Online Application Guidance Form for PESP Project

applications

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Contents
1. User Registration............................................................................................................................. 3
2. Start an application ......................................................................................................................... 3
3. POPI ACT Declaration ...................................................................................................................... 4
4. Register your application ................................................................................................................ 5
5. Complete the Online Application Form .......................................................................................... 6
6. Personnel/Applicant Contact Details Tab ....................................................................................... 8
Personnel Details (Training application) ............................................................................................. 8
Project details and previous submissions (Marketing application) .................................................... 9
Applicant Declaration ......................................................................................................................... 9
7. Company Details Tab ...................................................................................................................... 9
Synopsis of Company Profile (Production application only) ............................................................. 10
Job Opportunities.............................................................................................................................. 10
Training Opportunities (Training applications) ................................................................................. 11
Non-South African component (Marketing application) .................................................................. 11
8. Project Details ............................................................................................................................... 11
Film Details (Production applications) .............................................................................................. 11
Film Details (Marketing applications) ............................................................................................... 11
Support Information (Training applications) .................................................................................... 12
9. Budget/Finance Tab (Marketing application) ............................................................................... 12
Budget/Finance Tab (Production application) .................................................................................. 13
Budget/Finance Tab (Training application)....................................................................................... 13
10. Uploads ..................................................................................................................................... 14
11. Submit your application ............................................................................................................ 14
12. Queries ...................................................................................................................................... 16

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Online Application Guidance Form
This document has been drawn up to assist you in the completion of the PESP online
application form. Please go through it carefully.

1. User Registration
To create login details the following is required:
✓ Applicant’s name
✓ Surname
✓ Email address
✓ Complete required sum

After successful User Registration, you will receive an NFVF email Notification This email will
contain your username and password.

Useful Hints:
❖ Your email address will always be your username.
If you have multiple email addresses, you will have to remember which one you used
for registration.
❖ Change your password to one that is easy to remember for easy access to the system
the next time you log in.
❖ Select Profile and Password at the home page then Change Password

2. Start an application
To create your application ensure you select the correct Window Description as per the
explanation below:

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 ❖ Select the funding cycle you want to apply for among the 3 PESP calls for proposals:
Production open call; Skills Development and Training and Industry distribution
Strategy.
Click on the green + for the appropriate application.

3. POPI ACT Declaration

You are required to read and accept the terms and conditions of the POPI ACT by ticking and
clicking proceed.

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4. Register your application
To start creating your application, the following is required:
✓ Individual/ organisation name
✓ Project title
✓ Super sector
✓ Sector
✓ Province
✓ Designation of applicant

You are required to download the NFVF Funding Guidelines before you can register your
project.

All fields marked with a red * are mandatory you will not be able to proceed if they have not
been filled and the funding guidelines has not been downloaded.

Production application registration page

Skills development and training registration page

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Industry distribution strategy registration page

After successful application registration, you will receive an email notification: with your
project name and project number.
Useful Hint:
❖ Always keep your unique project number with you as this will be your Reference
number when dealing with the National Film and Video Foundation (NFVF).

5. Complete the Online Application Form

After you successfully registered and created an application, you are now ready to start the
online application process. You can save and exit the form and come back to it edit and add
until the deadline date and time. Don’t re- create a new application each time you log in to
the funding site. You will see the application you have created on the top of your home page

The screen shot below shows the zoom icon where you can get back to your application and
edit and add to it.

Useful Hints:
There are 5 SECTIONS to be completed on the Production PESP projects application form and
you can jump between the different sections by selecting the Section button you want to go
to at the top of the page:
✓ Applicant details
✓ Company details
✓ Filming details
✓ Budget
✓ Uploads

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The Training provider PESP projects application form has 5 SECTIONS to be completed as well
and you can jump between the different sections by selecting the Section button you want to
go to at the top of the page:
✓ Company/Institution details
✓ Personnel details
✓ Finance
✓ Support Info
✓ Uploads

Lastly the Marketing and Distribution PESP projects application form has 5 tabs to be
completed and you can jump between the different sections by selecting the Section button
you want to go to at the top of the page:
✓ Applicant details
✓ Company details
✓ Film details
✓ Budget
✓ Uploads

On the top right of each page, you will see the following buttons.

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✓ Terms and conditions: These need to be read, ticked, and accepted before you submit.
✓ Validate: This checks the whole form for you and will tell you where data is still missing on
your form
✓ Submit: This is the final button you select when your form is complete and when you are
ready to submit
✓ Save: This saves all the work you have entered onto each tab on the form. SAVE OFTEN. If
you are jumping between tabs remember to SAVE FIRST

6. Personnel/Applicant Contact Details Tab

Fill in the details about yourself as the representative of your organisation including your work
experience and or qualifications of personnel involved such as trainers (in training application forms)
All fields marked with a red * are mandatory and should be completed.

Fill in the details of the next of kin in case NFVF cannot get hold of you they can contact your next kin
to pass on the message.

Personnel Details (Training application)

Fill in the title, first name, surname, role, work experience and qualifications and then click ADD.
Repeat the same process to add more people.

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This rule applies to all sections of the form where you need to add categories of information with
people’s details.

Project details and previous submissions (Marketing application)

You must choose your project type from the dropdown arrow. Indicate and explain any previous
project/s previously submitted showing whether the application/s was successful or not and the
project title/s.

Applicant Declaration
You must indicate if you have any relationship with a person employed by NFVF and whether you
have been involved in any project with this person.

7. Company Details Tab

Fill in the details about your organisation and some details about you as the representative of your
organisation. Remember that all fields marked with a red * are mandatory.

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Synopsis of Company Profile (Production application only)
The NFVF would like to know about your BEE Management and staff structure.

Fill in the number of permanent employees, black permanent employees, black senior/executive
employees, and junior black employees by gender.

Job Opportunities
The NFVF would like to know about the job opportunities you are going to create.

Fill in the first job type, job spec, gender, race, number of people, number of disabled and then click
ADD. Repeat the same process to add more jobs you are going to create by clicking add after each
additional line.

If you have made a mistake on any one of the lines you can click on the red X to delete the line.

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Training Opportunities (Training applications)
For training projects include the training type, course description, gender, race, number of people,
number of disabled and click add. The same process can be repeated to add more training types.

Non-South African component (Marketing application)

Fill in any non-South African components of the project such as location, investors, or artists.

8. Project Details
Film Details (Production applications)
Fill in the filming details of the project, such as genre, brief online description of your project,
shooting format, the creative team members, and any non-South African components of the project
such as location or investors.

Film Details (Marketing applications)

Write your project description and any claims that might have been levelled against you with regards
to ownership of the festival or public screening.

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Support Information (Training applications)
You must fill in all the 14 text boxes about your project’s supporting information such as motivation
and various descriptions relating to the project.

9. Budget/Finance Tab (Marketing application)

Please fill in each budget line with the applicant’s cash contribution and the requested amount from
NFVF as per the screen shot below. The applicant’s cash contribution is the amount the applicant
can contribute towards the budget item. The requested amount from NFVF is what you are asking
NFVF to Fund. Other funding committed is any money sourced elsewhere. In the example below the
applicant’s cash contribution of materials is 5000 rands and the person is asking NFVF for 40000
rands. There are no other funds committed. The applicant does not have a cash contribution for
marketing and publicity, nor other funding committed and has asked NFVF for 15000 rands. When
putting money please do not leave space between digits or put commas and R symbol. The system
will not save. Put the money like this 5000 or 40000 or 15375 or 25430.25

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Budget/Finance Tab (Production application)
If you have received funding from the NFVF in the past, please fill this section. Indicate whether the
project was submitted for development and production or not.

Answer a few copyright questions about the project if it is your original idea, true story, any
underlying work or third party content and if there are any copyright claims against you.

Please fill in any other sources of income indicating the investor, committed amount, and pending
amount. If none leave it blank. Put your requested funding amount from NFVF. State any other
projects you might be involved including the one you are applying for and the status.

Budget/Finance Tab (Training application)

Fill in your requested amount the NFVF and save.

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10. Uploads
The final tab lists the document you are required to upload. Please take note that each document
must be less than 30MB.

When you have uploaded a document, it will look like the screen shot below on your screen. The
document shows as a blue hyperlink. The (delete this document) instruction is only to be used if you
uploaded a document in error. You can then delete and re upload the correct document.

11. Submit your application

You will be able to SUBMIT your application once:
✓ You completed all sections of the application form.
✓ Accepted the Terms and Conditions / Participation Rules
✓ Uploaded the necessary required documents.

The system will not allow you to submit your application if any of the above as well as mandatory
questions are incomplete. Each time you run the validation button the system will prompt you as to
which question or uploads are still needed before you can submit.
Validation

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 The screen shot on the left is what you
will see when you click the validate
button you can see all the fields that are
missing on a form. When you have filled
in everything and added the uploads.
This screen will be blank and will say
“you can submit” your form.

Terms and conditions

You must tick and click the accept button on the Terms and conditions.

Once you have submitted your application you will receive an email from the system confirming your
submission. If you do not receive such an email, please check the status of your application online.
If it has been submitted, it will say submitted if it has not been submitted it will say registered.

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12. Queries
If you have questions for NFVF during the application stage, please post them on the discussion
board on the right of your application screen. Someone from NFVF will respond to your question.
Please remember to save you work often.

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