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Basics For Writing Emails

The document provides guidelines for writing formal and informal emails, including suggestions for salutations, reasons for writing, giving and requesting information, making requests and promises, offering help, including final comments and closes. For formal emails, suggestions include using "Dear Mr/Mrs/Ms" salutations, thanking for previous contact, and closing with "Yours faithfully". For informal emails, recommendations comprise using first names, brief reasons for writing, and ending with casual closes like "Speak to you soon".

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Hoang Oanh Ho
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137 views

Basics For Writing Emails

The document provides guidelines for writing formal and informal emails, including suggestions for salutations, reasons for writing, giving and requesting information, making requests and promises, offering help, including final comments and closes. For formal emails, suggestions include using "Dear Mr/Mrs/Ms" salutations, thanking for previous contact, and closing with "Yours faithfully". For informal emails, recommendations comprise using first names, brief reasons for writing, and ending with casual closes like "Speak to you soon".

Uploaded by

Hoang Oanh Ho
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Basics for writing emails

Formal Informal

Salutation Dear Mr/Mrs/Ms Dupuis Hi/Hello Mary

Dear Mary Mary, ... (or no name at all)

Previous contact Thank you for your email of ... Thanks for your email.

I apologise for not getting in contact Re your email, ...


with you before now.

Reason for writing Just a quick/short note about...

I am writing to inform you… I’m writing about...

I am writing in connection with ... Please note that...

I am writing with regard to ...

Giving information I’m writing to let you know that... Just a note to say ...
We are able to confirm that...
We can confirm that...
I am delighted to tell you that... We
regret to inform you that... Good news!

Unfortunately, ...

Attachments Please find attached my report./ I’ve attached...


Attached you will find my report.
I’m pleased to attach...
I have pleasure in attaching…

I’m sending you ... as a pdf file.

Asking for information Could you give me some information Can you tell me a little more about...
about... ?
I’d like to know ...
I would like to know ...
Please send me ...

Requests I’d be grateful if you could ... Please send me.../ Please could you
send...
I wonder if you could ...
Can/ Could you ...?
I would appreciate it if you could…
Can I have...?
It would also be helpful if you
could… I’d appreciate your help on this.

Promising action I will ... I’ll ...


I will investigate the matter. I’ll look into it.

I will contact you again shortly. I’ll get back to you soon.

Offering help Would you like me to ... ? Do you want me to ... ?

If you wish, I would be happy to .. . Shall I ... ?

Let me know whether you would… Let me know if you’d like me to ...

Final comments Thank you for your help. Thanks again for ...

(Closing sentence) Do not hesitate to contact us again if Let me know if you need anything
you require any further information. else.

Please feel free to contact me if you Just give me a call if you have any
have any questions. My number is... questions. My number is ...

I am looking forward to ... (+ -ing) Hope to hear from you soon.

Once again, we thank you for your… Best wishes to ...


and look forward to your early reply.

Give my regards to . . .

Close Yours faithfully Speak to/See you soon.

Yours sincerely Bye (for now)/All the best

Best regards/ Regards/ Kind regards Best/ Cheers

Best wishes Ciao

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