PARENT / STUDENT

HANDBOOK
2019-2020
School Year

4-8-8 Higashishinagawa, Shinkan Bldg. 3rd fl.

Shinagawa-ku 140-0002 Tokyo/JAPAN
Tel: 03-6433-1531・Fax: 03-6433-1532
[email protected]・www.sistokyo.jp
School Life

HOURS / DROP-OFF & PICK-UP ROUTINES..................................................................................... 6

PARKING .......................................................................................................................................... 7

UNIFORM / DRESS CODE ................................................................................................................. 7

ATTENDANCE .................................................................................................................................. 9

CELL PHONES .................................................................................................................................. 10

BEHAVIOUR & DISCIPLINE .............................................................................................................. 10

LUNCH & SNACKS ........................................................................................................................... 14

SCHOOL LUNCH ............................................................................................................................. 15

HOMEWORK................................................................................................................................... 16

RECESS & PARK TRIPS ...................................................................................................................... 17

COMPUTER & INTERNET USE ......................................................................................................... 18

LIBRARY ........................................................................................................................................... 19

AFTER SCHOOL PROGRAMS .......................................................................................................... 20

SATURDAY SCHOOL ....................................................................................................................... 21

For Parents

SCHOOL COMMUNICATION ........................................................................................................ 23

FEES, PAYMENTS & WITHDRAWALS .............................................................................................. 23

QUESTIONS / CONCERNS .............................................................................................................. 25

PARENTS’ MORNING ..................................................................................................................... 26

CONFERENCES ............................................................................................................................... 27

FIELD TRIPS ..................................................................................................................................... 29

FOOD RESTRICTIONS .................................................................................................................... 29

HEALTH / MEDICATIONS ............................................................................................................... 30

TRANSPORTATION ........................................................................................................................ 32

BIRTHDAYS & CELEBRATIONS ....................................................................................................... 35

DONATIONS .................................................................................................................................. 36

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Miscellaneous

FACILITIES ....................................................................................................................................... 38

INSURANCE .................................................................................................................................... 39

RESPECTING DIVERSITY.................................................................................................................. 39

PROMOTION / RETENTION .......................................................................................................... 40

LANGUAGE POLICY ........................................................................................................................ 40

PHYSICAL EDUCATION .................................................................................................................. 47

ASSESSMENT ................................................................................................................................... 47

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 INTRODUCTION

Dear Students and Parents,

Welcome to Shinagawa International School! We are very pleased to have you be a part of our
school community.

This handbook is meant for parents and students who have already been accepted to SIS with the
hopes of providing them with answers to their questions. If, after reading this handbook, you still
have questions, please do not hesitate to contact the school.
If someone is looking to be admitted to SIS, please see an administrator for a separate packet of
information, which details admission policies, admission and enrolment fees, and the admission
procedure.

Abbreviations
Throughout this handbook and/or at various times during the year, you will see the following
abbreviations:

ASP ..... After School Program

ESL…. . English as a Second Language
JSL….. Japanese as a Second Language
PS……. Preschool
K ........ Kindergarten
G1…... Grade 1 (G2 = Grade 2, etc)
PE…... Physical Education
ICT..... Information and Communication Technology
SIS..... Shinagawa International School

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School Life

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 HOURS / DROP-OFF & PICK-UP ROUTINES

8:15-8:25 8:25-15:15 15:15 15:15-16:00 16:00

• Arrival • School • Dismissal 1 • After • Dismissal 2

Hours School
Programs

Arrival times for all students: 8:15-8:25

School hours for all grades: 8:25 - 15:15

Any student not in the morning assembly either in assembly room or classroom by
8:25 is considered late.

Dismissal 1: 15:15

After School Program: 15:15-16:00

Dismissal time for all students: 16:00

The following routines will be followed each morning and

afternoon during the arrival and dismissal times.
All students begin and
Drop-off (Morning) Routine
leave at the same time and
our lobby is quite small. A SIS staff member will be on duty every morning. The
following routine should be followed by all parents at all
Therefore, in order to ensure
times when bringing their children to school.
the safety of all children, we
ask that the lobby remain as 1. There is no parking available at SIS.
2. There will be no supervision available before 8:15.
clear as possible.
SIS does not assume responsibility for your child before then.
Students will be supervised from 8:15 to 8:25. At 8:30,
students will be dismissed to their rooms after the morning assembly.
3. Bring your child into the school where a staff member will ensure your child
gets safely inside the school.

Pick-up (Afternoon) Routine

A SIS staff member will be on duty every afternoon. The following routine should
be followed by all parents at all times when picking up their children from school.
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 1. Come to the front of the school doors where a staff member will bring your
child from inside (for security reasons, students must remain in the designated
location until dismissed by a staff member)
2. Should you arrive after 15:15 (or 16:00 after ASP), please call and inform the
office.

PARKING

There is no parking available at SIS; we encourage using public transportation as

much as possible.

UNIFORM / DRESS CODE

The tone and learning environment of a school are greatly improved when students
maintain a standard of appearance. Therefore, all students must be properly attired
in the SIS uniform at all times. Unless otherwise noted, all uniform items are
purchased through the SIS supplier. Please see the Administrative Secretary for any
questions regarding uniforms or uniform purchase.
Please label all items with your child's name!

School Uniform (Company: Lands’ End)

Required Optional

Polo Shirts (one of the following items) Fine Gauge Cardigan

• Short Sleeve Mesh polo Girls Cardigan
• Short Sleeve Interlock Polo Knee Socks
• Long Sleeve Mesh Polo Tights (Black or Navy Blue)
• Long Sleeve Interlock Polo Basic Rib Crew Socks
Skirt or/and Pants Fleece Jacket
Girls • Long Chino Skirt
• Chino Skirt
• Plain Front Stain-resist Pants
Polo Dress (if you purchase polo dress, neither
of polo shirt nor skirt /pants are needed)
• Short Sleeve Polo Dress
• Long Sleeve Polo Dress
Backpack
Polo Shirts (one of the following items) Drifter Vest
• Short Sleeve Mesh polo Drifter Cardigan
• Short Sleeve Interlock Polo Basic Rib Crew Socks
Boys • Long Sleeve Mesh Polo Fleece Jacket
• Long Sleeve Interlock Polo
Pants or/and Shorts
• Plain-front Pants
• Plain-front Short
Backpack
*purchased through the school website.
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 PE Uniform (Company: 株式会社矢部プロカッティング)

Required Size

T-shirts (White) From 100 to 160

• Short Sleeve T-shirts (170 size will cost extra)
• Long Sleeve T-shirts
Pants (Red)
Girls • Short pants
• Long pants
Sport Shoes (Playground)
Indoor Shoes (Gymnasium)

T-shirts (White) From 100 to 160

• Short Sleeve T-shirts (170 size will cost extra)
• Long Sleeve T-shirts
Pants (Blue)
Boys • Short pants
• Long pants
Sport Shoes (Playground)
Indoor Shoes (Gymnasium)

*purchased through the school office.

If your child does not have a PE uniform, please see the Administrative Secretary.
The pants, shorts, and tops are purchased through the SIS supplier. Students must be
properly dressed for PE. The inability to do so will adversely affect your child's PE
grade.

All students are required to come in their PE uniforms on designated PE days. You
will be notified by your child's teacher of the scheduled PE days. In order for
students to be properly prepared for PE classes, PE uniforms must be washed over
the weekend.

Additional Guidelines
 Students are to dress and groom in a clean, neat, and modest manner. This
includes hairstyles, nails, and overall cleanliness.
 Students should come to school in clothing that is appropriate for the weather.
 Students are not permitted to wear hats or any head covering including bandanas,
visors, or sunglasses inside the building. The exception to this is in cases of religious
or health reasons.
 Shirts must be tucked in at all times.

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  Jackets and coats are not to be worn indoors. Please make sure your child has
his/her uniform sweater to wear indoors.
 Students need to wear their indoor shoes inside the school.
 No accessories are permitted except those are required for health reasons.

The uniform policy and dress code will be strictly enforced. If a child is in violation
of the dress code, parents will be immediately called to bring proper uniform
clothing for the student.

ATTENDANCE

Good daily attendance at school is important for the academic and social growth of
children. Regular attendance will help ensure the continuity of learning needed for
a successful education.

Absences
Teachers will not provide make-up work for absences. Therefore students’ grades
may be adversely affected by any absences. The numbers of absent days are
recorded in each term’s Report Card.

Absence Notification
It is important for the safety and welfare of your child that we all know where
he/she is during the school day. Therefore, if your child is going to be absent and
you are unable to inform the office prior to the absence, please call the office at
03-6433-1531 between 8:00 and 8:30am on the day of your child’s absence.
Alternatively, you could send an email by 8:00am of the same day.

Late Arrivals
 Students must arrive on time each day. The first few minutes of each day is
dedicated to team building and character education. These are important aspects
to creating well-rounded, global citizens. Therefore, if your child is late, he/she
will miss out on important instructional time.
 Students will be considered late if they are not in their assigned places by 8:25
unless excused by authorized permission such as a train delay ticket.
The numbers of late days are recorded in each term’s Report Card.

Excessive Late Arrivals

When there are excessive late arrivals, the following actions will be taken:
 When a student has been late 5 times, an administrative warning letter will be
sent home.
 When a student has been late 10 times, a second letter will be sent home stating
the late record of the student.
 When a student has been late 15 times, a third letter will be sent home stating
the late record of the student and requesting the parent to schedule a conference.
Members attending the conference will include the principal, the parent(s), the
student, and the teacher. They will meet to develop an education plan for the
student. If the parent refuses to participate in such a meeting, the principal will
place in the student's attendance records documentation of such refusal.
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  If the student continues to be habitually late, a second conference will be held
to determine if continued attendance at SIS is appropriate.

Early Leave
When it becomes necessary to check a student out of school early, please inform the
office/class teacher via email or phone call. Early pick up should not be in the
middle of lesson hours. When you come to pick up, please ask for help from the
school staff. Please be reminded that early pick up is not recommended. The
number of school days left early is recorded in the term’s Report Card.

Medical & Dental Appointments

Students and parents are discouraged from scheduling appointments during school
hours.

Vacations
SIS does not recommend families to schedule vacations while school is in session.
However, when vacations are planned, the school is not required to provide
assignments or make-up work for students while they are on vacation.

CELL PHONES

SIS supports the fact that many students carry cell phones with them for safety
reasons. However, in order to avoid disruptions to the educational environment,
all cell phones and other electronic devises must be kept in their bag the whole time
during school hours (8:25 to 15:15 or 16:00).
 Walking students may not use any devices until outside the school gate.
 Bus students should get on the bus and fasten their seat belt before using their
devices.

If, in an emergency, you need to give a message to your child during school hours, please call
the office at 03-6433-1531. The message will be delivered to the student immediately.

BEHAVIOUR & DISCIPLINE

Rationale: Caring and courageous.

Students at SIS should have the opportunity to learn in a safe and respectful learning
environment. They should be encouraged to care for each other and yet strive for
the very best that they can achieve. Positive and clear guidelines for behaviour
management will help our community nurture and realize the potential of the
children in our care.

Definition:
Behaviour management at SIS will be the responsibility of the whole school
community. This will be reflected in a policy which clearly outlines the roles,
expectations and consequences of behaviour at the school. Parents, teachers
and students will be involved in the process of developing and then
implementing the framework.
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 Purpose:
To provide an environment where we feel:

✓safe and protected ✓happy ✓challenged / supported

✓justice is applied ✓valued and understood ✓nurtured
✓accepted ✓listened to ✓trusted and believed

Strategies:

Encourage Positive Behaviour Discourage negative behaviour

• A system of awards and incentives • Where necessary a support

at both whole school and classroom group will be established to
levels develop a behavior
Strategies modification plan
• Recognition of effort, ability and
setting a fine example → Time out system
→ Behavior book
→ Suspension
→ Expulsion

School Rules and Processes:

The following represent key aspects in the implementation of the school behaviour
policy:
 guidelines
Everywhere in school: Keep your hands to yourself
Speak appropriately
Listen and learn
Look after the school
In the hallway: Always walk in the school
In the playground: Use your hands when playing with the ball
 time-out slip – 4Ws (see next page) (Parent contact is required after three
time-outs.)
 consequences – warning, time out in class, time out in another class, detention,
behaviour diary (time out, detention will be noted in Behaviour Book).
 support groups – counselling meeting with principal and teacher, meeting with
principal, teacher and parent (measures might include behaviour diary, suspension
or expulsion)

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School Rules and Steps:
The following steps should be followed as necessary during formal implementation
of the school behaviour policy:

1. 2. 3.
Formal Time Out in Time Out in
warning the playground the classroom

4. 5. 6.
Behaviour Support Group Support Group
Diary meeting 1 meeting 2

7. 8.
Student Student
Suspension Expulsion

1. Formal warning
2. Time Out in the playground: Loss of 5 minutes of playtime
3. Time Out in the classroom: Loss of 20 minutes of playtime- also completion of
evaluator Time Out sheet required
4. Behaviour Diary
5. Support Group meeting involving student, teacher and principal
6. Support Group meeting involving student, teacher, principal and parents
(Both parents are required to attend)
7. Student suspension
8. Student expulsion

Early implementation of a later step in the process may be required where the
severity of an incident warrants such consideration.

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 Time Out – 4Ws
Name: Grade:

Date:

Which rule I broke

□ Keep your hands to yourself □ Speak appropriately

□ Listen and Learn □ Look after the school

□ Always walk in the school □ Use hands when playing with the ball

What I did:

Why I did it:

What I can do to fix it:

Parent signature:

>>>>>Please return this form. Thank you for your support.

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 LUNCH & SNACKS

At SIS we have designated lunch and snack times. Your child should bring his/her
own lunch and snack.

Since lunch and snacks are part of your children’s daily nutrition, it is important that
you provide healthy and nutritious food. Serving healthy food is also important for
supporting lifelong healthy eating habits, and helping to prevent costly and
potentially-disabling diseases in the future.

When preparing your child’s lunch and snacks, please refrain from including items
such as chocolate, cookies and foods with excess sugars such as sweets, because
these are not very nutritional and do not promote a healthy lifestyle. It is
recommended that most of the snacks your child brings to school be fruits and
vegetables.

Food Food Food NOT

Recommended NOT allowed
recommended
Fruits Cookies Gum
Vegetables Chocolate Candy
Yoghurt High salty snacks
100% juice High sugar snacks
Whole grain cereal/ crackers
Granola bars
Trial mix

Lunch and Snack Supplies

All students must provide:
• Lunch and snack including utensils
• Eating mat (please get a ‘furoshiki’ to spread under while your child is eating.)
Your child's name should be clearly written in permanent marker on each utensil.
These supplies are not washed or kept at school. They will be sent home each
afternoon with students. Please be sure they are clean and returned to school the
following day. Do not send glass or ceramics in your child's lunch.

Eating Rules
The lunch and snack periods are meant to be times of relaxation as well as eating.
The following rules are to be observed during lunch and snack times:
• Students will use proper table manners as discussed with their teacher.
• Students will talk in quiet voices during lunchtime.
• Students will remain seated until excused by the teacher or supervising adult.
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 • All students are required to help clean the eating area (tables and floor) before
being dismissed.
• Due to students' food restrictions, students may not share lunch or snacks with
others.
• Any leftover lunch or snack should be brought back home so that Parents can
check what students didn’t eat.

Gum & Candy

Studies show that gum and candy contribute to dental, medical and behavioural
problems for some students. In addition, many problems are created for teaching
staff when students consume treats during the day. Having items such as these adds
to both the cleaning responsibilities and discipline responsibilities of the teaching
staff. Therefore, gum and candy are not permitted in school.

SCHOOL LUNCH

Kiwi Kitchen (https://kiwikitchen.com/english/) is the school lunch provider.

The order deadline is the mid-night on Thursday for the following week.
The online menu is available at
http://edu.kiwikitchen.com/Kiwi_Kitchen_School_Lunch_Menu.pdf
The price is 515 yen for small size and 720 yen for Large size.
Vegetarian menu is available everyday.
Payment can be done by bank transfer or credit card.
For further information please contact to the school secretary.

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 HOMEWORK

At our school regular homework will be provided for all children from grade 1.
Kindergarten students can also benefit from regular reading and storytelling with
parents. Families should use as many opportunities as possible to introduce and
develop language and number concepts through play.

Purposes of Homework
 To reinforce skills learned in class.
 To establish a routine of study skills and good work habits.

Some General Points

 Amount and type of homework will be flexible according to the student group
(age, capability, ESL profile, transport time to home).
 Teachers will provide a homework schedule at the beginning of the school
year.
 Teachers will check and sign all completed work.

Recommended Daily Reading

Daily reading has many benefits. Students who read on a regular basis become
better readers, build larger vocabularies, and gain exposure to many topics (even
when reading fiction). Therefore, SIS strongly encourages parents to incorporate
reading for pleasure in their child's nightly routine. Depending on the child's level,
this may include being read to by an adult, reading together, children reading aloud
to parents, or independent reading.

Students’ Responsibilities
In order for students to get the full benefit from homework, there are certain tasks
they should perform. They are:
 Be clear about homework requirements - ask questions if unclear.
 Turn their completed homework in on time.

Parents’ Responsibilities
Parents are encouraged to:
 Ensure their child completes their homework
 Check homework regularly
 Create a positive learning environment for their homework (a quiet place,
adequate stationery)
 Be involved with your child’s learning (listen, encourage, support, and help to
establish a regular routine)
 Keep in contact with the teacher

As a parent, you might also find yourself doing one of these;

 Listening to questions
 Helping with ideas
 Pointing out errors
Encourage and nurture your child’s abilities and confidence.

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 RECESS & PARK TRIPS

Outdoor recess is part of the daily schedules for all students. In preschool and
kindergarten, park trips are also part of the weekly schedule. At other levels,
teachers may occasionally take students outdoors and/or to a nearby park as part of
their curriculum (for example, PE, science, art, etc.). These are not considered field
trips and therefore prior notice of these outings is not necessary.

All of these activities provide opportunities for physical exercise, fresh air, a release
of energy and, during recess, relaxation with friends. Therefore, outdoor recess and
park trips are held, except during inclement weather (rain, snow, etc.). The
following guidelines apply:

 Students should be dressed appropriately for the weather. Weather changes

occur quickly, so children need to be dressed in a manner to reflect any seasonal
changes in weather. All children, when outside, are told to inform their teacher
if they get uncomfortably cold.
 A written request from a parent is needed in order for a child to be excused
from recess. The note should state the nature of the illness that prevents the
child from participating in recess and the period of time they are to stay in from
recess. A child with a written note that does not have a physician's written
excuse can only remain in from recess for one day.
 When the weather is bad, the teacher may have a quiet recess in the classroom
or may take the students to the gym, multi-media centre or library if it is
available.

Playground Rules
When students are in the playground, the following rules apply:
 Speak appropriately
 Keep your hands to yourself
 Listen when a supervisor calls your name
 Look after the school and resources
 Use your hands when playing with the ball

Park Rules
When students are on outings to the park or other outdoor activities, all regular
safety measures (as well as additional measures) are followed. In addition, students
are, as always, expected to follow all SIS rules and all directions given by the
teacher(s) in charge.
When students are at the park, the following rules apply:
 On slides, students must go down one at a time, feet first.
 On swings, standing or jumping off is not allowed.

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 COMPUTER & INTERNET USE

SIS believes that the use of technology (including computers and the
Internet) offers unique resources for students and teachers and is therefore
pleased to bring these services to its students. The school's goal in
providing these services to students is to promote educational excellence
by facilitating resource sharing, innovation, and communication in support
of education and for uses consistent with the educational objectives of SIS.

With access to computers and people all over the world also comes the availability
of material that may not be considered to be of educational value in the context of
the school settings. On a global network it is impossible to control all materials; a
user may discover controversial information. We firmly believe that the valuable
information and interaction available on this worldwide network far outweighs the
possibility that users may obtain material that is not consistent with the educational
goals of the community. The school will work to minimize any exposure to
controversial information.

A Privilege
Use of the Internet and SIS computers is a privilege, not a right. All students must
agree on the Internet Use Guideline prior to having the privilege of using the
Internet at SIS. Inappropriate use shall result in cancellation of such privilege for any
student who violates this guideline, any computer/Internet rules or directions given
by SIS and its staff.

Each student who has agreed on the Internet Use Guideline, and thereby has access
to the Internet, shall participate in classroom and/or individual instruction with a
school faculty member regarding appropriate use of the Internet.
Access to the Internet will not be allowed, except upon specific permission from a
SIS staff member. Email access will not be provided to a student unless the student is
participating in a class that requires instruction on email or a teacher-directed
activity such as a classroom-based e-pal program. Attempts to gain access to the
Internet without permission of the supervising SIS staff member will result in
cancellation of a student's privilege to access the Internet.

Assumption of Risk
Students who agreed on the Internet Use Guideline assume responsibility to use the
Internet in accordance with the terms of the guideline and all attachments, rules,
policies and regulations of SIS. SIS will not be responsible for the accuracy, truth or
quality of any information obtained from, by or through the Internet. SIS will not
be responsible for delays, non deliveries, incorrect deliveries or service interruptions
caused by any reason.
Access to the Internet through school computers may be monitored by SIS staff.
Every effort will be made to limit access to only those online services that have
been authorized for study and research. However, determined users may be able to
access services and communicate with people on the Internet, and students may
intentionally or unintentionally gain access to information and communications
that they or their parents/guardians find inappropriate, offensive, controversial, or
otherwise objectionable.

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General Computer/Internet Guidelines
 Be polite.
 Use of any inappropriate language is not permitted.
 Do not use the computer in such a way that would disrupt the use of the
network by other users. Browsing on other computers in the network is not
permitted.
 Reading, deleting, changing, or copying files and/or data belonging to other
users without their permission is not allowed.
 Any deliberate action which damages or disrupts a computing system, changes
its normal performance, or causes it to malfunction is not allowed.
 Logging onto a computer with anyone else's password or identity is not
permitted.

Search Engines
Research skills are an integral part of our curriculum (Literacy, Topic Exploration,
Social Studies, etc.). Therefore our teachers sometimes allow students to use
internet search engines for research purposes. To provide content safety, Safe
Search Filtering options of the search engines are activated. However, it should be
kept in mind that these filters do not provide for 100% safety. Therefore students
are allowed to use the search engines only under teacher supervision.

Computer Games
From time to time students are allowed to play computer games generally as a
means of rewarding and with only educational content. By the help of computer
games, students develop various skills such as mouse control, choice making,
strategy and etc. Frequency depends on the lesson and the grade level.

LIBRARY

Kindergarten and primary students will be taking part in library study throughout
the school year. Besides learning basic library skills, it gives all students the
opportunity to check out books on a regular basis. Checking out materials properly
and returning them promptly and in good condition is expected of all students.

Library Guidelines
The following guidelines apply at all times to the
library:
 Books are checked out for one week. However,
if you wish to renew a book, you may do so for a
total check out of two weeks.
 If you return a book before its due date and
wish to check out another book, you may do so.
You do not need to wait for the due date to return
a book.

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Overdue Books
If a book is overdue for longer than a week, the following procedures will apply:
• The student will not be permitted to check out another book until the first
book is returned. Parents will be sent a note requesting parental response
concerning the location of the overdue book.
• A second notice will be sent the following week and so forth for one month.
• All books which have been lost for a month should be paid for immediately.
The money will not be refunded once the payment is made even if the lost book is
found.

Damaged and Lost Books

Books are expensive and must be replaced for the benefit of all
students if lost or damaged. Please report any damaged book to
your child's teacher. A small repair fee will be charged when
applicable. The full price will be charged if the book is damaged
beyond repair.
Fig. 2 damaged book

Reading at home
Please encourage your child to read more at home by regularly checking the books
they bring home.

AFTER SCHOOL PROGRAMS

SIS offers After School Programs for its students. All students are able to participate.
Programs may vary each term.

General Information:
 ASPs are offered three days a week on Tuesdays, Wednesdays, and Thursdays.
 Programs are from 15:15 to 15:50.
 Programs are available for different age groups, for example. K, K-up, Grade 1-up.
Please apply only for programs that are offered for your child’s grade level.
 Interested families are required to sign up for ASPs individually each term.
 Any special equipment, supplies, etc., must be purchased by the parent.
 Each program has its own policy. Parents will be notified of the policy when
students apply for programs. There may be a maintenance fee required for some
programs. This information will be included with the registration information.
 The school tuition fee covers the regular school time which is 08:30-15:15. After
school programs are extracurricular activities provided by SIS as a service to our
students. However for ASPs that we hire special instructors for, we require a
registration fee.
 If any program has fewer registrations than the minimum number required to open
a program, then that program will be cancelled. Minimum number may be
different for each program.
 Once your child has been signed up for a program, changes will not be accepted
unless there is a major reason that has been approved by the ASP coordinator.
 All questions related to After School Programs should be addressed to the ASP
Coordinator.
 If a class period has to be cancelled for any reason, there will be no make-up class.
 Please understand that bus riders cannot be provided with supervision during ASP
times hence they are required to register for an ASP.

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 SATURDAY SCHOOL

The aim of the Saturday School programs is to offer additional help in building
English, foreign language, math and computer skills. It is also a great opportunity
for students to socialize with friends in other grades through enjoying various
activities. Some classes are free of charge but there are classes require fee.
Please ask school office for details.

21
For Parents

22
 SCHOOL COMMUNICATION

SIS provides each family a school email account and all administrative as well as
teachers’ correspondence will be sent to the account. This will include
announcements, updates, newsletters, teacher comments and parental permissions.
Parents are responsible of the emails they receive and reply to, so that time, energy
and resources are saved.

Communication

Regular
Communication Emergency
Communication

School e-mail
Check after
School e-mail or
7 pm
Phone call

The following guidelines apply to the Email Communication:

 All email details will be kept private.
 Emails are expected to be checked after 7pm every night.
 It is the parents’ responsibility to check and reply to the emails.
 Please reply to all emails even shortly to acknowledge the teacher that you have
received and read the message.

FEES, PAYMENTS & WITHDRAWALS

After being accepted into and enrolled at SIS, there are annual tuition fees and
maintenance fee which are payable per term, and a day care fee (optional). All fees
are reviewed annually by the School Board and announced in May of the previous
school year. All fees should be remitted in Japanese yen.

Late Payment of Tuition

Any student whose bill is in arrears for more than 1 month will be suspended until
the payment is made.

23
 Refund of Tuition
No refund of tuition fee or maintenance fee in part or whole for the term shall be
granted except in the case when a student does not attend school at all during the
term. However, in case of complete absence, a notification of one month is
required before the term starts. Please note that the enrolment fee, building fund,
the first term tuition and maintenance fee and application fees are not refundable
even in the case of complete absence.

Excessive Absence
In case of excessive absences or long vacations which are less than one term, parents
are required to pay for the full tuition fee.

Withdrawal
If you are going to withdraw your child from SIS, please submit a Withdrawal Form
(available from the office) one month prior to the withdrawal date. Please note
that even in the case of withdrawal during any term, no refund of tuition fees in
part or whole for the term shall be granted.

Uniform
The school uniform is mandatory for all grades. Please order the school uniform
through the school website or see the Administrative Secretary to inquire about the
school uniform. The overall cost depends on the number of items ordered. Please
see the "Uniforms/Dress Code" section for further details.

Supply Fees
Although we send a list of supplies to be purchased by each parent at the beginning
of the year, we order some of the items through the school. As more items become
necessary throughout the year, we will be asking you to send out money, 5000 yen
to school to purchase some of those for your child.

Payment of Fees
All fees should be paid directly into the bank account listed below by the due date.
Be sure to mention the student's name for easy identification of the source of
payment:

Bank Account Informations

Bank Mitsubishi UFJ Bank (0005) 三菱UFJ銀行
Branch Yokohama Ekimae Branch (251) 横浜駅前支店
Account No Ordinary 0086152 普通 0086152
Account Name Tokutei Hi Eiri Katsudo Houjin 特定非営利活動法人国際交流学
Kokusai Kouryu Gakkyu 級
Rijicho Deniz Mehmet 理事長 デニズ メフメット
*For oversea fund transfer, please contact school office for bank account information.

Release of Records
No documents (report cards, certificates of attendance, etc.) will be issued if any
fees are outstanding or if there are library items unreturned. The Report Card,
Certificate of Student Registration, and Certificate of Graduation are issued upon
your request if necessary.
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 PERSONAL ITEMS

Students are not permitted to bring personal belongings (including sports

equipment, toys, games, etc.) to school unless specifically asked or allowed to do so
by their teacher. Unapproved items will be removed from the student. These items
will be returned to the student at the end of the day to be taken home. If such items
are brought repeatedly, parents will be notified and the item will be kept in school
office until it can be returned to the parent.

The school assumes no responsibility for personal items lost, stolen, or damaged.
Under no circumstances should students bring candies, large amounts of money (or
any other items of value) to school. Parents are responsible for monitoring what
your children bring to school.

Weekly Cleaning
As cleanliness and hygiene are of utmost importance, the school will be sending
personal items home with the students at the end of every week. Please provide a
large bag to put these items in and send them back washed/cleaned with your child
on Mondays for a fresh start.

Lost and Found

 The SIS Lost and Found box is located in the entrance hall. Students who have
found any lost items are requested to give them to the school secretary to place
them in the Lost and Found box. Money, jewellery or other valuable items
should be given to a teacher or the secretary.
 We urge all parents to mark clothing and possessions with your child's name to
expedite locating lost articles. Writing in permanent ink or sewing in a tag are
the best methods. If an article such as this is found, it will be promptly returned
to the owner.
 Although we will try to inform our parents about the lost items, those items
that are not picked up within 3 weeks after the day of loss will be disposed by
the school. The school is not responsible for any lost items.

QUESTIONS / CONCERNS

On occasion, parents have questions, concerns,

or comments about their child's education.
When this occurs, the first person to contact is
your child's class teacher. This is the person who
spends the most amount of time with your
child, knows the day-to-day happenings of the
classroom, and is best prepared to answer your
questions or address your concerns about your
child's education. Always feel free to request a
conference with your child's teacher to discuss any educational issues, remembering
that advance notice is required.

25
 If, after speaking with your child's teacher, you still have questions or concerns or
your questions are non-education related, please contact the administration office.
We will direct you to the person in charge.

NEWSLETTERS & BLOGS

The communication between the school and parents is a critical factor in our success
with students.

Preschool and up
Class Blogs
(Every week)

Newsletters &
Blogs

Term Newsletter Each Term

Class Blogs are to inform the parents about what their child’s class has been/will be
doing within the corresponding period. They are updated weekly on Friday.

School also publishes Term Newsletters at the end of each term.

PARENTS’ MORNING

SIS will be holding two Parents' Days during the school year. Please refer to the
Calendar for the scheduled Parents’ Days.

The Parents' Day is a time when parents (and/or guardians) are specifically invited
to the classrooms. Opportunities will be available for you to observe your child,
interact with your child in his/her educational environment.

Visitors are asked to be respectful of all teachers, students, and other visitors. Please
do not intrude into classroom activities unless specifically invited to participate by
teachers. You are requested to visit the classroom at certain times scheduled by the
school.

Please note that only adults are allowed to attend Parents’ Day. Therefore, if you
have other children, you must make alternate arrangements for them during your
visit to SIS.

26
 CONFERENCES

Parent Teacher Student Conference

All parents are invited. Parents meet teachers individually and discuss their
children’s progress as indicated in their report cards and portfolios. Each family is
given 15-20 minutes for one child. Parents are allocated time for their conference.
Primary school students attend to the PTSC. Depending on the need, teachers or
parents may call for additional conferences.

Student Led Conference

SIS operates Student-led conferences in June under the guidance of assessment

standards of IB PYP.

 Parents and students are welcomed by classroom teacher.

 Student brings together portfolio materials and guides parents through the
conference
 Presentation of portfolio
 Discussion of class room centres, works displayed on the walls, games and
various ways of learning
 Discussion and walk through of specialist subject learning

Conference Requests
Although no unscheduled conferences will be held during the instructional day,
parents can schedule conferences throughout the year with their child's teacher(s)
by contacting the teacher and making arrangements for a conference. Please note
that advance arrangement is required. If necessary, the school may request
additional parent-teacher conferences.

EVENTS

We hold various events throughout the school year. Below are descriptions of
events that appear on the school calendar.

Parent Orientation
A day before the first day of school. New and existing parents come together for
the revised school rules, procedures, curriculum and IB PYP Programme. Updated
items and important elements of the Parent Student Handbook are gone over with
the parents. The staff is also introduced.

Family Picnic
This is an opportunity for all families to join in a special gathering and enjoy the
company of family and friends. Attendance is strongly recommended.

27
Child Health Day
Teachers focus on health and hygiene topics in their classrooms with various
activities.

Literacy Week
Activities that promote reading and writing are held such as book fairs, costume
parades, and story dramatizations. Parents may come to classes to read stories in
English or in their own language and their involvement in other activities is also
welcome.

Family Fun Day

Parents come to school and play various games with students and each other. It
may be combined with another event.

Parents’ Morning
Parents visit classes and participate in actual instruction for evaluation on these days.
They are held twice a year, in autumn and winter terms.

Celebration of Learning (Winter & Yearend Performance)

Held at the end of December and June. Students perform songs, dances, plays and a
lot more.

Japanese Culture Day

Students enjoy different elements of Japanese culture through various activities.

Numeracy/Science Week & World Math Day

Activities that promote numeracy and science skills as well as showing children the
importance of maths and science in the real world are held.

International Children’s Day

This festival will help us celebrate of joys of children from all over the world. Fun
with games and activities from the international background of SIS students are
enjoyed. Attendance is mandatory for students. The Event is open to the outside
international and japanese community. During this event the PTA also organizes a
bakesale.

Sports Festival
Children will participate in dances as well as some sporting competition.
Attendance is manditory. They will also be required to wear their PE uniforms.
If the weather is poor it is postponed or cancelled.

28
Notes
1. Student attendance is mandatory and attendance is taken unless otherwise
stated.
2. Students wear their school uniforms unless otherwise stated. For optional
events students do not need to wear their school uniforms.

FIELD TRIPS

• The purpose of a field trip is to provide educational experiences which are

beyond the immediate school environment. Field trips are planned by the
classroom teacher. Advance written notice of all field trips is sent to parents.
• Students must have parent/guardian permission email to participate in field
trips - No exceptions are made to this policy. Please be prompt when
completing and returning these permission slips.
• There may be times when classroom teachers will request a parent to
accompany his/her child so that the trip is a positive and safe experience for
everyone involved. Parents assisting teachers as chaperones on a field trip will
have students in their care and, therefore, cannot bring other children with
them.
• Dress code during field trips may differ depending on the features of the trip.
Parents will be notified about the dress code before each field trip. However,
unless otherwise stated, students are required to come with their school
uniforms.

FOOD RESTRICTIONS

We understand that many students have food restrictions due to allergies, religious
or personal beliefs, or other reasons. All students must have on file a Food
Restrictions Form, regardless of whether or not they have food restrictions. If your
child does not have any food restrictions, please mark the form accordingly. If your
child does have food restrictions, please be as detailed as possible. If any changes
take place during the year, please complete a new form (available from the
Administrative Secretary). Without this form, we cannot properly assist your child
in avoiding these foods.

SIS will make every effort to help your child avoid any foods listed on his/her Food
Restrictions form. However, please note that we cannot always warn your child
about everything he/she eats. Ultimately, the responsibility lies with the parents and
the child.

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 HEALTH / MEDICATIONS

Regular school attendance is expected. However, if the student is ill, he/she should
not be at school. Please do not send your child to school if:
 A fever is present. (100F/37.7C or more)
 Vomiting or diarrhoea is present.
 There is evidence of a persistent cough or strep throat.
 There is evidence of a suspicious skin rash or other contagious condition.
 Head lice

If any of these symptoms occur while your child is at school, you will be contacted
to pick up your child immediately. SIS is able to treat minor first aid injuries and
temporarily house students waiting to be picked up due to illness. SIS does not have
the facilities or the manpower to care for sick children during the day.

If an emergency occurs during the school hours, we will contact a parent/guardian

on the list of “Emergency Contacts”. If we cannot reach a parent/guardian, the
student will be taken to the nearest medical facility. For your child to be treated
with his/her health insurance, please submit a copy of your child’s health insurance
certificate to the school. Please note that every effort will be made to reach you as
soon as possible. Please remember to keep your Emergency Contacts form current.

Contagious Diseases
 By Japanese law, the school must be notified if your child has any of the
following contagious diseases: measles, rubella, chicken pox, whooping cough,
the mumps, pinkeye, strep throat, head lice, scabies. This will help us take the
appropriate measures to protect other students and staff. All the information will
remain confidential.
 When your child has been absent due to a contagious disease, he/she must have
a readmission slip from a physician in order to be readmitted to school.

Head lice
Head lice are a very common problem for families of any socioeconomic
background. They are wingless parasitic insects that feed on the blood of the
people they are on. Head lice are extremely contagious as having close contact
with another person or their belongings may put you at risk. Its symptoms
include excessive scratching and/or sores caused by it. It might also cause
difficulty in sleeping since lice are most active in the dark.

If your child is infested (actions taken by parents):

 School should be informed immediately
 It is recommended that a doctor's advice be taken before any action
 The child should not be sent to school until he/she is thoroughly treated
 All members of the family should be checked and treated if they are infested
(Medicated lice treatments should NOT be used for children younger than 2
years old)

If a child is suspected to be infested (actions taken by school):

 The child who is suspected to be infested will be asked to stay home until
he/she is thoroughly treated.
 An email to the parents of the students the child has been in contact with will

30
 be sent with no names mentioned
 A hair check will be done for all the students in the child's class
School may run unannounced head lice inspection at varying intervals

Health Concerns
Please make sure your child's class teacher knows about any special health problems
your child may have such as allergies, seizures, conditions requiring medication,
frequent need for restroom facilities, etc. We would like to meet the needs of all of
our students, both physically and emotionally.

Medications
 Students are advised not to bring any non-prescribed medication to school. All
medications need to be prescribed by a doctor.
 Each medication must have a separate Medication Release Form signed by a
doctor and a parent/guardian. This form must be on file in the school office,
before the medication can be administered. Absolutely no medication will be
administered to any student by school personnel without the doctor’s signature
on the form.
 When needed, you can get a Medication Release Form from the SIS office. It is
easiest for most parents to keep a blank form at home for when it is needed.
 All medication should be sent in its original container and must be labelled with:
o The child's name and grade
o The name of the medication
o The amount of the medication to be taken
o The time the child is to take the medication

Over-the-Counter Medications
Over-the-counter medications will not be administered unless written permission
has been given by the parent. For emergencies, e.g. toothache, parental consent
will be requested by phone.

Inhalant Medications
 In the case of inhalant medications, self-administration may be approved with
a prescription from a doctor. In addition, an Inhalant Medication
Self-Administration Release form must be on file.
If any student is discovered to be in possession of medication that has not been
reported to the proper school personnel, the medication will be taken from the
student and the parent/guardian will be contacted. For your child's safety,
under no circumstances will a student be allowed to keep medication with
them.

31
 SPECIAL NEEDS / COUNSELING

As noted in the Respecting Diversity section, SIS feels it is very important that our
students be respectful of all differences. This includes students with different needs.
Therefore, SIS will make reasonable efforts to accommodate the needs of individual
students. SIS does not have any personnel designated as special educators, so the
school may not be able to accommodate all requirements (whether academic or
behavioural).

If, after careful observation, a teacher is concerned that a child is not progressing
satisfactorily, he/she will suggest to the parents that educational testing and/or
counselling may be appropriate. It is ultimately the parents' choice whether or not
to seek testing and/or counselling for their child, but SIS reserves the right to require
evidence of such services when a student's behaviour or academic needs become
disruptive or detrimental to the welfare of the individual student or other students.
If a student's academic or behavioural concerns become so severe that SIS can no
longer meet the student's needs, SIS reserves the right to require the student to
withdraw.

If you ever feel your child is in need of counselling or other special services, please
see your child's class teacher.

TRANSPORTATION

Parents may either send their children to school via the SIS school bus or they may
take responsibility themselves for ensuring their child's safe arrival at school and
home. Regardless of the mode of transportation, all students must have on file a
Transport Information Form.

If at any time your child is taking a different route home or is being picked up by
someone different please contact SIS in advance. If we are not notified, your child
will have to wait at school until proper identification and parental verification can
be made.
Information for All School Bus Riders
 Please check the bus schedule for the pick-up and drop-off times.
 Preschool / PreK / Kindergarten students must be brought to and picked up from
the school bus stop by a parent or guardian. Please be on time since the bus will
not wait. In the afternoon, if you are not at the bus stop at the designated time,
your child will remain on the bus and be brought back to school. It will then be
your responsibility to come and get your child from school.
 Primary students may go to/from the bus stop on their own and accompany
their siblings in the Preschool / PreK / Kindergarten, but a permission slip must be
completed prior to this. If a permission slip is not on file, a parent or guardian
must drop-off/pick-up the student.

SIS School Bus Guidelines

Students transported in a SIS school bus are under the authority and responsibility
of the bus driver and/or bus supervisor. When students arrive at school in the
morning, they should go to their classrooms.

32
Morning Pick-up:
 Buses depart right at the time advised to you.
 Be on time at the designated stop, preferably 5 minutes prior to the bus arrival.
 If you are running late call the bus phone before departure time. The bus will
wait 3 minutes after the scheduled departure time.
 If your child will be absent that day and you haven’t previously contacted the
school, please call the bus before its arrival to the stop as well as the school
office.
 Dress according to weather conditions.
 If walking to a stop with no pavement, walk facing the traffic.
 When crossing the road, always watch for traffic.
 When waiting at the stop, stay back from the edge of the road.
 Good behaviour is expected at each stop.
 As the bus arrives, stay back until it comes to a full stop. Wait for the bus driver's
signal before approaching the bus.
 Don't go after anything that rolls under or in front of the bus…tell the
driver/assistant!
 Do not push or crowd when boarding/unloading.
 When moving as a group from the bus to the school or from the school to the
bus, always stay in two lines, hold the next person’s hand, display your best
behaviour and do not run.

Afternoon Drop-off:
 You will be given the approximate time for bus arrival in the afternoon.
 If the student is picked up by a parent/guardian, please be on time at the
designated stop, preferably 5 minutes prior to the bus arrival.
 There may be times buses are late. If the bus departs from a previous stop more
than 15 minutes late, you will be contacted by the bus supervisor.
 Students may not leave the bus at any stop other than the one assigned to them
unless they have a signed note from their parent or guardian permitting such a
change.
 The driver will not discharge riders at places other than approved stops unless
authorized by school officials.
 When exiting the bus, be alert. Go directly to your stop, look for traffic and
never walk back towards the bus.
 Never cross behind the bus.

Rules for the bus:

 Remain seated at all times with the seatbelt fastened.
 No big heavy objects are allowed on the bus.
 Always stay properly seated on the bus sitting on your bottom, facing forward
with your feet facing down.
 Keep all books, pencils and other sharp objects in backpacks.
 Keep arms, legs and other objects out of the aisle.
 Do not open the windows.
 No eating or drinking unless permitted by the supervisor.
 When arriving at your stop, stay seated until the bus comes to a full stop.
 Do not push or shove when leaving the bus.

33
 The following are examples of bus misconduct:

Offenses Consequences

 Talking too loud, constantly being 1st offense

noisy and rowdy Warning by the supervisor
 Will not follow directions 2nd offense and onwards
 Discourteous to others, pushing, 5 minutes time out (accruing)
Minor Offenses crowding and teasing
 Littering and/or throwing objects
 Unnecessary physical contact
 Will not stay in seat
 Taking seatbelt off
 Eating and drinking without
permission

 Openly defiant towards the bus Think Sheet will be sent home
driver for parents to sign it
Major Offenses  Using obscene language or gestures
-Endangering  Causing damage to the bus Suspension or expulsion for
yourself or others  Purposely distracting the driver recurring problem
-Bulling  Not following emergency
-Recurring problem procedures
 Using dangerous materials onboard
the bus
 Jeopardizing the safety of others

Non-School Bus Riders

If a student does not ride the SIS bus, the following general guidelines apply:
 The parents of students in the Preschool, PreK and Kindergarten are required to
take their child to and from school.
 Primary school students are allowed to go to and from school by themselves as
long as there is written parental permission on file with SIS.
 If a student is to go home after school with an older brother/sister, prior written
notification must be on file in the office.

Parents using the school bus

Since we have limited seats in our buses and to make it fair for all bus routes,
we do not allow parents to ride the bus no matter how many empty seats
there are.

VISITORS

All visitors and volunteers, including parents, must report to the Administrative
Secretary upon admittance.

34
 Although we welcome parents to visit their child's classroom, it is important to note
that any visitors in the classroom, especially parents, cause a disruption to the
learning of all children. Children become nervous with parents present and
frequently do not behave in the classroom as they normally would. This causes
stress not only to your child but to the other children and sometimes to the teacher
as well. Therefore, as a general rule, we ask that you refrain from visiting your
child's classroom except on rare occasions. There are two special Parents' Days
included in the SIS calendar when we invite all parents to visit their child's class.
(Please see "Parents' Days" for further information.)

EVACUATION DRILLS

As a school, we have evacuation drills many times in a year.

We have 3 types of drills that are listed below.

Earthquake Drill
Fire Drill
Stranger Drill

BIRTHDAYS & CELEBRATIONS

Student birthdays are celebrated as the whole school during morning assemblies
where students sing the happy birthday song. Due to dietary restrictions, we don’t
accept food, drinks or other treats from parents.

SCHOOL AWARDS

International Mindedness
This award is presented to a student who utilizes communication skills in at least
two languages to contribute positively to the school and its community, maintains a
positive and determined attitude toward friendship and learning, and has exercised
international-mindedness throughout the school year.
Fair Play
This award is presented to a student who takes responsibilities for her/his own
physical and social wellbeing, shows concern for the rights and well-being of others,
and participates actively for a healthy life style.
Kanji Award (Lower grade students)
This award is presented to a lower grade student who has consistently shown
dedication to the practice of kanji characters.

35
Kanji Award (Upper grade students)
This award is presented to an upper grade student who has consistently shown
dedication to the practice of kanji characters.
Literacy Award (Lower grade students)
This award is presented to a lower grade student who is passionate about reading
and writing, consistently strives to produce high quality work, and has challenged
herself/himself throughout the year.
Literacy Award (Upper grade students)
This award is presented to an upper grade student who has pushed her/his writing
to a higher level through experimenting with different writing styles, vocabulary,
and techniques. This student is passionate about reading a variety of genres, and
uses a range of strategies to improve her or his understanding.
Perfect Attendance Award
This award is presented to a student who has no absence in school.

DONATIONS

We are always looking for new items to add to our school. All donations are
welcome! However, please consult with the teachers or office staff before bringing
in the actual items. We are especially happy to receive donations of books or arts
and crafts supplies. Any items you send will be for your child's class unless you
specify otherwise or we feel the items are better suited for another class.

36
Miscellaneous

37
 FACILITIES
3rd Floor

Basement floor
Indoor Playground and Library
38
 INSURANCE

Although student insurance is not mandatory, SIS has partnered with AIU Insurance
Company to offer a child insurance program. In accordance with our agreement
with AIU, all SIS students are under insurance for 24 hours as long as they are
enrolled at SIS.

Policy holder: All SIS Students

Coverage: Accidental Death and Injury * It does NOT cover disease or illness.
Insurance: Death or Sequelae-500,000 JPY / Injury- up to 500,000 JPY per
accident
【Procedure】
1) Accident occurs
2) Go to the hospital and pay the fee by yourself. Receive and keep a receipt from
the hospital.
3) Let the school know about the accident and submit the receipt to the school
secretary.
4) School will claim the insurance from the insurance company.
(You will be asked to fill in a claim form by the school secretary.)
5) The Insurance will be paid back into your bank account.
Please talk to the school office if you want to learn more.

RESPECTING DIVERSITY

As a non-sectarian, private school, SIS neither promotes nor inhibits religious beliefs
or non-beliefs. One of our founding educational principles is:

“Encourage a broad international perspective, respect and appreciation for other

cultures and beliefs which make up both the school and the global community so
that students regard diversity as natural and necessary as well as a source of strength,
inspiration and knowledge.”

In order to be successful, productive citizens in an international society, our students

need to respect all aspects of nationality, race, religion, gender, physical differences,
language and culture. In our international atmosphere we teach children about the
diversity of humanity.

SIS does not teach religion. However, some cultural traditions we learn about are
inseparable from religion. Therefore sometimes we study a variety of traditions
from all over the world as part of our curriculum. All discussion about religion is
academic without any implication of right or wrong. If you have any questions
about this policy please contact the Principal.

39
 PROMOTION / RETENTION

Upon admission to SIS, students will be placed at a grade level according to their
age. However, an upper or lower grade may be advised if found better suited to
them academically, socially, and emotionally. Students will normally be promoted
from one grade to the next upon completion of each academic year.

Age as of Sep 1st Grade Level Age as of Sep 1st Grade Level
3 years old Preschool 8 years old Grade 3
4 years old PreK 9 years old Grade 4
5 years old Kindergarten 10 years old Grade 5
6 years old Grade 1 11 years old Grade 6
7 years old Grade 2

Retention
SIS recognizes that retention in a grade is usually not in the best interest of the
student. However, exceptions may be made when such exceptions are in the best
educational interest of the student. Excessive absences or academic failure in more
than one subject are some of the many factors which may affect a student's
retention in a grade level.

If there is a chance that a student will be retained, parents will be informed of this at
the earliest possible time, but certainly no later than the Parent-Teacher
Conferences scheduled in the third term. This will allow all involved parties
(parents, teachers, student, and administration) to make every effort to remediate
any factors that may be contributing to the possible retention.

LANGUAGE POLICY

As an international school, we serve students from many countries and language

backgrounds. Therefore, English is the only common language for many students
and parents. Because English is the language of instruction at SIS and the common
language for all students, it is expected that English will be the only language
spoken throughout the school. The exception to this is when students are attending
another language lesson (such as Japanese or an ASP by a Japanese instructor).

Philosophy
Language plays an important role in all learning areas. All SIS teachers play an
essential role in facilitating the acquisition of language. Language development is an
ongoing process. Language is reinforced in multiple ways, including technically,
practically, and as a medium of instruction. Language is the major connecting
element across the curriculum. Although English is the main language of instruction,
systems are in place to encourage the support and development of all other
languages used by students.

40
Guiding Principles

 Language learning at SIS will reflect International Baccalaureate PYP Language

Scope and Sequence learning outcomes.
 All teachers are teachers of language.
 All members of the school community are learners of language.
 Language development programs are developed using constructivist theories.
 Teachers assist students to scaffold their learning and to work within the
students’ “Zone of Proximal Development.”
 Teachers take background knowledge and previous learning experiences into
consideration when planning their lessons.
 Teachers provide comprehensible input and present language through
meaningful tasks in authentic contexts.
 Teachers provide age-appropriate scaffolding strategies such as visual aids,
graphic organizers, demonstrations, dramatizations, and small-structured
groups.
 Teachers guide learners to extend their language by combining high
expectations (complexity and abstraction of concepts, increased density of low
frequency and technical vocabulary, sophisticated grammatical constructions)
with learner-centered practices in a contextualized learning environment.
 Teachers promote a school environment that welcomes diversity of cultures
and perspectives.
 Teachers collaborate with parents to achieve shared goals.

Language Profile
As of September 2019, the SIS student body consists of 135 students.
The nationalities represented in the student body are as follows: American,
Australian, Brazilian, British, Bruneian, Chinese, Filipino, Israeli, Malaysian,
Myanmar, Pakistani, Qatari, Peruvian, Russian, South Korean, Taiwanese, Turkish,
and Uzbekistani.
Additionally, many students are of mixed heritage and hold multiple citizenships
from the aforementioned list. The students’ linguistic backgrounds are as follows:
Arabic, Chinese, English, Japanese, Korean, Malay, Russian, Spanish, Turkish and
Uzbek. SIS currently has 27 staff members. The nationalities represented among
the staff are as follows: American, Australian, Azerbaijani, British, Filipino, Irish,
Japanese, New Zealander, and Turkish. The linguistic backgrounds of the staff
include: Azerbaijani, English, Japanese, and Turkish.

Meeting the needs of SIS Community

 English is the primary language of instruction.
 All students study the official host country language, Japanese either as their
native language or as an additional language.
 All school documents are in English.
 A student’s language ability in both English and in their mother tongue is
evaluated during the admission process.
 A student’s language ability in both English and their mother tongue is
evaluated during the placement process.
 EAL programmes are flexible and responsive to the needs of individual

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 students.
 SIS promotes the learning of additional languages.
 Language development occurs in authentic settings according to the language
outcomes written in PYP language scope and sequence document.

Mother Tongue Language Development

Mother tongue support is crucial for affirming identity and emotional stability of
students. Parents are encouraged to use their mother tongue at home. In our library,
we try to offer fiction and nonfiction books in various languages represented in our
school community. We also welcome our parents to support the provision of
mother tongue by providing facilities after school hours.

 Mother tongue languages are used to facilitate the development of an

additional language.
 Language resources are provided whenever possible for mother tongue
languages represented at SIS.

Planning for Language Learning

 PYP Language outcomes guide instruction and assessment of student language
development.
 Aspects of language development are incorporated into SIS weekly planning.
 Language learning is structured to assist students to experience success. This
requires differentiated learning experiences and assessment tasks.
 An interactive class structure is facilitated by teachers. Activities and tasks are
designed to give a wide range of communication forms.
 A variety of books, references, resources, and materials are available for
classroom use according to the language abilities of the students.
 The EAL teacher collaborates with classroom teachers to help learners who
need extra guidance and support in English.
 Activities are designed at various levels to meet all students’ needs.
 Success criteria and language learning outcomes are designed according to the
overall level of the class.
 Self and peer assessment is encouraged through the use of rubrics and
one-on-one conferences.
 Students are involved in designing assessment criteria for their work.
 The summative task and type/amount of support given are differentiated
according to the students’ language ability.
 Various grouping strategies are utilized to cater to different abilities and
learning styles.
 Students are placed in EAL classes that will suit their language needs during
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 some language classes.
 Students can move to full-time mainstream classes once their language abilities
develop.
 Dynamic language grouping (based on students’ abilities) is used within the
classroom in order to develop specific aspects of language and to meet the
requirements and expectations of a given task.
 Additional support for EAL learners is provided through in-class support.

EAL Support
Since the language of instruction is English, the objective of the support programme
is to enable the inclusion of EAL (English as an Additional Language) students in the
mainstream class. Although students are required to display an English proficiency
level commensurate with their grade level prior to enrolment, SIS works with the
EAL teacher in cooperation with the homeroom teachers to enable the EAL students’
transition into the mainstream class. This support is continued until the student has
the skills and knowledge needed to access the regular curriculum.
See Figure 1

Entry Criteria
 A trial period of a half day in the classroom setting: Teachers look to see if
students have the ability to understand and follow classroom instructions, and
basic interpersonal communication skills.
 An informal student interview is conducted during the trial period by the
classroom teacher.
 Administration administers a standardized language test (Primary School
Assessment Kit)
 After collecting the data and feedback from the homeroom teacher, the EAL
specialist and the homeroom teacher decide what type of EAL Support is
appropriate for the student.
1. If the student is within the Level 1 or 2 benchmark (K-Alberta Education), (s)he
will participate in pull out EAL support.
2. The EAL specialist will have ongoing communication with the homeroom
teacher so that they can discuss and facilitate the progress of EAL learners.

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 3. If the student is within Level 3 or above, (s)he will receive in-class EAL
differentiation and support from the homeroom teacher as necessary.
(Example pre-teaching technical vocabulary, providing graphic organizers to
help organize your thoughts etc. We believe most strategies to help EAL
learners are part of good teaching practices and benefit everyone, not just EAL
learners.)

Exit Criteria
 If a student who is receiving pull-out EAL support starts to move towards the
Level 3 benchmark (Alberta Education, Canada), s/he will join the mainstream
classroom setting full time. There the homeroom teacher will differentiate the
learning environment according to the student’s language proficiency until s/he
can fully participate in the mainstream classroom without that support.

Benchmark
 ESL Benchmark, Alberta Education, Alberta, Canada

Resources
 Standardized test utilized in the admission process: Primary Assessment Kit
 Students are allowed to pick books such as Reading A to Z Leveled Books, Scott
Foresman Leveled Books for EAL learners that are engaging and interesting to
them.
 Teaching materials that are relevant to the current unit of inquiry and provided
by the homeroom teachers

Planning
 The EAL specialist uses the SIS weekly planner template for planning.

Language for Successful Communication

 Language development activities provide opportunities for critical thinking.
 Students reflect on their language ability according to the set criteria through
self assessment.
 Teachers encourage the development of critical thinking skills such as debating,

44
 active listening and thoughtful writing.
 Teachers provide opportunities for students to develop an understanding of
concepts through discussion and daily ongoing communication.

 The social language of SIS is English, which is inclusive and understood by all
members of the school community.
 Written communication amongst the school community is in English, which is
inclusive and understood by all members of school community.
 Teachers organize various events and special days to promote an
understanding of different cultures and languages.
 Students are actively involved in selecting their own books according to their
level during guided reading time.
 Students are encouraged to use online reading programs to develop reading
skills at their own pace.
 Book fairs are organized for school community to purchase books in English.
 Students are given opportunities to visit the library during class and recess
times.
 Newspapers and magazines are available to develop students’ global
awareness and international-mindedness.

Professional Development
SIS administration recognizes the significance of ongoing professional development
in the area of language learning and EAL/JAL support.
 All teachers are language teachers and opportunities are available in the area of
language learning and EAL/JAL support through workshops, seminars, and
forums within the school and in the wider community.
 Monitoring and providing feedback on effective language learning in the
classroom is part of teacher appraisals.

Library and Multimedia Center

The SIS Library and Multimedia Center supports the learning environment and
enriches the various languages represented in our school community.
 The SIS Library and Multimedia Center is designed to meet the study and
research needs of both individuals and groups.
 A wide range of materials (language games, references, online resources, etc.)
are available mainly in English.
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  The librarian will look for opportunities to increase the amount of resources in
additional languages represented in our school community.
 The librarian will provide support for teachers to find books, online teaching
resources, and other materials.
 The librarian and other teachers will strive to increase awareness and
appreciation of a wide variety of languages around the world through creating
mother tongue language displays.
 Print materials including fiction and non-fiction books, Reading A to Z series,
Big Cat Guided reading books, dictionaries, thesaurus, encyclopaedias, and
reference books are available.

Figure 1

English as a Second Language (ESL)

For some of our students, English is a second language. Although ESL support is
46
 provided, the primary means of learning English at SIS is through immersion. This
means students learn English through regular classes, not in a separate English class.
In some cases, students may be withdrawn from class for short periods of time so
they have a chance to practice particular skills. This time will vary for each student,
with some students not being withdrawn at all.

Translation
Because everyone speaks a different language and not all teachers speak the other
languages of our students, translation will not be used in class. Our teachers are
trained to serve students with varying language backgrounds and are well prepared
to help students understand concepts through a variety of other means

PHYSICAL EDUCATION

PE is part of the regular SIS curriculum at all levels and is a purposeful and vital part
of your child's education. It aids in the realization of those objectives concerned
with the development of positive self-image, creative expression, motor skills,
physical fitness, as well as knowledge and understanding of human movement.

PE Uniform
Please see "Uniform/Dress Code" section for details regarding the PE uniform.

PE Excuses
Please do not request that your child be excused from PE unless absolutely
necessary. In extreme cases, a child may be excused for up to two days with a note
from the parent. To be excused beyond the second day requires a doctor's
statement as to the nature of the problem and the probable duration of the
disability.

ASSESSMENT
Assessment Philosophy

Shinagawa International School believes that the written, taught and assessed
curricula are interdependent. Assessment is an important tool to evaluate what
students know and can do. Therefore, it is essential to determine when, how, and
what to assess for planning, teaching, and learning.
Teachers use a wide range of strategies and tools to assess students learning and
maximize their potential within their “zone of proximal development”. Shinagawa
International School promotes internationally minded students who understand
concepts, acquire knowledge, take action, and master their attitudes and skills.
It is important for the whole school community to understand the importance of

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 assessment, what it is being assessed, and the criteria for success.
Assessment is used to screen the students’ progress, achievement, and effort. It is
also utilized to adapt the curriculum, and differentiate planning accordingly.

Purpose of Assessment
Assessment is a fundamental aspect of teaching and learning. The main purpose of
assessment is to inform students about their progress throughout the learning
process. Assessment involves the collection, examination, and communication of
evidence of students’ knowledge, and ability, and understanding to provide
guidance during educational development. At SIS, assessment is conducted with
regard to the PYP’s five essential elements of learning: the acquisition of
knowledge, the understanding of concepts, the mastering of skills, the development
of attitudes, and the decision to take action. Assessment takes place within three
main areas: Assessing, Recording, and Reporting.

Forms of Assessment
Summative Assessment –serves as the crowning moment of the process of learning
about a central idea. Within a summative assessment task, students have an
opportunity to show what they have learned in terms of the concepts, skills, and
attitudes that have been targeted within an inquiry. Summative assessment allows
for clear differentiation according to student ability. Within a summative
assessment, students have a chance to reflect on their own learning and on the
learning of their peers. As summative assessments are often based on rubrics or
other forms of success criteria, students have a clear understanding of how to be
successful and can adjust their approach to learning at every step along the way.
Formative Assessment- is an ongoing means of discovering students’ prior
knowledge and present capabilities. It takes the form of a variety of assessment
activities and is used as a source of feedback for teachers and students in order to
adapt teaching and learning strategies. Formative assessment goes beyond merely
making observations about student performance. It allows students to be aware
of their progress and of the possibilities for self-improvement. Formative
assessment encourages teachers to be ever aware of students’ learning needs. It
also encourages students to reflect upon and take continual responsibility for their
own learning.

Roles and Responsibilities

Teachers’ responsibilities include:
 Plan future activities and understand the areas to be improved
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  Recognise different learning styles and intelligence
 Use a broad range of strategies
 Analyse and appreciate the cultural differences and ways of learning and
knowing
 Reflect upon every stage of the learning and teaching process
 Provide evidence about the students’ progress for the school community
 Modify their instructions and methods of teaching
 Collaborate with the other teachers and the students
 Maintain detailed assessment reports
 Analyse data about the students’ progress and performance
 Provide constructive feedback for future learning


Students’ responsibilities include:

 Analyse their learning and understand the areas to be improved

 Improve critical thinking skills
 Reflect upon their learning
 Produce quality work
 Analyse their learning and use different learning styles
 Find out and work on their strengths and weaknesses
 Acquire a variety of conceptual understanding, skills and knowledge

Senior Academic Leadership Team responsibilities include:

 Inform parents and students about the nature of subject assessments.

 Overlook teachers’ instructions, pacing and assessment to ensure that they align
with the curricula.
 Communicate with school community about the expectation of the
programmes.
 Make sure that external examinations are invigilated properly.
 Keep the exam papers and other internal assessment materials in a secure place.
 Inform teachers about the conduction of the examinations.
 Inform the school community about the external assessment results.
 Collect data from the teachers about the students’ progress

49
Parents’ responsibilities include:

 Monitor students’ progress and learning process

 Provide opportunities to support students’ learning
 Understand the school’s philosophy and what it values

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 Students are given a set of performance criteria with clear expectations for
Rubrics degrees of success. Rubrics can be generated by teachers or together with
(Tools) students.
Exemplars Students’ work samples can serve as a point of reference upon which work of
(Tools) similar nature can be assessed.
Checklists A mark scheme is an example of a checklist. These are lists of information,
(Tools) data, attributes or elements that should be present.
Anecdotal Observed evidence of the students’ understanding is recorded on brief written
records notes and kept as an ongoing record.
Continuums These are visual representations of developmental stages of learning. They
(Tools) show a progression of achievement or identify where a student is in a process.
Colour-coded and leveled bands of guided reading books are one example of a
continuum.
Observations All students are observed often and regularly, with the teacher taking a focus
(Assessment varying from wide angle (for example, focusing on the whole class) to close up
Strategies) (for example, focusing on one student or one activity), and from
non-participant (observing from without), to participant (observing from
within).
Performance The assessment of goal-directed tasks with established criteria. They provide
Assessments authentic and significant challenges and problems. In these tasks, there are
(Assessment numerous approaches to the problem and rarely only one correct response.
Strategies) They are usually multimodal and require the use of many skills. Audio, video,
and narrative records are often useful for this kind of assessment.
Process-focused Students are observed often and regularly, and the observations are recorded
assessments by noting the typical as well as non-typical behaviours, collecting multiple
(Assessment observations to enhance reliability, and synthesizing evidence from different
Strategies) contexts to increase validity. A system of note taking and record keeping is
created that minimizes writing and recording time. Checklists, inventories, and
narrative descriptions (such as learning logs) are common methods of collecting
observations.)
Selected Single occasion, one-dimensional exercises. Tests and quizzes are the most
Responses familiar examples of this form of assessment.
Open-ended Situations in which students are presented with a stimulus and asked to
tasks communicate an original response. The answer might be a brief written
(Assessment answer, a drawing, a diagram, or a solution. The work, with the assessment
Strategies) criteria attached, could be included in a portfolio.
Assessment Tools and Strategies

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 External Examinations

International Schools' Assessment (ISA)

The ISA assessment program is designed specifically for students in international

schools in Grades 3 through 10. It is based on the internationally endorsed reading

and mathematical literacy framework of the OECD's Programme for International

Student Assessment (PISA).

Who uses the ISA?

International schools and schools with an international focus, whose language of

instruction is English. It is available to our students in Grade 3, 4, 5, 6.

When is the ISA offered?

Schools have the option of administering ISA in either October or February. Our

school registered to take the ISA in February.

What does the ISA provide?

The ISA is an assessment with a broad cultural base. It is comprised of a

combination of multiple-choice and open-ended questions and prompts. The ISA

provides student-level information about what individuals know and can also

provide class and school-level information that can inform instructional programs.

The ISA results also provide information about performance of sub-groups (for

example, gender or language). Relevant comparisons between like schools,

international normative information and information about growth over time can

also be examined through the ISA results.

What does the ISA test?

The ISA tests students in reading, mathematical literacy, and writing.

Assessment and Reporting

Evidence of student learning may take the form of written records, video, audio,
digital, and photographic records. This evidence is placed in each student’s
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 learning portfolio. A portfolio is record of a student’s progress and serves as a
demonstration of the learning process as it unfolds. The portfolio is used to show
the development of knowledge, conceptual understanding, transdisciplinary skills,
attitudes, and the attributes of the learner profile over a period of time. It also
may be used to show evidence of any action that is self-generated on the part of a
student. Evidence of learning in a portfolio shows both how a student learns and
what a student has learned. It ultimately focuses on demonstrating how a student
progresses while in the process of constructing meaning. Entries in a portfolio come
in a variety of forms and from a range of curriculum areas. As a portfolio is created,
students have an opportunity to reflect upon their own learning as well as the
learning of their peers.

Portfolios
Pieces of work that are to be selected as entries into the portfolio meet the criteria
of PYP expectations in terms of understanding of concepts, skills, attitudes and
action. The pieces of work are selected by the students. The selected pieces of
work are accompanied by self-assessments, peer assessments, and student reflections.
The portfolios are documented both electronically and on paper and are stored at
our school. Teachers and administration have access to the portfolios and parents
may see them during parent-teacher conferences. Copies of student work will be
kept on site at our school, and original works will be returned to students.

Three-way conferences (Parent /teacher/student)

Parent-teacher-student conferences are held once in January. During the
conferences, students have an opportunity to showcase some of the work included
in their portfolios and teachers have an opportunity to discuss a student’s
developmental progress according to the attributes of the learner profile.

Student-led conferences
SIS operates Student-led conferences in June under the guidance of assessment
standards of IB PYP.

20-minute Student-Led Portfolio Conference

 Parents and students are welcomed by classroom teacher.

 Student brings together portfolio materials and guides parents through the
conference
 Presentation of portfolio

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  Discussion of class room centers, works displayed on the walls, games and
various ways of learning
 Discussion and walk through of specialist subject learning

Preparing For the Conference

Teachers guide students to write an explanation of each portfolio item. This should
be planned and practiced.
 What did the student do to complete this piece of work?
 What was the work about?
 What is positive about the work and what could be improved?
 What has the student learned?
 What would students do if they had another opportunity to do the work?

Report cards
Parents will receive a written report at the end of each term. This report card is
shared with parents after Parent-teacher-student conferences which are held twice
per year, once in January and once in June. This report indicates the students
progress in all curricular areas, including work and social behavior. Teachers follow
a coded form in report cards:
C = Consistently
U = Usually
S = Sometimes
R = Rarely
This shows progress in particular groups of attainment targets for each curricular
area and is used to for future decisions about teaching, providing students feedback,
reporting to parents. Report cards also provide the administration team with
information about student progress within each class.

Exhibition
In the final year of the PYP, Grade 6 students participate in a culminating project,
the PYP exhibition. This requires that each student demonstrates engagement with
the five essential elements of the programme: knowledge, concepts, skills,
attitudes, and action. The exhibition unit may take place under any
transdisciplinary theme. Students are required to engage in a collaborative,
transdisciplinary inquiry process that involves them in identifying, investigating, and
offering solutions to real-life issues or problems. The exhibition provides an
opportunity to demonstrate the attributes of the learner profile that have been
developed throughout their engagement with the PYP.

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2. Contract for Potential Book Borrowers. (2013, April 5). . Retrieved July 8, 2014, from
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3. Lost and Found. (n.d.). . Retrieved July 8, 2014, from http://www.humble.k12.tx.us/Page/2605
4. (2011, February 2). . Retrieved July 14, 2014, from http://www.clker.com/clipart-86467.html

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