Microsoft Excel – Keyboard Shortcut list
Workbook Display
Open File CTRL + O Freeze / Unfreeze panes ALT + W, F, F
New file CTRL + N Open Zoom dialog box ALT + V, Z
Save file CTRL + S Formulas and Calculations
Save As F12** Anchor a cell / range F4**
Toggle Workbooks CTRL + TAB Name a cell / range CTRL + F3
Close file CTRL + F4 Jump to cell F5**
Close Excel ALT + F4 Leave cell without changes Escape
Worksheet Paste formulas ALT + E, S, F
New worksheet SHIFT + F11 Paste values ALT + E, S, V
Rename worksheet ALT + O, H, R Copy down CTRL + D
Move to next worksheet CTRL + PgUp / PgDn Copy right CTRL + R
Move / Copy worksheet ALT + H, O, M
Rows and Columns
Copy cells CTRL + C
Select column CTRL + Spacebar
Cut cells CTRL + X
Select row SHIFT + Spacebar
Paste cells CTRL + V
Insert new row ALT + I, R
Undo CTRL + Z
Insert new column ALT + I, C
Redo CTRL + Y
Delete row / column CTRL + -
Select All CTRL + A
Group rows / columns ALT + A, G, G
Find CTRL + F
Ungroup rows / columns ALT + A, U, U
Replace CTRL + H
Hide grouped cells ALT + A, H
Repeat last action F4**
Show grouped cells ALT + A, J
Navigation
Cell Formatting
Go to end of boundary CTRL + →
Format Cells menu CTRL + 1
Go to first cell in row HOME
Paste formats ALT + E, S, T
Go to cell A1 on sheet CTRL + HOME
Change text color ALT + H, F,C
Select multiple cells SHIFT + →
Change text size ALT + H, F,S
Select cells to end of boundary CTRL + SHIFT + →
Border menu ALT + H, B
Select multiple areas SHIFT + F8
Add border CTRL + SHIFT + &
Editing cells CTRL + SHIFT + -
Delete borders
Edit cell F2**
Autofit columns ALT + O, C, A
Delete cell Delete
Change column width ALT + O, C, W
Skip word CTRL + →
Format as Table ALT + H, T
Select one word CTRL + SHIFT + →
Bold text CTRL + B
Go to first character HOME
Italics CTRL + I
Go to last character END
Underline CTRL + U
Select all text in cell SHIFT + HOME/END
Web: www.thekubicle.com Excel Training for people serious about business
Microsoft Excel – Keyboard Shortcut list
Number formatting Printing
Add a decimal place ALT + H, 0 Print dialog box CTRL + P
Remove a decimal place ALT + H, 9 Page Setup ALT + P, S, P
Apply General format CTRL + SHIFT + ~ Print Preview CTRL + F2
Apply Number format CTRL + SHIFT + ! Page Break View ALT + W, I
Apply Time format CTRL + SHIFT + @ Normal View ALT + W, L
Apply Date format CTRL + SHIFT + # Remove / show gridlines ALT + W, V, G
Apply Currency format CTRL + SHIFT + $
Filter, Sort, Validate data
Apply Percentage format CTRL + SHIFT + %
Sort Data ALT + A, S, S
Formula auditing
Sort Data Ascending ALT + A, S, A
Show formulas CTRL + ~
Sort Data Descending ALT + A, S, D
Trace precedents ALT + M, P
Add / Remove filter CTRL + SHIFT + L
Trace dependents ALT + M, D
Advanced Data Filter ALT + A, Q
Remove all traces ALT + M, A, A
Remove duplicates ALT, A + M
Add / edit comment SHIFT + F2
Validate data ALT + A, V, V
Remove comment ALT + R, D
Goal seek ALT + A, W, G
Show / Hide all comments ALT + R, A
Data table ALT + A, W, T
Pivot Tables
Charts
Create Pivot Table ALT + N, V
Column chart ALT + N, C
Create Pivot Chart ALT + N, C
Line chart ALT + N, N
Refresh All Pivot Tables CTRL + ALT + F5
Pie Chart ALT + N, Q
Change PT style ALT + J, Y, S
Bar Chart ALT + N, B
Insert banded rows ALT + J, Y, R
Design Tab ALT + J, C
Format PT cells RMBK*, F
Layout Tab ALT + J, A
Sort PT cells RMBK*, S
Format Tab ALT + J, O
Create a filter rule for PT RMBK*, T, S
Macros & VBA
Remove a filter from PT RMBK*, T, C
Open VBA editor ALT + F11
Summarize values by: ALT + J, T, D
Record / Stop Macro ALT + W, M, R
Show values as: ALT + J, T, A
View Macros ALT + W, M, V
Open Grouping dialog box RMBK*, G
Use relative references ALT + W, M, U
Expand entire field ALT + A, J
Insert form control ALT + L, I
Collapse entire field ALT + A, H
Run Macro F2 (in VBA)
Insert slicer ALT + J, T, S, L
Object Browser F5 (in VBA)
Add entry to slicer selection CTRL + Mouse click
Clear slicer selection ALT + C
*RMBK – Right mouse button key
**Some PCs may require you to press the ‘Fn’ key with this shortcut
Web: www.thekubicle.com Excel Training for people serious about business
