__

_____________
Registered office: __________________
________________________________________________________________________

Minutes of the 1st Meeting of the Board of Trustees of _________________ (“the

Trust”) held on ___day, the _____________, 20__ at ___ AM at the Board Room on
_____________________________

Present: Mr. ______________ -Trustee

Mr. ____________ - Trustee

At the invitation of the abovenamed Trustees, __________________ was also present.

1.Appointment of Chairman

Mr. _____________________ was appointed as Chairman of the meeting and took the
Chair.

2. Appointment of Managing Trustee

Mr___________________ was appointed as the Managing Trustee of the Trust. The

following resolution was passed unanimously:
“RESOLVED THAT Mr. _____________________ be and is hereby appointed as the
Managing Trustee of the Trust with immediate effect.”

3. Appointment of Auditors

It was proposed to appoint Messrs. _________________, Chartered Accountants as the

Auditors of the Trust. The matter was discussed and the Board approved the appointment
of Messrs. ____________________, Chartered Accountants, as the Auditors of the Trust
for the period from date of incorporation i.e, ____________ 20__ to 31 st March 20__ and
for the financial year 20__-__. In this connection the following resolution was passed
unanimously:

“RESLOVED THAT Messrs __________________, Chartered Accountants, be and are

here by appointed as the Auditors of the Trust for the period from date of incorporation
ie; ____________ 20__ to 31st March 20__ and for the financial year 20__-__. at a
remuneration to be decided by Managing Trustee of the Trust in consultation with the
Auditors plus actual out of pocket expenses.”

4. To authorise Managing Trustee to look after the operations

“RESOLVED THAT Mr__________________, Managing Trustee be and is hereby

authorised to look after the operations of the Trust until otherwise decided by the Board.”

5. Opening of banking account and procedure for its operation

“Resolved
1. That an account in the name of “______________” be opened with _________
Bank Limited at ___________ Branch and that any one of Mr. _______________ and
Mr__________________, Founder Trustees are authorized to sign the necessary
forms and documents therefore.

2. And that _________Bank be instructed to honour all cheques, promissory notes,

and other instruments drawn by and all bills accepted on behalf of the Trust, letter of
credit application forms, request letter for issuance of guarantee, instructions for
negotiation/purchase/discounting of export and inland bills, request letters for booking of
forward contracts in foreign currency whether such account be in credit or overdrawn,
and to accept and credit to the account of the Trust all moneys deposited with or owing
by ___________ Bank on any account or accounts at any time or times, kept or to be kept
in the name of the Trust and the amount of all cheques, notes, bills, other negotiable
instruments, orders or receipt provided they are endorsed/signed as below:
 a. Singly by Mr_____________, Managing Trustee –for an amount upto Rs.
_______lakhs
b. Jointly by Mr_________________, Managing Trustee & Mr. ______________,
Founder Trustee, for an amount exceeding Rs. ______ lakhs

on behalf of the Trust and such signature(s) shall be sufficient authority to bind the Trust
in all transactions between _____________ Bank and the Trust including those
specifically referred to herein.

3. And that the Trust do accept the terms and conditions for the current account as
may be contained in the application form and displayed on the website
www.icicibank.com ("Website") or any other terms and conditions as may be notified by
___________ Bank from time to time in connection with the provision of products and
services offered by ___________Bank through the Website and Corporate Care Services
(phone banking channels and E mail);

4. And that the said ___________________ and __________________, Founder

Trustees be and are hereby authorized JOINTLY and SEVERALLY to avail the
financial, monetary and any other products and services offered by_____________ Bank
through its Website and/or the Corporate Care Services (phone banking channels and E
mail) on behalf of the Trust, and do all such acts, deeds and things necessary, and to
execute all such documents as are necessary, in connection therewith, and to operate the
said proposed account in the name of the Trust using the aforesaid facilities, and to accept
and adhere to all the terms and conditions set forth on the Website and comply with all
other formalities as prescribed by ______ Bank in this regard and agree to such changes
and modifications in the said terms and conditions as may be suggested by _______ Bank
from time to time and to execute such deeds, documents and other writings as may be
necessary or required for this purpose.

5. And that the below mentioned authorized officials are also authorized to operate on
behalf of the Trust through Corporate Internet Banking on the Trust's accounts including
by causing a debit balance in Trust account(s) with __________ Bank and/or continually
operate the account(s) even when overdrawn, as per the access specifications (listed
below).

Names of the Authorized Officials with transaction limits (Corporate Internet Banking)

Name of the users Limit (Rs.) To be approved by

(approvers should be a user in
CIB)
From To
A. SINGLY by 0 ____ Lakhs NA
______________
 B. JOINTLY by Mr. Above Any NA
_____________Managing _____Lakh amount
Trustee & Mr. s exceeding
________________, ___ lakhs
Founder Trustee

6. Further, the above mentioned authorized officials be and are hereby authorized to
receive the login id and passwords, as may be sent by _________ Bank, for entering into
transactions on Corporate Internet Banking and are authorized jointly or singly as
mentioned above to convey to _____ Bank acceptance on behalf of the Trust of any
transactions as well as to enter into transactions on behalf of the Trust on Corporate
Internet Banking.

7. That below mentioned authorized officials be and is hereby authorized to receive

the Login id and Password for entering into transactions through the phone banking
medium and is authorized to convey to _____ Bank acceptance on behalf of the Trust of
any transactions as well as to enter into transactions on behalf of the Trust through the
phone banking medium.

Names of the Authorized Officials with transaction limits (Corporate Care Services)

Sl. No. Name of Users

1. SINGLY by Mr ___________ , for an amount upto Rs. ___ lakhs
2. JOINTLY by Mr. _____________, Managing Trustee & Mr. ________,
Founder Trustee for an amount exceeding Rs. ______ lakhs

8. And that ______________ Bank be and are hereby authorized to accept all valid
and legal instructions through the Website and Corporate Care Services (phone banking
channels and E mail) from any one of the above signatories in respect of the Trust
account/s as per the mode of operation suggested above. The Trust does agree to hold
________ Bank harmless and their interest protected on account of it executing such
instructions by the above signatories in the manner provided.

9. Resolved further that Managing Trustee of the Trust be and is hereby authorized
to furnish a copy of the resolution certified as true to _______ Bank. And that a copy of
any resolution of the Board of Trustees if purporting to be certified as correct by the
Managing Trustee of the Trust shall, as between __________ Bank and the Trust, be
conclusive evidence of the passing of the resolution so certified.
10. And that this resolution be communicated to _________ Bank and shall remain in
force until notice in writing of its withdrawal, or cancellation is given to _________ Bank
by the Trust and accepted by _________ Bank.

11. Resolved further that the Users of Debit/ATM Card above named are authorized
to avail and use all the facilities offered by _________ Bank in respect of such Debit/
ATM Card, irrespective of the fact that such Users are not authorized signatories or same/
similar transaction needs to be performed JOINTLY or Singly as specified above by any
of the authorized signatories ________ and ______________

12. Certified that the above is a correct copy of the resolution passed on
_____________ by the Board of Trustees of ____________________ and that it has
been entered in the usual course of business in the minutes book of the Trust and
signed therein by any of the Members and is in accordance with the Trust Deed.

6. General Authorization to make Statutory applications/filings

The following resolution was passed unanimously:

“RESOLVED THAT for the purpose of administrative convenience,

Mr_____________, Managing Trustee be and is hereby authorized, to certify as true/sign
on behalf of the Trust, such documents and forms as may be required to be
certified/submitted to various Statutory Authorities by the Trust, from time to time for
obtaining the requisite statutory registrations, approval, permits and licenses and/or for
making the periodical returns on behalf of the Trust.”

7. Application under Section 12A of the Income Tax Act:

A note on requirements and procedure for application for approval/registration under

Section 12A of the Income Tax Act, 1961 was circulated amongst the Trustees. The
Board was informed that an application for PAN in the name of the Trust (which is a pre-
requisite for making application as aforesaid under the Income Tax Act 1961) had
already been filed on _______________.The following resolution was passed
unanimously:

“RESOLVED THAT an application for registration under Section 12A of the Income
Tax Act, 1961 be made by the Trust with the jurisdictional Income Tax authorities and
Mr _________________ be and is hereby authorized to do every act, deed and thing as
may be required for the purpose of obtaining the said registration including signing and
submission of the application form, representing the Trust before the statutory
authority/ies and all other matters incidental thereto.”

There being no other business, the meeting concluded with a vote of thanks to the
Chairman.
Date: CHAIRMAN