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(BS ISO 9403-2000) - Crude Petroleum. Transfer Accountability. Guidelines For Cargo Inspection.

This British Standard document provides guidelines for cargo inspections during the transfer of crude petroleum between parties. It outlines accountability procedures to ensure accurate measurement and transfer of crude oil shipments.

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0% found this document useful (0 votes)

178 views64 pages

(BS ISO 9403-2000) - Crude Petroleum. Transfer Accountability. Guidelines For Cargo Inspection.

Uploaded by

ELYES CHOUCHENE

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BRITISH STANDARD |

National foreword
This British Standard reproduces verbatim ISO 9403:2000 and implements it as the
UK national standard.
The UK participation in its preparation was entrusted by Technical Committee
PTI/12, Petroleum measurement and sampling, to Subcommittee PTI/12/3, Bulk
cargo transfer, which has the responsibility to:

Ð aid enquirers to understand the text;

Ð present to the responsible international/European committee any enquiries
on the interpretation, or proposals for change, and keep the UK interests
informed;
Ð monitor related international and European developments and promulgate
them in the UK.

A list of organizations represented on this subcommittee can be obtained on request

to its secretary.
Cross-references
The British Standards which implement international publications referred to in this
document may be found in the BSI Standards Catalogue under the section entitled
ªInternational Standards Correspondence Indexº, or by using the ªFindº facility of
the BSI Standards Electronic Catalogue.
A British Standard does not purport to include all the necessary provisions of a
contract. Users of British Standards are responsible for their correct application.
Compliance with a British Standard does not of itself confer immunity
from legal obligations.

Summary of pages
This document comprises a front cover, an inside front cover, the ISO title page,
pages ii to v, a blank page, pages 1 to 55 and a back cover.
The BSI copyright notice displayed in this document indicates when the document
was last issued.

This British Standard, having Amendments issued since publication

been prepared under the
direction of the Sector Amd. No. Date Comments
Committee for Materials and
Chemicals, was published under
the authority of the Standards
Committee and comes into effect
on 15 August 2000

 BSI 08-2000

ISBN 0 580 36250 7

INTERNATIONAL ISO
STANDARD 9403

First edition
2000-05-15

Crude petroleum — Transfer

accountability — Guidelines for cargo
inspection
Pétrole brut — Prise en compte des quantités chargées ou déchargées —
Principes directeurs pour les contrôles des cargaisons

Reference number
ISO 9403:2000(E)
ISO 9403:2000(E)

ii
ISO 9403:2000(E)

Contents

Foreword.....................................................................................................................................................................iv
Introduction .................................................................................................................................................................v
1 Scope ..............................................................................................................................................................1
2 Normative references ....................................................................................................................................1
3 Terms and definitions ...................................................................................................................................2
4 General recommendations ...........................................................................................................................6
5 Documentation...............................................................................................................................................8
6 Procedure at the time of loading..................................................................................................................8
7 Procedure at the time of discharge............................................................................................................17
Annex A (informative) Checklist — Typical information to be reported..............................................................27
Annex B (informative) Typical forms.......................................................................................................................34
Bibliography ..............................................................................................................................................................55

iii
ISO 9403:2000(E)

Foreword
ISO (the International Organization for Standardization) is a worldwide federation of national standards bodies (ISO
member bodies). The work of preparing International Standards is normally carried out through ISO technical
committees. Each member body interested in a subject for which a technical committee has been established has
the right to be represented on that committee. International organizations, governmental and non-governmental, in
liaison with ISO, also take part in the work. ISO collaborates closely with the International Electrotechnical
Commission (IEC) on all matters of electrotechnical standardization.

International Standards are drafted in accordance with the rules given in the ISO/IEC Directives, Part 3.

Draft International Standards adopted by the technical committees are circulated to the member bodies for voting.
Publication as an International Standard requires approval by at least 75 % of the member bodies casting a vote.

Attention is drawn to the possibility that some of the elements of this International Standard may be the subject of
patent rights. ISO shall not be held responsible for identifying any or all such patent rights.

International Standard ISO 9403 was prepared by Technical Committee ISO/TC 28, Petroleum products and
lubricants, Subcommittee SC 6, Bulk cargo transfer, accountability, inspection and reconciliation.

Annexes A and B of this International Standard are for information only.

iv
ISO 9403:2000(E)

Introduction
This International Standard is intended to encourage uniformity of crude petroleum cargo measurement, accounting
and reporting procedures. It is of necessity generalized in recognition of the fact that considerable variation in local
conditions exists between seaboard terminals. The guidelines are intended to be implemented worldwide and used
in agreements that can be clearly interpreted and executed between parties. The recommendations embodied in
this International Standard are not intended to interfere in any way with business contracts, statutory regulations in
force at a particular terminal, with safety considerations, or with relevant environmental practices required by any of
the parties involved.

The procedures and practices relate to action by producers, buyers, sellers, shore terminal operators, vessel
owners and their crews, customs authorities, independent inspectors, and other parties having an interest in crude
petroleum measurements. Since the control of the cargo may pass from shore terminal to vessel, vessel to vessel,
and vessel to shore terminal, the determination of quantity and quality at these interfaces is important to the crude
petroleum supplier, the vessel operator and the cargo receiver.

v
INTERNATIONAL STANDARD ISO 9403:2000(E)

Crude petroleum — Transfer accountability — Guidelines for cargo

inspection

WARNING — This International Standard may involve hazardous materials, operations and equipment. This
International Standard does not purport to address all of the safety problems associated with its use. It is
the responsibility of the user of this International Standard to establish appropriate safety and health
practices and determine the applicability or regulatory limitation prior to use.

1 Scope
This International Standard establishes procedures and describes the recommended practices for the manual and
automatic measurement and accounting of bulk quantities of crude petroleum (including spiked, blended and
reconstituted crude petroleum) transferred from one port to another by marine tank vessels.

This International Standard provides a reliable basis for establishing the quantities of crude petroleum transferred.

The procedures apply to the transportation of crude petroleum from loading to discharge.

2 Normative references
The following normative documents contain provisions which, through reference in this text, constitute provisions of
this International Standard. For dated references, subsequent amendments to, or revisions of, any of these
publications do not apply. However, parties to agreements based on this International Standard are encouraged to
investigate the possibility of applying the most recent editions of the normative documents indicated below. For
undated references, the latest edition of the normative document referred to applies. Members of ISO and IEC
maintain registers of currently valid International Standards.

ISO 91-1:1992, Petroleum measurement tables — Part 1: Tables based on reference temperatures of 15 ° C and
60 ° F.

ISO 2714:1980, Liquid hydrocarbons — Volumetric measurement by displacement meter systems other than
dispensing pumps.

ISO 2715:1981, Liquid hydrocarbons — Volumetric measurement by turbine meter systems.

ISO 3170:1988, Petroleum liquids — Manual sampling.

ISO 3171:1988, Petroleum liquids — Automatic pipeline sampling.

ISO 4267-2:1988, Petroleum and liquid petroleum products — Calculation of oil quantities — Part 2: Dynamic
measurement.

ISO 7278-1:1987, Liquid hydrocarbons — Dynamic measurement — Proving systems for volumetric meters —
Part 1: General principles.

ISO 7278-2:1988, Liquid hydrocarbons — Dynamic measurement — Proving systems for volumetric meters —
Part 2: Pipe provers.

1
ISO 9403:2000(E)

ISO 7278-3:1998, Liquid hydrocarbons — Dynamic measurement — Proving systems for volumetric meters —
Part 3: Pulse interpolation techniques.

ISO 7278-4:1999, Liquid hydrocarbons — Dynamic measurement — Proving systems for volumetric meters —
Part 4: Guide for operators of pipe provers.

3 Terms and definitions

For the purposes of this International Standard, the following terms and definitions apply.

3.1
bill of lading
B/L
document which states the quantity of crude petroleum delivered to the vessel

3.2
calibration table
table, often referred to as a tank table or tank capacity table, showing the capacity of, or volumes in, a tank
corresponding to various liquid levels measured from a reference point

3.3
critical zone
vertical segment close to the bottom of a floating roof tank, where the roof is neither fully floating nor resting on its
legs, in which there are complex interactions and buoyancy effects as the floating roof comes to rest on its legs

NOTE The zone is usually clearly marked on tank calibration tables, and measurements for custody transfer should not be
made within it.

3.4
datum point
point at or near the bottom of a tank from which the reference height is established and from which all
measurements for the calibration of a tank are related

NOTE 1 The standard conditions are in general 15 C and 101,325 kPa

NOTE 2 This may be either the volume in a tank or the difference between the volumes before and after a transfer.

3.10
gross apparent mass-in-air of oil
mass which a GSV of oil has when weighed in air

3.11
in-transit difference
difference between a vessel's total calculated volume immediately after loading and immediately before discharge

3.12
key person
person who, by virtue of his/her employment, has a direct interest in a transfer of a cargo of crude petroleum

NOTE Such persons could include representatives of the terminal, the vessel, the cargo supplier, the cargo receiver,
independent inspectors representing those parties, and representatives of fiscal bodies.

3.13
letter of protest
letter issued by any participant in a custody transfer citing any condition with which issue is taken, which serves as
a written record that the particular action or findings was questioned at the time of occurrence

3.14
line circulation
petroleum or other liquid delivered through a pipeline system into a receiving vessel or tank to ensure that the
section of pipeline designated to load or discharge cargo is full of liquid

NOTE It should be ensured that there is sufficient material in the tank to prevent air from entering the line during the
circulation. Properly performed, a line circulation is the preferred method of ensuring that a pipeline is full of liquid.

3.15
line displacement
operation to replace previous material in a pipeline to ensure that the section of pipeline designated to load or
discharge cargo is full of liquid

3.16
line press (line pack)
pressurizing the contents of a designated pipeline system with a liquid to determine if gases are present

3.17
line drop
opening (venting to atmosphere) a vessel's piping system to allow drainage into a tank(s) where the material may
be gauged and accounted for

NOTE When carried out prior to taking ullages, the line drop should include all deck cargo lines, risers and drops. When
carried out at completion of a discharge, it should include the vessel's bottom cargo lines. For the purpose of accounting, it is
recommended that the draining be confined to as few tanks as possible.

3
ISO 9403:2000(E)

3.18.1
load on top
LOT
procedure shipboard procedure of collecting and settling water and oil mixtures, resulting from ballasting and tank
operations (usually in a special slop tank or tanks) and the subsequent preparation for loading of cargo onto such
mixtures

3.18.2
load on top
LOT
practice act of co-mingling an on-board quantity with cargo being loaded

3.19
meter factor
ratio of the actual volume of liquid passing through a meter to the volume indicated by the meter

3.20
net standard volume
NSV
volume of crude petroleum excluding total water and total sediment, calculated at standard conditions

NOTE 1 The standard conditions are in general 15 C and 101,325 kPa.

NOTE 2 This may be either the volume in a tank or the difference between the volumes before and after a transfer.

3.21
net apparent mass-in-air of oil
value obtained by weighing the NSV of oil in air against standard masses without making correction for the effect of
air buoyancy on either the standard masses or the object weighed

3.22
on-board quantity
OBQ
sum of liquid volume and non-liquid volume in cargo tanks just before loading, excluding clingage, hydrocarbon
vapours and the contents of associated pipelines and pumps

3.23
outturn quantity
quantity of crude petroleum discharged from a vessel as measured in the shore system

3.24
outturn certificate
document issued by the receiving party, certifying the outturn quantity

3.25
outturn loss/gain
difference in NSV between the quantity shown on the bill of lading and the quantity shown on the outturn certificate
NOTE It may be expressed as a volume or a percentage of the bill of lading quantity.

3.26
quantity remaining on board
ROB
sum of liquid volume and non-liquid volume in cargo tanks just after completion of discharge, excluding clingage,
hydrocarbon vapours and the contents of associated lines and pumps

3.27
reference point
point on the gauge hatch or top of a tank from which the reference height of the tank is established

See ISO 91-1:1992, table 56.

4 General recommendations

4.1 General responsibilities

4.1.1 It is essential that safe practices be followed.

NOTE In addition to governmental safety regulations, these may include individual company requirements and those
outlined in ICS/OCIMF, International Safety Guide for Oil Tankers and Terminals (ISGOTT).

4.1.2 Each party having facilities or equipment, or supplying equipment used for cargo transfer, measurements,
sampling and testing, is responsible for the items being in safe and serviceable condition and if appropriate, with an
accuracy traceable to national standards.

4.1.3 Each party involved, including inspectors appointed by the parties, is responsible within their domain, for
ensuring that operations are conducted by persons trained in the use of measurement, sampling and testing
equipment and the procedures given in this International Standard.

4.1.4 Each party involved in sampling/sample handling operations should ensure that the integrity of each
sample is maintained, for example, samples are securely closed, properly labelled, not exposed to artificial heat or
direct sunlight, and not unduly shaken.

4.1.5 Each party involved in the operation is responsible within their domain for contributing to a reconciliation of
vessel and shore quantities, and for seeking explanation for any discrepancies.

4.1.6 Each party should maintain their own complete and accurate records of all relevant data. Such data should
be available to all parties.

6
ISO 9403:2000(E)

4.1.7 Each party should maintain up-to-date manuals or instructions describing the applicable procedures and
methods of test for which they are responsible.

4.2 Volume measurement

4.2.1 Shore-tank measurement

The use of an automatic means of tank level measurement may be acceptable to parties by mutual agreement, in
which case proof of accuracy should be provided, if requested, (e.g. by reference to proving records complying with
appropriate standards, certification documents, etc.). If there is any doubt about the performance of the instrument,
manual procedures should be followed.

It is important when tanks are being gauged that the temperature of the contents be measured and recorded.

4.2.2 Metering

It is the responsibility of the shore terminal to maintain and operate metering facilities in accordance with ISO 2714,
ISO 2715 and ISO 7278.

Calculations should conform to ISO 4267-2.

4.2.3 Ship-tank measurement

If a ship's tanks are under inert gas pressure, agreement should be sought to allow depressurization to enable
manual measurements and sampling.

If the vessel is fitted with a closed ullage system with facilities for the use of portable or permanently installed
ullage/temperature and interface equipment whilst the tanks are under pressure, then this procedure can be
adopted, provided that the equipment used is accurate and safe. Adequate data should be available in the
calibration tables relating to the appropriate corrections to be applied to obtain the true ullage reading. Sampling by
this method is limited and may have to be restricted to manifold sampling during operations.

If the vessel tanks are to be kept closed, readings from automatic gauging equipment, if available, should be
recorded. When no means are available to make manual measurements or to take samples through pressure-tight
gauge-hatch fittings, then it should be recognized that reconciliation between vessel and shore quantities may not
be possible.

Temperatures should be taken whilst gauging.

4.3 Reconciliation and records

Discrepancies between shipboard measurements and shore measurements should be recorded. It is essential that
every effort should be made to resolve such discrepancies before the vessel departs. Unresolved discrepancies
may lead to a letter of protest being issued.

The vessel should maintain cargo records which should be available for inspection by all key persons (see 6.2.1
and 7.2.1).

Vessel documents which relate to cargo quantity and quality assessment should also be available for inspection by
all key persons (see 6.2.1 and 7.2.1).

4.4 Independent inspectors

In many cases, the interested parties need an unbiased representative who will verify custody transfer volumes to
their mutual satisfaction.

7
ISO 9403:2000(E)

Independent inspectors will conduct or witness all gauging and sampling, verify and report quantities and complete
a report which describes all facets of the operation including a reconciliation of quantity differences. They work
together with shore personnel and ship officers in the performance of the necessary tasks in accordance with this
International Standard. The role of an independent inspector may vary considerably from case to case in
accordance with instructions received from their principals. Their presence is agreed upon by the parties involved.

It is recommended that reports prepared by independent inspectors should address all the matters and calculations
described in, but not limited to, this International Standard.

4.5 Notices

If any problems occur at any stage of the transfer that may affect subsequent stages, all key persons involved
should be notified promptly so that necessary and timely action can be taken. Any action not in accordance with the
procedures given in this International Standard, or refusal to observe its procedures or existing contractual
agreements, should be reported to the key persons.

5 Documentation

5.1 Data collection and reporting

This International Standard provides procedures for the collection of data in a systematic manner.

Calculation of oil quantities should be in accordance with International Standards. For the purpose of dynamic
measurement, ISO 4267-2 should apply. Where no International Standard yet exists, other recognized methods
and procedures, preferably those published by the American Society for Testing and Materials (ASTM)/Institute of
Petroleum (IP)/American Petroleum Institute (API), should be used.

NOTE A set of forms has been designed which enable the data to be recorded and reported in a standard format, and a
checklist has been added for quickly checking the completeness of the information. The checklist and the forms are not a
normative part of this International Standard, and have been included as annexes A and B.

Their contents should be considered as minimum reporting requirements.

5.2 Signing of the forms

This International Standard recommends that forms should be signed by

¾ the party or parties designated to fill out the forms, and

¾ the party or parties witnessing the measurements and/or providing the indirect data mentioned above.

NOTE All parties have the right to include comments.

6 Procedure at the time of loading

6.1 Measurement, calculation and reporting

All measurements and calculations should be in accordance with International Standards. If no International
Standard exists, other recognized methods and procedures, preferably those published by ASTM/IP/API should be
used.

Measurements, calculations, other relevant checks and observations should be reported.

8
ISO 9403:2000(E)

6.2 Procedure before loading

6.2.1 Key meeting

Before loading begins, a meeting or meetings should be held between the vessel's representatives, shore
operational personnel and cargo inspectors, involved in the loading operation. The meeting should be called by one
or more of the foregoing parties. At these meetings, key operational people are identified, responsibilities are
defined, communication procedures are arranged, and loading procedures and plans are reviewed to ensure good
operating practices and a full understanding of all activities by all concerned. Any of the above parties not able to
attend the key meeting should be advised of the decisions taken at this meeting. The vessel’s representatives
should report any unusual events that may have occurred during the sea passage or at the previous port that may
require special vigilance during loading. Shore and ship personnel should advise on any special conditions existing
on shore and ship respectively, that may adversely affect the loading activity or measurements.

Any operational procedures not capable of yielding acceptable measurement control should be reviewed and (an)
alternative procedure(s) investigated.

6.2.2 Shore measurements

6.2.2.1 Terminal loading lines

6.2.2.1.1 Record the total capacity of the terminal loading lines from the vessel's flange to the shore tank(s).

Ascertain the quantity and quality, and where possible the temperature, of the material in the terminal loading line.
The contents of the terminal loading line forms an extension of the loading tanks, and changes in properties can
result in a change of quantity which should be accounted for. If neglected, this can contribute to discrepancies.

6.2.2.1.2 Record the steps taken to determine that the terminal line is full of liquid.

6.2.2.1.3 The terminal should arrange for loading lines and valves to be set so as to avoid the risk of cargo being
contaminated or lost to other lines and tanks, for example, as a result of ballasting operations or from other loading
and discharge activities occurring at the same time. If deemed appropriate, the valves can be locked.

6.2.2.2 Tank measurements

6.2.2.2.1 General

Take opening dips or ullages, temperatures and samples, and measure the depth of free water in each tank to be
used for the loading. Obtain the reference height from the calibration tables before taking level measurements and
water cuts. Any discrepancy between the observed reference height and the reference height shown on the tank
calibration tables should be noted, with an explanation, if possible. Under such circumstances, ullage
measurements may be the best alternative. If the tank has recently been in active service, wait for the liquid level to
reach equilibrium conditions. If it is impossible to wait, state the reasons for not doing so, and indicate in the
remarks section of the inspection report how long the cargo was held in the tank before shipment.

On tanks having floating roofs, gauging should be avoided while the roof is in the critical zone. The placement of
roof legs on the high or low position should be noted in the inspection report.

Estimate and report any material, including water or ice, on the floating roof, and the weather conditions under
which measurements were taken.

6.2.2.2.2 Tank levels

All dips or ullages should be recorded. Carry out two measurements, and if they agree to within 3 mm, report the
average; otherwise the average of at least three measurements should be reported.

Measure the depth of free water. Whilst determining free-water depth or taking a dip, the observed tank reference
height should be noted.

9
ISO 9403:2000(E)

6.2.2.2.3 Tank temperature measurement

6.2.2.2.3.1 General

A minimum of three temperatures (upper, middle and lower) should be taken. Preferably a temperature profile of
the tank contents should be made. Taking the temperature of the liquid at equidistant intervals throughout its depth
will improve the average temperature determination of the tank contents.

6.2.2.2.3.2 Portable electronic thermometers

Portable electronic thermometers (PET) are preferred for obtaining temperatures. They should have an accuracy of
at least ± 0,25 °C.

The temperature probe should be considered to have reached stability when the readout varies by no more than
0,1 °C over a period of at least 30 s.

NOTE It is recommended that portable electronic thermometers be frequently checked in the laboratory, preferably directly
prior to use, and that the checks be carried out at temperatures that bracket the expected cargo temperature.

6.2.2.2.3.3 Cup-case thermometers

NOTE Cup-case thermometers stand a high risk of being influenced by adverse weather conditions.

The cup-case thermometers should be of the mercury-in-glass type, have an accuracy of at least ± 0,25 °C, and be
calibrated annually.

Cup-case thermometers should be immersed in the crude petroleum for sufficient time to allow them to reach the
temperature of the crude petroleum.

The immersion times given in Table 1 are recommended.

Table 1 — Immersion times for cup-case thermometers

Density at 15 °C Immersion time

kg/m3 min
in motion in stationary conditions

775 5 10
775 to 825 5 15
825 to 875 12 25
875 to 925 20 45
925 45 80

6.2.2.2.4 Automatic tank gauging

If an automatic tank level and temperature gauging system is used, the readings should if possible be verified by
manual measurements or from proving records. Any adjustment should be recorded.

10
ISO 9403:2000(E)

6.2.2.3 Dynamic quantity measurement

6.2.2.3.1 Meters and documentation

Terminals are responsible for the operation and proving of their meters in accordance with ISO 7278 and should
ensure that appropriate meter-proving data are available. Meter measurement documentation should be provided
for each custody transfer. Terminal operators or inspectors who are aware of meter difficulties which could affect
accuracy should immediately report the problem to all parties involved in the custody transfer. Record the problem
and its resolution in the inspection report.

Prior to loading, record the opening meter readings. It is strongly recommended that meters be proved during
loading in accordance with International Standards. A completed meter-proving report and meter-measurement
documentation for each meter used should be attached to a completed meter report.

If shore-tank measurements can be taken, show comparison of metered volumes to shore-tank volumes, preferably
on volumes displacing the full height of the tank. If volumes cannot be reconciled, check meter factors and shore-
tank measurements/calculations. Record the results in the report.

To avoid the entrainment of air in meter assemblies, tanks from which crude petroleum is being withdrawn should
not be operated below minimum dip (usually 2 m). For floating-roof tanks, this level will be above the critical zone.

6.2.2.3.2 Dynamic temperature measurement

The accuracy of the temperature probe in the shore line should be verified from calibration/proving records.

6.2.2.4 Sampling and sample handling

6.2.2.4.1 Manual samples from loading tanks

Each tank to be used in the loading should be sampled in accordance with ISO 3170.

NOTE 1 The tank contents should be as homogeneous and as sludge- and water-free as possible.

NOTE 2 Tank samples should not be composited prior to analysis. After analysis in the laboratory, they may be composited.
If compositing is carried out after analysis, it should be carried out in accordance with ISO 3170.

6.2.2.4.2 Automatic in-line sampling

Automatic in-line samplers should be installed and operated in accordance with ISO 3171.

Manual tank samples before loading should be taken to back up a failure of the automatic sampling device.

6.2.2.4.3 Distribution and retention of loading tank samples

Sufficient samples should be obtained to meet the requirements of interested parties and regulatory agencies.
Sampling and testing requirements are generally specified by interested parties.

Identical samples should be provided for

¾ the loading terminal,

¾ the cargo owner via the vessel's master,

¾ independent inspectors, and

¾ all other parties designated to receive them, and which may include the vessel owner.

11
ISO 9403:2000(E)

Samples placed on board the vessel for delivery to the discharge port should be properly labelled and sealed, and
be acknowledged by a receipt signed by the vessel's representative. A copy of the signed receipt should be
included in the inspection report.

The length of time during which samples are to be retained should be established. This time should be consistent
with the circumstances, experience and the policies of the parties involved in the custody transfer.

6.2.3 Vessel measurements

6.2.3.1 Valve sealing

Confirm, in the presence of vessel personnel, that sea valves and overboard discharge valves are in the closed
position and sealed prior to loading. Seal valves in a manner that will reveal if valves were operated during the
loading and/or subsequent voyage. Record the seal numbers.

If, during loading operations, simultaneous deballasting is performed, determine the reason from the vessel's
representatives, record it in the inspection report and issue a letter of protest.

NOTE Under these conditions, valve sealing may have to be delayed until deballasting has been completed.

Record single/double valve separations, if any, between clean/dirty ballast and cargo systems.

6.2.3.2 Vessel lines

Request the vessel personnel to drain the deck lines into the aftmost centre tank, or tank(s), designated for this
purpose. Measure the amount of cargo or ballast water dropped into the tank and sample if a sufficient quantity is
collected. Also record the capacity of the lines drained.

6.2.3.3 Draft, trim, list and gauging locations

Record and report the draft, trim, list and gauging locations when measuring OBQ and vessel ullages.

6.2.3.4 Reference heights

Measure and record the tank reference heights. Compare these with those given in the calibration tables.
Investigate and report any differences.

6.2.3.5 Remaining ballast

Measure and record the quantity and type of any ballast on board immediately prior to loading. Investigate and
record the presence of any measurable hydrocarbon in any of the ballast tanks.

6.2.3.6 OBQ measurement

Determine the quantity and nature of all material on board (OBQ) prior to loading, including all in-transit cargo and
material in non-designated cargo spaces. Describe the material remaining in tanks as

¾ liquid,

¾ non-liquid,

¾ free water.

If a temperature measurement is to be obtained when there is sufficient liquid available, this should be taken from
the mid-point of the liquid layer. Solids and small quantities of liquid for which a temperature cannot be obtained
may be assumed to be at the standard temperature applicable.

12
ISO 9403:2000(E)

NOTE Most vessels intended for the transport of crude petroleum are now equipped to provide an inert gas under pressure
in closed cargo tanks. If the vessel's tanks are to be kept closed and no means are available for manually taking samples and
measurements through pressure-tight devices, then reconciliation of vessel and shore quantities may not be possible.

6.2.3.7 OBQ volume calculations

Determine the OBQ as follows:

a) use wedge formula/tables if liquid does not touch all four bulk heads;

b) use vessel calibration tables with appropriate trim/list corrections if liquid touches all four bulk heads;

c) use vessel calibration tables without trim/list correction for non-liquid material.

Record the nature of the material and the method used to determine the volume in each compartment. Material in
non-designated cargo compartments should be measured and reported but should not be included in the totals.

A report on the findings should be signed by the vessel's representative and, if present, the independent inspector.

6.2.3.8 OBQ sampling

If a sufficient quantity of free water is found, take a sample of the water. Take samples of any significant quantities
of crude petroleum remaining in the cargo compartments, particularly if agreement cannot be reached as to its
identity and nature. Obtain a composite sample of all in-transit cargo quantities. Seal and retain. Retention and
distribution of samples is to be specified by the parties concerned.

6.2.3.9 Slop tanks

Measure the slop tank(s) to determine the interface and the separate quantities of free water and slop oil. Take
temperature(s) and sample(s) of the oily layer and free-water layer.

6.2.3.10 Bunker survey

If a bunker survey is required, the quantity of bunker oil on the vessel should be measured. Record whether or not
the vessel is to be bunkered during the cargo transfer together with an indication of the quantity of bunkers
expected to be supplied to the vessel. An estimate should be obtained from the master or chief engineer of the
approximate quantity of bunkers to be used during the vessel's stay in port.

For safety purposes, the ullage spaces in the vessel's bunker tanks should be tested for hydrocarbon gas using a
combustible gas indicator. Gas samples should be taken from each bunker tank vent pipe or through a tank hatch.
In the event that this is not practicable, gas samples may be obtained through sounding pipes.

If the presence of hydrocarbon gas in excess of 50 % of the lower explosive limit is detected, notify the master,
terminal representative and cargo owner, and, if so instructed, proceed to the following:

a) take a sample from each bunker tank, if possible;

b) carry out a flash point test on the samples.

If the flash point of any sample is below 60 °C, a letter of protest should be issued to the master and the terminal
representative informed.

6.3 Procedure during loading

6.3.1 Communications

Personnel becoming aware of any problem that could affect subsequent events, at any stage of the transfer, should
promptly notify all key personnel in order that timely action may be taken.

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ISO 9403:2000(E)

6.3.2 Sampling for terminal loading line quality control

At the commencement of loading, take a line sample from a convenient sample point at the vessel's manifold to
verify the contents of the line. After the time necessary to displace the line contents completely, take another
sample to verify that the density of the cargo being loaded is within ± 2,0 kg/m3 of the density of the contents of the
shore tank(s) from which the crude petroleum is being loaded. If the difference exceeds the above figure, an
investigation should be carried out and appropriate action taken.

In addition, whenever possible, the line content should be loaded into a minimum number of designated tanks on
board which can be measured, sampled and analysed, subject to agreement between parties.

6.4 Procedure after loading

6.4.1 Vessel inspection and calculations

6.4.1.1 Draft, trim, list and gauging locations

Record the draft, trim, list and gauging locations. Apply trim and list corrections if applicable as determined from the
vessel's trim and list tables.

6.4.1.2 Vessel's lines

Before measuring, request that the vessel's lines be drained as far as possible, and record into which tanks lines
were drained. Record the capacity of the lines drained. In all instances where the vessel has completed loading,
the vessel should ensure that all internal transfer of cargo has ceased and that tank valves are secured prior to
gauging. Loading lines should be vented prior to gauging.

6.4.1.3 Cargo compartments

Take ullages of all cargo compartments. Record the measurements. Record whether the measurements were
made using manual or automatic equipment and if the vessel tanks were inerted during ullaging.

6.4.1.4 Slop tanks

If LOT has not been practised, the slop tank(s) should be treated according to 6.2.3.9.

If LOT has been practised, the slop tank(s) should be treated in accordance with 6.4.1.3, 6.4.1.5, 6.4.1.6 and
6.4.1.7.

6.4.1.5 Other relevant compartments

Inspect for the presence of crude petroleum in all non-designated cargo compartments. These include all void
spaces, cofferdams and double bottoms. If crude petroleum is found, it should be measured and recorded. If
necessary, appropriate action should be taken.

6.4.1.6 Water cut (dip)

Take water cuts whilst ullaging each compartment. Record the type of water-finding paste or device used to
determine the oil/water interface. Record the interface. If emulsions are detected, it will be necessary for an agreed
water dip to be recorded. If there is sufficient water, take a sample.

NOTE When determining free-water volumes, it may be necessary to apply the wedge formula/tables.

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ISO 9403:2000(E)

6.4.1.7 Vessel temperature

6.4.1.7.1 Portable electronic thermometers (PET) having an accuracy conforming to 6.2.2.2.3.2 are preferred. A
minimum of three readings (upper, middle and lower) should be taken and the average reported and used for
volume calculations.

6.4.1.7.2 In the absence of a PET, a spot temperature taken at mid-level using a cup-case thermometer, having
an accuracy conforming to 6.2.2.2.3.3, should be determined and reported.

6.4.1.8 Automatic tank gauging

If an automatic tank level and temperature gauging system is used on board, verify the readings by manual
measurements, if possible.

6.4.1.9 Ballast tanks

Inspect the ballast tanks and record the quantity of ballast on board. Investigate and report the presence of any
gaugeable crude petroleum lying on the surface of the ballast water and, if possible, take a sample of it. Report any
suspected leakage to and from cargo and ballast tanks.

6.4.1.10 Sampling

Take samples representative of the total cargo depth of each cargo tank such that a volumetric composite sample
for each parcel may be prepared, preferably in the laboratory, for appropriate testing. Refer to ISO 3170. Obtain
samples from slops separately.

6.4.1.11 Distribution/retention of vessel samples

Sufficient samples should be obtained to meet the requirements of interested parties and regulatory agencies.
Sampling and testing requirements are generally specified by interested parties.

Identical samples should be provided for

a) the loading terminal;

b) the unloading terminal via the vessel's master;

c) independent inspectors, and

d) all other parties designated to receive them, which may include the vessel owner.

The length of time that samples are to be retained should be established. This time should be consistent with the
circumstances, experience and policies of the parties involved in the custody transfer.

6.4.1.12 Sea valves

If possible, confirm in the presence of the vessel's personnel that sea valves and overboard discharge valves are
closed and that the seals are still intact. If the seals are not intact, attempt to ascertain the reasons why they were
broken and issue a letter of protest.

Record the findings in the inspection report.

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ISO 9403:2000(E)

6.4.1.13 Bunker survey

The procedure described in 6.2.3.10 should be carried out.

6.4.1.14 Volume calculations

The GSV for each tank should be calculated using the ullage (see 6.4.1.3) corrected for trim/list as appropriate, and
the average temperature of the tank. An average temperature for the entire vessel should not be used.

The records should also include the measurement and quantity for the free water, GOV, and the average
temperature of each tank. Calculate the TCV and subtract the OBQ for comparison with the shore TCV loaded.

6.4.2 Load-port inspection and calculations

6.4.2.1 Terminal loading lines

Determine the quantity and quality of material in the terminal loading lines prior to taking closing tank gauges or
meter readings. Report findings and include line-content changes in the quantity calculations. Refer to 6.2.2.1.

NOTE When required, determine the difference in NSV of the line contents before and after loading, using the same
procedure as above. Apply any difference to the quantities calculated above.

6.4.2.2 Tank measurements

Take closing gauges, temperatures and water cuts of each tank used in the loading. Record results on the shore
measurement report. Refer to 6.2.2.2.

6.4.2.3 Tank samples

When required, take tank samples after loading in accordance with ISO 3170. Specify the locations from which the
samples were obtained.

NOTE It is normal practice for the before-loading density and suspended sediment and water determinations (6.2.2.4) to be
used in subsequent calculations. Therefore, tank samples after loading are not usually required.

6.4.2.4 Automatic in-line sampler

If an automatic in-line sampler was used, ascertain that it has performed in accordance with ISO 3171.

Report any difficulties (e.g. incorrect sample volume collected) encountered with the in-line sampling procedures.

6.4.2.5 Dynamic measurement

Record the closing meter readings and the meter factor utilized. Obtain a complete copy of all meter-proving forms
and meter documentation. Attach them to the completed metered quantity reports and include in the inspection
report. If the meter(s) was (were) not proved during loading, indicate the frequency of meter proving and attach a
copy of all current meter-proving reports. ISO 4267-2 provides details of quantity calculation and reporting.

6.4.3 Load-port reconciliation

6.4.3.1 Vessel experience factor at loading port

Calculate the VEF (loading) from the vessel's records. Apply this factor to the ship's loaded figures. Compare shore
and ship loaded figures.

If possible, reconciliation/comparison of shore and ship figures should be made prior to the vessel sailing. In the
case of unreconcilable figures, an appropriate notice should be issued. Refer to 4.3.

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ISO 9403:2000(E)

NOTE If the loading terminal is unable to provide reliable loading figures, the VEF may be applied to a vessel's
measurements to establish the quantity loaded to be entered on the bill of lading, subject to agreement between the parties. In
this situation, load-port reconciliation is not possible. However, VEF (loading) applied to other than a full cargo may not
necessarily be reliable.

6.4.3.2 Load-port voyage analysis

Prepare the load-port section of the voyage analysis report. Compare the shore TCV or metered quantities
(including free water and sediment and water) to vessel TCV quantity received (GSV + FW – OBQ). If the
difference on the same comparison basis is greater than that set by parties to the contract or stated policies of
those companies after application of the VEF, recheck all measurements and calculations in an attempt to identify
the difference. If the difference cannot be reduced to an acceptable level, appropriate notices should be issued.

6.4.3.3 Quality tests

Testing for quality should be specified by the interested parties. Report analytical methods used for testing.
Responsibility for testing rests primarily with the shore.

All tests should be performed by qualified personnel. Other parties, or their representative, should be allowed to
carry out the same tests on a duplicate sample or alternatively, to witness the testing carried out by the shore party.

6.4.3.4 Notices

All key persons involved should be notified promptly of any problems that could affect the transferred quantity, so
that necessary, timely action can be taken. Any action or refusal to act in accordance with this procedure or prior
contract agreements shall be reported to the personnel concerned, and should be documented by the issuance of
an appropriate notice.

7 Procedure at the time of discharge

7.1 Measurement, calculation and reporting

All measurements and calculations should be in accordance with International Standards. Where no International
Standard yet exists, other recognized methods and procedures, preferably those published by ASTM/IP/API should
be used.

Report the specified measurements, calculations and other relevant checks and observations on the appropriate
forms.

7.2 Procedure before discharge

7.2.1 Key meeting

Before discharging begins, a meeting or meetings should be held between the vessel's representatives, shore
operational personnel and cargo inspectors, involved in the operation. The meeting should be called by one or
more of the foregoing parties. At these meetings, key operational people are identified, responsibilities are defined,
communication procedures are arranged, and procedures and plans are reviewed to ensure a full understanding of
all activities by all concerned. Any of the above parties not able to attend the key meeting should be advised of the
decisions taken at this meeting. The vessel's representative should report any unusual events that may have
occurred during the sea passage or at the previous port, and that may require special vigilance during discharge.
Shore and ship personnel should advise on any special conditions existing on shore and ship, respectively, that
may adversely affect the discharge or measurements.

Any operational procedures not capable of yielding acceptable measurement control should be reviewed and an
alternative procedure(s) investigated.

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ISO 9403:2000(E)

7.2.2 Shore measurements

7.2.2.1 Terminal discharge lines

7.2.2.1.1 Record the total capacity of the terminal discharge lines from the vessel's flange to the shore tank(s).

Ascertain the quantity, quality and, where possible, the temperature, of the material in the terminal discharge line.
The contents of the terminal line forms an extension of the receiving tankage and any change in properties can
result in a change of quantity which should be accounted for. If neglected, this can contribute to discrepancies.

7.2.2.1.2 Record the steps taken to determine that the terminal line was full of liquid.

7.2.2.1.3 The terminal should arrange for lines and valves to be set so as to avoid the risk of cargo being
contaminated or lost to other lines and tanks, for example, as a result of ballasting or deballasting operations or
from other loading and discharge activities occurring at the same time.

7.2.2.2 Tank measurements

7.2.2.2.1 General

Take opening dips or ullages, temperatures and samples, and measure the depth of free water in each tank to be
used for the discharge. Obtain the reference height from the calibration tables before taking level measurements
and water cuts. Any discrepancy between the observed reference height and the reference height shown on the
tank calibration tables should be noted, with an explanation, if possible. Under such circumstances, ullage
measurements may be the best alternative. If the tank has recently been in active service, wait for the liquid level to
reach equilibrium conditions. If it is impossible to wait, state the reasons for not doing so.

On tanks having floating roofs, gauging should be avoided while the roof is in the critical zone. The placement of
roof legs on the high or low position should be noted in the inspection report.

Estimate and report any material, including water or ice, on the floating roof and report weather conditions under
which measurements were taken.

7.2.2.2.2 Tank levels

All dips or ullages should be recorded. Carry out two measurements, and if they agree to within 3 mm, report the
average; otherwise the average of at least three measurements should be reported.

Measure the depth of free water. Whilst determining free-water depth or taking a dip, the observed tank reference
height should be noted.

7.2.2.2.3 Tank temperature measurement

7.2.2.2.3.1 General

7.2.2.2.3.2 Portable electronic thermometer (PET)

If a fixed temperature system is not available, portable electronic thermometers are the preferred means of
measuring the temperature.

The portable electronic thermometers should have an accuracy of at least ± 0,25 °C.

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ISO 9403:2000(E)

The temperature probe should be considered to have reached stability when the readout varies by no more than
0,1 °C over a period of at least 30 s (see the note in 6.2.2.2.3.2).

7.2.2.2.3.3 Cup-case thermometers

See the note in 6.2.2.2.3.3.

The cup-case thermometers should be of the mercury-in-glass type, have an accuracy of at least ± 0,25 °C, and be
calibrated annually.

Cup-case thermometers should be immersed in the crude petroleum for sufficient time to allow them to reach the
temperature of the crude petroleum.

The immersion times given in Table 1 are recommended.

7.2.2.2.4 Automatic tank gauging

If an automatic tank level and temperature gauging system is used, the readings should, if possible, be verified by
manual measurements or from proving records. Any adjustments should be recorded.

7.2.2.3 Dynamic quantity measurement

7.2.2.3.1 Meters and documentation

Terminals are responsible for the operation and proving of their meters in accordance with ISO 7278 and should
ensure that appropriate meter-proving data are available.

Air elimination is mandatory since meters respond to all fluids passing through them, i.e. both crude petroleum and
air.

Terminal operators or inspectors who are aware of meter difficulties which could affect accuracy should
immediately report the problem to all parties involved in the custody transfer. Record the problem and its resolution
in the inspection report.

Prior to discharge, record the opening meter readings. It is strongly recommended that meters be proved during
discharge in accordance with International Standards. A completed meter proving report and meter measurement
documentation for each meter used in a custody transfer should be attached to a completed meter report.

If manual shore-tank measurements can be taken, show comparison of metered volumes to manually determined
volumes, preferably on volumes displacing the full height of the tank. If volumes cannot be reconciled, check meter
factors and shore-tank measurements/calculations. Record the results in the report.

7.2.2.3.2 Dynamic temperature measurement

If a temperature probe in the shore line is used to determine the temperature for the correction of a metered
quantity discharged, record in the inspection report the last two times the probe was checked for accuracy.

7.2.2.4 Sampling and sample handling

7.2.2.4.1 Manual samples from receiving tanks

Each tank to be used in the discharge operation shall be sampled in accordance with ISO 3170.

Obtain representative samples from the tanks designated to receive cargo. The tank contents should be as
homogeneous and as sludge- and water-free as possible.

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ISO 9403:2000(E)

Preferably, tank samples should be analysed individually since this provides a better insight into the condition of the
tank contents and/or the reliability of the samples.

If compositing of tank samples is required, this should be carried out in the laboratory, avoiding high temperatures
and loss of light ends (see ISO 3170). Retain/distribute samples according to 6.2.2.4.3.

Homogenization in the laboratory of samples required for blending and subsampling should be carried out using a
commercially available mechanical or static mixing device. Shaking or stirring for the purpose of homogenization of
crude petroleum samples is not acceptable. Refer to ISO 3170 for proper homogenization procedures.

7.2.2.4.2 Automatic in-line sampling

Automatic in-line samplers should be installed and operated in accordance with ISO 3171.

Manual samples should be taken from the vessel and receiving tanks to back up a possible failure of the automatic
sampling device.

7.2.3 Vessel inspection and calculations

7.2.3.1 Draft, trim, list and gauging locations

Record the draft, trim, list and gauging locations. Apply trim and list corrections where applicable as determined
from the vessel's calculated trim and list tables.

7.2.3.2 Vessel's lines

Before taking measurements, ask the vessel's personnel to drain the lines into cargo tanks as far as possible.
Record the capacity of the lines. In all instances, the vessel should ensure that all internal transfer of cargo has
ceased and that tank valves are secured prior to gauging. Lines should be vented prior to gauging.

It is assumed that the bottom lines will be full.

7.2.3.3 Vessel ullages/arrival

Take ullages and temperatures (refer to 6.4.1) of all cargo compartments. This should include compartments not
intended to be discharged. Inspect for the presence of oil in all non-designated cargo spaces. If oil is found, it
should be measured and recorded. If necessary, appropriate action should be taken. Record measurements on the
vessel ullage report. State if measurements were manual or automatic and if the vessel tanks were inerted during
ullaging.

7.2.3.4 Water cut (dip)

7.2.3.5 Ballast tanks

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ISO 9403:2000(E)

7.2.3.6 Sampling

Take samples representative of the total cargo depth of each cargo tank such that a composite sample for each
parcel may be prepared, preferably in the laboratory, for appropriate testing.

When slops are present, both the oil and water layer should be sampled.

For sample handling refer to ISO 3170.

7.2.3.7 Distribution of vessel samples

Sufficient samples should be obtained to meet the requirements of interested parties and regulatory agencies.
Sampling and testing requirements are generally specified by interested parties.

Identical samples should be provided for

a) the receiving terminal,

b) an independent inspector, and

c) all other parties designated to receive them, which may include the vessel owner.

Samples placed on board the vessel should be properly labelled and sealed, and be acknowledged by a receipt
signed by the vessel's representative. A copy of the signed receipt should be included in the inspection report.

The length of time that samples are to be retained should be established consistent with the circumstances,
experience and policies of the parties involved in the custody transfer.

7.2.3.8 Sea valves

Confirm, in the presence of vessel personnel, that sea valves and overboard discharge valves are in the closed
position and that the seals are still intact. Ensure that valves sealed at the loading port remain closed and sealed
until the unloading operation is completed. Record the seal numbers.

Compare and note if seal numbers differ from those recorded at load port.

If previously sealed valves are not intact, issue a letter of protest, and attempt to ascertain why the seals were
broken. Record the findings in the inspection report.

7.2.3.9 Bunker survey

If a bunker survey is required, the quantity of bunker oil on board the vessel should be measured and recorded.
Whether or not the vessel is to be bunkered during the cargo transfer should be recorded together with an
indication of the quantity of bunkers expected to be supplied to the vessel. An estimate should be obtained from the
master or chief engineer of the approximate quantity of bunkers to be used during the vessel's stay in port.

a) take a sample from each bunker tank, if possible;

b) carry out a flash point test on the samples.

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ISO 9403:2000(E)

If the flash point of any sample is below 60 °C, a letter of protest should be issued to the master and the terminal
representative informed.

7.2.3.10 Volume calculations

Use the vessel's ullage report or a similar form for the ullage calculations on arrival. Show both the actual ullage as
measured and the trim-list corrected ullage on the vessel's ullage report. Calculate the GSV for each tank using the
average temperature of the tank.

An average temperature for the entire vessel should not be used.

The vessel's ullage report should also include the measurement and quantity calculation of the free water, GOV
and the temperature for each compartment. Obtain and copy the vessel's sailing ullage form prepared at the time of
loading. Include this copy in the inspection report. Calculate the TCV prior to discharge.

7.2.3.11 In-transit difference

Before discharge, compare the TCV, i.e. GSV plus free water with the corresponding data determined at the load
port prior to sailing. If the quantities vary by more than the amount specified by interested parties, or as mutually
agreed in the charter party, notify the vessel's representative and all interested parties.

If, after rechecking the vessel, the discrepancy remains, issue a letter of protest to the vessel's representative.

Prepare the vessel comparison section of the voyage analysis report.

7.3 Procedure during discharge

7.3.1 Communications

Personnel becoming aware of any problems that could affect subsequent events, at any stage of the transfer,
should promptly notify all key personnel so that timely action can be taken. Record these events in the inspection
report.

7.3.2 Sampling at vessel's manifold

At the commencement and also during discharge, it is desirable to take line samples to verify the quality, i.e.
density, of the line contents which should be within ± 2,0 kg/m3 of the expected density. This is especially important
when unloading multigrade cargoes.

If the difference exceeds the above figure, an investigation should be carried out.

7.3.3 Check on ballast movement

If ballasting operations into cargo tanks or via the cargo system are carried out simultaneously with unloading,
determine the reason from the vessel's representatives, record it in the inspection report and issue a letter of
protest. The tanks to be ballasted should be dipped before ballasting commences, to ascertain the quantity of
crude petroleum residues remaining.

NOTE This is required since, under ideal conditions, only one movement at a time should take place thereby minimizing
possible contamination of the cargo by sea water.

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ISO 9403:2000(E)

7.4 Procedure after discharge

7.4.1 Vessel inspection and calculations

7.4.1.1 Draft, trim, list and gauging locations

Record draft, trim, list and gauging locations on the OBQ/ROB report.

7.4.1.2 Vessel's lines

Before measuring, request that the vessel's lines be drained into cargo tanks after completion of discharge. Record
their capacity and into which tank the lines were drained. In all instances where the vessel has completed
discharging, the vessel should ensure that all internal transfer of cargo has ceased and the tank valves are secured
prior to gauging. Discharge lines should be vented prior to gauging.

7.4.1.3 ROB determination

7.4.1.3.1 ROB measurement

After discharge lines and deck lines have been drained, determine the quantity and nature of any remaining
material, ROB. Include in-transit cargo not discharged, non-designated volumes, and material in non-designated
cargo spaces. Describe the material remaining in tanks as:

a) liquid;

b) non-liquid;

c) free water.

If inspection, measurement and bottom sampling indicates that any cargo remains on board, interested parties
should determine if further attempts should be made to pump remaining quantities ashore to minimize ROB. If this
is not done, report the reasons. If applicable, a letter of protest should be issued.

7.4.1.3.2 ROB volume calculation

The ROB report is to be filled out prior to sailing of the vessel.

Determine the ROB as follows:

a) use wedge formula/tables if liquid does not touch all four bulk heads;

b) use vessel calibration tables with appropriate trim/list corrections if liquid touches all four bulk heads.

Note on the OBQ/ROB report the nature of the material and the method used to determine the volume in each
compartment.

Material in non-designated compartments should be measured and recorded on the OBQ/ROB report, but not
included in the totals unless volumes have changed, intentionally or unintentionally, from those at the load port.

This report should be signed by the vessel's master and the inspector, if present. If the vessel representative
signed under protest, it should be noted whether the vessel chose to have an inspection made by another company
on its behalf. If there is a dispute, which cannot be reconciled, between the vessel personnel and the inspector(s)
or other interested party, regarding the quantity and nature (liquid or non-liquid) of the ROB, this should be reported
immediately to all parties concerned and noted on the OBQ/ROB report.

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ISO 9403:2000(E)

7.4.1.3.3 ROB sampling

If a sufficient quantity of free water is found, take a sample of the water. Take samples of any significant quantities
of crude petroleum remaining in the cargo compartments, particularly if agreement cannot be reached as to its
identity and nature. When slops are present, both the oil and water layer should be sampled.

Check ballast tanks for the presence of oil.

Obtain a composite sample of all in-transit cargo quantities. Seal and retain. Disposition of retained samples is to
be specified by the concerned parties.

7.4.1.3.4 ROB temperature

A temperature measurement is to be obtained when there is sufficient liquid available. The temperature should be
taken from the mid point of the liquid or liquid layer. Solids and small quantities of liquid for which a temperature
cannot be obtained can be assumed to be at standard temperature. For the temperature measurement method,
refer to 6.4.1.7.

7.4.1.4 Sea valves

Confirm, in the presence of vessel personnel, that sea valves and overboard discharge valves are closed, and that
the seals are still intact. The vessel personnel should notify all parties concerned if and when seals are broken, to
enable the vessel to take on ballast. If previously sealed valves are not intact, issue a letter of protest, and attempt
to ascertain the reason why the seals were broken. Record the findings in the inspection report.

7.4.1.5 Bunker survey

The bunker survey should be conducted in accordance with 7.2.3.9.

7.4.1.6 Crude oil washing (COW)

Indicate when the vessel started and stopped the COW procedure. Indicate in the inspection report which tanks
were crude oil washed and to what extent, i.e. top/bottom, times, pressures, number of passes, etc.

7.4.2 Shore inspection and calculation

7.4.2.1 Shore lines

Determine the nature, quantity and quality of material in the terminal discharge lines prior to taking shore closing
tank gauges or meter readings. Report the findings and include the line volume in quantity calculations.

7.4.2.2 Tank measurement

All dips or ullages should be recorded. Carry out two measurements, and if they agree to within 3 mm, report the
average; otherwise the average of at least three measurements should be reported.

Measure the depth of free water. Whilst determining free water depth or taking a dip, the observed tank reference
height should be noted.

7.4.2.3 Sampling and sample handling

7.4.2.3.1 Manual samples from receiving tanks

When manually sampling shore tanks, the lowest sample should be taken 100 mm below the lowest point of the
suction opening (so-called clearance sample) or at the lowest point permitted by the construction of the sample
container.

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ISO 9403:2000(E)

Preferably, tank samples should be analysed individually, which provides a better insight into the condition of the
tank and/or reliability of the samples.

Compositing of (tank) samples should be carried out in the laboratory, avoiding high temperatures and loss of light
ends.

Homogenization of samples in the laboratory, such as required for blending and subsampling, should be carried out
using an appropriate mechanical mixing device, following the procedures described in ISO 3170. Shaking for the
purpose of homogenization of crude petroleum samples is not an acceptable method.

7.4.2.3.2 Automatic in-line sampling

Automatic in-line samplers should be installed and operated in accordance with ISO 3171.

Proving records in accordance with ISO 3171, showing the working range of the instrument in terms of liquid line
velocities, should be available.

Manual samples should be taken after the discharge has terminated to back up a failure of the automatic sampling
device.

7.4.2.3.3 Distribution and retention of samples

Each tank that has received cargo should be sampled in sufficient quantity to meet the requirements of the
interested parties and regulatory agencies. Sampling and testing requirements are generally specified by interested
parties.

Identical samples should be provided for

a) the discharge terminal,

b) an independent inspector, and

c) all other parties designated to receive them, which may include the vessel owner.

The length of time that samples are to be retained should be established consistent with the circumstances,
experience and policies of the parties involved in the custody transfer.

7.4.2.4 Dynamic measurement

Record the closing meter readings and the meter factor utilized. Obtain a completed copy of all meter-proving
forms and meter documentation. Attach them to the completed metered quantity report (see annex B) and include
in the inspection report. If the meter(s) was (were) not proved during discharge, indicate the frequency of meter
proving and attach a copy of all current meter-proving reports.

7.4.2.5 Quantity calculations on shore

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ISO 9403:2000(E)

7.4.3 Discharge-port reconciliation

7.4.3.1 Vessel experience factor at discharge terminal

Calculate the VEF (discharge) from the vessel's records. Apply this factor to the vessel's arrival figures. Compare
the adjusted figure to the bill of lading and the outturn.

If possible, reconciliation/comparison of shore and ship figures should be made prior to the vessel sailing. In the
case of unreconcilable figures, an appropriate notice should be issued.

7.4.3.2 Discharge-port voyage analysis

Record voyage analysis information. Compare the shore TCV or metered quantities (including free water and
sediment and water) to the vessel TCV quantity delivered (GSV + FW – ROB). If the difference on the same
comparison basis is greater than that set by parties to the contract or stated policies of those companies after
application of the VEF, recheck all measurements and calculations in an attempt to identify the discrepancy. If
differences cannot be reconciled, an appropriate notice should be issued to all interested parties.

Whenever possible, reconciliation should be made before the vessel sails.

7.4.3.3 Voyage analysis report

All the relevant data from the load port and discharge port should be entered on the voyage analysis report form,
and an analysis made so as to provide an overall view of the voyage performance. Include, in the voyage analysis
summary, relevant comments that may help to explain any significant discrepancies.

7.4.3.4 Quality tests

Testing for quality should be specified by the interested parties. Report analytical methods used for testing.
Responsibility for testing primarily rests with the shore. All tests should be performed by qualified personnel. Other
parties or their representative should be allowed to carry out the same testing on a duplicate sample, or
alternatively to witness the testing carried out by the shore party.

7.4.3.5 Notices

All key persons involved should be notified promptly of any problems that could affect the transferred quantity, so
that necessary, timely action can be taken. Any action or refusal to act in accordance with this procedure, or
specific prior to contract agreements, should be reported to the personnel concerned, and should be documented
by the issuance of an appropriate notice.

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ISO 9403:2000(E)

Annex A
(informative)

Checklist — Typical information to be reported

A.1 Information pertaining to loading

Terminal:

Vessel:

Date:

Grade:

A.1.1 Figures determined or advised by inspector

A.1.1.1 Vessel before loading

OBQ total volume (exclude slop if not LOT)

OBQ free-water volume (exclude slop water if not LOT)

Ballast quantities

Bunker quantities and LEL test

Slop tank TCV, GSV, NSV, free water

Quantity of slop water decanted on voyage

Tanks washed with crude oil

Tanks washed with water

A.1.1.2 Vessel after loading

TCV

Free-water volume

GSV

NSV

Gross apparent mass-in-air

Temperatures of vessel’s tanks

Suspended water and sediment

27
ISO 9403:2000(E)

Density at 15 °C of the cargo

VEF

Bunker quantities and LEL test

A.1.1.3 Vessel’s loaded figures

TCV

GSV

Gross apparent mass-in-air

TCV ship/shore difference, VEF not applied (volume and %)

TCV ship/shore difference, VEF applied (volume and %)

A.1.1.4 Shore’s loaded figures

TCV

GSV

NSV

Density at 15 °C of cargo loaded

Gross apparent mass-in-air

Net apparent mass-in-air

Gross mass

Net mass

Suspended water

Suspended sediment

Temperatures of loading tanks(s)

A.1.2 Bill of lading

GSV

NSV

Density at 15 °C

Gross apparent mass-in-air

Net apparent mass-in-air

Gross mass

Net mass

28
ISO 9403:2000(E)

Suspended water

Suspended sediment

A.1.3 Figures determined by vessel

A.1.3.1 Before loading

OBQ total volume (exclude slop if not LOT)

OBQ free water (exclude slop water if not LOT)

Ballast quantities

Slop tank TCV, GSV, free water

A.1.3.2 Vessel after loading

TCV

Free-water volume

GSV

Gross apparent mass-in-air

A.1.3.3 Vessel’s loaded figures

TCV

GSV

Gross apparent mass-in-air

A.1.3.4 Notices

Notice of readiness tendered

Notice of readiness received

Delays

A.1.3.5 Remarks

A.2 Information pertaining to discharge

Terminal:

Ship:

Date:

Grade:

29
ISO 9403:2000(E)

A.2.1 Measurements at load terminal

A.2.1.1 Bill of lading

TCV

GSV

NSV

Density at 15 °C

Suspended water

Suspended sediment

A.2.1.2 Vessel after loading (sailing figures)

TCV

Free-water volume

GSV

OBQ total volume

OBQ free-water volume

Slop tank TCV

Slop tank GSV

Slop tank free water

A.2.2 Measurements at discharge port

A.2.2.1 Figures determined or advised by inspector

A.2.2.1.1 Vessel prior to discharge

TCV

Free-water volume

GSV

NSV

Gross apparent mass-in-air

Density at 15 °C

Suspended water

Temperatures of vessel's tanks

Slop tank(s) TCV

30
ISO 9403:2000(E)

Slop tank(s) GSV

Slop tank(s) NSV

Quantity of slop decanted on voyage

TCV difference sailing/arrival figures

GSV difference sailing/arrival figures

Bunker quantities and LEL test

COW report

A.2.2.1.2 ROB volume

Liquid

Non-liquid

Free water

(If part of the cargo is discharged, include TCV, GSV and free-water volume.)

A.2.2.1.3 Vessel discharged

TCV

GSV

NSV

Gross apparent mass-in-air

TCV ship/shore difference (volume and %)

GSV ship/shore difference (volume and %)

Bunker quantities and LEL test

A.2.2.1.4 Shore figures received

TCV

GSV

NSV

Density at 15 °C

Gross apparent mass-in-air

Net apparent mass-in-air

Gross mass

Net mass

31
ISO 9403:2000(E)

Suspended water

Suspended sediment

Temperatures of receiving tanks

TCV difference bill of lading/outturn (volume and %)

GSV difference bill of lading/outturn (volume and %)

NSV difference bill of lading/outturn (volume and %)

A.2.3 Figures determined by terminal

A.2.3.1 Outturn

TCV

GSV

NSV

Density at 15 °C

Gross apparent mass-in-air

Net apparent mass-in-air

Gross mass

Net mass

Suspended water

Suspended sediment

A.2.4 Figures determined by vessel

A.2.4.1 Before discharge

TCV

Free-water volume

GSV

Gross apparent mass-in-air

A.2.4.2 ROB volume

Liquid

Non liquid

Free water

(If part of the cargo is discharged, include TCV, GSV and free-water volume.)

32
ISO 9403:2000(E)

A.2.4.3 Ship discharged

TCV

GSV

Gross apparent mass-in-air

A.2.5 Notices

Notice of readiness tendered

Notice of readiness received

Delays

A.2.6 Remarks

33
ISO 9403:2000(E)

Annex B
(informative)

Typical forms

The typical forms given in this annex, each identified with a number, are listed below.

No. Title

B.1 Vessel and terminal information

B.2 OBQ/ROB report

B.3 Slops report

B.4 Load on top and tank water washing report

B.5 Vessel ullage report

B.6 Vessel discharge record

B.7 Bunker survey

B.8.1 Terminal tank and line data report — Manual sampling

B.8.2 Terminal tank and line data report — Automatic line sampling

B.9.1 Metered quantity report

B.9.2 Meter-proving report

B.10 Voyage analysis report

B.11 Sampling and testing report

B.12 Sample(s) receipt form

B.13 Certificate of quality

34
ISO 9403:2000(E)

FORM B.1
(page 1 of 2)

VESSEL AND TERMINAL INFORMATION

VESSEL DATE
TERMINAL

LOADING YES/NO VOYAGE No.

UNLOADING YES/NO

Weather conditions:
Wind speed/direction /
Temperature air/sea, °C /

VESSEL
TANKS
No. of centre tanks
No. of wing tanks
Crude origins of last 3 cargoes
Heating coils YES/NO

OPERATING PLAN
ORDER OF CARGO MOVEMENT
Planned Actual
Tank No.
Line No.
Manifold No.
Tanks to be COW’d

INERT GAS SYSTEM

Fitted YES/NO
Functioning YES/NO
Pressurized: on arrival YES/NO
during loading YES/NO
during discharge YES/NO
Depressurized YES/NO

MEASUREMENT EQUIPMENT VESSEL TERMINAL

Measuring tape Manual/electronic
Manufacturer
Condition:
Satisfactory/Unsatisfactory
by reason of
Thermometers Manual/electronic
Manufacturer
Date last calibrated
and deviation, C
Automatic temperature gauges Date last calibrated by recognized
independent calibration authority
Automatic level gauges
If otherwise, specify

35
ISO 9403:2000(E)

FORM B.1
(page 2 of 2)

VESSEL AND TERMINAL INFORMATION

TERMINAL
MOORING
Type of mooring
(jetty, SBM, platform, floating storage, etc.)

LINES
Total capacity of off-shore plus on-shore line system used for this
loading/unloading operation, m3
Condition of line
Contents of line (crude type)

OPERATING PLAN
ORDER OF CARGO MOVEMENT
Planned Actual
Tank No.
Line No.
Manifold No.

SAMPLING
Line, automatic – flow proportional YES/NO
– if other, specify
Describe location of automatic sampler:
e.g. ……… m from jetty hose or
……… m from load pump, ship's rail, etc.
Tank, manual YES/NO

TERMINAL QUANTITY DETERMINATION

Date tanks were last calibrated
Tank level automatic YES/NO
measurement manual YES/NO
Tank temperature automatic YES/NO
measurement manual YES/NO
Cargo quantity metered YES/NO

COMMENTS

36
ISO 9403:2000(E)

FORM B.2

OBQ/ROB REPORT
(slops details on form B.3)

OBQ YES/NO ROB YES/NO

VESSEL DATE
TERMINAL VOYAGE No.

Non-liquid Liquid Free water

Tank No. Reference Total Innage Volume Innage Volume Innage Volume Gross
height gauged observed
height volume
m m m m3 (1) m m3 (2) m m3 (3) m3 (2 3)

TOTALS A B C
SLOPS (see form B.3) D E
TOTALS F G

Volumes
m3
Total sediment volume A Tanks not used for cargo
Total free-water volume F=B+D
Total oil volume G=C+E Ballast tanks used for this voyage
Total OBQ/ROB A+F+G Total volume not used for cargo, m3
Total slops volume D+E Total OBQ volume for cargo, m3

Stripped Dropped Tank

Sea valve Port Yes/No Yes/No No.
Seal Nos. Starboard Top lines
Overboard Bottom lines
Hoses/arms

37
ISO 9403:2000(E)

FORM B.3

SLOPS REPORT

VESSEL DATE
TERMINAL VOYAGE No.

SLOP TANK NUMBER SAMPLES

TOTAL: ULLAGE/DIP m NUMBER DRAWN
TRIM CORRECTED: ULLAGE/DIP m
TOTAL OBSERVED VOLUME m3

FREE WATER: ULLAGE/DIP m

TRIM CORRECTED: ULLAGE/DIP m SEAL NUMBERS
FREE WATER VOLUME m3

GROSS OBSERVED VOLUME m3

OBSERVED DENSITY kg/m3

OBSERVED TEMPERATURE C DISTRIBUTION

DENSITY AT 15 C
VOLUME CORRECTION FACTOR
GROSS STANDARD VOLUME OF OIL m3
WEIGHT CONVERSION FACTOR
QUANTITY t
TOTALS:
TOTAL GSV m3
TOTAL QUANTITY t

TANK (Nos.) WASHED PRIOR TO ARRIVAL

TOTAL CAPACITY OF TANKS WASHED m3
VESSEL SUMMER DEADWEIGHT t
100 % CAPACITY OF CARGO TANKS m3
ARE LINES DRAINED INTO SLOP TANKS?
CARGO TO BE LOADED ON TOP OF SLOPS? YES/NO
IF NOT, STATE REASONS
PREVIOUS CARGO-TYPE/GRADE
ARE SLOP TANKS SEALED?
SEAL NUMBERS
REMARKS

38
ISO 9403:2000(E)

FORM B.4

LOAD ON TOP AND TANK WATER WASHING REPORT

VESSEL DATE
TERMINAL VOYAGE No.

1. Was LOT procedure followed for this voyage? YES/NO

If NO, give reasons:

No. of tanks water-washed during this voyage

3
Total capacity of tanks washed, m

GSV Free water

3
2. Volume of slops before washing, m
3
Volume of slops after washing, m
3
Volume of oil recovered, m

3. Comments (to include reason for apparent low oil recovery)

39
ISO 9403:2000(E)

FORM B.5
(page 1 of 2)
VESSEL ULLAGE REPORT

VESSEL TERMINAL DATE

DRAFT m FWD CARGO GRADE VOYAGE No.

m AFT
LIST m

WEATHER CONDITIONS SEA CONDITIONS:

WIND SPEED/DIRECTION WAVE HEIGHT m
TEMPERATURE AIR C TEMPERATURE SEA C

TANK STATUS
SEA VALVE SEAL Nos.
BEFORE LOADING BEFORE DISCHARGE BEFORE LIGHTENING PORT
STB'D
AFTER LOADING AFTER DISCHARGE AFTER LIGHTENING OVERBOARD

VESSEL'S LINES
CAPACITY m3
ESTIMATED FILL %

SUMMARY OF TOTAL CARGO QUANTITIES (details on next page)

BEFORE .................. (*) AFTER..................... (*) DIFFERENCE
GROSS STANDARD VOLUME m3
FREE WATER m3
TOTAL CALCULATED VOLUME m3
WEIGHT CONVERSION FACTOR
GROSS APPARENT MASS-IN-AIR OIL t
(*) Fill in data according to applicable situation.

40
ISO 9403:2000(E)

41
ISO 9403:2000(E)

FORM B.6

VESSEL DISCHARGE RECORD

VESSEL DATE
TERMINAL VOYAGE No.
BERTH

LOCATION OF GAUGE: SHORE: VESSEL:

TIME VESSEL SHORE DISCHARGE VOLUME TANKS COMMENTS

PRESSURE PRESSURE RATE DISCHARGED COW’D
kPa kPa m3/h m3

COMMENTS

42
ISO 9403:2000(E)

FORM B.7

BUNKER SURVEY

NOTE One form per grade of bunkers

VESSEL DATE Diesel oil YES/NO

Fuel oil YES/NO

TERMINAL VOYAGE Motor YES/NO

Turbine YES/NO

(1) VESSEL HISTORY FROM CHIEF ENGINEER

At sea In port At anchorage
Average bunker consumption
tonnes/day

(2) SURVEY
Last port of call
Sailing date/time
Bunkers on sailing from last port, t

(3) INSPECTION ON ARRIVAL

VESSEL ULLAGE GOV TEMP. VCF DENSITY GSV WCF GROSS LOWER
TANKS AT 15 °C APPARENT EXPLOSIVE
MASS-IN- LIMIT
AIR

m m3 °C Table .... kg/m3 m3 Table .... t %

TOTAL

Laboratory test results

Analysis Flash point, °C Viscosity, mm2/s at ....°C Sulfur, % (m/m)
Method
Result

(4) INSPECTION BEFORE SAILING

VESSEL ULLAGE GOV TEMP. VCF DENSITY GSV WCF GROSS LOWER
TANKS APPARENT EXPLOSIVE
MASS-IN- LIMIT
AIR

m m3 °C Table .... kg/m3 m3 Table .… t %

TOTAL

(5) EXPLOSIVITY — LOWER EXPLOSIVE LIMIT

Did vessel bunker at this port? YES/NO Quantity loaded m3

43
ISO 9403:2000(E)

FORM B.8.1
(page 1 of 2)

TERMINAL TANK AND LINE DATA REPORT

Manual sampling

VESSEL VESSEL LOADING YES/NO DATE

TERMINAL
CARGO GRADE VESSEL DISCHARGE YES/NO VOYAGE No.

TANK NUMBER TANK NUMBER TANK NUMBER

DESCRIPTION OPEN CLOSE OPEN CLOSE OPEN CLOSE
01 Reference height m
02 Measured height m
03 Dip/ullage m
04 Auto-gauge reading m
05 Water cut/dip m
06 Tank temperature °C
07 Density at 15 °C kg/m3
08 Suspended water %
09 Suspended sediment % (m/m)
10 Suspended sediment % (V/V)
11 Suspended water + sediment % (V/V)
12 Volume equivalent to dip/ullage m3
13 Floating-roof correction m3
14 Total observed volume m3
15 Free water m3
16 Gross observed volume m3
17 Volume correction factor Table 54A
18 Gross standard volume m3
19 Volume of suspended water m3
20 Volume of suspended sediment m3
21 Net standard volume m3
22 Weight conversion factor Table 56
23 Gross apparent mass-in-air t
24 Assumed density of water kg/m3
25 Assumed density of sediment kg/m3
26 Weight of suspended water t
27 Weight of suspended sediment t
28 Net apparent mass-in-air t
29 Total calculated volume m3

44
ISO 9403:2000(E)

FORM B.8.1
(page 2 of 2)

TERMINAL TANK AND LINE DATA REPORT

Manual sampling
Quantity differences and totals

WATER AND SEDIMENT

TANK GSV NSV Gross Net Free water Suspended Suspended TCV
No. apparent apparent water sediment
mass-in-air mass-in-air
(18) (21) (23) (28) (15) (19) (20) (18) + (15)
m3 m3 t t m3 m3 m3 m3

TOTAL

45
ISO 9403:2000(E)

FORM B.8.2
(page 1 of 2)

TERMINAL TANK AND LINE DATA REPORT

Automatic line sampling

VESSEL VESSEL LOADING YES/NO DATE

TERMINAL
CARGO GRADE VESSEL DISCHARGE YES/NO VOYAGE No.

TANK NUMBER
TANK DATA OPEN CLOSE
01 Calibrated reference height m
02 Measured reference height m
03 Dip/Ullage m
04 Auto-gauge reading m
05 Volume equivalent to Dip/Ullage m3
06 Floating-roof correction m3
07 Water cut m
08 Free water m3
09 Tank temperature °C
10 Tank density kg/m3
11 TOV ( = GOV) m3
12 VCF Table 54A
13 GSV m3
AUTOSAMPLER DATA
14 Density kg/m3
15 Water content %
16 Total water m3
17 Sediment content % (m/m)
18 Sediment content % (V/V)
19 Sediment volume m3
20 Assumed density of water kg/m3
21 Assumed density of sediments kg/m3
22 Density/(WCF) (Table 56)
TRANSFERRED QUANTITIES
23 GSV transferred m3
(13 open 13 close)
24 NSV transferred (23 16 19) m3
25 Gross mass/(Apparent mass-in-air) t
(14 24)
26 Water content (16 20) t
27 Sediment content (19 21) t
28 Net mass/(Apparent mass-in-air) t
(25 26 27)
COMMENTS

46
ISO 9403:2000(E)

FORM B.8.2
(page 2 of 2)

TERMINAL TANK AND LINE DATA REPORT

Automatic line sampling
Quantity differences and totals

WATER AND
SEDIMENT
TANK No. GSV NSV Gross Net Water Sediment TCV
apparent apparent
mass-in-air mass-in-air
(23) (24) (25) (28) (17) (20) (23) + (08)
m3 m3 t t m3 m3 m3

TOTAL

47
ISO 9403:2000(E)

48
ISO 9403:2000(E)

FORM B.9.2

METER-PROVING REPORT

Report No. …………………………………………………………

Date: …………………………………………………………

Vessel: …………………………………………………………

Location: ………………………………………………………… ………………………

Grade: ………………………………………………………… ………………………

Meter number: Serial number: Model:

Prover base volume (BV)

Meter data Run 1 Run 2 Run 3 Run 4 Run 5

Total pulses
Average meter temperature
Average meter pressure
Total run time, s
Flow rate, m3/h

Test volume data Run 1 Run 2 Run 3 Run 4 Run 5

Average prover temperature
Average prover pressure
Prover K factor/1 000

Correction factors Ctl Cpl Cts Cps

To prover volume (CP)
To meter volume (Cm)

Overall averages
Average meter temperature Average prover pressure
Average prover temperature Average flow rate
Average run time, s Average total pulses
Average meter pressure Average prover K factor

.................... (BV) .................... (C p )

Meter factor (MF)

.................... (V ) .................... (Cm)
Performance curve value
Previous meter factor
Frequency of meter-proving variations
Units used Temperature
Pressure
Flow rate

49
ISO 9403:2000(E)

FORM B.10
VOYAGE ANALYSIS REPORT

VOYAGE No. DATE

VESSEL CARGO
LOAD PORT
ARRIVAL TIME SAILING TIME & DATE
DISCHARGE PORT
ARRIVAL TIME & DATE SAILING TIME & DATE

GSV S&W S&W NSV NSV DENSITY

m3 m3 % m3 % volume kg/m3
BILL OF LADING AT 15 C
SHORE RECEIPTS AT 15 C
SHORE RECEIPTS B/L *
* Net outturn loss/gain (% of B/L)

I. VESSEL RATIO AT LOAD PORT

GSV, m3 + FREE WATER, m3 = TCV, m3
SHORE MEASUREMENTS + = (1)
VESSEL sailing TCV + = (A)
MEASUREMENTS before loading (OBQ) + = (B)
VESSEL Sailing TCV (A) less OBQ (B) Vessel Total received
COMPARISON OF less = (C)
VESSEL/SHORE SHORETOTAL DELIVERED (1)
MEASUREMENTS (C) MINUS (2) = VESSEL/SHORE DIFFERENCE =
(C) DIVIDED BY (1) = VESSEL LOAD RATIO =
AVERAGE LOAD RATIO OF VESSEL =
II. VESSEL RATIO AT DISCHARGE PORT
GSV, m3 + FREE WATER, m3 = TCV, m3
SHORE MEASUREMENTS + = (2)
VESSEL arrival TCV + = (D)
MEASUREMENTS LIQUID + NON-LIQUID = ROB, m3
after discharge (ROB) + = (E)
VESSEL Arrival TCV (D) less ROB (E) Vessel Total delivered
COMPARISON OF less = (F)
VESSEL/SHORE SHORETOTAL RECEIVED (TCV) (2)
MEASUREMENTS (F) MINUS (2) = VESSEL SHORE DIFFERENCE =
(F) DIVIDED BY (2) = VESSEL DISCHARGE RATIO =
AVERAGE DISCHARGE RATIO OF VESSEL =
III. COMPARISON OF LOAD PORT AND DISCHARGE PORT
VESSEL COMPARISON SHORE COMPARISON
sailing TCV, m 3 (A) delivered volume (TCV), m3 (1)
arrival TCV, m 3 (D) received volume (TCV), m3 (2)
gain/(loss) m3 (D) (A) gain/(loss) m3 (2) (1)
% % % %
ADJUSTED NET OUTTURN LOSS
adjusted gain/(loss) = (1) less (3) + (E) less (B) =
adjusted gain/(loss) divided by (2) =
COMMENTS

50
ISO 9403:2000(E)

FORM B.11
(page 1 of 2)

SAMPLING AND TESTING REPORT

VESSEL LOADING YES/NO DATE

TERMINAL DISCHARGE YES/NO VOYAGE No.
CARGO GRADE
VESSEL TANK YES/NO MANUAL SAMPLE YES/NO
SHORE TANK YES/NO AUTOMATIC SAMPLE YES/NO

DATE/ ORIGIN SAMPLING SAMPLE SIZE SEAL No. DESTINATION

TIME METHOD litres
(1) (2) (3)

(1) Specify tank No., line, other

(2) Specify Manual sample (ISO 3170) Automatic sample (ISO 3171)
(i) apparatus used (i) location
(ii) upper/middle/lower; bottom; running sample etc. (ii) make and type
(iii) composited at site or in laboratory; compositing details
(3) Report type, condition of sample containers
COMMENTS

51
ISO 9403:2000(E)

FORM B.11
(page 2 of 2)

SAMPLING AND TESTING REPORT

Laboratory data

ANALYTICAL RESULTS (2)

DATE/ SAMPLE SAMPLE Density at Water Sediment Other
TIME IDENTIFICATION SIZE 15°C content content
3
kg/m % (V/V)/ % (V/V)/
% (m/m)* % (m/m)*
litres Method: Method: Method: Method:

(1) If samples have been composited in the laboratory, this should be noted and composition specified.
(2) In case results have been calculated, please note and specify calculations used.
3
Calculated average cargo density kg/m (report calculation below)

Calculated average water content % (report calculation below)

of cargo

COMMENTS

* Delete as applicable.

52
ISO 9403:2000(E)

FORM B.12

SAMPLE(S) RECEIPT FORM

VESSEL LOADING YES/NO DATE

TERMINAL DISCHARGE YES/NO VOYAGE No.
CARGO GRADE
VESSEL TANK YES/NO MANUAL SAMPLE YES/NO
SHORE TANK YES/NO AUTOMATIC SAMPLE YES/NO

SAMPLE CONTAINER(S) IN GOOD CONDITION YES/NO

SAMPLE CONTAINER(S) PROPERLY LABELLED YES/NO

UNDERSIGNED, REPRESENTATIVE OF:

VESSEL
CARGO RECEIVER
HEREBY CERTIFIES THE RECEIPT OF THE SAMPLE(S) AS
SPECIFIED BELOW

SAMPLE DESCRIPTION/
GRADE IDENTIFICATION/ SEAL No. VOLUME
MARKINGS litres

COMMENTS

53
ISO 9403:2000(E)

FORM B.13

CERTIFICATE OF QUALITY
(one for each grade)

VESSEL LOADING YES/NO DATE

TERMINAL DISCHARGE YES/NO VOYAGE No.
CARGO GRADE

Sample taking and testing report attached YES/NO

Sample history (summary) A. Manual sampling YES/NO
B. Automatic sampling YES/NO

A. Manual sampling

Samples obtained from: Vessel tanks YES/NO

Shore tanks YES/NO
Lines YES/NO
Other YES/NO
Cargo quality data below were the result of testing:
Single sample YES/NO
Multiple samples/calculations YES/NO
Representative duplicate sample(s) of the cargo has (have) been prepared YES/NO

B. Automatic sampling

Sample was homogenized before subsampling YES/NO

Cargo quality data below were the result of testing:
Single subsample YES/NO
Multiple subsamples/calculations YES/NO
Representative duplicate sample(s) of the cargo have been prepared YES/NO

Cargo quality
TEST METHOD
TEST RESULTS ISO OTHER
3
DENSITY AT 15 °C kg/m
WATER CONTENT % (V/V)
SEDIMENT CONTENT % (m/m)

COMMENTS

54
ISO 9403:2000(E)

Bibliography

[1] ISO 91-2:1991, Petroleum measurement tables — Part 2: Tables based on a reference temperature of
20 ° C.

[2] ISO 3675:1998, Crude petroleum and liquid petroleum products — Laboratory determination of density —
Hydrometer method.

[3] ISO 3735:1999, Crude petroleum and fuel oils — Determination of sediment — Extraction method.

[4] ISO 4266:1994, Petroleum and liquid petroleum products — Measurement of temperature and level in
storage tanks — Automatic methods.

[5] ISO 8697:1999, Crude petroleum and petroleum products — Transfer accountability — Assessment of on
board quantity (OBQ) and quantity remaining on board (ROB).

[6] ISO 9029:1990, Crude petroleum — Determination of water — Distillation method.

[7] ISO 9030:1990, Crude petroleum — Determination of water and sediment — Centrifuge method.

[8] ISO 10336:1997, Crude petroleum — Determination of water — Potentiometric Karl Fischer titration
method.

[9] ISO 10337:1997, Crude petroleum — Determination of water — Coulometric Karl Fischer titration method.

[10] ISO 12185:1996, Crude petroleum and petroleum products — Determination of density — Oscillating
U-tube method.

[11] ISO 13740:1998, Crude petroleum and petroleum products — Transfer accountability — Assessment of
vessel experience factor on loading (VEFL) and vessel experience factor on discharging (VEFD) of ocean-
going tanker vessels.

[12] ASTM D 4807:1988, Standard Test Method for Sediment in Crude Oil by Membrane Filtration.

[13] API Manual of Petroleum Measurement Standards (MPMS), Chapter 17.1:1994, Guidelines for Marine
Cargo Measurement.

[14] IP Petroleum Measurement Manual (PMM), Part XVI:1987, Procedures for Oil Cargo Measurement by
Cargo Surveyors — Section 1, Crude Oil.

[15] ICS/OCIMF International Safety Guide for Oil Tankers and Terminals (ISGOTT). 4th edition:1996, London:
Witherby & Co. Ltd.

55
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9403:2000 |
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(BS ISO 9403-2000) - Crude Petroleum. Transfer Accountability. Guidelines For Cargo Inspection.

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(BS ISO 9403-2000) - Crude Petroleum. Transfer Accountability. Guidelines For Cargo Inspection.

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BRITISH STANDARD |

Ð aid enquirers to understand the text;

A list of organizations represented on this subcommittee can be obtained on request

This British Standard, having Amendments issued since publication

ISBN 0 580 36250 7

Crude petroleum — Transfer

Annexes A and B of this International Standard are for information only.

Crude petroleum — Transfer accountability — Guidelines for cargo

ISO 2715:1981, Liquid hydrocarbons — Volumetric measurement by turbine meter systems.

ISO 3170:1988, Petroleum liquids — Manual sampling.

ISO 3171:1988, Petroleum liquids — Automatic pipeline sampling.

3 Terms and definitions

SEE also reference point (3.27)

NOTE 1 The standard conditions are in general 15 C and 101,325 kPa

NOTE 1 The standard conditions are in general 15 C and 101,325 kPa.

SEE also datum point (3.4)

See ISO 91-1:1992, table 56.

4.1 General responsibilities

4.1.1 It is essential that safe practices be followed.

4.2 Volume measurement

4.2.1 Shore-tank measurement

Calculations should conform to ISO 4267-2.

4.2.3 Ship-tank measurement

Temperatures should be taken whilst gauging.

4.3 Reconciliation and records

4.4 Independent inspectors

5.1 Data collection and reporting

Their contents should be considered as minimum reporting requirements.

5.2 Signing of the forms

This International Standard recommends that forms should be signed by

¾ the party or parties designated to fill out the forms, and

NOTE All parties have the right to include comments.

6 Procedure at the time of loading

6.1 Measurement, calculation and reporting

Measurements, calculations, other relevant checks and observations should be reported.

6.2 Procedure before loading

6.2.1 Key meeting

6.2.2 Shore measurements

6.2.2.1 Terminal loading lines

6.2.2.2 Tank measurements

6.2.2.2.2 Tank levels

6.2.2.2.3 Tank temperature measurement

6.2.2.2.3.2 Portable electronic thermometers

6.2.2.2.3.3 Cup-case thermometers

The immersion times given in Table 1 are recommended.

Table 1 — Immersion times for cup-case thermometers

Density at 15 °C Immersion time

6.2.2.2.4 Automatic tank gauging

6.2.2.3 Dynamic quantity measurement

6.2.2.3.1 Meters and documentation

6.2.2.3.2 Dynamic temperature measurement

6.2.2.4 Sampling and sample handling

6.2.2.4.1 Manual samples from loading tanks

6.2.2.4.2 Automatic in-line sampling

6.2.2.4.3 Distribution and retention of loading tank samples

Identical samples should be provided for

¾ the loading terminal,

¾ the cargo owner via the vessel's master,

¾ independent inspectors, and

6.2.3 Vessel measurements

6.2.3.1 Valve sealing

6.2.3.2 Vessel lines

6.2.3.3 Draft, trim, list and gauging locations

6.2.3.4 Reference heights

6.2.3.5 Remaining ballast

6.2.3.6 OBQ measurement

6.2.3.7 OBQ volume calculations

Determine the OBQ as follows:

6.2.3.8 OBQ sampling

6.2.3.9 Slop tanks

6.2.3.10 Bunker survey

a) take a sample from each bunker tank, if possible;

b) carry out a flash point test on the samples.

6.3 Procedure during loading

6.3.2 Sampling for terminal loading line quality control

6.4 Procedure after loading