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Hands On Lab 3

This document provides exercises to learn Excel formulas and functions. It covers the basics of formulas including calculations and copying formulas. It also covers common functions like average, min, max, count and median. More advanced functions from categories like financial, logical, lookup and reference are explored. Referencing cell data in formulas using relative, absolute and mixed references is demonstrated. Finally, handling formula errors is discussed.

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SARANJEET SINGH
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© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
54 views

Hands On Lab 3

This document provides exercises to learn Excel formulas and functions. It covers the basics of formulas including calculations and copying formulas. It also covers common functions like average, min, max, count and median. More advanced functions from categories like financial, logical, lookup and reference are explored. Referencing cell data in formulas using relative, absolute and mixed references is demonstrated. Finally, handling formula errors is discussed.

Uploaded by

SARANJEET SINGH
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Objectives

After completing this lab, you will be able to:

• Understand the basics of formulas


• Perform simple calculations
• Select ranges in formulas and copy formulas
• Understand the basics of functions
• Use common functions
• Understand the more advanced functions available
• Reference data in formulas
• Differentiate between relative and absolute references
• Understand how to handle formula errors

Exercise 1: Basics of Formulas


In this exercise, you will learn the basics of formulas, how to perform simple calculations, how to
select ranges in formulas, and how to copy formulas.

1. Download the file Personal_Monthly_Expenditure_Lab4.xlsx. Upload and open it using


Excel for the web. Go to the Expense - 2018 worksheet.

1. In A14, type Totals and in B14, type =SUM( then select cells B2 to B13 with the mouse,
and press Enter.
2. Select the fill handle on cell B14 and drag to G14 to copy the formula.
1. In cell H1, type Monthly Total and double-click the divider between H and I.
2. In H2, type =SUM( then select cells B2 to G2 with the mouse, and press Enter. If
necessary, select the fill handle on cell H2 and drag to H14 to copy the formula.
3. Select columns B to H. On the Home tab, in the Number group, click the Accounting
Number Format ($) drop-down list, and select $ English (United States).

Exercise 2: Basics of Functions


In this exercise, you will have an introduction to functions, including using some common
statistical functions, and then you will learn about some more advanced functions that a Data
Analyst might also use.

1. In cells A16-A20, type the following:


o Avg
o Min
o Max
o Count
o Median
2. In B16, type =AVERAGE( then select cells B2 to B13 with the mouse, and press Enter.
Select the fill handle on cell B16 and drag to G16 to copy the formula.
3. In B17, type =MIN( then select cells B2 to B13 with the mouse, and press Enter. Select
the fill handle on cell B17 and drag to G17 to copy the formula.
4. In B18, type =MAX( then select cells B2 to B13 with the mouse, and press Enter. Select
the fill handle on cell B18 and drag to G18 to copy the formula.
5. In B19, type =COUNT( then select cells B2 to B13 with the mouse, and press Enter.
Select the fill handle on cell B19 and drag to G19 to copy the formula. Select row 19. On
the Home tab, click the Number Format drop-down list, and select Number.
6. In B20, type =MEDIAN( then select cells B2 to B13 with the mouse, and press Enter.
Select the fill handle on cell B20 and drag to G20 to copy the formula.
1. Explore some more commonly used functions of a data analyst by clicking the arrow
under AutoSum, then select More Functions and look at some of the functions in
various categories to see what actions they perform:
o Financial : ACCRINT, INTRATE
o Logical : AND, IF, OR, NOT
o Text : CONCAT, FIND, SEARCH
o Date & Time : NETWORKDAYS, WEEKDAY
o Lookup & Reference : AREAS, SORTBY, VLOOKUP, HLOOKUP
o Math & Trig : POWER, SUMIF, SUMPRODUCT
o Statistical : AVERAGE, COUNTIF, MAX, MEDIAN, MIN

Exercise 3: Referencing Data in Formulas


(relative vs absolute) & Formula Errors
In this exercise, you will learn how to reference data in formulas; specifically differentiating
between relative and absolute references, and you will also learn about error handling in
formulas.

1. In cells A31-A40, type 1-10. Select row 31 to 40. On the Home tab, click the Number
Format drop-down list, and select General.
2. Relative References : In cell B33, type =A31+A32 and press Enter. Select the fill
handle on cell B33 and drag to B40 to copy the formula. Here, both first and second cell
reference will move 1 cell down. For example, on cell B34 formula will be changed
to =A32+A33, on cell B35 formula will be changed to =A33+A34 and so on.
3. Absolute References : In cell C33, type =$A$31+$A$32 and press Enter. Select the fill
handle on cell C33 and drag to C40 to copy the formula. Here, both first and second cell
references will not change. For example, on cell C34 formula will
remain =$A$31+$A$32, on cell C35 formula will remain =$A$31+$A$32 and so on.
4. Mixed References : In cell D33, type =$A$31+$A32 and press Enter. Select the fill
handle on cell D33 and drag to D40 to copy the formula. Here, first cell reference will
stay the same, but the second reference will change. For example, on cell D34 formula
will be changed to =$A$31+$A33, on cell D35 formula will be changed
to =$A$31+$A34 and so on.
1. In cell B31, type =A16+A17. Now this will lead to a formula error #VALUE! since
cells A16 and A17 do not contain any number.

1. Click the question mark icon in the error message box. This will open the Help for this
topic. Read through this help file for more information about #VALUE! errors in formulas.
Question 1
How can you zoom to a specific area of data in an Excel spreadsheet?
• Use the Zoom button
• Use the Zoom to Selection button
• Use the Freeze Frames option
• Use the 100% button
Question 2

What is one of the key components of a typical formula?


• Calculation
• Reference
• Division
• Percentage
Question 3
What happens when you use the median calculation but select an even number of values in a
range?
• Divides the selected range in half
• Returns middle figure between the two middle values in the selected range
• Returns one of the middle value of the selected range
• Returns both of the middle values of the selected range
Question 4
When creating formulas, what is a mixed reference?
• Both cell references are either absolute, or relative
• One cell reference is absolute, the other one is relative
• One cell reference is absolute, the other must be manually assigned
• Both cell references are manually assigned

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