Annex “A” - Sample Executive Order of PB
Barangay ____________
(Address)
OFFICE OF THE PUNONG BARANGAY
EXECUTIVE ORDER NO. 2023-_____
Date: ______________
AN ORDER CREATING THE BARANGAY INVENTORY TEAM (BIT) IN CONNECTION
WITH THE SYNCHRONIZED BARANGAY AND SANGGUNIANG KABATAAN
ELECTIONS
WHEREAS, Republic Act No. 11935, also known as “An Act Postponing the
December 2022 Barangay and Sangguniang Kabataan Elections, Amending for the
Purpose Republic Act No. 9164, as Amended, Appropriating Funds Therefor, and for
Other Purposes”
WHEREAS, Section 1 of the said Act provides that the Synchronized Barangay
and Sangguniang Kabataan Elections shall be held on the last Monday of October 2023;
WHEREAS, the Department of the Interior and Local Government (DILG) issued
Memorandum Circular No. 2023- _____ dated __________________2023, on the Conduct of
Inventory and Turnover of all Barangay and Sangguniang Kabataan (SK) Properties,
Financial Records, Documents (PFRDs) and Money Accountabilities by all Incumbent
Barangay and SK Officials;
WHEREAS, the said Circular mandates all Punong Barangays to convene and
create their respective Barangay Inventory Team (BIT), through an Executive Order and
submit a copy of the same to the concerned City/Municipal Mayor and the City
Director/C/MLGOO;
WHEREAS, the BIT shall be created primarily for purposes of conducting the
initial and inventory, and turnover of BPFRDs and money accountabilities; and ensuring
an orderly and smooth transition of barangay governance to the newly elected or re-
elected incoming barangay officials;
NOW, THEREFORE, I, _______________________________ , Punong Barangay of Barangay
____________________City/Municipality of _____________________________, Province of
____________________, by virtue of the powers vested in me by law, do hereby order the
creation of the Barangay Inventory Team, with the following provisions:
SECTION I. COMPOSITION:
The BIT shall be composed of the following:
Chair: Hon. _______________________________, Punong Barangay
Vice Chair: Hon. _______________________________, Sangguniang Barangay Member
Members: Hon. _______________________________, Sangguniang Barangay Member
Hon. _______________________________, Sangguniang Barangay Member
Hon. _______________________________, Sangguniang Barangay Member
Mr/Ms. ____________________________, Barangay Secretary
Mr./Ms. ____________________________, Barangay Treasurer
Mr./Ms. ____________________________, Bookkeeper or C/M Rep
Mr./Ms ____________________________, CSO Representative
SECTION II. ROLES AND RESPONSIBILITIES OF THE BIT:
The Team shall undertake the following:
1. Conduct an Inventory of Properties and Money Accountabilities:
1.1 Conduct an initial inventory of all Barangay Properties, Financial
Records and Documents (BPFRDs);
1.2 Accomplish the prescribed Turnover Form No.1;
1.3 Furnish the City/Municipal Mayor, Local COA and the concerned
DILG City Director/C/MLGOO copy of the initial inventory of
BPFRDs
1.4 Conduct final inventory of BFRDPs, to include an inventory of
money, e.g. cash on hand and in bank, used and unused checks and
loans, if any, using Turnover Form No. 2.
2. Conduct of Turnover Ceremony and Submission of Report:
2.1 Organize and conduct a Turnover Ceremony, to include a briefing
on the State of Barangay Governance, Financial Performance
Report and Key Challenges, among other information and
accomplishments to the new set of barangay officials;
2.2 Notify/Inform the City/Municipal Officials, DILG CD/C/MLGOO,
local COA and barangay residents of the conduct of the turnover
ceremony;
2.3 Submit a report and the accomplished Turnover Form No. 2 and
other relevant documents on the conduct of a turnover ceremony
to the Local COA, and the DILG City Director/C/MLGOO;
3. Ensure completeness of the following:
3.1 All barangay financial, legislative and administrative records;
3.2 Transcript, minutes of meetings, list and status of complaints filed
before the Lupong Tagapamayapa;
3.3 Updated Registry of Barangay Inhabitants (RBI) and Members of
the Barangay Assembly;
3.4 All other documents involving barangay transactions;
4. See to it that all supplies and properties of the barangay, that are in
actual possession or entrusted to the concerned barangay officials and
employees, are properly accounted and listed in the prescribed
Turnover Forms.
5. Submit reports on the given timelines indicated in DILG MC No. 2023-
______________.
SECTION III. EFFECTIVITY:
This Executive Order shall take effect immediately upon its approval.
SO ORDERED.
APPROVED, this _______ day of _____________ 2023.
HON. _________________________________
Punong Barangay
Copy furnished:
C/Municipal Mayor
DILG CD/C/MLGOO
Annex “B” – Barangay Inventory and Turnover Form No. 1 Initial Inventory of BPFRDs
Initial Inventory
of Barangay Properties, Financial Records and Documents (BPFRDs)
As of ____________________
Barangay: _______________________ City/Municipality: ________________________________
Telephone No. __________________ Province: __________________________________________
A. Financial Records/Documents
Remarks
(may indicate Series Nos. and/or Year)
Particular (if any) Quantity
1. Journal/Logbook of daily income/ expenses
2. Journal/Logbook of Used Checks
3. Bank Deposit Slips
4. Bank Withdrawal Slips
5. Purchase Slips
6. Vouchers/Payments/Payroll
7. Loan Documents
8. Brgy. Official Receipts (used and unused) (no. of
booklets)
9. Other Financial Documents (pls. specify)
B. Legislative Documents
Remarks
Particular Quantity (may indicate Series No. and/or Year)
1. Session Journal/Logbook
(attendance and minutes)
2. Ordinance/Resolution Logbook
3. Others (pls. specify)
C. Administrative and other Documents
Remarks
Particular (if any) Quantity (may indicate Series No. and/or Year)
1. Brgy. Officials/employees Logbook
2. Lupon Journal/ Logbook:
0. attendance/minutes of meetings
b. Mediation/Settlement
c. Cases/Complaints
d. Others (pls. specify)
3. VAW Desk Logbook
4. BCPC Logbook
5. Tanod Logbook
6. Others (Please specify)
D. Properties
Remarks
Particular (if any) Quantity (please indicate condition [serviceable or not] and other
details)
1. Service Firearm
2. Service Vehicle/s (attach Itemized List)
3. DRR Equipment (attach Itemized List)
4. Computer Set (desktop/cpu/keyboard/web cam)
5. Printer
6. Scanner
7. Photocopier
8. Office Furniture (attach itemized List)
9. Appliances
a. Refrigerator
b. T.V.
c. Water Dispenser
d. Others (pls. specify)
10.Others (Please Specify/ may attach itemized list) (This shall include title of land, facilities and other
infrastructures, if any)
Prepared and submitted by BIT:
_______________________________________________ _____________________________________________
Chairperson/Punong Barangay Vice Chairperson
________________________ __________________________ ____________________________ _______________________ __________________________ ______________________
Member Member Member Member Member Member
Checked and verified by C/MATT:
____________________________________________________ __________________________________________________ ________________________________________________
Chairperson Co-Chairperson Vice Chairperson
__________________________ ______________________________ _________________________________ _______________________________ _____________________________
Member Member Member Annex “C” – Barangay Member
Inventory and Turnover Member
Form No. 2: Final Inventory
and Turnover of BPFRDs and Money Accountabilities.
Final Inventory and Turnover
of Barangay Properties, Financial Records, Documents (BFRDPs) and Money Accountabilities
Date ____________________
Barangay: _______________________ City/Municipality: ________________________________
Telephone No. __________________ Province: __________________________________________
A. Financial Records/Documents
Remarks
Particular (if any) Quantity (may indicate Series Nos. and/or Year)
1. Journal/Logbook of daily income/ expenses
2. Journal/Logbook of Used Checks
3. Bank Deposit Slips
4. Bank Withdrawal Slips
5. Purchase Slips
6. Vouchers/Payments/Payroll
7. Loan Documents
8. Brgy. Official Receipts (used and unused) (no. of booklets)
9. Other Financial Documents (pls. specify)
B. Legislative Documents
Remarks
Particular Quantity (may indicate Series No. and/or Year)
1. Session Journal/Logbook
(attendance and minutes)
2. Ordinance/Resolution Logbook
3. Others (pls. specify)
C. Administrative and other Documents
Remarks
Particular (if any) Quantity (may indicate Series No. and/or Year)
1. Brgy. Officials/employees Logbook
2. Lupon Journal/ Logbook:
a. attendance/minutes of meetings
b. Mediation/Settlement
c. Cases/Complaints
d. Others (pls. specify)
3. VAW Desk Logbook
4. BCPC Logbook
5. Tanod Logbook
6. Others (please specify)
D. Properties
Remarks
(please indicate condition [serviceable or not] and other
Quantity details)
Particular (if any)
E. Service Firearm
F. Service Vehicle/s (attach Itemized List)
G. DRR Equipment (attach Itemized List)
H. Computer Set (desktop/cpu/keyboard/web cam)
I. Printer
J. Scanner
K. Photocopier
L. Office Furniture (attach itemized List)
M. Appliances (Please specify: i.e. Refrigerator, T.V. , Water
Dispenser, etc.)
E. MONEY ACCOUNTABILITIES
1. Cash on Hand 2. Cash in Bank 3. Checks
Denomination Quantity Amount Bank/Address Acct. No. Amount Date Drawee Check No. Amount
Bank
P1,000
P500
P200
P100
P50
P20
Coins
Total Total Total
4. LOAN/S (if any):
5. Total Amount of SK Funds under the trust fund of the Barangay/City/Municipal Treasurer(in barangays without SK Officials): Php
Turned-over by: Received by:
Above listed items are hereby officially RETURNED and TURNED- This is to ACKNOWLEDGE receipt of the above-listed items from the
OVER to the newly elected barangay officials, thru the [incoming/re- [outgoing Punong Barangay/Treasurer] and I hereby CERTIFY as to the
elected] Punong Barangay. completeness and correctness of entries.
____________________________________________ __________________________________________________________________________________
______________________________________ (SIGNATURE ABOVE PRINTED NAME OF NEWLY ELECTED/RE-ELECTED
(SIGNATURE ABOVE PRINTED NAME OF OUTGOING PUNONG PUNONG BARANGAY)
BARANGAY AND TREASURER) Validated by:
Witnessed by: ______________________________________ ____________________________________
_________________________________________ Name of C/MATT Name of C/MATT
________________________________________
Name of C/MATT Name of C/MATT
