff should follow the following points (‘CODE A’):
o Calm – remain calm
o Obey – do exactly what you are told
o Description – picture the offender and any weapons
o Evidence – where they went and what they touched – ensure that no one else enter
the area if possible (secure the area if possible).
o Alarm – activate the alarm when it is safe.
• Armed Robbery Procedure Guides should be kept at each till. In the event of a robbery as
many details as possible should be recorded to help aid police.
• Duress alarm buttons should be located throughout the Hotel and all staff should be aware
of their locations.
• Height stickers/gauges should be located at all exits to help provide a description of the
offender to Police. CCTV cameras should be adjusted to be able to see the height stickers.

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CONCLUSION
Whilst this booklet outlines current crime preventative initiatives to assist in enhancing your
security, it does not guarantee your Hotel will be free from criminal activity. Should you require
further information on the subjects listed in this assessment, please contact the Crime
Prevention Section at your nearest police station.

By completing this assessment and implementing the suggested security measures, you are
helping to prevent the opportunity for crime. South Australia Police and the AHA|SA encourages
you to obtain your own independent advice as to the safety and security of your Hotel.

SAPOL and the AHA|SA would like to thank you for your interest in improving the security of
your Hotel and in preventing crime in our community by working together in Keeping SA Safe.

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