e-Procurement
NATIONAL WATER SUPPLY & DRAINAGE BOARD
MANAGER (O&M) OFFICE – AMPARA
SRI DAMMARATHNA MAWATHA, AMPARA.
SUPPLY & DELIVERY OF REMOTE GRAPHIC TERMINAL (DISPLAY) FOR
KONDUWATTUWANA WATER TREATMENT PLANT – AMPARA
QUOTATION NO.: M(O&M)/AMP/KWTP/O&M/2023/190
PHONE: 063-2222125,2223449,
FAX: 063-2222024
E-MAIL: [email protected]
M/s: ………………………………………….…….. Date: 2023.06.21
QUOTATION FOR SUPPLY & DELIVERY OF REMOTE GRAPHIC TERMINAL (DISPLAY) FOR
KONDUWATTUWANA WATER TREATMENT PLANT – AMPARA
QUOTATION NO.: M(O&M)/AMP/KWTP/O&M/2023/190
INVITATION FOR BID
1. Quotations are hereby invited from who have registered in e-procurement platform of the
government of Sri Lanka (www.promise.lk). Physical submission of bids will not be accepted.
2. Your completed bids should be submitted through e-procurement website (www.promise.lk)
before 2023.07.04 at 14:30 hrs.
3. The quotation should valid for at least 49 days from the date of closing of bid.
4. Bids uploaded will be opened soon after the time of closing of bidding. The uploaded price
schedules and final bid document summery sheets of each quoted bidder will be visible to all
other quoted bidders after the bid opening.
5. Non-compliance of instructions stated herein will result in your offers being rejected.
6. Please indicate any discount applicable or if any other tax is charged in addition to the amount
quoted.
………………………………………
MANAGER (O&M) AMPARA
National Water Supply and Drainage Board.
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GENERAL CONDITIONS & INSTRUCTIONS TO BIDDERS
1. BID BOND
1.1. Bid Bond to the value of Rs. 2,000/= Valid for period of 91 days from the date of closing of
quotation, should be furnished in one of the following alternative forms. [The Bid Bond is
required only if the Bid amount exceed (excluding VAT) Rs. 100,000/=]
(a) A Cash-receipt from Finance division of NWSDB, Manager (O&M) Office, Ampara as
evidence of depositing cash as bid bond. (you can deposit cash).
(b) An on demand bank Guarantee from a recognized bank operating in Sri Lanka (according
to the format attached herewith as annex 01) payable to the Manager (O&M), National
Water Supply & Drainage Board, Ampara.
(c) A certified cheque (Bank draft) issued by a recognized bank operating in Sri Lanka payable
to the Manager (O&M), National Water Supply & Drainage Board, Ampara. (personal or
company cheque not accepted)
1.2. Any alternative offers should be accompanied with separate Bid Bonds for each offer.
1.3. Any offer not accompanied by an acceptable Bid bond as per above requirement would be
rejected.
1.4. With the exception of the successful bidder, all Bid Bonds submitted by other bidders would
be released after the award is made.
1.5. The original bank guarantee should be submitted to the supply division before the time of
opening of the quotation.
2. PERFORMANCE BOND
2.1. The Successful bidder would be required to furnish a Performance Bond is 10% of total
value of award, valid up to a date of 28 days beyond the scheduled date of completion of
contract, shall submit within 14 days from the date of letter of acceptance, as a guarantee
for the proper execution of the award, if the value of award is over Rs. 250,000/=. And
shall be from one of the following forms.
(a) A Cash-receipt from Finance division of NWSDB, Manager (O&M) Office, Ampara.
(b) An on demand bank Guarantee from a recognized bank operating in Sri Lanka payable
to the Manager (O&M), National Water Supply & Drainage Board, Ampara.
2.2. On receipt of the Performance Bond, the Bid Bond would be released and the Letter of
Acceptance would be issued.
2.3. Failure to submit the Performance Bond would result in the forfeiture of the Bid Bond.
3. The supply should be completed within Thirty (30) days from the date of award/Start of
contract.
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4. Failure to complete the supply within the contract period would result in Imposing the Penalty
clause.
5. The amount of Penalty (Liquidated damages) shall be Rs. 1,300/= per each day of delay and not
exceeding 10% of the total value of the contract would be levied after the actual date of
completion.
6. Failure to complete the contract would result in the forfeiture of the performance bond.
7. Payment will be released after delivery of all BOQ items, & Certification of the Engineer of
NWSDB.
8. Price Escalation, an advance or Interim payment will not applicable for this contract.
9. The goods mentioned in the quotation shall be delivered to our Stores located at Sammanthurai
Water Treatment Plant, Bangalawadi, Sammanthuari.
10. This quotation is subjected to all other conditions stipulated by the NWSDB in respect of
Tenders. However, Instructions & Conditions mentioned here supersede others.
11. For any further details, please contact Regional Manager, Ampara over Telephone numbers
0632222125 and 2223449 Fax number 063 – 2222024.
MANAGER (O&M) AMPARA
National Water Supply and Drainage Board.
WE ACCEPT THE ABOVE INSTRUCTIONS AND CONDITIONS
Contractor’s signature:
On behalf of: Seal:
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QUOTATION FOR SUPPLY & DELIVERY OF REMOTE GRAPHIC TERMINAL (DISPLAY) FOR
KONDUWATTUWANA WATER TREATMENT PLANT – AMPARA
QUOTATION NO.: M(O&M)/AMP/KWTP/O&M/2023/190
BILL OF QUANTITIES
Note: All rates & prices shall be exclusive of VAT.
Item Unit Rate Amount
Description Unit Qty.
No (Rs.) (Rs.)
Supply and Delivery of Remote Graphic
Terminal (display) for the variable frequency
01 drive at Konduwattuwana Water Treatment Nos 02
Plant, Ampara
Note: Quote for existing model or reputed brand
Sub Total
Less if any discount
Total Of BID (excluding VAT)
VAT 15 % (if applicable)
Grand Total
Total of BID in words (excluding VAT) :Rs……………………………………………….………….………………………………
……...……………………………………………………………………………………………..……………………………………………………
VAT Registration No… ………………………………………………………………………
(The copy of VAT registration shall be attached)
National Water Supply & Drainage Board VAT Registration No: 409031 820 7000
We are agreeable to supply the above items as per quotation and on conditions laid down by you.
Name of the Supplier: ………………..……………………………………………………
Business Address: ……………………………………………..………………………………
Phone no: ……………………………………. Fax No: ……………………………………
Supplier’s Signature with seal & Date
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Annex 01
FORM OF BID SECURITY(SPECIMEN)
…………………… [issuing agency’s name, and address of issuing branch or office]
……………………
Beneficiary: Manager (O&M),
National Water Supply & Drainage Board,
Manager (O&M )’s office,
Sri Dammarathna Mawatha, Ampara.
CONTRACT NO.: M(O&M)/AMP/KWTP/O&M/2023/190
Date……………… BID GUARANTEE No : ……………………………
We have been informed that …………………………………………………………………. [name of
the Bidder ; if joint venture, list complete legal names of partners] (hereinafter called “the Bidder”)
has submitted to you its bid dated ……………….. [insert date] (hereinafter called “ the Bid”) for
the execution / supply of ………………………………………………………….
.[name of contract] under Contract No……………………………… .
Furthermore, we understand that, according to your conditions, Bids must be supported by a Bid
Guarantee.
At the request of the Bidder, we …………………………………………………………….. [name of
issuing agency] hereby irrevocably under take to pay you any sum or sums not exceeding in total an
amount of ………………………. [amount in figures] …………………..
……………………………………….[amount in words] upon receipt by us of your first demand in
writing accompanied by a written statement stating that the Bidder is in breach of its obligation
(s) under the bid conditions, because of the Bidder:
(a). has withdrawn its Bid during the period of bid validity specified ; or
(b). does not accept the correction of errors in accordance with the Instructions to Bidders
(hereinafter “the ITB” ) or
(c ). having been notified of the acceptance of its Bid by the Employer/ Purchaser during the
period of Bid validity , (i) fails or refuses to execute the Contract Form, if required, or (ii)
fails or refuses to furnish the Performance Security, in accordance with the ITB.
This Guarantee shall expire: (a) if the Bidder is the successful bidder, upon our receipt of copies of
the Contract signed by the Bidder and of the Performance Security issued to you by the Bidder, or
(b) if the Bidder is not the successful bidder, upon the earlier of (i) our receipt of a copy of your
notification to the Bidder that the Bidder was unsuccessful, otherwise it will remain in force up to
………………… [insert date].
Consequently, any demand of payment under this Guarantee must be received by us the office on or
before that date………………………………….
………………………………………………
[Signature (s) of authorized representative (s)]
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