DIRECTORATE GENERAL OF SHIPPING.
ffi,
Ref.:QMS -
GOVT.OF INDIA. MUMBAI
Subject: Online procedure
IS/ISO Clause No.7.1
for No.rR/CIR l6 (6)l2o1e
7.O
registration of candidate for admission
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in Maritime Training Institute and
issuance of INDoS no. to aspiring
seafarers
Approved by :
Director
General of Training Clrcular No. O8 of 2OL9 Date : 3O.O4.2O19
Shipping, GOI
l. Whereas "Indian National Database of Seafarers" (INDoS) number is a
unique number issued to a seafarer and this number is required by every
aspiring seafarer desiring to undertake any pre-sea course in any Maritime
Training Institute (MTI) approved by the Directorate.
2. Whereas an aspiring seafarer should readily have the information of the
various maritime courses and the Maritime Training Institutes (MTD
approved by the Directorate (DGS) for conducting such maritime courses.
J. Whereas the current procedure for issuance of INDoS requires submission of
substantial documents and payment of fees by demand draft to the INDoS
cell.
4. Whereas there have been many cases where a seafarer has applied for
multiple INDoS number which created lot of confusion and improper data.
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5. Noting that a large number of corrections were required pertaining to the
personal details of an aspiring seafarer like name' date of birth, passport
number, father's name, etc. Also noting that all these corrections caused
inconvenience to the seafarer and the MTI while generating certificates for
the conducted courses.
6. Noting that several corrections essentially require the passport detaiis for
verihcation. Additionally, the name of seafarer in all the certificates require to
be as mentioned in the passport.
7. Noting also that INDoS number is required for a seafarer and has no
significance if the aspiring seafarer does not join maritime courses.
8. Taking cognizance of the above, the Directorate has developed the following
simplified online procedure for registration of candidate for admission in
Maritime Training Institute and issuance of INDoS number to facilitate the
seafarers and the MTI
9, Instructions and Procedures for registration of candidate and issuance of
INDoS number to the Candidate -
9.1. Instructions to be followed by Candidate for application for registration
for admission in Maritime Training Institute:
l. The candidate must have a valid passport.
2. The candidate mtrst have tenth class pass marksheet unless exempted by
DGS Circular.
3. No fee is charged for registration for admission in Maritime Training
Institute.
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4. Upon successful registration
for admission, the candidate shall receive a
system generated " Reference number". The candidate shall note this
" Reference number" for future correspondence.
5. The " Reference number" issued to a candidate shall be valid for a period
of three months from the date of issue of "Reference number". The candidate
must seek admission in a Maritime Training Institute within these three
months. If the candidate fails to seek admission in Maritime Training Institute
within the three months period, the candidate may register again and a new
reference number shall be generatedfor the candidate.
6. Prior to admission, the candidate is required to have " lndian National
Database of Seafarers" (lNDoS) number. The Maritime Training Institute
shall apply for "Indian National database of Seafarers" (INDoS) number of
the candidate.
7. The candidate shall be physically present with all original documents in the
Maritime Training Institute during verification for generating the INDoS
number of the candidate.
8. The candidate shall be charged a total fee (including GST) of Rs. 1416 /-
(Rs.1200 /- +18% GST) for Indian nationals and Rs. 3540 /- (Rs.3000 /- +
18% GSI for foreign nationals for generating the INDoS number.
9. The Maritime Training Institute shall not charge any fee from the
candidate for generating the INDoS number.
9.2, Procedure for Online registration of a candidate for admission in a
Maritime Training Institute (MTI):
Step 1: The candidate shall go to DGS website www.dgshippine.eov.in
Step 2: Click on tab '(Maritime Training" and in the dropdown list click on
"Admission in Maritime Training Institute".
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I Note: l. A detailed tist of all the DGS approved Maritime Training Institutes
(MfD is displayed. The details of MTI such as its location, courses offered,
Current approval status, Comprehensive Inspection Programme (CIP)
grading, intake capacity utilization, and placement record (if applicable)
shall be available to the candidate for information.
2. The candidate may also search for MTI details for a specific course he
wishes to undertake.l
Step 3: Read "Instructions to submit application" and click on the
"Application" button to register as a candidate for admission in Maritime
Training Institute.
4: Fill up the form.
Step
[Note: l, The system will prompt you to enter your personal details. All the fields
with asterisk (*) mark are mandatory.
2. Please ensure that all the entries are correct and as mentioned in
passport. 3. The candidate shall select the course he / she desires to
undertake from the drop down of the DGS approtted courses under the
head "Course name" (Only one course is required to be selected even if
you wish to undertake multiple courses).1
Step 5: Click on "Submit" button after entering the details.
[Note: ]. The candidate is advised to wrify the details before clicking on "submit"
button.J
Step 6: A "Reference number" will be generated after successful submission of the
details. Candidate is advised to note the reference number for future
correspondence.
[Note: l. The system shall wrify whether the candidate was earlier issued an
INDoS number. In such case, the existing INDoS number of the candidate
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shall appear on the screen as message and reference number of the
candidate shall not be generated.
2. A system generated e-mail and SMS shall be sent to the candidate's
registered email Id and mobile number confirming the generated
" Reference number".l
Step 7: The candidate may then visit the desired Maritime Training Institute (MTI)
along with original certificates and reference number for generating his
INDoS number and seeking admission.
9.3. Instructions to be followed by Maritime Training Institute for generating
INDoS number of a candidate prior admission:
l. Ensure that the login details of the MTI are fully protected. The MTI
shall be solely responsible for its login details.
2. The candidate shall be physically present with all original documents
(Valid passport and tenth class pass marksheet unless exempted by DGS
Circular) in the Maritime Training Institute during verification for
generating the INDoS number of the candidate.
3. The Maritime Training Institute shall not apply for the INDoS number of
a candidate if the candidate is not desiring to seek admission in the same
Mari time Tr aining Ins t itute.
9.4. Procedure to be followed by Marine Training Institute for generating
online INDoS number of a candidate:
Step 1: Login in the e-govemance system on DGS website using login credentials
and click on menu name "Training".
Step 2: Click on the tab "INDoS" and in the dropdown list click on "Verify data
and Upload documents".
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Step 3: Enter the reference number given by the candidate and click on "Click to
view details".
Step 4: Veriff personal details entered by the candidate with passport entries'
Verify original certificates such as Passport and tenth standard mark sheet /
Passing certificate submitted by candidate. All the entries made by the
candidate are editable except the passport number. The MTI shall ensure
that all entries are correct including typo errors, spelling mistakes and
dates.
INote: l. Each " Reference number generated by the system is locked with the
mentioned pas sport numb er.l
Step 5: Photograph of the candidate shall be taken at the MTI. Signature of the
candidate shall be taken at the MTI on a white paper strip using blue ink.
INote: I . The photograph shall be of standard p(tssport size. The background of the
photograph should be white. The face size should be 75% to 80% of the
photograph.
2. The signature of the candidate shall be taken at the MTI on a white
paper strip using blue ink. The signature of the candidate should be clearly
visible on a scanned copy. Please do not take signature on a blank sheet
and do not scan the entire page, the signature will not be clear when
scanned.J
Step 6: The MTI shall scan all the original documents and signature of the candidate
and save a copy of original documents, photograph and signature for
records.
INote: 1. The blank pages of the passport are not required to be scanned. The
scanned copy of passport and l0th standard mark sheet / Passing
certificate must be saved in pdfformat.
2. The photograph and signature must be injpgformat.
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3. The MTI shall maintain records in soft copy of photograph, scanned
copy of all original certificates and signature of all candidates for a period
of at least five years. Please ensure that the date and time of records is
maintained. These records may be verified by any inspecting authority and
may be required to be submitted to the Directorate for investigation and
other related matters.
4. Same photograph shall be usedfor generation oflNDoS number andfor
certificates issued by the MTI.I
Step 7: Upload scanned copies of original Passport, tenth standard mark sheet /
Passing certificate and signature. Upload photograph.
INote: 1. Ensure that the scanned copies uploaded and photograph uploaded is of
the same candidate.l
Step 8: Click the check boxes given for verification and declaration.
INote: I. Ensure that the check boxes are checked only after diligent verification.l
Step 9: Click on "Add to List / Save" button. A window showing all entered data
shall appear. The MTI shall verifr all data again. If all entered data found
correct, Click on'OK". A new window shall appear to verifu details of the
next candidate. Below the window, a list of candidates whose details have
been verified shall appear along with the total fees to be paid. The MTI
may add as many candidates to the list as they wish. MTI may choose to
remove a candidate from the list if required.
Step l0: Once the list of candidates to be added is complete, Click on "Submit"
button. An application number shall be system generated for each
submitted list. A message "Data updated successfully with system
generated application number" shall appear on screen. The MTI may
proceed to add new list before making e-payment if it so desires.
[Note: 1 . It is advisable to create and submit one list for each batch.l
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Step ll: Click on the tab "[NDoS" and in the dropdown list, Click on "ePayment".
A list of all submitted applications shall appear on screen. The MTI may
view the total fees (including GST) against each application and the details
of candidates against each application.
Step 12: Click on "Pay now" to make online payment against each application
number. The system will open the online payment gateway where the MTI
shall pay the total fee using various payment options.
Step 13: Upon successful payment, Click on the tab "INDoS" and in the dropdown
list, Click on "Generate INDoS No.". A list of all candidates for whom the
payment has been successfully made shall appear on screen with details.
Step 14: Click on "Generate" button given against each candidate to generate the
INDoS number of the candidate. The system generated INDoS number of
the candidate shall appear on the screen.
[Note: l. A system generated e-mail and SMS shall be sent to the candidate's
registered email I'd and mobile number confirming the generated "lNDoS
number " .
2. The WI shall be able to print an excel sheet giving names of the
candidates and their respective INDoS numbers for each application
number.l
Step 15: In order to view all submitted applications, the MTI may Click on the tab
"INDoS" and in the dropdown list, Click on "View Applications". A list
of all applications submitted by the MTI shall be available with details. The
MTI shall generate Invoice against each application by clicking on
"Generate".
Step 16: The MTI can also generate reports for e-payment made during a given
period. In order to do so, the MTI may Click on the tab "INDoS" and in
the dropdown list, Click on "Generate epayment report". Mention the
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period and a report shall be generated for all epayments made for INDoS
applications.
10. Corrections
10.1. In case a candidate changes / renews his passport, .the candidate shall
directly serid email through his registered email Id to INDoS cell I e-
govemance cell with attached scanned copy of new passport requesting for
changing passport number and details as per the new passport. The changes
shall be made free of cost to the seafarer.
10.2. In of any errors / corrections in the submitted dat4 the MTI shall
case
directly send email to INDoS cell / e-govemance cell requesting for
corrections to be made with attached copy of Passport. The MTI shall be
penalized and charged Rs. 3000 /- for each corection. The MTI shall make
an online payment to the MTT INDoS A"/c. The details of account are as
under -
Entity Name Maritime Training Trust
Pavment Mode NEFT/RTGS/Account Transfer
Beneficiary Name Maritime Training Trust INDoS A/c
Beneficiary Bank
Name Axis Bank, Kanjurmarg West, Mumbai
Bank where A,/c is Ground Floor, Huma Mall, Station Road, Kanjurmarg
held (West), Mumbai - 400078
Bank A/c Number 004010100722896
RTGS IFSC Code uTtB00025l 1
NEFT IFSC Code uTrB0002511
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Please note the above penalty amount of Rs.3000/- will be charged
without the GST. Hence No Invoice will be generated for the same.
11. Fee for issuance of INDoS number
11.1. The candidate shall be charged a total fee [including GST ( 9% SGST and
9% CGST )l of Rs. 1416 /- (Rs.1200 l- +18% GST) for Indian nationals
and Rs. 3540 l- (Rs.3000/- + l8% GST) for foreign nationals for generating
the INDoS number.
tl.2. The total fee for INDoS number is paid to the Maritime Training Trust
(MTT) through Maritime Training Trust INDoS A/c. The Maritime
Training Trust registration number under GST is '27AABTM4048D1ZS'.
11.3. The Maritime Training Institute shall not charge any fee from the candidate
for generating the INDoS number.
12. Suspension and denial of access to e-governance system for uploading
batch details.
12.1. The issuance of INDoS number of a candidate is a responsible job and must
be carried out when the candidate is physically present in the Maritime
Training tnstitute. The MTI shall not generate INDoS number of the
candidate if he is not physically present with his original documents. If it
comes to the notice of the Directorate that the INDoS number of candidate
was generated by the MTI without the physical presence of the candidate at
the MTI, strict disciplinary action shall be initiated immediately. The
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disciplinary action shall be immediate suspension of the MTI and all the
access to the e-govemance system of the Directorate shall be denied
till the
investigations are complete and actions taken accordingly'
scanned copy
t2.2. The MTI shall maintain records in soft copy of photograph,
a period of at
of all original certificates and signature of all candidates for
least five years. Please ensure that the date and time
of records is
maintained.IfitcomestothenoticeoftheDirectolatethattherecordsof
action shall be
candidate are not maintained as required, strict disciplinary
initiated immediately. The disciplinary action shall be immediate
suspension of the MTI and all the access to the e-governance system of the
till the investigations are complete and actions
Directorate shall be denied
taken accordinglY.
in any case for
12.3. The MTI shall not charge the amount to the candidate
that the candidate
correction. If it comes to the notice of the Directorate
action shall be initiated
was charged for corrections, strict disciplinary
suspension of the
immediately. The disciplinary action shall be immediate
and all the access to the e-govemance system
of the Directorate shall
MTI
bedeniedtilltheinvestigationsarecompleteandactionstakenaccordingly.
no' 1 of 2017 dated
13. This Training Circular supersedes INDoS Cell Circular
0l / 11 l2lll,Merchant ShippingNoticeNo' 12of 2014 dated3l 107 I
2014, Section 3 and 4 of M. S' Notice 23 of 2008
dated 05 I ll I 2008'
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14. This Training circular enters in to force with immediate effect. There
could be few prospective candidates who are not in possession of their
passport.Inordertoensulesmoothtransition,thelNDoSnumbershallbe
issuedbythelNDoScelltothecandidatesthroughMTltill15l06l2019,
ThelNDoScellshallnotbeissuinganylNDoSnumberafter151061
2019.
15.ThisissueswiththeapprovaloftheDirectorGeneralofShippingand
Additional Secretary to the Govemment of India'
Ms-
(Deependra Singh Bisen)
Asstt. Director General of Shipping.
To
1. A11 DGS aPProved MTIs
2. Engg. branch
3. Nautical branch
4. AllMMDs
5. CEO, MTT
6. Head INDoS
7. Computer Cell with a request to upload it in the DGS website'
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