Internship Report
On
Evaluation of HR Practices : A study on ALIM Knit (BD) Ltd.
Submitted To:
Professor Md. Muinuddin Khan
Distinguished Professor (Dean)
Department of Business Administration
BGMEA University of Fashion and Technology (BUFT)
Submitted By:
Md. Anichur Rahman
ID No: 191-021-401
Section: BBA (1)
Department of Business Administration
BGMEA University of Fashion and Technology (BUFT)
Evaluation of HR Practices : A study on ALIM Knit (BD) Ltd.
BGMEA University of Fashion & Technology (BUFT)
Internship Report on:
Evaluation of HR Practices : A study on ALIM Knit (BD) Ltd.
Submitted To:
Professor Md. Muinuddin Khan
Distinguished Professor (Dean)
Department of Business Administration
BGMEA University of Fashion and Technology (BUFT)
Submitted By:
Md. Anichur Rahman
ID No: 191-021-401
Department of Business Administration
BGMEA University of Fashion and Technology (BUFT)
Date of Submission:
Student’s Declaration
I , Md. Anichur Rahman, a student of BBA in Human Resource Management of
191 Batch, ID: 191-021-401 at the Department of Business Administration,
BGMEA University of Fashion & Technology (BUFT), do hereby declare that the
internship report on “Evaluation of HR Practices : A study on ALIM Knit (BD) Ltd”
is a work done under the supervision of Professor Md. Muinuddin Khan,
Distinguished Professor (Dean), Department of Business Administration of BUFT.
I also declare that this report is an original work and no part of this report has
been copied from elsewhere. Furthermore, this report has not been published or
submitted for being awarded any degree diploma or recognition earlier.
Md. Anichur Rahman
Program: BBA
ID No: 191-021-401
Batch No: 191
Section: 1
Department of Business Administration
BGMEA University of Fashion & Technology (BUFT)
Letter of Transmittal
Date:
Professor Md. Muinuddin Khan
Distinguished Professor (Dean)
Department of Business Administration
BGMEA University of Fashion and Technology (BUFT)
Subject: Internship Report on “Evaluation of HR Practices : A study on ALIM Knit
(BD) Ltd”
Dear sir,
With Due respect, I want to state that I am submitting the attached report as
requirements for the course “Internship” , I would like to present a report on
“Evaluation of HR Practices : A study on ALIM Knit (BD) Ltd ”. The purpose of
the paper is to highlight the overall working system and areas that help to finish
the Evaluation of HR Practices.
I pray and hope that you will kindly accept the report. I also hope that you will
find this report as satisfactory.
Sincerely yours,
Md. Anichur Rahman
ID: 191-021-401
Program: BBA
Department of Business Administration, BUFT
Official Certification
This is to certify that Md. Anichur Rahman, Program: BBA, Batch: 191, ID: 191-
021-401 has completed her internship report on “Evaluation of HR Practices : A
study on ALIM Knit (BD) Ltd” under my supervision as a part of partial fulfillment
of the requirements for the Degree of Bachelor of Business Administration (BBA)
in Human resources management in the Department of Business Administration
of BGMEA University of Fashion & Technology. This report can be accepted for
evaluation.
Professor Md. Muinuddin Khan
Distinguished Professor (Dean)
Department of Business Administration
BGMEA University of Fashion and Technology (BUFT)
Internship Certification from Industry Supervisor
Acknowledgement
First of all, I would like to thank almighty Allah for his grace in accomplishing my
internship report timely.
I would take this opportunity to express my sincere thanks and gratitude to my
honorable academic instructor Professor Md. Muinuddin Khan, Distinguished
Professor (Dean), Department of Business Administration, BGMEA University of
Fashion and Technology (BUFT) for his vital support and guidance in completing
this report.
I am also thankful to HR Department of ALIM Knit (BD) Ltd. for giving me the
opportunity to work with his HR department. I would like to thank Md. Ariful
Islam; HR officer for their cordial help by providing various key information and
giving me the path to write a fruitful report.
I think, this report will motivate me in my future to take more initiatives and big
projects with the help of satisfaction that, I have completed such a big project in
an efficient manner.
TABLE OF CONTENT
EXECUTIVE SUMMRY
As a student of business administration, analyzing today's business world is
very crucial to observe in this complex situation. It is necessary to go
through all fields of knowledge, both theoretical and practical. Before
passing four years BBA program, I have been given a Internship program to
have practical knowledge in business life as a part of my academic program.
In this report I had tried to focus my both theoretical and practical
knowledge regarding HRM practices. My project topic is HR Practices of
ALIM Knit (BD) Ltd”.
Alim Knit (BD) Limited is one of the sister concerns of Mondol Group. The
Group had started its journey in the year 1991 with a humble beginning.
Since then the group has gradually grown up as one of the most successful
garment industries in Bangladesh and in the region of South-East Asia.
Alim Knit (BD) Ltd. and Mondol Knit Tex Ltd. these two factories are
situated in a 9 storied building in the same premise equipped with all
modern facilities. Therefore, in this profile Alim Knit (BD) Ltd. implies Alim
Knit (BD) Ltd. and Mondol Knit Tex Ltd. both the factory combined. A total
of around 2, 97,503 SFT area of the business concern is designed and
decorated in such a fashion that helps better productivity and enhances
employee motivation. About 3,000 workforces are working in Alim Knit (BD)
Limited with the production capacity of around 2 million pieces per month.
Therefore, we are very cautious about any contamination and pollution that
can harm the environment. The company runs by its well organized rules
and policy with fair HR practices which is monitored by the respective
authority.
CHAPTER- ONE :
1.1. Introduction:
Human Resource Management was originally known as personnel or
people management. Human Resources department is the emerging sector in
the new era of corporate world. Previously HRM was ignored by big organizations.
Today the situation has changed, most of the organizations are emphasizing on
HRM practice. The main reason is the organization runs by the people or human
resources not by the machine. The human resources department deals with
any issues facing the staff in their working capacity within an organization.
HR is concerned with specific work practices and how they affect the
organization’s performance. So, it is important to maintain these human
resources in order to gain long term success in Business. ALIM Knit (BD) Ltd also
gives emphases on HRM practice. In my Internship Report, my main target is to
identify the area of HR practice of ALIM Knit (BD) Ltd.
1.2. Problem Statement:
There is no doubt that the world of work is rapidly changing. As part of an
organization then, HRM must be equipped to deal with the effects of the changing
world of work. For them this means understanding the implications of
globalization, technology changes, workforce diversity. Changing skill
requirements, continuous improvement initiatives contingent workforce,
decentralized work sites and employee involvement are the issue for confront.
Now it is a big challenge for the HRM to support the organization by providing the
best personnel for the suitable position in shortest possible time. Starting with
recognizing the vacancies and planning for them is a great task. Moreover
selecting attracting the suitable candidates and selecting the best person in time
is a challenge.
The cost of the recruitment is significant. So, proper planning and formulate those
plan is the task that require more focus and improvement. Equal opportunity and
sourcing is also a vital part. Realizing this need we tried to find the difference and
similarities between theoretical aspects with the practical steps taken by the
company. We took an attempt to demonstrate the feature for the further
improvement.
1.3. Objectives:
The objectives of the proposed study “Evaluation of HR Practices of ‘
‘’ALIM Knit (BD) Ltd.” are as follow:
♣ To identify what type of HRM practices are done by ALIM Knit (BD) Ltd.
♣ To know the recruitment process system of ALIM Knit (BD) Ltd.
♣ To analyze compensation practice of ALIM Knit (BD) Ltd.
♣ To know the theoretical framework of training and development policy
of ALIM Knit (BD) Ltd.
1.4. Methodology:
In order to contract the report I have collected necessary information from two
sources.
a. Primary Sources of Information
b. Secondary Sources of Information
a) Primary Sources of Information: The primary data collected from the following
sources:
♣ Face to face discussion.
♣ Telephone discussion.
♣ Verbal interview of the responsible officers.
b) Secondary Sources of Information: The secondary data collected from the
following sources:
♣ Websites of ALIM Knit (BD) Ltd.
♣ Various documents of ALIM Knit (BD) Ltd.
♣ Internet.
♣ Library.
1.5. Limitation :
This dissertation report is my first assignment outside of course curriculum in the
practical life. I the student of BBA program just one stage behind of completing
my formal studies. Before completing the institutional experience practical
performance in the formal stages become difficult. So in performing this report
lack of my proper practical knowledge is greatly influenced in this performance.
Besides above have to face some other limitations are:
• Time is a major limitation that would mostly with stands a comprehensive study
on the topic selected.
• Some strategies of business and operation were restricted to handover.
• Improper combination among various departments.
• I may have to suffer for finding the project related books.
• Being busy also another reason of not giving more information.
1.6. Scope :
The report deals with the HRM practice including HRP, recruitment and selection
process, training & development process, compensation management, employee
relation & separation, etc. in terms of theoretical point of view and the practical
use. The study will allow learning about the HRM issues, importance, modern
techniques and models used to make it more efficient. The study will help to learn
the practical procedures followed by the leading organizations. Moreover the
study will help to differentiate between the practice and the theories that direct
to realize how the organization can improve their HRM practice & process.
CHAPTER THREE
3.1. Overview of ALIM Knit (BD) Ltd.
The registered name of the factory is ALIM Knit (BD) Ltd. Alim Knit (BD) Limited
is one of the sister concerns of Mondol Group. The Group had started its
journey in the year 1991 with a humble beginning. Alim Knit (BD) Ltd. and
Mondol Knit Tex Ltd. these two factories are situated in a 9 storied building
in the same premise equipped with all modern facilities. Therefore, in this
profile Alim Knit (BD) Ltd. implies Alim Knit (BD) Ltd. and Mondol Knit Tex
Ltd. both the factory combined. About 3,000 workforces are working in Alim
Knit (BD) Limited with the production capacity of around 2 million pieces
per month. Occupational health, safety and worker welfare are closely
monitored by the higher authority and thus worker friendly environment is
ensured in Alim Knit (BD) Ltd. To maintain the ecological balance is our
priority. Therefore, we are very cautious about any contamination and
pollution that can harm the environment. The company runs by its well
organized rules and policy with fair HR practices which is monitored by the
respective authority.
3.2. About ALIM Knit (BD) Ltd.
The Factory complex of Alim knit (BD) Ltd. is a 9 Storied Building equipped
with all modern facilities. A total of around 2,97,503 SFT area of the
business concern is decorated and designed in such a fashion that it can
help better productivity and enhance employee motivation. More than
3000 work-force are working in Alim Knit (BD) Ltd. while the production
capacity is 2 million units per month. The machinery and equipments are
installed here very costly, latest and smart for better output. Alim knit (BD)
Ltd. is the sister concerns of Mondol Group. The Group had started its
journey in the year 1991 with a humble beginning and since then the group
has gradually grown as one of the most successful industries at home and
in the region of South-East Asia in Apparel world. For the last two decades
Mondol Group has appeared as the icon in the arena of Garments
Manufacturing Industry for its fastest growth.
3.3. Primary Human Resource Strategy of ALIM Knit (BD) Ltd.
The primary Human Resource Strategy of ALIM Knit (BD) Ltd. is Proper
documentation. Here, every process is documented in time. Whenever a decision
is being taken, proper documentation is must. It is said that, the main safe guard
of HR is right and easy to locate documentation. In ALIM Knit (BD) Ltd, it is strictly
maintained by HR department.
3.4. Mission, vision and Goals of ALIM knit (BD) Ltd.
Mission:
ALIM Knit (BD) Limited is promised to produce world class knit garment of men’s,
women’s, children’s and kids. We strive to make sure our customer satisfaction
with our product’s quality & on time shipment schedule.
Vision:
To create a single channel for satisfying diverse and high class needs of
our valued partners.
Goals:
Goals and objectives are important to any business enterprise, as they clarify the
purpose of the business and help identify necessary actions. Therefore, we also
have a specified goal to strive for significant business growth every year as far
business volume and revenue are concerned. To accomplish our goal we believe
in repeat business from the same customer however, we ensured a bunch of self
driven and motivated work force to meet the ultimate goal of customer
satisfaction.
3.5. Features of HRM of ALIM Knit (BD) LTD.
Human resource management (HRM or simply HR) is the management of
an organization’s workforce, or human resources. It is responsible for
attraction, selection, training, Assessment and rewarding of employees,
while also overseeing organizational leadership and culture, ensuring
compliance with employment and labour laws. Some of the important
features of human resource management are;
i.People oriented : Human resource management is concerned with
employees both as individuals and as a group in attaining goals. It is also
concerned with behavior, emotional and social aspects of personnel. It is
the process of bringing people and organizations together so that the goals
of each are met.
ii. Comprehensive Function: Human resource management covers all
levels and categories of employees. It applies to workers, supervisors,
officers, managers and other types of personnel.
iii. Individual Oriented: Under human resource management, every
employee is considered as an individual so as to provide services and
programs to facilitate employee satisfaction and growth. In other words, it is
concerned with the development of human resources, i.e., knowledge,
capability, skill, potentialities and attaining and achieving employee goals.
iv. A Staff Function: Human resource management is a responsibility of
all line managers and a function of staff managers in an organization.
Human resource managers do not manufacture or sell goods but they do
contribute to the success and growth of an organization by advising the
operating departments on personnel matters.
v. Development Oriented: Individual employee-goals consist of job
satisfaction, job-security, high salary, attractive fringe benefits, challenging
work, pride, status, recognition, opportunity for development etc. Human
resource management is concerned with developing the potential of
employees, so that they derive maximum satisfaction from their work and
give their best efforts to the organization.
3.6. Human Resource Practices of ALIM Knit (BD) Ltd.
i.Recruitment and Selection:
• Workforce Requisition: The workforce requisition is the primary and the first
step of recruitment process. It is a process through which the approval is taken to
initiate the recruitment process.
• Analysis of position and requirement: Analysis of position and requirement
includes understanding the client organization with regard to current business
activities, future expansion plans, work culture and extends to mapping
competencies for specific position including job title, deliverables, Key
accountabilities and other important details which are required to bring success to
the position. ALIM Knit (BD) Ltd. carefully analyses every positions and
recruitment situation of the market.
• Approval of ME: The Managing director of ALIM Knit (BD) Ltd. Approves the
requisition form and check the required workforce needed for the particular
Department.
• Candidate Sourcing: Advertisement can be published in job sites, newspaper or
other media like, BD jobs, JobsA1.com, and company website, Etc.
• Short listing of Applicants: Immediately after the closing date, all original
applications received, together with a Summary Information Sheet, will be sent by
Human Resources to the Chair of the Recruitment Panel, who should forward
copies of the applications to the Panel members and arrange for short-listing to
take place. The process involves drawing up a list of target companies from which
to recruit and utilizing our network, along with our database then we list most
potential candidates within target companies. We then contact candidates and share
the opportunity with them and draw their interest in the position.
• Assessment:
Written Test: A written test would be conducted if needed. Written test is often
required, depending on the types of the position where the candidate is to be
employed.
Interview: Interview can be conducted in various ways. Few examples regarding
ALIM Knit (BD) Ltd are furnished below -
Traditional Face-to-Face Interview: Most interviews are face-to-face. The most
traditional is a one-on-one conversation. Focus should be on the person asking
questions. Maintain eye contact, listen and respond once a question has been asked.
Establish rapport with the interviewer and show them that interviewee’s
qualifications will benefit their organization.
Panel/Committee Interview: In this situation, there is more than one interviewer.
Typically, three to ten members of a panel may conduct this part of the selection
process. This is a chance to show group management and group presentation skills
on display. Here candidate is required to read the various personality types of each
interviewer and adjust to them. Find a way to connect with each interviewer.
• Salary Negotiation: Before start talking pay (and salary negotiations) with a
prospective employer, we need to find out how much the job is worth. We will
need to take the time for research. That way we will be prepared to get what
we're worth and to get a job offer that's realistic and reasonable. Salary
negotiation is something at which hiring managers are usually a lot more
proficient than the people they hire. Human Resources must be consulted to
provide detailed guidance and advice on determining appropriate offer salary
levels within the grade.
•Recruitment paperwork: The Chair of the Recruitment Panel should complete
the Recruitment Panel Chairperson’s Report and return to Human Resources,
together with all associated recruitment paperwork Including : The original
applications of all candidates, Medical Certificate, Interview sheet, Appointment
letter, Joining letter , Nominee Form, etc.
•Joining and Placement: It contains few steps, candidates required to take
appointment letter from HR, needs to fill joining document, and finally he placed
under his\her reporting line manager.
•Confirmation: After recruitment, permanent employees will need to serve
under probation period as follows:
-Skilled Employees: Initially for three months, extendable for further three
months.
-Unskilled Employees: Initially for six months, extendable for further three
months.
Superiors must notify HR department one week prior to the maturity of
employees have completed their probation period. A formal confirmation letter is
issued subject to successfully completion of probation period and necessary
approval as well.
ii. Training and development: Training is an essential part of every employee.
Well training leads to development of them and thus leads to development of the
organization. ALIM Knit (BD) Ltd offers Employee Training program both internally
and externally.
• Internal Training Program: Here, ALIM Knit (BD) Ltd. organizes in house training
program where both internal and external trainer facilitates training program for
individual departments. Internal training program is very helpful for the
employees as in this system they can get training in their own environment.
Human Resources Department organizes mainly two types of internal training; for
Own department & Other departments.
• External Training Program: Here, employees are trained by external Training
Institutes like; BDjobs, Prothomalojobs, and company website etc. Employees are
sent towards to the several training institute for a period of time.
iii. Performance Appraisal: Performance appraisal system of ALIM Knit (BD) Ltd is
very efficient in terms of evaluation. The main intention of the system is to
evaluate the employee’s performance of the job. Performance appraisal is
conducted for an employee after completion of one year service in the company.
Based on the evaluation ALIM Knit (BD) Ltd offers the employees Increment, if the
performance is satisfactory. If the performance is not satisfactory, the employee
may be warned for that and asked to perform better. The main pre- requisite of
performance appraisal is that, the employee must complete one year service
length in Company. Based on the performance, ALIM Knit (BD) Ltd also offers
Promotion for employee.
iv. Compensation: Compensation is an important issue in ALIM Knit (BD) Ltd.
Here, HR department uses a software-“uni soft ” to process Compensation for all
employees. Here, for every employee there are two parts in salary payment, one
is addition and another is deduction. Under addition part, 50 % is basic salary and
other 50% is divided into House rent, Medical facilities, Conveyance, and
Miscellaneous costs. On the other hand, in deduction part, there are provident
funds, income Tax, absent and leave without pay deductions. The total pay of an
employee is determined by adding up all additions and subtracting all deductions.
The total pay of an employee is determined by adding up all additions and
subtracting all deductions. Then the salary inputs to employees bank account.
v. Employee Relations: ALIM Knit (BD) Ltd. emphasis on wonderful employee
relations with long term perspective, so that the employees retains for many
years. ALIM Knit (BD) Ltd is careful on ethics, justice and fair treatment for every
employee in order to ensure employee relations. In ALIM Knit (BD) Ltd there are
good practices of ethics. There are several policies to ensure ethics, for example,
( Equal Employment Opportunity Policy and Sexual Harassment Policy).
These two policies indicate that ALIM Knit (BD) Ltd is highly motivated to ensure
ethics in workplace. Ethically ALIM Knit (BD) Ltd is very committed that all
employees will get fair treatment in every aspect of work life. Justice is also a very
important concern of ALIM Knit (BD) Ltd in every cases, ALIM Knit (BD) Ltd
ensures justice for all employees. In case of any occurrence, justice ALIM Knit (BD)
Ltd investigates with high level of importance and endures. Fair treatment is also
for every employee ensured by ALIM Knit (BD) Ltd. Here, HR department ensures
that all employee gets equal treatment in every sector of work life.
3.7. Capital of the Organization:
Elements of Organizational Capital
Characteristi Culture Structure Organizationa Business
cs of l Learning Processes
strategic
resources
and
capabilities
Value
Imitability X X
Substituability X X X
Transferability X
Apropriability
Durability X X
Effects
Competitive
advantage
Sustainable X X
competitive
advantage
3.8. Different Departments of ALIM Knit (BD) Ltd.
1. Knitting department:
i. Knitting
ii. Inspection
2. Knit dyeing department:
i. Batch section
ii. Store house for dyes & chemicals
3.Dyeing Section Department
i. Lab & QC
ii. Finishing
4 . Garments department:
i. Merchandising
ii. Sample
iii. Production
5 . Maintenance department:
i. Electrical
ii. Mechanical
iii. Utility Section
6. Accounts & commercial department
7. Planning department
8. HR department
9. R&D department
10. IE Department
3.9. Organogram of Admin & HR Department of ALIM Knit (BD)
Ltd.
