History of Word Processing The first machines able to record typed information for reuse were the automatic

typewriters of the 1930s, which used rolls of paper tape to record keystrokes. The next major advance came in the 1960s when IBM introduced a typewriter capable of storing information that could later be revised. Released in 1964, the MT/ST (Magnetic Tape/Selectric Typewriter) used magnetic tape rather than paper to store data. However, this typewriter only allowed minimal editing in the middle of a document, as anything changed had to occupy the same number of characters as the original text. This limitation was surmounted shortly afterward with the development of IBM's MC/ST (Mag Card Selectric Typewriter), which allowed full document editing and soon became the industry standard for word processing devices. Word processing technology evolved swiftly during the 1970s as such companies as Wang Laboratories, Olivetti, and Digital Equipment Corporation (DEC) entered the field. Notably, virtually all of the major developers also had ties to the nascent computer industry, and the creation of dedicated word processing machines often followed a parallel course to that of microcomputers. Technical developments such as cathode-ray-tube (CRT) monitors and microchips also used in computers advanced the capabilities of word processors far beyond any typewriter. A noteworthy innovation was Xerox's Bravo model of the mid-1970s. It allowed users to make font face, formatting, and graphical changes easily using a mouse-like pointer. Large metropolitan newspapers were among the first to embrace word processors. Law and real estate offices were also prime customers because they generated lengthy, largely standard documents such as contracts that lent themselves to storage and manipulation in order to save labor. By the 1980s dedicated word processing devices and personal computers began to diverge, and computers running word processing software began to take a growing share of the market. While top-of-the-line word processing machines were sometimes better equipped to deliver highly formatted and easily manipulated text, computers offered businesses the ability to run a much wider range of applications, including spreadsheets and databases, in addition to document management. Some stand-alone word processors also mimicked simple spreadsheet and related functions, but by the early 1990s personal computers were increasingly sought instead of such devices. By this time, some estimates suggest that as much as 95 percent of all secretaries were using some form of word processing software. As PC use continued to soar, stand-alone word processing units were relegated to mostly niche markets; and for business purposes word processing became synonymous with a category of computer software and the associated functions. Word Processing The production of printed documents before word processing was a comparatively arduous task. Standard contracts had to be typed individually, or preprinted forms had to be carefully fed through a typewriter in order to align the typewriter text with the appropriate blanks on the form. Minor corrections could require whole pages to be retyped. Word processing software on computers all but eliminated much of this tedium, and it has been estimated that a secretary using a word processor may be three times more efficient than one using a typewriter. In addition to merely storing documents for later manipulation and retrieval, modem word processing software applications offer general features such as: spelling and grammar checks thesauri word counts search-and-replace functions.

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As word processors have grown more sophisticated, they have advanced from the arena of creating simple documents to the realms of desktop publishing and integrated office information processing. All modem word processors contain extensive options for formatting text be it choosing a font face, a point size, or a justification style. Off-the-shelf word processing packages by leading software publishers also routinely include the following capabilities: the ability to create spreadsheet tables with embedded formulas for automated calculations the ability to create a form letter and merge it with a list of recipient names and addresses for producing a mass mailing tools for placing custom shapes, colors, and graphics to produce highly formatted documents integration with certain spreadsheet and database programs to enable cross-use of structured data a facility for storing regularly used text formats as user-specified "styles"

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the ability to automatically generate indexes and table of contents the ability to store user-defined sets of keystrokes and procedures, often called macros, to automate repetitive tasks.

Since the mid-1990s most word processing software has also included modest provisions for e-mail and Internet use. For instance, Internet addresses might be specially encoded in documents so that when a user selects the address it launches a web browser. Some programs have even added utilities for creating simple web pages.

Ctrl + 0 Adds or removes 6pts of spacing before a paragraph. Ctrl + A Select all contents of the page. Ctrl + B Bold highlighted selection. Ctrl + C Copy selected text. Ctrl + E Aligns the line or selected text to the center of the screen. Ctrl + F Open find box. Ctrl + I Italic highlighted selection. Ctrl + J Aligns the selected text or line to justify the screen. Ctrl + K Insert link. Ctrl + L Aligns the line or selected text to the left of the screen. Ctrl + M Indent the paragraph. Ctrl + P Open the print window. Ctrl + R Aligns the line or selected text to the right of the screen. Ctrl + T Create a hanging indent. Ctrl + U Underline highlighted selection. Ctrl + V Paste. Ctrl + X Cut selected text. Ctrl + Y Redo the last action performed. Ctrl + Z Undo last action. Ctrl + Shift + L Quickly create a bullet point. Ctrl + Shift + F Change the font. Ctrl + Shift + >I ncrease selected font +1pts up to 12pt and then increases font +2pts. Ctrl + ] Increase selected font +1pts. Ctrl + Shift + < Decrease selected font -1pts if 12pt or lower, if above 12 decreases font by +2pt. Ctrl + [ Decrease selected font -1pts. Ctrl + / + c Insert a cent sign (). Ctrl + ' + <char>Insert a character with an accent (grave) mark, where <char> is the character you want. For example, if you wanted an accented you would use Ctrl + ' + e as your shortcut key. To reverse the accent mark use the opposite accent mark, often on the tilde key. Ctrl + Shift + *View or hide non printing characters. Ctrl + <left arrow>Moves one word to the left. Ctrl + <right arrow>Moves one word to the right. Ctrl + <up arrow>Moves to the beginning of the line or paragraph. Ctrl + <down arrow>Moves to the end of the paragraph. Ctrl + Del Deletes word to right of cursor. Ctrl + BackspaceDeletes word to left of cursor. Ctrl + EndMoves the cursor to the end of the document. Ctrl + HomeMoves the cursor to the beginning of the document. Ctrl + SpacebarReset highlighted text to the default font. Ctrl + 1Single-space lines. Ctrl + 2Double-space lines. Ctrl + 51.5-line spacing. Ctrl + Alt + 1Changes text to heading 1. Ctrl + Alt + 2Changes text to heading 2. Ctrl + Alt + 3Changes text to heading 3. Alt + Ctrl + F2Open new document. Ctrl + F1Open the Task Pane. Ctrl + F2Display the print preview. Ctrl + Shift + >Increases the highlighted text size by one. Ctrl + Shift + <Decreases the highlighted text size by one. Ctrl + Shift + F6Opens to another open Microsoft Word document. Ctrl + Shift + F12Prints the document. F1Open Help. F4Repeat the last action performed (Word 2000+) F5Open the find, replace, and go to window in Microsoft Word. F7Spellcheck and grammar check selected text or document. F12Save as. Shift + F3 Change the text in Microsoft Word from uppercase to lowercase or a capital letter at the beginning of every word.

Shift + F7 Runs a Thesaurus check on the word highlighted. Shift + F12 Save. Shift + EnterCreate a soft break instead of a new paragraph. Shift + InsertPaste. Shift + Alt + DInsert the current date. Shift + Alt + TInsert the current time.

Microsoft Word is a commercialword processor designed by Microsoft. It was first released in 1983 under the name Multi-Tool Word for Xenix systems.[1][2][3] Subsequent versions were later written for several other platforms including IBM PCs running DOS (1983), the Apple Macintosh (1984), the AT&T Unix PC (1985), Atari ST (1986), SCO UNIX, OS/2, and Microsoft Windows (1989). It is a component of the Microsoft Office software system; it is also sold as a standalone product and included in Microsoft Works Suite. The current versions are Microsoft Word 2010 for Windows and 2011 for Mac. History Origins and growth: 1981 to 1995 In 1981, Microsoft hired Charles Simonyi, the primary developer of Bravo, the first GUI word processor, which was developed at Xerox PARC.[4] Simonyi started work on a word processor called Multi-Tool Word and soon hired Richard Brodie, a former Xerox intern, who became the primary software engineer. Microsoft Word 5.0 for DOS. Versions 1.0 to 4.0 had a similar user interface. Microsoft announced Multi-Tool Word for Xenix[4] and MS-DOS in 1983.[7] Its name was soon simplified to Microsoft Word.[1] Free demonstration copies of the application were bundled with the November 1983 issue of PC World, making it the first program to be distributed on-disk with a magazine.[1][8] Unlike most MS-DOS programs at the time, Microsoft Word was designed to be used with a mouse, [7] and it was able to display some formatting, such as bold, italic, and underlined text, although it could not render fonts.[1] It was not initially popular, since its user interface was different from the leading word processor at the time, WordPerfect. However, Microsoft steadily improved the product, releasing versions 2.0 through 5.0 over the next six years. Microsoft Word 5.1 for Mac OS. In 1985, Microsoft ported Word to the Macintosh. This was made easier by the fact that Word for DOS has been designed for use with high-resolution displays and laser printers, even though none were yet available to the general public.[9] Following the precedents of LisaWrite and MacWrite, Word for Mac added true WYSIWYG features. After its release, Word for Mac's sales were higher than its MSDOS counterpart for at least four years.[4] The second release of Word for Macintosh, shipped in 1987, was named Word 3.0 to synchronize its version number with Word for DOS; this was Microsoft's first attempt to synchronize version numbers across platforms. Word 3.0 included numerous internal enhancements and new features, including the first implementation of the Rich Text Format (RTF) specification, but was plagued with bugs. Within a few months Word 3.0 was superseded by a more stable Word 3.01, which was mailed free to all registered users of 3.0.[9] After MacWrite, Word for Mac never had any serious rivals on the Mac. Word 5.1 for the Macintosh, released in 1992, was a very popular word processor owing to its elegance, relative ease of use and feature set. Many users say its the best version of Word for Mac ever created.[9][10] In 1986, an agreement between Atari and Microsoft brought Word to the Atari ST [11] under the name Microsoft Write. The Atari ST version was a port of Word 1.05 for the Apple Macintosh[12][13] and was never updated. The first version of Word for Windows was released in 1989. With the release of Windows 3.0 the following year, sales began to pick up and Microsoft soon became the market leader for word processors for IBM PC-compatible computers.[4] In 1991, Microsoft capitalized on Word for Windows' increasing popularity by releasing a version of Word for DOS, version 5.5, that replaced its unique user interface with an interface similar to a Windows application.[14][15] When Microsoft became aware of the Year 2000 problem, it made Microsoft Word 5.5 for DOS available for download free. As of November 2010, it is still available for download from Microsoft's web site. [16] In 1991, Microsoft embarked on a project code-named Pyramid to completely rewrite Microsoft Word from the ground up. Both the Windows and Mac versions would start from the same code base. It was abandoned when it was determined that it would take the development team too long to rewrite and then catch up with all the new capabilities that could have been added in the same time without a rewrite. Instead, the next versions of Word for Windows and Mac, dubbed version 6.0, both started from the code base of Word for Windows 2.0.[10] With the release of Word 6.0 in 1993, Microsoft again attempted to synchronize the version numbers and coordinate product naming across platforms, this time across DOS, Macintosh, and Windows (this was the last version of Word for DOS). It introduced AutoCorrect, which automatically fixed certain typing errors, and AutoFormat, which could reformat many parts of a document at once. While the

Windows version received favorable reviews (e.g.,[17]), the Macintosh version was widely derided. Many accused it of being slow, clumsy and memory intensive, and its user interface differed significantly from Word 5.1.[10] In response to user requests, Microsoft was forced to offer Word 5 again, after it had been discontinued.[18] Subsequent versions of Word for Macintosh are no longer ported versions of Word for Windows. Microsoft Word 2007 Microsoft Word for Windows since 1995 Word 95 for Windows was the first 32-bit version of the product, released with Office 95 around the same time as Windows 95. It was a straightforward port of Word 6.0 and it introduced few new features, one of them being red-squiggle underlined spell-checking.[19] Starting with Word 95, releases of Word were named after the year of its release, instead of its version number.[20] Word 2010 allows more customization of the Ribbon,[21] adds a Backstage view for file management,[22] has improved document navigation, allows creation and embedding of screenshots,[23] and integrates with Word Web App.[24]

Microsoft Word for Mac since 1995 In 1997, Microsoft formed the Macintosh Business Unit as an independent group within Microsoft focused on writing software for the Mac. Its first version of Word, Word 98, was released with Office 98 Macintosh Edition. Document compatibility reached parity with Word 97,[18] and it included features from Word 97 for Windows, including spell and grammar checking with squiggles.[25] Users could choose the menus and keyboard shortcuts to be similar to either Word 97 for Windows or Word 5 for Mac. Word 2001, released in 2000, added a few new features, including the Office Clipboard, which allowed users to copy and paste multiple items.[26] It was the last version to run on classic Mac OS and, on Mac OS X, it could only run within the Classic Environment. Word X, released in 2001, was the first version to run natively on, and required, Mac OS X,[25] and introduced non-contiguous text selection.[27] Word 2004 was released in May 2004. It included a new Notebook Layout view for taking notes either by typing or by voice.[28] Other features, such as tracking changes, were made more similar with Office for Windows.[29] Word 2008, released on January 15, 2008, included a Ribbon-like feature, called the Elements Gallery, that can be used to select page layouts and insert custom diagrams and images. It also included a new view focused on publishing layout, integrated bibliography management, [30] and native support for the new Office Open XML format. It was the first version to run natively on Intel-based Macs.[31] Word 2011, released in October 2010, replaced the Elements Gallery in favor of a Ribbon user interface that is much more similar to Office for Windows,[32] and includes a full-screen mode that allows users to focus on reading and writing documents, and support for Office Web Apps.

hen you save a file, you can save it to a folder on your hard disk drive, a network location, disk, DVD, CD, the desktop, flash drive, or save as another file format. Important You should save the file frequently while you are working on it to avoid losing data because of an unexpected power failure or other problem. What do you want to do?

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Save a file Save as a copy, or to a different location Save as an earlier version of Office Save as a different format Save AutoRecover information automatically View Demo

Save a file By default, the Microsoft Office programs save a file in a default working folder. To save the copy in a different location, click a different folder in the folder list. See Save as a copy, or to a different location to learn more.

1.

Click the Microsoft Office Button

, and then click Save, or press CTRL+S.

Important If you don't see the Microsoft Office Button 2.

, click Save on the File menu.

If you are saving the file for the first time, you are asked to give it a name.

Top of Page Save as a copy, or to a different location You can also use the Save As command to rename a file or change the location of where you save the file. Save As dialog box in Windows 7 and Windows Vista Save As dialog box in Microsoft Windows XP To save a copy of your file, do the following:

1.

Click the Microsoft Office Button

, and then click Save As, or press CTRL+S.

Important If you don't see the Microsoft Office Button 2. 3. In the File name box, enter a new name for the file. Click Save.

, click Save As on the File menu.

To save the copy in a different folder, follow the steps above, but click a different drive in the Save in list or a different folder in the folder list. To save the file in a new folder, click Create New Folder Top of Page Save as an earlier version of Office If you are using the 2007 Office release, you can share your files with people using an earlier version of Microsoft Office by saving your file in the 97-2003 file format. For example, you can save your Microsoft Office Word 2007 document (.docx) as a 97-2003 document (.doc). For information about saving in a compatible format, see the Save a file for use in Office 2003 or earlier section in the "Save a file for use in an earlier version of Office" article. Top of Page Save as a different format .

1.

Click the Microsoft Office Button

, and then click Save As.

Important If you don't see the Microsoft Office Button

, click Save As on the File menu.

Keyboard shortcut To open the Save As dialog box, press ALT, F, A. 2. 3. 4. In the File name box, enter a new name for the file. In the Save as type list, click the file format that you want to save the file in. For example, click Rich Text Format (.rtf), Web Page (.htm or .html), or Comma Delimited (.csv). Click Save.

To learn more about saving your files as a PDF, see Save as PDF; to learn about saving your files as XPS, see Save a file in XPS format. Top of Page Save AutoRecover information automatically AutoRecover does not replace regularly saving your files. If you choose not to save the recovery file after you open it, the file is deleted, and your unsaved changes are lost. If you save the recovery file, it replaces the original file (unless you specify a new file name). The more frequently your files are saved, the more information is recovered if there is a power failure or other problem while a file is open. Which program are you using?

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Word Excel InfoPath PowerPoint

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Word

Project Publisher Vision

1. 2. 3. 4. Excel

Click the Microsoft Office Button , and then click Word Options. Click Save. Select the Save AutoRecover information every check box. In the minutes box, type or select a number to determine how often you want to save files.

1. 2. 3. 4. InfoPath 1. 2. 3.

Click the Microsoft Office Button , and then click Excel Options. Click Save. Select the Save AutoRecover information every check box. In the minutes box, type or select a number to determine how often you want to save files.

On the Tools menu, click Options, and then click the Advanced tab. Select the When filling out forms, save AutoRecover information every check box. In the minutes box, type or select a number to determine how often you want to save files.

PowerPoint

1. 2. 3. 4.

Click the Microsoft Office Button , and then click PowerPoint Options. Click Save. Select the Save AutoRecover information every check box. In the minutes box, type or select a number to determine how often you want to save files.