In the event of discrepancies between different language versions,

the English language version prevails.

Citizens, Equality, Rights and Values

Programme (CERV)

Call for proposals

European Remembrance
(CERV-2023-CITIZENS-REM)

Version 2.0
17 March 2023
Call: CERV-2023-CITIZENS-REM— European remembrance

EU Grants: Call document (CERV): V2.0 – 17.03.2023

HISTORY OF CHANGES

Publication
Version Change Page
Date
1.0 12/01/2023  Initial version.

2.0 17/03/2013  correct link for the Keeping Children Safe Child Safeguarding
11
Standards

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EUROPEAN EDUCATION AND CULTURE EXECUTIVE

AGENCY (EACEA)
EACEA.B – Creativity, Citizenship and Joint Operations
EACEA.B.3 – Citizens and EU Values

CALL FOR PROPOSALS

TABLE OF CONTENTS

0. Introduction .............................................................................................................................. 5
1. Background ............................................................................................................................... 6
2. Objectives — Themes and priorities — Activities that can be funded — Expected impact ..................... 6
Objectives ............................................................................................................................... 6
Themes and priorities (scope) .................................................................................................... 6
Activities that can be funded (scope)........................................................................................... 9
Expected impact ....................................................................................................................... 9
3. Available budget ....................................................................................................................... 10
4. Timetable and deadlines ............................................................................................................ 10
5. Admissibility and documents ...................................................................................................... 10
6. Eligibility .................................................................................................................................. 11
Eligible participants (eligible countries) .......................................................................................11
Consortium composition ........................................................................................................... 13
Eligible activities ...................................................................................................................... 13
Geographic location (target countries) ........................................................................................14
Duration ................................................................................................................................. 14
Project budget......................................................................................................................... 14
Ethics and EU values ................................................................................................................ 14
7. Financial and operational capacity and exclusion ...........................................................................14
Financial capacity .................................................................................................................... 14
Operational capacity ................................................................................................................ 15
Exclusion ................................................................................................................................ 16
8. Evaluation and award procedure .................................................................................................17
9. Award criteria ........................................................................................................................... 17
10. Legal and financial set-up of the Grant Agreements .....................................................................18
Starting date and project duration .............................................................................................18
Milestones and deliverables ....................................................................................................... 19
Form of grant, funding rate and maximum grant amount ..............................................................19

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Reporting and payment arrangements ........................................................................................19

Prefinancing guarantees ........................................................................................................... 20
Certificates ............................................................................................................................. 20
Liability regime for recoveries ................................................................................................... 20
Provisions concerning the project implementation ........................................................................21
Other specificities .................................................................................................................... 21
Non-compliance and breach of contract ......................................................................................21
11. How to submit an application .................................................................................................... 21
12. Help ...................................................................................................................................... 22
13. Important .............................................................................................................................. 23

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0. Introduction

This is a call for proposals for EU action grants in the field of European
Remembrance under the Citizens, Equality, Rights and Value Programme
(CERV).The regulatory framework for this EU Funding Programme is set out in:

− Regulation 2018/1046 (EU Financial Regulation)

− the basic act (CERV Regulation 2021/692 1).

The call is launched in accordance with the 2023-2024 Work Programme 2 and will be
managed by the European Education and Culture Executive Agency (EACEA)
(‘Agency’).

The call covers the following topic:

− CERV-2023-CITIZENS-REM – European Remembrance

We invite you to read the call documentation carefully, and in particular this Call
Document, the Model Grant Agreement, the EU Funding & Tenders Portal Online
Manual and the EU Grants AGA — Annotated Grant Agreement.

These documents provide clarifications and answers to questions you may have when
preparing your application:

− the Call Document outlines the:

− background, objectives, scope, activities that can be funded and the

expected results (sections 1 and 2)

− timetable and available budget (sections 3 and 4)

− admissibility and eligibility conditions (including mandatory documents;

sections 5 and 6)

− criteria for financial and operational capacity and exclusion (section 7)

− evaluation and award procedure (section 8)

− award criteria (section 9)

− legal and financial set-up of the Grant Agreements (section 10)

− how to submit an application (section 11)

− the Online Manual outlines the:

− procedures to register and submit proposals online via the EU Funding

& Tenders Portal (‘Portal’)

− recommendations for the preparation of the application

− the AGA — Annotated Grant Agreement contains:

1
Regulation (EU) 2021/692 of the European Parliament and of the Council of 28 April 2021 establishing
the Citizens, Equality, Rights and Values Programme (OJ L 156, 5.5.2021, p. 1).
2
Commission Implementing Decision C/2022/8588 of 01/12/2022 concerning the adoption of the work
programme for 2023-2024 and the financing decision for the implementation of the Citizens, Equality,
Rights and Values Programme.

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− detailed annotations on all the provisions in the Grant Agreement you

will have to sign in order to obtain the grant (including cost eligibility,
payment schedule, accessory obligations, etc).

You are also encouraged to visit the Europe for Citizens Programme Project Results
website, CERV Programme results webpage and the Daphne Toolkit to consult the list
of projects funded previously.

1. Background

The legacy of recent European history is a crucial pillar of the values the EU stands
for. At a time marked by historical distortion and revisionism and a return of war in
Europe due to the Russian aggression against Ukraine, the remembrance of and
education about common 20th century European experiences become even more
pertinent for all parts of society, particularly for the next generation and people in
positions of power. For European remembrance, the call will support projects that
commemorate, research and educate about defining experiences in modern European
history. These include the causes and consequences of authoritarian and totalitarian
regimes, resistance against these regimes, the Holocaust and other mass crimes,
democratic transition and (re)-building democratic institutions, the legacy of
colonialism, transnational migration and European integration.

2. Objectives — Themes and priorities — Activities that can be funded —

Expected impact

Objectives

Supporting projects aimed at commemorating defining events in modern European

history, including the causes and consequences of authoritarian and totalitarian
regimes, and at raising awareness among European citizens, of their common history,
culture, cultural heritage and values, thereby enhancing their understanding of the
Union, its origins, purpose, diversity and achievements and of the importance of
mutual understanding and tolerance.

Policy initiatives supported:

− EU Strategy on combating antisemitism and fostering Jewish life 2021-2030

− EU anti-racism action plan for 2020-2025
− EU Roma strategic framework on equality, inclusion and participation.

Themes and priorities (scope)

European Remembrance is fundamentally linked to the realisation and protection of

EU values and rights today. The European experience of the 20th century, including
totalitarian and authoritarian regimes and their crimes, as well as the democratic
transition based on the rule of law, migration, de-colonisation and European
integration all contribute to encouraging Europeans to be vigilant and to defend
fundamental rights, democracy and the rule of law particularly the rights of
minorities.

Across the different priorities, an overarching aim is to highlight the role,

representation and perspective of women in these important historical events and
developments to allow a more gender-balanced and gender-sensitive
understanding of history. Projects can be national or transnational. Transnational
projects are particularly encouraged.

Projects must address one or several of the following policy priorities:

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1. Democratic transition, (re-)building and strengthening society based on

the rule of law, democracy and fundamental rights

Europe’s 20th century experience shows the fragility of democracy and the continuous
need for people to engage and defend democratic institutions and values. Historical
experience such as in the 1920s and 1930s, when newly established democracies
declined due to internal or external attacks, are stark reminders of this vulnerability.
Today’s achievements come again under pressure with rising populism, extremism
and societal divisions. Equally, the democratic transition from authoritarian or
totalitarian rule needed the (re-)building of democratic institutions based on the rule
of law, which protect fundamental rights for all members of society, such as the
period after WWII and post-1989. The EU is a community of values and all its Member
States are based on these values. While democratic transition and consolidation
prepared the ground for democratic society, providing historical justice after the end
of totalitarian and authoritarian regimes for victims and affected communities can
contribute to a healing of society.

Projects under this priority should focus on the transition from authoritarian and
totalitarian rule to democracy in different European countries, their similarities and
differences and the lessons retained for the future about how to defend and sustain
EU values such as democracy, rule of law and fundamental rights. At the same time,
projects can also explore the means of historical justice, be it through trials,
restitution or amnesty.

2. Strengthening the remembrance of the Holocaust, genocide, war crimes

and crimes against humanity to reinforce democracy in the EU

Europe’s 20th century was marked by horrific crimes such as the Holocaust and
crimes committed by authoritarian and totalitarian regimes. The legacy of these
crimes requires continuous sharing and remembering as well as research to curb
distortion. Education targeting all generations on the importance of safeguarding
democracy and fundamental rights should draw on the lessons from these crimes.
Young people should be empowered to become ambassadors of this memory, to recall
the story of survivors both offline and online, to raise awareness about their tragedy
and connect with memorial sites and museums. The testimonies of the witnesses of
these crimes are particularly valuable in educating young people, especially since
there are fewer and fewer of these witnesses. This also implies countering distortion,
denial and trivialisation of the historical facts. In upholding EU values, the memory of
these crimes, teaching about fundamental rights and the active engagement of people
to learn from them are necessary, particularly for actors in the frontline of defending
rights such as fundamental right-defenders, civil servants, members of the judiciary,
law enforcement officials and policymakers.

Moreover, suppressing fundamental rights such as freedom of speech, assembly,

thought, conscience and religion is an integral characteristic of totalitarian and
authoritarian regimes. Organised opposition and/or resistance from within society
played a key role in fighting foreign occupation and/or overthrowing totalitarian and
authoritarian regimes. It remains crucial to remember and educate actors and groups
about these events as examples to defend fundamental rights for today and the
future.

Projects under this priority should focus on specific crimes such as the Holocaust,
totalitarian crimes or other 20th century crimes like genocides, war crimes and crimes
against humanity and should analyse how these crimes were organised, which actors
were involved and how they were committed. Projects under this priority are
encouraged to find new ways of remembering and educating about these crimes to
protect society against resurging threats of hatred, discrimination, racism,
antisemitism, antigypsyism and LGBTIQ-phobia. In line with the EU Strategy on

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combating antisemitism and fostering Jewish life, as well as the other key policy
initiatives this priority supports, projects can focus in this regard on developing
networks of Young European Ambassadors to promote remembrance. Young
Europeans should learn how to access and share accurate information about the
Holocaust, genocide, war crimes and crimes against humanity, and should be
empowered to act both online and in the physical world.

Projects can focus on countering Holocaust distortion, trivialization and denial

as well as digitalising historical material and testimonies of witnesses for education
and training purposes. These projects are encouraged to work as well with young
people, together with other generations, in order to transmit the memory of events.
Additionally, projects under this priority can also analyse and highlight resistance
and/or organised opposition to totalitarian rule.

3. Migration, de-colonisation and multicultural European societies

Migration, colonialism, slavery and imperialism are embedded in the European history
and all have profound consequences for society today.

Migration has a long and varied history in Europe, but is often treated solely as a
present- day phenomenon. However, population movements in Europe, from
economic migration to expulsion and deportation, from fleeing violence and
persecution to migration after EU accession have marked recent European history.
Migration is multi-faceted and the experiences of migration into, out of or within
Europe are lessons for future generations.

Forced migration, internal displacement and expulsion is an experience shared by

many Europeans during the period of war, as visible again due to the Russian
aggression against Ukraine.

Colonialism, slavery and imperialism have left a mark on global history. Prejudices
and stereotypes can be addressed by acknowledging the historical roots of racism,
including from an intersectional perspective. De-colonisation, the dismantlement of
colonial empires particularly in the 20th century and the emerging post-colonial
European societies are shaped by this experience until today. While for many,
colonialism is considered a chapter in history, the consequences of imperialistic rule
inside and outside Europe are felt still today and are intertwined with structural
racism and discrimination. However, these debates have been absent for far too long
and need to be firmly embedded in a European narrative. Ensuring remembrance is
an important part of encouraging inclusion and understanding.

Projects under this priority should explore the legacy of colonialism, inside and
outside Europe, and its impact on contemporary multicultural European societies.
Topics such as discrimination and racism are still linked with these experiences and
play a major role in European memory throughout most of EU’s societies.

Projects under this priority can also deal with common European experiences of
migration that can be linked to a multitude of events such as wars, transition
moments, colonisation and de-colonisation, economic impacts, persecution or others.

4. European integration and its defining achievements

European integration has substantially transformed the life of Europeans. While it has
provided new opportunities for cross border travel, study and work, it has also
affected the identities of people who more and more feel European as part of their
identity. European integration has progressively advanced and protected the rights of
people in all EU countries, rights that are often taken for granted now. However, apart
from being an institutional process, European integration has been built and advanced
by different people and movements at different moments. From the Ventotene

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manifesto to the Congress of Europe, the foundation for European integration has a
long history.

The projects under this priority should explore and promote to all generations the
defining moments and reference points of European integration, its history, and how
these changes have in practice affected the daily lives of Europeans. Projects can
focus on specific rights granted in the European Union such as freedom of movement,
on specific achievements such as a common currency, or on defining moments such
as accession of countries. Testimonies of witnesses could be a particular valuable
resource for making the experience tangible, and provide an intergenerational
perspective.

Activities that can be funded (scope)

Projects are expected to:

− Link different types of organisations to create synergies (between non-profit,

local, regional and national administration, academia and memorial and
learning site with educational institutions),

− Develop different types of activities (training activities, publications, online

tools, (provenance) research, non-formal education, public debates,
exhibitions, awareness-rising, collection and digitisation of testimonies,
innovative and creative actions, etc.),

− Establish and conduct trainings for rights defenders, civil servants, members of
the judiciary, law enforcement officials and policymakers;

− Provide opportunities for inter-generational exchanges between witnesses and

future generations;

− Involve people from different target groups and gender, including, where
possible, people facing racism, antisemitism, antigypsyism or other forms of
discrimination and intolerance.

Projects should have a European dimension and preferably be implemented on a

transnational level (involving the creation and operation of transnational partnerships
and networks).

Projects’ design and implementation are expected to promote gender equality and
non-discrimination mainstreaming. This includes a gender analysis, mapping potential
different needs of and impact on women and men as well as integrating a gender
equality perspective in the design of the activities. To this end, applicants are
encouraged to consult the key questions listed on the EIGE website when conducting
their gender analysis. Unintended negative effects of the intervention on either
gender should be avoided (do no harm approach). Applicants are expected to design
and implement their communication and dissemination activities in a gender-sensitive
way. This includes in particular usage of gender-sensitive language. The same applies
to the design and implementation of monitoring and evaluation activities. Proposals
that integrate a gender-perspective across all their activities will be considered of
higher quality.

Expected impact

− Engagement of Europeans from different backgrounds and gender – including

young people and people who are multipliers (state administrators, law
enforcement officials, members of the judiciary, policymakers, right-defenders,

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etc.) in advocating, strengthening and supporting democratic institutions and

structures based on the rule of law;
− Digitisation of historical material and testimonies of eyewitnesses for education
and training purposes;
− Inclusion of a European dimension in relevant national and international
debates on important historical events and moments of recent European
history;
− Identification, safeguarding and availability in particular online, of archival
material, testimonies and authentic sites for education purposes,
commemoration and research;
− Better awareness of rights and achievements of European integration.
Anchoring a sense of belonging among Europeans towards the European
project;
− Engagement of Europeans in combating racism, antisemitism and all types of
intolerance;
− Engagement of Europeans in ensuring Holocaust remembrance, both offline
and online;
− Building of transnational coalitions on European memory;
− Combating of historical distortion, revisionism and negationism.

3. Available budget

The available call budget is EUR 10 200 000.

We reserve the right not to award all available funds or to redistribute them between
the call priorities, depending on the proposals received and the results of the
evaluation.

4. Timetable and deadlines

Timetable and deadlines (indicative)

Call opening: 16 February 2023

Deadline for submission: 6 June 2023 – 17:00:00 CET (Brussels

time)

Evaluation: June-September 2023

Information on evaluation results: October-November 2023

GA signature: December 2023-March 2024

5. Admissibility and documents

Proposals must be submitted before the call deadline (see timetable section 4).

Proposals must be submitted electronically via the Funding & Tenders Portal
Electronic Submission System (accessible via the Topic page in the Search Funding &
Tenders section). Paper submissions are NOT possible.

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Proposals (including annexes and supporting documents) must be submitted using

the forms provided inside the Submission System ( NOT the documents available
on the Topic page — they are only for information).

Proposals must be complete and contain all the requested information and all
required mandatory annexes:

− Application Form Part A — contains administrative information about the

participants (future coordinator, beneficiaries and affiliated entities) and the
summarised budget for the project (to be filled in directly online)

− Application Form Part B — contains the technical description of the project (to be
downloaded from the Portal Submission System, completed and then assembled
and re-uploaded)

− Part C (to be filled in directly online) containing additional project data

including mandatory indicators

− Mandatory annexes (to be uploaded):

− lump-sum budget calculator (template available in the Submission

System)
− Supporting documents (to be uploaded):

− list of previous projects (key projects for the last 4 years) (template
available in Part B)(N/A for newly established organisations)

− for any participants implementing activities involving children (persons

under the age of 18): their child protection policy covering the four
areas described in the Keeping Children Safe Child Safeguarding
Standards

At proposal submission, you will have to confirm that you have the mandate to act
for all applicants. Moreover you will have to confirm that the information in the
application is correct and complete and that the participants comply with the
conditions for receiving EU funding (especially eligibility, financial and operational
capacity, exclusion, etc). Before signing the grant, each beneficiary and affiliated
entity will have to confirm this again by signing a declaration of honour (DoH).
Proposals without full support will be rejected.
Your application must be readable, accessible and printable.

Proposals are limited to maximum 70 pages (Part B). Evaluators will not consider
any additional pages.

You may be asked at a later stage for further documents (for legal entity validation,
financial capacity check, bank account validation, etc).

For more information about the submission process (including IT aspects), consult
the Online Manual.

6. Eligibility

Eligible participants (eligible countries)

In order to be eligible, the applicants (lead applicants “Coordinator”, co-applicants

and affiliated entities) must:

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− For lead applicants (i.e. the “Coordinator”): be non-profit legal entities (public
or private bodies) or an international organisation
− For co-applicants: be non-profit or for profit legal entities (public or private
bodies). Organisations which are profit-oriented may apply only in partnership
with public entities, private non-profit organisations or with international
organisations.
− Be formally established in one of the eligible countries, i.e.:
− EU Member States (including overseas countries and territories (OCTs))
− non-EU countries:

− countries associated to the CERV Programme or countries which are

in ongoing negotiations for an association agreement and where the
agreement enters into force before grant signature (list of
participating countries)
− Other eligibility conditions:
− Activities must take place in any of the eligible countries.
− The EU grant applied for cannot be lower than EUR 50 000.
− Projects can be either national or transnational.

Beneficiaries and affiliated entities must register in the Participant Register — before
submitting the proposal — and will have to be validated by the Central Validation
Service (REA Validation). For the validation, they will be requested to upload
documents showing legal status and origin.

Other entities may participate in other consortium roles, such as associated partners,
subcontractors, third parties giving in-kind contributions, etc (see section 13).

Specific cases

Natural persons — Natural persons are NOT eligible (with the exception of self-
employed persons, i.e. sole traders, where the company does not have legal
personality separate from that of the natural person).

International organisations — International organisations are eligible. The rules on

eligible countries do not apply to them.

Entities without legal personality — Entities which do not have legal personality under
their national law may exceptionally participate, provided that their representatives
have the capacity to undertake legal obligations on their behalf, and offer guarantees
for the protection of the EU financial interests equivalent to that offered by legal
persons 3.

EU bodies — EU bodies (with the exception of the European Commission Joint

Research Centre) can NOT be part of the consortium.

Associations and interest groupings — Entities composed of members may participate

as ‘sole beneficiaries’ or ‘beneficiaries without legal personality’ 4. Please note that

3
See Article 197(2)(c) EU Financial Regulation 2018/1046.
4
For the definitions, see Articles 187(2) and 197(2)(c) EU Financial Regulation 2018/1046.

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if the action will be implemented by the members, they should also participate (either
as beneficiaries or as affiliated entities, otherwise their costs will NOT be eligible).

Programme Contact Points — Are eligible as coordinator or beneficiary in open calls, if

they have procedures to segregate the project management and the information
provision functions and if they are able to demonstrate cost separation (i.e. that their
project grants do not cover any costs which are covered by their other grant). This
requires the following:

− use of analytical accounting which allows for a cost accounting management

with cost allocation keys and cost accounting codes AND application of these
keys and codes to identify and separate the costs (i.e. to allocate them to
either one of the two grants)

− recording of all real costs incurred for the activities that are covered by the
two grants (including the indirect costs)

− allocation of the costs in a way that leads to a fair, objective and realistic
result.

Countries currently negotiating association agreements — Beneficiaries from countries

with ongoing negotiations (see above) may participate in the call and can sign grants
if the negotiations are concluded before grant signature (with retroactive effect, if
provided in the agreement).

EU restrictive measures — Special rules apply for certain entities (e.g. entities subject
to EU restrictive measures under Article 29 of the Treaty on the European Union
(TEU) and Article 215 of the Treaty on the Functioning of the EU (TFEU) 5 and entities
covered by Commission Guidelines No 2013/C 205/05 6). Such entities are not eligible
to participate in any capacity, including as beneficiaries, affiliated entities, associated
partners, subcontractors or recipients of financial support to third parties (if any).

For more information, see Rules for Legal Entity Validation, LEAR Appointment and
Financial Capacity Assessment.

Consortium composition

Proposals must be submitted by a consortium of at least 2 applicants (lead applicant

("Coordinator") and at least one co-applicant, not being affiliated entity or associated
partner).

Eligible activities

Eligible activities are the ones set out in section 2 above.

Projects should take into account the results of projects supported by other EU
funding programmes. The complementarities must be described in the project
proposals (Part B of the Application Form).

Projects must comply with EU policy interests and priorities (such as environment,
social, security, industrial and trade policy, etc).

Financial support to third parties is not allowed.

5
Please note that the EU Official Journal contains the official list and, in case of conflict, its content
prevails over that of the EU Sanctions Map.
6
Commission guidelines No 2013/C 205/05 on the eligibility of Israeli entities and their activities in the
territories occupied by Israel since June 1967 for grants, prizes and financial instruments funded by the
EU from 2014 onwards (OJEU C 205 of 19.07.2013, pp. 9-11).

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Geographic location (target countries)

Proposals must relate to activities taking place in eligible countries (see above).

The project can be either national or transnational.

Duration

Projects should normally range between 12 and 24 months (extensions are possible,
if duly justified and through an amendment).

Project budget

The EU grant applied for cannot be lower than EUR 50 000.

Maximum grant amount: No limit.

Ethics and EU values

Projects must comply with:

− highest ethical standards

− EU values based on Article 2 of the Treaty on the European Union and Article
21 of the EU Charter of Fundamental Rights and

− other applicable EU, international and national law (including the General Data
Protection Regulation 2016/679).

Projects must seek to promote gender equality and non-discrimination mainstreaming

in accordance with the Gender Mainstreaming Toolkit. Project activities should
contribute to the equal empowerment of women and men in all their diversity,
ensuring that that they achieve their full potential and enjoy the same rights. They
should also seek to reduce levels of discrimination suffered by particular groups (as
well as those at risk of multiple discrimination) and to improve equality outcomes for
individuals. Proposals should integrate gender and non-discrimination considerations
in proposals and target a gender-balanced representation in project teams and
activities. It is also important that individual data collected by the beneficiaries are
broken down by sex (sex-disaggregated data), disability or age whenever possible.

Applicants must show in their application that they respect ethical principles and EU
values based on Article 2 of the Treaty on the European Union and Article of the 21
EU Charter of Fundamental Rights.

Participants with activities involving children must moreover have a child protection
policy covering the four areas described in the Keeping Children Safe Child
Safeguarding Standards. This policy must be available online and transparent to
everyone who comes in contact with the organisation. It must include clear
information about the recruitment of staff (including trainees and volunteers) and
include background checks (vetting). It must also include clear procedures and rules
to staff, including reporting rules, and continuous training.

7. Financial and operational capacity and exclusion

Financial capacity

Applicants must have stable and sufficient resources to successfully implement

the projects and contribute their share. Organisations participating in several projects
must have sufficient capacity to implement all these projects.

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The financial capacity check will be carried out on the basis of the documents you will
be requested to upload in the Participant Register during grant preparation (e.g. profit
and loss account and balance sheet, business plan, audit report produced by an
approved external auditor, certifying the accounts for the last closed financial year,
etc). The analysis will be based on neutral financial indicators, but will also take into
account other aspects, such as dependency on EU funding and deficit and revenue in
previous years.

The check will normally be done for all coordinators, except:

− public bodies (entities established as public body under national law, including
local, regional or national authorities) or international organisations

− if the project requested grant amount is not more than EUR 60 000.
If needed, it may also be done for affiliated entities.

If we consider that your financial capacity is not satisfactory, we may require:

− further information
− an enhanced financial responsibility regime, i.e. joint and several responsibility
for all beneficiaries or joint and several liability of affiliated entities (see below,
section 10)

− prefinancing paid in instalments

− (one or more) prefinancing guarantees (see below, section 10)
or

− propose no prefinancing
− request that you are replaced or, if needed, reject the entire proposal.

For more information, see Rules for Legal Entity Validation, LEAR Appointment and
Financial Capacity Assessment.

Operational capacity

Applicants must have the know-how, qualifications and resources to successfully

implement the projects and contribute their share (including sufficient experience in
projects of comparable size and nature).

This capacity will be assessed together with the ‘Quality’ award criterion, on the basis
of the competence and experience of the applicants and their project teams, including
operational resources (human, technical and other) or, exceptionally, the measures
proposed to obtain it by the time the task implementation starts.

If the evaluation of the award criterion is positive, the applicants are considered to
have sufficient operational capacity.

Applicants will have to show their capacity via the following information:

− general profiles (qualifications and experiences) of the staff responsible for

managing and implementing the project

− description of the consortium participants

− list of previous projects (key projects for the last 4 years –template available
in Part B). (N/A for newly established organisations)

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Additional supporting documents may be requested, if needed to confirm the

operational capacity of any applicant.

Public bodies, Member State organisations and international organisations are

exempted from the operational capacity check.

Exclusion

Applicants which are subject to an EU exclusion decision or in one of the following

exclusion situations that bar them from receiving EU funding can NOT participate 7:
− bankruptcy, winding up, affairs administered by the courts, arrangement with
creditors, suspended business activities or other similar procedures (including
procedures for persons with unlimited liability for the applicant’s debts)
− in breach of social security or tax obligations (including if done by persons with
unlimited liability for the applicant’s debts)
− guilty of grave professional misconduct 8 (including if done by persons having
powers of representation, decision-making or control, beneficial owners or
persons who are essential for the award/implementation of the grant
− committed fraud, corruption, links to a criminal organisation, money
laundering, terrorism-related crimes (including terrorism financing), child
labour or human trafficking (including if done by persons having powers of
representation, decision-making or control, beneficial owners or persons who
are essential for the award/implementation of the grant
− shown significant deficiencies in complying with main obligations under an EU
procurement contract, grant agreement, prize, expert contract, or similar
(including if done by persons having powers of representation,
decision-making or control, beneficial owners or persons who are essential for
the award/implementation of the grant)
− guilty of irregularities within the meaning of Article 1(2) of Regulation No
2988/95 (including if done by persons having powers of representation,
decision-making or control, beneficial owners or persons who are essential for
the award/implementation of the grant)

− created under a different jurisdiction with the intent to circumvent fiscal, social
or other legal obligations in the country of origin or created another entity with
this purpose (including if done by persons having powers of representation,
decision-making or control, beneficial owners or persons who are essential for
the award/implementation of the grant).

Applicants will also be refused if it turns out that 9:

− during the award procedure they misrepresented information required as a

condition for participating or failed to supply that information

− they were previously involved in the preparation of the call and this entails a
distortion of competition that cannot be remedied otherwise (conflict of
interest).

7
See Articles 136 and 141 of EU Financial Regulation 2018/1046.
8
Professional misconduct includes: violation of ethical standards of the profession, wrongful conduct
with impact on professional credibility, false declarations/misrepresentation of information,
participation in a cartel or other agreement distorting competition, violation of IPR, attempting to
influence decision-making processes or obtain confidential information from public authorities to gain
advantage.
9
See Article 141 EU Financial Regulation 2018/1046.

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8. Evaluation and award procedure

The proposals will have to follow the standard submission and evaluation
procedure (one-stage submission + one-step evaluation)

An evaluation committee (assisted by independent outside experts) will assess all

applications. Proposals will first be checked for formal requirements (admissibility,
and eligibility, see sections 5 and 6). Proposals found admissible and eligible will be
evaluated against the operational capacity and award criteria (see sections 7 and 9)
and then ranked according to their scores.

For proposals with the same score, a priority order will be determined according to
the following approach:

Successively for every group of ex aequo proposals, starting with the highest
scored group, and continuing in descending order:

1) The ex aequo proposals within the same topic will be prioritised according to
the scores they have been awarded for the award criterion ‘Relevance’. When
these scores are equal, priority will be based on their scores for the criterion
‘Quality’. When these scores are equal, priority will be based on their scores
for the criterion ‘Impact’.

All proposals will be informed about the evaluation result (evaluation result letter).
Successful proposals will be invited for grant preparation; the other ones will be put
on the reserve list or rejected.

No commitment for funding — Invitation to grant preparation does NOT constitute

a formal commitment for funding. We will still need to make various legal checks
before grant award: legal entity validation, financial capacity, exclusion check, etc.

Grant preparation will involve a dialogue in order to fine-tune technical or financial

aspects of the project and may require extra information from your side. It may also
include adjustments to the proposal to address recommendations of the evaluation
committee or other concerns. Compliance will be a pre-condition for signing the grant.

If you believe that the evaluation procedure was flawed, you can submit a complaint
(following the deadlines and procedures set out in the evaluation result letter). Please
note that notifications which have not been opened within 10 days after sending are
considered to have been accessed and that deadlines will be counted from
opening/access (see also Funding & Tenders Portal Terms and Conditions). Please also
be aware that for complaints submitted electronically, there may be character
limitations.

9. Award criteria

The award criteria for this call are as follows:

− Relevance: extent to which the proposal matches the priorities and objectives
of the call; clearly defined needs and robust needs assessment; clearly defined
target group, with gender perspective being appropriately taken into account;
contribution to the EU strategic and legislative context; European/trans-
national dimension; impact/interest for a number of countries (EU or eligible
non-EU countries); possibility to use the results in other countries (potential

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for transfer of good practices); potential to develop mutual trust/cross-border

cooperation (40 points)

− Quality: clarity and consistency of project; logical links between the identified
problems, needs and solutions proposed (logical frame concept); methodology
for implementing the project with gender perspective being appropriately
taken into account (organisation of work, timetable, allocation of resources
and distribution of tasks between partners, risks & risk management,
monitoring and evaluation); ethical issues are addressed; feasibility of the
project within the proposed time frame (40 points)

− Impact: ambition and expected long-term impact of results on target

groups/general public; appropriate dissemination strategy for ensuring
sustainability and long-term impact; potential for a positive multiplier effect;
sustainability of results after EU funding ends (20 points)

Award criteria Minimum Maximum

pass score score

Relevance 25 40

Quality — Project design and implementation n/a 40

Impact n/a 20

Overall (pass) scores 70 100

Maximum points: 100 points.

Individual threshold for the criterion ‘Relevance’: 25/40 points.

Overall threshold: 70 points.

Proposals that pass the individual threshold for the criterion ‘Relevance’ AND the
overall threshold will be considered for funding — within the limits of the available call
budget. Other proposals will be rejected.

10. Legal and financial set-up of the Grant Agreements

If you pass evaluation, your project will be invited for grant preparation, where you
will be asked to prepare the Grant Agreement together with the EU Project Officer.

This Grant Agreement will set the framework for your grant and its terms and
conditions, in particular concerning deliverables, reporting and payments.

The Model Grant Agreement that will be used (and all other relevant templates and
guidance documents) can be found on Portal Reference Documents.

Starting date and project duration

The project starting date and duration will be fixed in the Grant Agreement (Data
Sheet, point 1). Normally, the starting date will be after grant signature and, at the
maximum, within 6 months after the grant signature. Retroactive application can be
granted exceptionally for duly justified reasons — but never earlier than the proposal
submission date.

Project duration: between 12 and 24 months (extensions are possible, if duly justified
and through an amendment).

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Milestones and deliverables

The milestones and deliverables for each project will be managed through the Portal
Grant Management System and will be reflected in Annex 1 of the Grant Agreement.

The following deliverables will be mandatory for all projects:

- The deliverables of the work packages must include an Event

Description Sheet per event (the Event Description Sheet template can be
found on the Funding & Tender Portal)

Beneficiaries will have to ask attendees in events to participate in the EU Survey on

Justice, Rights and Values. This survey allows the granting authority to closely
monitor training, mutual learning and awareness-raising events. The beneficiaries will
receive a weblink to the survey, to be forwarded to the attendees. They will have
access to the survey results for their project and can use it for their project
evaluation. The granting authority will aggregate the results of all the projects
financed under the CERV programme.

Form of grant, funding rate and maximum grant amount

The grant parameters (maximum grant amount, funding rate, total eligible costs, etc)
will be fixed in the Grant Agreement (Data Sheet, point 3 and art 5).

Project budget (maximum grant amount): No limit. The grant awarded may be lower
than the amount requested.

The grant will be a lump sum grant. This means that it will reimburse a fixed amount,
based on a lump sum or financing not linked to costs. The amount will be fixed by the
granting authority on the basis of the variable amounts it has prefixed and the
estimates indicated by the beneficiaries in their project budget.

Budget categories for this call:

− Lump sum contributions 10

The lump sum calculation is based on two parameters: number of direct participants
and number of eligible countries per event (in situ or online).

An event happens within a defined timeframe and can include different types of
activities (conferences, workshops, trainings, seminars, debates, webinars,
exhibitions, film screenings/making, campaigns, surveys, research, flashmobs, etc.).

One event corresponds to one work-package in the application form.

1 work package = 1 event = one or several activities

Reporting and payment arrangements

The reporting and payment arrangements are fixed in the Grant Agreement (Data
Sheet, point 4 and art 21 and 22).

After grant signature, you will normally receive a prefinancing to start working on
the project (float of normally 60% of the maximum grant amount; exceptionally less
or no prefinancing). The prefinancing will be paid 30 days from entry into
force/financial guarantee (if required) — whichever is the latest.

10
Decision of 26 March 2021 authorising the use of lump sums for actions under the Citizens, Equality,
Rights and Values Programme (2021-2027).

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Payment of the balance: At the end of the project, we will calculate your final grant
amount. If the total of earlier payments is higher than the final grant amount, we will
ask you (your coordinator) to pay back the difference (recovery).

All payments will be made to the coordinator.

Please be aware that payments will be automatically lowered if one of your

consortium members has outstanding debts towards the EU (granting authority or
other EU bodies). Such debts will be offset by us — in line with the conditions set out
in the Grant Agreement (see art 22).

Please also note that you are responsible for keeping records on all the work done.

Prefinancing guarantees

If a prefinancing guarantee is required, it will be fixed in the Grant Agreement (Data

Sheet, point 4). The amount will be set during grant preparation and it will normally
be equal or lower than the prefinancing for your grant.

The guarantee should be in euro and issued by an approved bank/financial institution

established in an EU Member State. If you are established in a non-EU country and
would like to provide a guarantee from a bank/financial institution in your country,
please contact us (this may be exceptionally accepted, if it offers equivalent security).

Amounts blocked in bank accounts will NOT be accepted as financial guarantees.

Prefinancing guarantees are formally NOT linked to individual consortium members,

which means that you are free to organise how to provide the guarantee amount (by
one or several beneficiaries, for the overall amount or several guarantees for partial
amounts, by the beneficiary concerned or by another beneficiary, etc). It is however
important that the requested amount is covered and that the guarantee(s) are sent to
us in time to make the prefinancing (scanned copy via Portal AND original by post).

If agreed with us, the bank guarantee may be replaced by a guarantee from a third
party.

The guarantee will be released at the end of the grant, in accordance with the
conditions laid down in the Grant Agreement.

Certificates

Depending on the type of action, size of grant amount and type of beneficiaries, you
may be requested to submit different certificates. The types, schedules and
thresholds for each certificate are fixed in the Grant Agreement (Data Sheet, point 4
and art 24).
Liability regime for recoveries

The liability regime for recoveries will be fixed in the Grant Agreement (Data Sheet
point 4.4 and art 22).
For beneficiaries, it is one of the following:

− limited joint and several liability with individual ceilings — each beneficiary up
to their maximum grant amount

− unconditional joint and several liability — each beneficiary up to the maximum

grant amount for the action
or

− individual financial responsibility — each beneficiary only for their own debts.

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In addition, the granting authority may require joint and several liability of affiliated
entities (with their beneficiary).

Provisions concerning the project implementation

IPR rules: see Model Grant Agreement (art 16 and Annex 5):

− rights of use on results: Yes

Communication, dissemination and visibility of funding: see Model Grant Agreement
(art 17 and Annex 5):

− additional communication and dissemination activities: Yes

Other specificities

n/a

Non-compliance and breach of contract

The Grant Agreement (chapter 5) provides for the measures we may take in case of
breach of contract (and other non-compliance issues).

For more information, see AGA — Annotated Grant Agreement.

11. How to submit an application

All proposals must be submitted directly online via the Funding & Tenders Portal
Electronic Submission System. Paper applications are NOT accepted.

Submission is a 2-step process:

a) create a user account and register your organisation

To use the Submission System (the only way to apply), all participants need to create
an EU Login user account.

Once you have an EULogin account, you can register your organisation in the
Participant Register. When your registration is finalised, you will receive a 9-digit
participant identification code (PIC).

b) submit the proposal

Access the Electronic Submission System via the Topic page in the Search Funding &
Tenders section (or, for calls sent by invitation to submit a proposal, through the link
provided in the invitation letter).

Submit your proposal in 4 parts, as follows:

− Part A includes administrative information about the applicant organisations

(future coordinator, beneficiaries, affiliated entities and associated partners)
and the summarised budget for the proposal. Fill it in directly online

− Part B (description of the action) covers the technical content of the proposal.
Download the mandatory word template from the Submission System, fill it in
and upload it as a PDF file

− Part C containing additional project data. To be filled in directly online.

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− Annexes (see section 5). Upload them as PDF file (single or multiple
depending on the slots). Excel upload is sometimes possible, depending on the
file type.

The proposal must keep to the page limits (see section 5); excess pages will be
disregarded.

Documents must be uploaded to the right category in the Submission System

otherwise the proposal might be considered incomplete and thus inadmissible.

The proposal must be submitted before the call deadline (see section 4). After this
deadline, the system is closed and proposals can no longer be submitted.

Once the proposal is submitted, you will receive a confirmation e-mail (with date
and time of your application). If you do not receive this confirmation e-mail, it means
your proposal has NOT been submitted. If you believe this is due to a fault in the
Submission System, you should immediately file a complaint via the IT Helpdesk
webform, explaining the circumstances and attaching a copy of the proposal (and, if
possible, screenshots to show what happened).

Details on processes and procedures are described in the Online Manual. The Online
Manual also contains the links to FAQs and detailed instructions regarding the Portal
Electronic Exchange System.

12. Help

As far as possible, please try to find the answers you need yourself, in this and
the other documentation (we have limited resources for handling direct enquiries):

− Online Manual
− FAQs on the Topic page (for call-specific questions in open calls; not applicable
for actions by invitation)

− Portal FAQ (for general questions).

Please also consult the Topic page regularly, since we will use it to publish call
updates. (For invitations, we will contact you directly in case of a call update).

Contact

For individual questions on the Portal Submission System, please contact the IT
Helpdesk.
Non-IT related questions should be sent to the following email address: EACEA-
[email protected] or the CERV Contact Point of your country.
Please indicate clearly the reference of the call and topic to which your question
relates (see cover page).

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13. Important

IMPORTANT
• Don’t wait until the end — Complete your application sufficiently in advance of
the deadline to avoid any last minute technical problems. Problems due to last
minute submissions (e.g. congestion, etc) will be entirely at your risk. Call
deadlines can NOT be extended.
• Consult the Portal Topic page regularly. We will use it to publish updates and
additional information on the call (call and topic updates).

• Funding & Tenders Portal Electronic Exchange System — By submitting the

application, all participants accept to use the electronic exchange system in
accordance with the Portal Terms & Conditions.

• Registration — Before submitting the application, all beneficiaries, affiliated

entities and associated partners must be registered in the Participant Register. The
participant identification code (PIC) (one per participant) is mandatory for the
Application Form.

• Consortium roles — When setting up your consortium, you should think of

organisations that help you reach objectives and solve problems.
The roles should be attributed according to the level of participation in the project.
Main participants should participate as beneficiaries or affiliated entities; other
entities can participate as associated partners, subcontractors, third parties giving
in-kind contributions. Associated partners and third parties giving in-kind
contributions should bear their own costs (they will not become formal recipients of
EU funding). Subcontracting should normally constitute a limited part and must
be performed by third parties (not by one of the beneficiaries/affiliated entities).
Subcontracting going beyond 30% of the total eligible costs must be justified in the
application.
• Coordinator — In multi-beneficiary grants, the beneficiaries participate as
consortium (group of beneficiaries). They will have to choose a coordinator, who
will take care of the project management and coordination and will represent the
consortium towards the granting authority. In mono-beneficiary grants, the single
beneficiary will automatically be coordinator.

• Affiliated entities — Applicants may participate with affiliated entities (i.e. entities
linked to a beneficiary which participate in the action with similar rights and
obligations as the beneficiaries, but do not sign the grant and therefore do not
become beneficiaries themselves). They will get a part of the grant money and
must therefore comply with all the call conditions and be validated (just like
beneficiaries); but they do not count towards the minimum eligibility criteria for
consortium composition (if any).

• Associated partners — Applicants may participate with associated partners (i.e.

partner organisations which participate in the action but without the right to get
grant money). They participate without funding and therefore do not need to be
validated.

• Consortium agreement — For practical and legal reasons it is recommended to

set up internal arrangements that allow you to deal with exceptional or unforeseen
circumstances (in all cases, even if not mandatory under the Grant Agreement).
The consortium agreement also gives you the possibility to redistribute the grant
money according to your own consortium-internal principles and parameters (for
instance, one beneficiary can reattribute its grant money to another beneficiary).
The consortium agreement thus allows you to customise the EU grant to the needs
inside your consortium and can also help to protect you in case of disputes.

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• Balanced project budget— Grant applications must ensure a balanced project

budget and sufficient other resources to implement the project successfully (e.g.
own contributions, income generated by the action, financial contributions from
third parties, etc). You may be requested to lower your estimated costs, if they are
ineligible (including excessive).

• No-profit rule— Grants may NOT give a profit (i.e. surplus of revenues + EU grant
over costs). This will be checked by us at the end of the project.

• No double funding — There is a strict prohibition of double funding from the EU

budget (except under EU Synergies actions). Outside such Synergies actions, any
given action may receive only ONE grant from the EU budget and cost items may
under NO circumstances declared to two different EU actions.

• Completed/ongoing projects — Proposals for projects that have already been

completed will be rejected; proposals for projects that have already started will be
assessed on a case-by-case basis (in this case, no costs can be reimbursed for
activities that took place before the project starting date/proposal submission).

• Combination with EU operating grants — Combination with EU operating grants

is possible, if the project remains outside the operating grant work programme and
you make sure that cost items are clearly separated in your accounting and NOT
declared twice (see AGA — Annotated Model Grant Agreement, art 6.2.E).

• Multiple proposals — Applicants may submit more than one proposal for different
projects under the same call (and be awarded a funding for them).

Organisations may participate in several proposals.

BUT: if there are several proposals for very similar projects, only one application
will be accepted and evaluated; the applicants will be asked to withdraw one of
them (or it will be rejected).

• Resubmission — Proposals may be changed and re-submitted until the deadline

for submission.

• Rejection — By submitting the application, all applicants accept the call conditions
set out in this this Call Document (and the documents it refers to). Proposals that
do not comply with all the call conditions will be rejected. This applies also to
applicants: All applicants need to fulfil the criteria; if any one of them doesn’t, they
must be replaced or the entire proposal will be rejected.
• Cancellation — There may be circumstances which may require the cancellation of
the call. In this case, you will be informed via a call or topic update. Please note
that cancellations are without entitlement to compensation.
• Language — You can submit your proposal in any official EU language (project
abstract/summary should however always be in English). For reasons of efficiency,
we strongly advise you to use English for the entire application. If you need the call
documentation in another official EU language, please submit a request within 10
days after call publication (for the contact information, see section 12).

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• Transparency — In accordance with Article 38 of the EU Financial Regulation,

information about EU grants awarded is published each year on the Europa website.
This includes:
o beneficiary names
o beneficiary addresses
o the purpose for which the grant was awarded
o the maximum amount awarded
The publication can exceptionally be waived (on reasoned and duly substantiated
request), if there is a risk that the disclosure could jeopardise your rights and
freedoms under the EU Charter of Fundamental Rights or harm your commercial
interests.

• Data protection — The submission of a proposal under this call involves the
collection, use and processing of personal data. This data will be processed in
accordance with the applicable legal framework. It will be processed solely for the
purpose of evaluating your proposal, subsequent management of your grant and, if
needed, programme monitoring, evaluation and communication. Details are
explained in the Funding & Tenders Portal Privacy Statement.

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