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Lesson 2 - Creating and Opening Documents

Word files are called documents. To create a new document, you can start with a blank document or choose from templates. You can also open existing documents from your computer or OneDrive. Documents created in older versions of Word will open in Compatibility Mode but you can convert them to access all current features.

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Lesson 2 - Creating and Opening Documents

Word files are called documents. To create a new document, you can start with a blank document or choose from templates. You can also open existing documents from your computer or OneDrive. Documents created in older versions of Word will open in Compatibility Mode but you can convert them to access all current features.

Uploaded by

david
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Creating and Opening Documents

Word files are called documents. Whenever you start a new project in Word, you'll need to create a
new document, which can either be blank or from a template. You'll also learn how to open an existing
document.

To create a new blank document:

Often you'll want to start with a new blank document in Microsoft Word. To do so:

1. Select the File tab to access Backstage view.

2. Select New, then click Blank document.

3. A new blank document will appear.


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To create a new document from a template:

A template is a predesigned document you can use to create a new document quickly.
Templates often include custom formatting and designs, so they can save you a lot of time and
effort when starting a new project.

1. Click the File tab to access Backstage view, then select New.
2. Several templates will appear below the Blank document option. You can also use the
search bar to find something more specific. In our example, we'll search for a flyer
template.

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3. When you find something you like, select a template to preview it.

4. A preview of the template will appear. Click Create to use the selected template.

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5. A new document will appear with the selected template.

You can also browse templates by category after performing a search.

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To open an existing document:

In addition to creating new documents, you'll often need to open a document that was previously
saved.

1. Navigate to Backstage view, then click Open.

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2. Select This PC, then click Browse. Alternatively, you can choose OneDrive to open
files stored on your OneDrive.

3. The Open dialog box will appear. Locate and select your document, then click Open.

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4. The selected document will appear.

Many features in Microsoft Office, including Word, are geared toward saving and sharing documents
online. This is done with OneDrive, which is an online storage space for your documents and files. If you
want to use OneDrive, make sure you have a Microsoft, Outlook, Hotmail account and have signed in to
Word with your account.

To pin a document:

If you frequently work with the same document, you can pin it to Backstage view for quick
access.

1. Navigate to Backstage view, click Open, then select Recent.


2. A list of recently edited documents will appear. Hover the mouse over the document you want
to pin, then click the pushpin icon.

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3. The document will stay in Recent documents list until it is unpinned. To unpin a document, click
the pushpin icon again.

Compatibility Mode

Sometimes you may need to work with documents that were created in earlier versions of
Microsoft Word, such as Word 2010 or Word 2007. When you open these types of documents,
they will appear in Compatibility Mode.

Compatibility Mode disables certain features, so you'll only be able to access commands found
in the program that was used to create the document. For example, if you open a document
created in Word 2007 you can only use tabs and commands found in Word 2007.

In the image below, you can see how Compatibility Mode can affect which commands are
available. Because the document on the left is in Compatibility Mode, it only shows commands
that were available in Word 2007.

To exit Compatibility Mode, you'll need to convert the document to the current version type.
However, if you're collaborating with others who only have access to an earlier version of Word,
it's best to leave the document in Compatibility Mode so the format will not change.

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To convert a document:

If you want access to all Word 2016 features, you can convert the document to the 2016 file
format.

1. Click the File tab to access Backstage view, then locate and select the Convert command.

2. A dialog box will appear. Click OK to confirm the file upgrade.

3. The document will be converted to the newest file type.

Converting a file may cause some changes to the original layout of the document.

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